District-wide Education Committee Minutes November 13, 2015 10:45 .M. – 12:45 p.m. M Benvenutti, F Bourgoin, A Cedillo, L Celhay, L Cook, R Chamberlain, K Engle, A Esquivel-Swinson, D Hankins, B Love, C Madlock, C McLean, R Olive, M Orkin, M Rivas, L Sanford, T Vo-Kumamoto, H Yam Agenda Topic DEC 2015-16 Committee Goal PCCD 2015-16 Strategic Goal and Institutional Outcome I. Agenda Review II. Review of October meeting minutes Began 10:57 III. Annual Planning, Program Review and APU Calendar 6. Review data and make recommendations regarding student success in achieving learning outcomes at the program and institutional levels. A: Advance Student Access, Equity, and Success. A.4. Student Equity A.5. Student Success IV. Dual EnrollmentAVC EsquivelSwinson, and Karen Engel 3. Review data and make recommendations regarding student success in completion of transfer ready and Basic Skills Curriculum A: Advance Student Access, Equity, and Success. A.2. Student Success A.3. Student Success A.5. Student Success Discussion Agenda adopted Strike “Just deal with it” comment from Dr. Love About campus presentations: Dollars were not spent on mentoring or special classes, thus no growth or chance to close the achievement gap. Money was supposed to be spent on closing the gap for Latinos and Blacks. Dr. Love feels that is was not presented on. See Dropbox documents from Chancellor Ortiz More thorough discussion needed at later date. Repeated requests for the Laney PASS report for distribution to the DEC committee members (Mike, Lisa, Linda). Amended minutes adopted Bold type are hard dates with the exception of faculty prioritization which is moved to December for this year only. This was adopted by the DAS and approved by the Chancellor. Calendar adopted. Adela- The forms will be arriving in batch form to the district so that the parents only have to sign once a year instead of once a semester. Staffing plan of action is in Dropbox. Other A&R members will need to be brought in to assist since the colleges are not staffed for the impending rush. Adela is working with Lasana and his staff to reach out to high schools and their students. Flow chart is needed. High school students, as of January, will be fully fee free but this is not retroactive. Lasana is in charge of meeting with the high schools. Lisa – DEC has not yet received any presentations on this topic. The Chancellor has requested for this process to be fully automated. Dr. Love- SSS money could be spent on hiring more counselors. Tina V. – equity $ cannot be spent on counselors. Karen- Dual enrollment law just changed, weeks ago. More helpful to the colleges in helping the students, we are now able to offer more classes to them. V. CPT Grant and AB86 Adult Ed Regional Planning UpdateKaren Engel Dual and concurrent enrollment is legally the same now. There is still some confusion about which is the correct term to use in Peralta. The state is not clarifying the language. Professional development is needed for all teachers who will be working with the high schools. The law now changed and the classes can now be closed but a partnership agreement is needed to be approved before the classes can be closed. It also has to be 30 days in advance. 8. Review data and make B: Engage and Leverage Karen’s presentation: How can we successfully transition in and then out? recommendations Partners. Where the students come from: high school (HS), adult school (ADSH), one stop, regarding the Career B.2. Partnerships probation Pathways Trust Grant, E: Develop and Manage Improve placement use of GPAs for placement in math and English AB86 Adult Education Resources to Advance Early college credit: dual enrollment and HS articulation Regional Planning, and Our Mission. Warm “hand off” from ADSH and CBOs the Community College E.2. Budget to Improve Strengthening pathways: informed by the labor market. Aligned with HS & ADSH. Task Force on Student Success Noncredit career development college preparation sequences. Workforce, Job Creation Employment services managers or work force manager is in charge of knowing all job and a Strong Economy managers. report’s ADSH/CBO liaison and foster youth coordinator is needed for each campus to be paid by each campus. recommendations. Equity coordinator, counselor, admin support is coming from the district (Lasana) The previous chancellor decided that part of the equity funds should be kept at the district level, but it’s also used to staff the campuses (is being kept on through this chancellor) The college plans is in need for being updated with Student Equity funds and the plans (Lasana) FY coordinator is to be a 11-12 month classified position Coordination is needed when we bring students in and more needed in the backend as they exit. More information will be given by Lasana during a presentation in the next meeting. FY coordinator was decided by all four colleges to be a classified position not counselor. Dr. Love does not agree and feels that a counselor would be a better for the student. He would like to make a motion to change the classification; Karen needs to check since the position is written in the grant. Motion to suggest needs to be researched more fully. -Motion seconded-Dr. Love feels that Romeo was not the correct person to make the decision and that it was not brought to his attention Object codes can be changed in grants as long as you work with the state. Questions about what the FY grant actually says and thus cannot (Lisa) feels that a vote cannot be taken without more knowledge about what the job description. Concerns have been voiced due to the fact that the committee only had one faculty member. VI. SSSP: 2015-2016 Allocations Early Alert Procedures AVC EsquivelSwinson VII. Distance Education Subcommittee Update ReportAlexis Alexander and Fabian Banga 4. Review data and make recommendations regarding students’ completion of SSSP core services. A: Advance Student Access, Equity, and Success. A.2. Student Success E: Develop and Manage Resources to Advance Our Mission. E.2. Budget to Improve Student Success 2. Review data and make A: Advance Student recommendations Access, Equity, and regarding student success Success. in completion of degrees A.2. Student Success and certificates. A.3. Student Success 3. Review data and make A.5. Student Success recommendations regarding student success in completion of transfer ready and Basic Skills Curriculum. VIII. Other Topics *Next Meeting: December 11, 2015 from 9 a.m. – Noon Dr. Love withdraws the motion but still disagrees with the decision. Non Credit class faculty is now being asked to be released to give them more time to work on the programs. Very tight timeline since the state needs the information for the Spring classes. Tina V. – cautioned that it takes about 9 months to launch a program. The adult ed money can be used to fund ex-offenders. That money was given to ADSH for this year, but the budget can be changed. Early Alert: Staff and faculty decided to extend the program due to amount of support. The number of codes is being condensed. Will meet again to assure that training is being done. Working with IT to be given certain faculty accesses to the ERAT so that nonapproved cannot use it. Data is available but it’s only for a handful. Staffing was not strong enough to cover all of the referrals. This is an item for the next cabinet meeting. Alexis Alexander: Student support, student readiness, and faculty help is available through the State’s OEI program. Campuses are required to move to Canvas if they wish to participate in the OEI which is being offered to the campuses now for free but will not be free for long. Support for faculty is needed; moving from Moodle to Canvas is not easy or simple but not a huge project. Foothill has a video about their migration to canvas which is very helpful. Although Foothill has an admin dean to oversee the migration which we do not have. Do we want to join the OEI? Is there a way to filter out which students could take OE classes? A standard also needs to be made for the OE classes since so many of them are not organized or the faculty is not prepared. Admin buy-in is needed. A sense of community is needed inside the classes even though this is not a face to face class. Many teachers are not prepared or have training to deal with OE. Linda will ensure that the Distance Education Subcommittee meets in person on a regular basis. Next meeting PASS is on top of agenda along with Lasana’s presentation.