Peralta Community College District
Student Success – Education Committee
Calvin Madlock
Associate Vice Chancellor
District Information Technology
December 15, 2013
AGENDA
Student Financial Aid Module
Academic Advisement Module
Student Education Planner
Questions
Student Financial Aid Module
High Level Timeline:
Student Financial Aid High Level
Timeline
Month
Load ISIRs
Institutional Student Information Record
Jan 2014
Send Document Information to Students
Communication via portal, email, letters
Jan 2014
Create Financial Aid Terms
Collection of information to award, etc.
Jan 2014
Create Student Cost of Attendance
Formula to determine how much aid
Jan 2014
Complete Verification
Selection for validation of application
Feb 2014
Begin Packaging
Awarding by system
Mar/Apr 2014
Send Award Letters
Notification of Award (what & when)
Mar/Apr 2014
SAP
Student Academic Progress
May/June 2014
Transfer Monitoring
Update information (default, overpay)
July 2014
Certify Loans
Processing loan request to Feds
July/Aug 2014
Pell Payment Rptg
Notification to Feds (within 30 days)
Aug 2014
Authorize and Distribute Aid
Verification and Disbursement Payment
Aug/Sep 2014
Return to Title IV
R2T4 – return money to Feds.
Aug/Sep 2014
Academic Advisement Module
Snapshot of students’ academic progress:
 Help Students meet educational goals
 Provide self-service auditing of academic information
Improve student success
Enhance college planning
Provide academic advisement
Streamline transfer process
 Provide Counselors/Advisors automated educational
planning tools
Academic Advisement Module
Roles & Responsibilities:
Role
Matriculation Coordinator % FTE
Curriculum Coordinator % FTE
Registrar %FTE
Transcript Evaluator %FTE
Responsibility
Commitment
Responsible for coordinating all
Academic Advising implementation
activities with the district including
training schedules, communication
protocol, overseeing the testing and
campus deployment of the product
Responsible for maintaining the
curriculum changes in PeopleSoft,
including setup & configuration
Responsible for reviewing the
questions concerning degree
requirements review process
Responsible for entering transfer
transcripts/credits (early in process)
50-60% initially (Fit Gap)
Articulation Officer %FTE
Responsible for maintaining the
mappings for transfer credit
Counselor %FTE
Responsible for degree auditing
review process, clarification of
academic policies as well as advising
and localization
50–60 % initially (Fit Gap)
50-60% initially (Fit Gap)
50-60% initially (Fit Gap), then time is
directly proportional to the volume
50-60% initially, then dependent of
volume of articulation rule changes
50-60% initially (Fit Gap), then dripping
to 5% during maintenance
Student Educational Planner
Questions & Answers
THANK YOU