FLEX Day Presentation
August 13, 2014
Planning and Budgeting
Integration Model (PBIM)
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First implemented in 2009
Participatory governance structure for
District-wide operational planning and
budgeting
Developed in response to an
accreditation recommendation
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Integrates planning, budgeting, and
resource allocation District-wide
Provides a clear process for decisionmaking
Supports a culture of collaboration
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Supports the District’s Mission,
Strategic Goals and Institutional
Objectives
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Evaluated yearly
Evaluation results inform process
enhancements which begin this year
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The Big Picture
Chancellor
Planning and Budgeting Council (PBC)
District Technology
Committee (DTC)
Berkeley
City
College
District Education Committee
(DEC)
College of
Alameda
Laney
College
District Facilities Committee
(DFC)
Merritt
College
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District-wide perspective
Collaborative solutions
Meeting effectiveness
Integrated planning and budgeting
calendar
Ongoing two-way communication
Transparent process
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DTC, DFC, DEC
Recommendations based upon longterm Strategic Goals, annual
Institutional Objectives, College
Program Reviews, and Annual
Program Updates
Committees provide technical review
and feedback to the colleges
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Reviews recommendations from the
subject area committees
Makes final recommendations to the
Chancellor
Focuses on educational and resource
priorities, Board Policies,
Administrative Procedures, and
integrating planning and budgeting
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Provides oversight on the Strategic
Plan and annual operational planning
Recommends a coordinated, Districtwide approach
Recommends resource priorities
across colleges and subject areas
Ensures that college planning is the
foundation for decision making
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Chair: District Administrator (by
position)
Co-chair: Faculty – elected by the
committee each year
Facilitator: Non-voting. Runs the
meeting and assists the Chair
Recorder: Non-voting
Note-taker: Non-voting
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AVC IT (Chair)
VC Ed Services
College Technology Committee Reps (one from each
college)
Faculty Reps (one from each college)
Distance Ed Rep
Library Faculty Rep
DGS Rep
Facilities Committee Rep*
Researcher
Classified Senate Rep*
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Student Government Reps (2)*
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VC General Services (Chair)
Risk Manager
Facilities and Maintenance Operations Manager
Planning Development Manager (DGS)
District Technology Committee Rep*
College Business Officers (one from each college)
Faculty Rep (one from each college)
College Facilities Committee Rep (one from each college)
Stationary Engineer Rep
Safety Rep
District IT Rep
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Student Government Reps (2)*
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VC Ed Services (Chair)
AVC Student Services
VP Instruction (one from each college)
VP Student Services (one from each college)
Academic Senate Presidents* (one from each college)
District Academic Senate President
Faculty Rep (one from each college)
Faculty Student Services Rep (one from each college)
PFT President
District Technology Committee Rep*
District Facilities Committee Rep*
Classified Rep (one from each college)
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Student Government Reps (2)*
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VC Finance (Chair)
VC Ed Services*
College Presidents* (one from each college)
Academic Senate Presidents* (one from each college)
Faculty Reps (one from each college)
Budget Director*
District Classified Senate President
District Academic Senate President*
PFT President
Classified Rep * (one from each college)
District Technology Committee Rep*
District Facilities Committee Rep*
Classified Rep (one from each college)
Local 1021 Rep
Local 39 Rep
Student Government Reps (2)*
The Big Picture Again
Chancellor
Planning and Budgeting Council (PBC)
District Technology
Committee (DTC)
Berkeley
City
College
District Education Committee
(DEC)
College of
Alameda
Laney
College
District Facilities Committee
(DFC)
Merritt
College
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Educational planning is the foundation
of decision-making
College priorities are the source of
recommendations
Structured participatory governance
process is transparent and logical
PBIM is the official process for
recommendations
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Integrated Planning, Budgeting, and
Resource Allocation has three cycles:
1. Strategic Planning (6 years)
2. Program Review (3 years)
3. PBIM (1 year): operational
planning and budgeting
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This year, to demonstrate continuous
improvement, we are integrating
Strategic Planning Goals and
Institutional Objectives into all three
cycles:
1. Strategic Planning (6 years)
2. Program Review (3 years)
3. PBIM (1 year)
The Big Picture
Goals, Objectives
Strategic
Planning
(6 years)
Program Review
(3 years)
PBIM
(operational
planning)
(1 year)
All planning is integrated with our
long-term Strategic Goals and annual
Institutional Objectives
Questions and/or
Comments?