Expression of Interest
Operation of shrimp hatchery of ICAR-CIBA under public private partnership (PPP) mode
Central Institute of Brackishwater Aquaculture, under Indian Council of Agricultural Research, 75 Santhome High
Road, Raja Annamalai Puram, Chennai, invites Expression of Interest for operation of Shrimp hatchery of ICARCIBA, Muttukadu Experimental Station, Chennai, Tamil Nadu through Public Private Partnership (PPP) from
interested entrepreneurs/ technocrats with required expertise in successful operation of penaeid shrimp
hatchery and production of larvae at commercial level.
Submission Requirement and Instruction
1. Name of the work: Scale-up hatchery operation and production of penaeid shrimp larvae
at hatchery of ICAR- CIBA, Muttukadu, Chennai, Tamil Nadu through Public Private
Partnership.
2. Demand Draft of Rs. 25,000/- in favour ICAR Unit, CIBA, Chennai payable at Chennai
(Refundable) for each hatchery.
3. Distribution of EOI Document: 06-04-2015 to 18-04-2015
4. Last date of submission of the EOI Document: 18-04-2015; time 3:00 PM
5. Opening of EOI Document: 18-04-2015; time 3:30 PM
6. Opening of EOI Document venue: CIBA, ICAR, 75, Santhome High Road, Chennai
7. Executive Summary of the Organization along with the following details (not more than 20
pages)
1. CV of aspirant individual (or) Society (or) Organization’s registration status
2. Capability statement, Background/experience of the operator
in the past the relevant field (project description, total amount, impact with
supporting evidence)
3. Long term sustainability / benefit plan for the Operator and the CIBA.
4. Professional competence of the aspirant operator; in the case of society/firm
provide CVs of Chief functionary and the team, and describe the operation plan.
5. Additional financial investment that could be made by operator and its mode of
contribution apart from funds provided by the CIBA.
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8. Partially filled or incomplete EOI document will be rejected.
9. Director, CIBA reserves the right to reject any or all EOI document without specifying any
reason.
10. Total No. of pages in the EOI Document: 10
Signature of the Representative of Operator
Place:
Date:
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EOI for Public Private Partnership (PPP) for operation of Shrimp hatchery of ICAR- CIBA
Background
ICAR-CIBA plans to operate the physical infrastructure of the shrimp hatchery at
Muttukadu, Chennai, Tamil Nadu, Public Private Partnership for operation and production of
shrimp larvae of candidate penaeid species. The details of major infrastructure items available with
shrimp hatchery like Hatchery shed, Broodstock tanks, Spawning section, Hatching section,
Outdoor algal tanks and Indoor algal culture facility and other hatchery related infrastructure.
Selection Criteria
 Fulfillment of eligibility Criteria (as given in the EOI)
 Expertise and experience of the leader and operation plan.
 Parameters of the operator (individual/organization) and weightage, and suitability and
terms of offer made.
S.No
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2
3
4
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Parameter
Work experience in relevant field
Financial aspects of the offer made in the EOI Financial status
Benefit for the Operator and CIBA & Long term sustainability
Scope of offer
Strategic plan document
The selection will be made by a committee constituted for the purpose, and the decision of the
competent authority on the basis of recommendation from the committee will be final.
Modalities of Implementation
As per an inventory to be made jointly by the CIBA and the Operator. condition of the
building / equipment -status quo, will be recorded.
The individual/Operator will have the freedom to source inputs as per their choice such as
brooders, approved chemicals and additives etc. at joint discretion and in consultation
with authorized ICAR-CIBA staff. Part of the operational expenses will provide by ICARCIBA as required and agreed up on.
The present staff (regular and contractual) engaged in R& D level of operation at ICARCIBA will continue. Any changes required could be done by operator in consultation with
planning and monitoring committee.
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It is the responsibility of operator to make arrangements including staff for meeting the
operation scale-up requirements like round the clock manning of hatcheries etc., in
consultation with the assigned CIBA officials.
The stay of the personnel bring in for operation purpose need to be arranged by the
operator. Possible support in this regard will be extended by CIBA.
The operator needs to provide the following services
Access and supply of quality seeds in required volume and time as required by ICAR-CIBA
for its research and demonstration programs, and for the small scale farmers at the price
fixed on mutual agreement with a normal profit.
Access to trainees/ visitors of CIBA for observation/inspection/learning
Access to authorized scientific and technical manpower for conduct of approved research
studies
Samples of live material of limited quantity for research studies as and when requested
Any change in the above would be effected with the prior approval of the Director, CIBA
All the services offered by Operator will be included in cost of production as per cost
decided
CIBA will provide the following services
Existing hatchery infrastructure
Round the clock security cover
Electricity and Water
CIBA feed inputs for broodstock and larval stages
Manpower for day shift operation
One room/cabin furnished for office purpose of the operator
Laboratory support for water quality and animal health including PCR screening for OIE
listed pathogens.
All the Institute services will be included in cost of production as per cost decided.
Standard of hygiene and health safety
The Operator will maintain and run the hatcheries in a hygienic manner conforming to the
standard operating protocols and required biosecurity norms.
The hatchery waste should be disposed of in conformity with the recognized and
acceptable norms as specified
Purchase of brooders and Consumables
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The individual/Operator is required to arrange/procure quality broodstock as per the
existing norms of the government.
CIBA will supply essential consumables as per recommendation of planning and monitoring
committee and as approved by Director, CIBA.
CIBA will bear cost of lab tests, infrastructure maintenance/ augmentation etc., with its
allocated funds or the designated purposes by ICAR. Laboratory tests will be charged as per
the input cost basis.
Procurement of other requirements/consumables should be made under intimation to
CIBA.
Audit and Accounting
A book of accounts is to be maintained for each cycle of production.
Accounts may be audited by a third party chartered Accountant, if required.
Statement of Expenditure & Utilization Certificate is to be submitted on regular time
interval as prescribed by ICAR-CIBA.
CIBA/ICAR can ask for a special audit of accounts after giving 30 days’ notice.
Records and Reporting
The operator should maintain records and send reports in time as normally expected in the
government system. The Operator will preserve the records carefully and hand over the
same at the time of exiting from the project.
The Operator will also maintain a record of proceedings of the meeting of the duly
constituted Planning and monitoring committee. CIBA may authorize officers to conduct
routine/ surprise inspections at the hatcheries.
The Operator will also maintain a visitor’s book where CIBA/ICAR authorized functionaries
can record their views / suggestions after conducting an inspection.
Operator will submit Annual Progress report and if required, also may publish it after the
approval of CIBA/ICAR at the end of the year.
Performance Monitoring and Standard of Services
The performance of the Operator will be monitored on the basis of output based indicators.
Some of these indicators are
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◦
Availability of seed
◦
Personnel Availability Nos. & Number of days/months
◦
Availability and consumption of consumables
◦
Other Services
Performance of the Operator will be monitored by the CIBA or any authorized Operator
appointed by the CIBA/ICAR as and when required.
Review and Monitoring Structure
A Planning and monitoring committee (PMC for Short) be constituted for the purpose
comprising the representatives of the CIBA and representative will oversee the operation. Services
of external experts may also be drawn wherever necessary.
Funding
CIBA will provide fixed assets and fixed costs of the Project (House Keeping, Security,
electricity, water and major equipment, internet facility computer and furniture) after
signing the agreement. Funds towards meeting the cost of Personnel to be hired, medicines,
reagents, health care consumables, administrative charges, minor civil work, etc. will be
provided.
Operator will be provided with 75 KVA generator/suitable arrangement for uninterrupted
power supply, to ensure 24*7 functioning of the facility under the supervision of authorized
staff of CIBA.
Operator can make initial/emergency repairs as and when required and operational cost on
specific items to be mutually decided, on their own which will be included in calculation of
operational costs for calculating net profits.
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Projected monthly or per production cycle budget (estimate only)
Monthly/ per Cycle Budget for Running hatchery In PPP
Mode
A
Particular
1
Man Power
CIBA
Operator
Contribution Contribution
Unit/Rate
No.
Person
of Total
month
Per
1.1
1
Sub Total
2
Cost of inputs per
cycle
3
Admin (Phone+ Fax+ Printing + internet)
4
House keeping
5
Sub Total
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Overhead (20%) (includes POL of generator,
electricity, water, minor repairs and
maintenance of buildings )
Total Monthly Operational Cost
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Total Operational Cost Per Year
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Total Yearly
budget
Total Actual monthly running cost of the Project – Rs………………..Only
Total Monthly Contribution by CIBA – Rs. …………………………………………………… Only
Total Monthly contribution by the Operator , including professional charges
Rs………………………………………...…………..Only
Total Yearly Contribution by the CIBA for the first year only – Rs…………………………………..Only
Total Yearly Contribution by the Operator –Rs…………………………………………………………..Only
All payment above Rs. 2000/- to third parties need to be made by Cheque only
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Project Commencement & Duration
The duration of the project will be initially for two years which can be extended by Director,
CIBA after a performance review.
However, in case the CIBA or the Operator desires to terminate the project before the
expiry of the period, a notice period of three months will be given.
The duration of two years will be calculated from the date of physically handing over the
hatchery to the Operator.
Training/ Research Programmes
All Institute programmes of training and research assigned to the CIBA are to be jointly
engaged by Operator in coordination with the scientific and technical staff authorized for such
programmes.
Evaluation
External evaluation after every 12 months
Concurrent evaluation after every 2 month
Asset Creation
Any fixed asset created during project will be the property of the CIBA and will be handed
back to the as such after project duration is over. Assets register must be present at the facility.
Fixed assets created if any by Operator from its own funds will also remain as the property of the
CIBA. However a proportionate cost will be added towards operational costs incurred by Operator
while arriving cost of production and benefit sharing.
Director,
CIBA, Chennai
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For office Use
The format should be submitted as EOI document in original (Office Copy)
Name of the Operator
:_______________________________________________
Head Office in India
:_______________________________________________
Address for correspondence_______________________________________________________
Supporting documents
Yes/No (document
attached on page no)
SI.No. Name of Description
1
2
3
3
4
5
6
7
8
9
10
Executive Summary of the Organization along with
the following details (not more than 20 pages)
1. Organization registration status if available.
2. Capability statement
3. Past experience in the relevant field
(project description, total amount, funder,
impact)
4. Long term sustainability / benefit plan for
the Operator and CIBA.
5. Additional Financial Contribution made by
the Operator and its mode of contribution
apart from investments / fund provided by
the CIBA.
6. Operation plan
7. Provide CVs of Chief functionary and the
team, if any
Required Manpower detail
Copy of registration - under the Company/ Society Act., if available
Telephone No & Fax No.
Contact No/ Mobile No.
PAN No.
Service Tax Registration No.
Last three years audited statement
Annual Turn Over in last Financial Year
DD for Rs 25,000 Payable at Chennai
Bank Draft No & Date--------Name of Bank & Brach------Any dispute arising will be arbitrated by DG, ICAR or his
nominee; Court proceedings can be initiated only at
Competent jurisdiction situated in Chennai Only.
Seal and Signature of authorized official of the Operator
Date:
Place:
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