View Files & Export Transcript(s) in DocSoft - Quick Guide
View Files and Export the Transcript
step 1. On the View Files page you will see the following information:
a. File: Name of uploaded file and media format.
b. Modified: Indicates the time when the file was uploaded.
c. Transcript: This field gets a small transcript icon as shown below if a transcript was
generated and provides a shortcut to download it if you click on it. It will stay blank if no
transcript was generated for the file in case there was an error like a valid sound track was not
found.
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View Files & Export Transcript(s) in DocSoft - Quick Guide
d. Status: Indicates if the file is “Scheduled”, or has been processed and is ready to have a
transcript generated. File that is currently being processed by Docsoft to have a transcript
generated.
e. Speaker Profile/Topic: Indicates what speaker profile or topic was used to generate
transcript of audio content in file. This will usually display the default profile: SystemStandard – General.
f. Error: Indicates if an error occurred during upload that may have prevented the processing of
the file.
g. Protected: Tells the appliance to not mine the file even when the media file was modified.
step 2. The Transcript and Status columns will change status depending on the processing of the file.
You may need to click on the Refresh on the browser button to get the most updated
information on the status of the file.
step 3. You can use the File Filter field to filter the search of files based on key words.
step 4. Delete File(s): This option will allow you to select a file or multiple files you want to delete.
step 5. Remine File(s): This option will recreate the transcript for you.
step 6. Send to Front
step 7. Send to Back
step 8. Save or Open Video/Audio File: Click on the File name link and select save or open from the
File Download dialog box.
Technology Learning Center
916.278.6112
AIRC 3012
http://www.csus.edu/irt/fsrc
View Files & Export Transcript(s) in DocSoft - Quick Guide
step 9. Another way to export the transcript for your audio or video file, select the checkbox next to the
File name, and click on the Export Transcript(s) button. The Transcript Results page displays.
step 10. On the Transcript Results page, you will be able to select a transcript type and style you wish to
export for the media file.
Technology Learning Center
916.278.6112
AIRC 3012
http://www.csus.edu/irt/fsrc
View Files & Export Transcript(s) in DocSoft - Quick Guide
step 11. Since our Sac State Media servers recognize only Real time files, you will need to select the
transcript style of Real Text in order to have your video/audio file play appropriately from our
media server. The Transcript type is the format in which Docsoft will package the transcript for
your video or audio file. The transcript type determines what type of media player can be used to
playback your video/audio files appropriately.
Other Transcript Types available are listed as follows:

Encore Subtitle Script

ESX File

Native Transcript

QuickTime Text
Technology Learning Center
916.278.6112
AIRC 3012
http://www.csus.edu/irt/fsrc
View Files & Export Transcript(s) in DocSoft - Quick Guide
 Real Text

SAMI

Scenarist Closed Caption

Sub Rip

Text

Timed Text (DFXP)
step 12. In the Choose a transcript type field, select Real Text.
step 13. From the Transcript Style Options, the *System Default* option should be selected. Below the
Style Options field you will see a black box with white left justified letters. This is the style the
captions will display on your video/audio file. You can always edit the justification to center from
the actual real text file. We will show how to do this at a later step.
step 14. Click the Finish button.
step 15. A page will display a link to download the transcript. Click on the link.
Technology Learning Center
916.278.6112
AIRC 3012
http://www.csus.edu/irt/fsrc
View Files & Export Transcript(s) in DocSoft - Quick Guide
step 16. A File Download dialog box displays. Click on the save button and select the appropriate
location to save this file. You should save these files in the same location of the audio/video file
you uploaded into Docsoft. Saving it in the same folder helps to locate the media file in the
Transcript Editor. If the transcript editor doesn’t find the media file its pointing to, it gives an
error and cannot play it in the transcript.
You will also need to export the Native Transcript to use with Docsoft Text editor program for editing of
transcript contents.
Technology Learning Center
916.278.6112
AIRC 3012
http://www.csus.edu/irt/fsrc
View Files & Export Transcript(s) in DocSoft - Quick Guide
Technology Learning Center
916.278.6112
AIRC 3012
http://www.csus.edu/irt/fsrc