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External Review – Site Visit Guidelines
The following template contains suggestions for the format and content of the External Review
Regarding who the external reviewer should interview:
 The AVP
 SAEM VP
 The department director
 Staff in the area of review– in large departments that may be a sample of staff, in smaller
departments, that may be all of the staff
 Others as appropriate, such as close collaborative partners (on/off campus and/or
internal/external to Student Affairs & Enrollment Management)
 Assessment & Enrollment Analysis to discuss divisional assessment expectations as
well as any department-specific matters
The External Reviewer/Team ought to have the documentation (as suggested in the Document
Checklist) prior to the site visit so that they can do the document review before arriving for the
site visit.
Questions/issues the External Reviewer/Team needs to address:
 Those, if any, brought forward by the Executive Group
 Those, if any, brought forward by the AVP. AVPs are responsible for reviewing the
Internal Review report and preparing specific questions for the external reviewer/team to
address. The AVPs may choose to ask the Executive Group if there are any important
issues/hot topics that the Executive Group wants addressed in the external review.
These questions don’t necessarily have to come directly out of the Internal Review
Report, but may be more of a general recommendation from the AVP and/or Executive
Group.
 Those documented/suggested by the Internal Review Team
 Those that arise in the course of completing the External Review
A sample schedule is provided on the next page
Revised 2-10-16
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Wellness Promotion External Review, October 7-9, 2015
Wednesday, October 7, 2015
6 - 9pm -
HSC Hotel check-in, dinner
Thursday, October 8, 2015
7:55am 8am -
Escort @ Hotel Desk to Blackhawk
HSC Blackhawk Cafeteria/Breakfast
8:50am -
Escort to Altgeld
9am -
Escort / Intro at Altgeld 208 w Dr. Weldy
9:30am -
Escort / Intro at Altgeld 208 w Mike Stang
10am -
Escort / Intro at Altgeld 208 w Kelly Wesener Michael
10:30am -
Escort to HSC / break
11am -
HSC 303 w Internal Review Committee
12:00pm -
Escort to Blackhawk Cafeteria
12:10pm -
HSC Blackhawk Cafeteria Annex w Students
1:20pm -
Escort to CLB 100
1:30 -
CLB 100 w SAEM
2:20pm -
Open/Break time
2:30pm -
CLB 100 w Collaborative Community
3:30pm -
Escort to CLB 220 w Brian Lance
4pm -
Escort to HSC Hotel
6pm -
Dinner w WP staff
Friday, October 9, 2015
7:55am -
Escort @ Hotel Desk to Blackhawk
8am -
HSC Blackhawk Cafeteria/Breakfast
8:50am -
Escort to Field House
9am -
FH Lounge w WP staff
10am -
FH 139 w Donna Schoenfeld
Revised 2-10-16
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