Internal Review – Document Checklist Suggestions
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Internal review department-specific documents. The following are examples of potential
documents:
 Internal Review Charge Statement
 Internal Review Committee Meeting Agendas/Notes
 Internal Review Committee Expectations/Roles
 Internal Review Timeline
 Council for the Advancement of Standards (CAS) Self-Assessment Guide (SAG)
 SAG (CAS Self-Assessment Guide)
Department information, such as:
 Mission statement
 Department program goals
 Department history (e.g., original concept proposal for the department, pertinent
documentation regarding the establishment of the department, etc.)
 Organizational chart
 NIU Student Affairs & Enrollment Management organizational chart
 Department organizational chart
 Department staff list
 Staff (including students) documentation
 C.V.’s/Resumes
o Director
o Assistant Director
o Coordinators
o Other, as appropriate
 Training documents
 Current job descriptions
 Expectations/roles
 Other administrative documents
 Department budget and other fiscal information (e.g., major requisition
documentation, breakdown of expenditures, internal forms/training, etc.)
 Departmental agreements
 Liability Insurance Coverage
 Staff handbook/standards of practice
 Documentation of internal processes
 Historical Documents
 Annual Reports (current and previous years)
 Annual Assessment & Enrollment Analysis Workbooks
 5 Year Reports
 Pertinent other reports (e.g., Office of Institutional Research documents,
assessment-specific reports/results)
Program/service documentation, such as:
 Program/service lists and descriptions
 Departmental promotional/marketing/informational materials
Revised 2-10-16
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Student demographics
 Students enrolled in program
 Profile of students served by the department
Other documentation critical to understanding the scope of the department’s
programs/services
 Documentation of external collaborations
 Intake forms that deal with your particular population, for example:
o Client Information Examples
o Client Input Sheet
o Database Functions Access Form
o Daily Contact Log Example
o Court Representation Form
o Client Agreement Form
 Information specific to your particular population
o e.g., Roommate Survival Guide, Take Back the Night pamphlet, the
Departmental Report for the Illinois Board on Higher Education Report
on underrepresented students, Annual Assessment & Enrollment
Analysis Workbook, copies of pertinent standards (e.g., CAS,
ACUHO-i), etc.
Revised 2-10-16
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