FY 17 Five Year Assessment Review Guidelines
Departmental History
 Include a brief history of the department over the last 5 years.
 Be concise, using no more than 2-3 paragraphs.
 Describe key functions, population(s) served, major events, major staff/structure changes etc.
Mission & Goals
 Your departmental mission should be logically linked to the University and Division missions.
 Departmental goals should be written in measurable terms and linked to your mission.
 Use this opportunity to ensure your department’s mission and goals are still appropriate and
please note if, when, and why they have changed over the last 5 years.
Assessments by Goal
 First list the goal, then any priority you have that shows progress towards meeting that goal.
 Be sure to include the method(s) you used to assess the priority, the target(s) you set, and the
corresponding results and explain how these data were used to impact change within the office,
improve programs/services, or inform decisions.
Use of Results Highlights
 How are the results noted above in Section #3 used systematically to make
departmental/programmatic improvements or improve student learning within each goal?
 How do the results demonstrate the department’s role in the departmental/divisional/university
mission, vision, and goals?
 Two or three paragraphs should be written for each goal. It should contain highlights of the data
from Section #3 that speak to the progress being made towards the stated goal. The paragraphs
should be focused on what changes or improvements the department has made in hopes of better
meeting the stated goal based on the data collected over the past five years.
Recruitment & Retention Efforts
 What has your department done over the last 5 years to increase the recruitment/retention of
students? What direct efforts have been made at increasing recruitment/retention efforts?
 Please highlight some of the major initiatives your department has undertaken to directly
influence recruitment/retention and explain how you believe this led to an increased retention of
students.
 Please note this should be approximately 2 to 3 paragraphs and only highlight those efforts your
department directly participated in.
Further Information Needed & Timeline
 Based on the information listed above, identify any data needed to cover any gaps in current
information/departmental understanding.
 Discuss any unique findings that might indicate a need for further assessment.
 Prepare timeline for collecting further information, if any was identified.
 Identify any additional assessment strategies you have determined could be valuable for future
reports.
Five Year Assessment Review Rubric Definitions
(1)
Expectations
Not
Met
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
Descriptions are not adequate and provide no meaningful context
Mission is not indicative of work or logically linked to anything
Goals are not measurable or linked to any mission
No goals are not being assessed adequately
Assessment results are not being adequately used for improvement
Recruitment & Retention efforts are non-existent
Appropriate data gaps are not identified nor included in a timeline
The department is not meeting expectations when it comes to assessment
(2)
Some
Expectations
Met








Descriptions provide limited foundational context
Mission is indicative of the department’s work
Goals are not easily measurable or linked to any missions
Some goals are not being assessed adequately
Assessment results are rarely being used for improvement
Recruitment & Retention efforts are lacking
Appropriate data gaps are identified but not detailed with a timeline
The department is meeting some expectations when it comes to
assessment





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

Descriptions provide the necessary foundation context
Mission is indicative of work and logically linked to Division
Goals are measurable and linked to the department’s mission
All goals are being assessed adequately
Assessment results are being adequately used for improvement
Recruitment & Retention efforts are present and developing
Appropriate data gaps are identified and included in an action plan
timeline
The department is meeting expectations when it comes to assessment



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Descriptions are informative and meaningful to provide greater context
Mission is indicative of work and logically linked to the University/Division
Goals are all fully measurable and directly linked to departmental mission
Goals are being assessed diversely, continuously and thoroughly
Assessment results are continuously being used for positive improvement
Recruitment & Retention efforts are well developed and impactful
No meaningful data gaps exist
The department is exceeding expectations when it comes to assessment
(3)
Fully
Met
Expectations
(4)
Exceeds
Expectations
FY17 Five Year Assessment Review Rubric
Dept. Name:__________________________
Reviewer Name:__________________________
Departmental History
1) To what extent does the description adequately provide you a history of the department over the
last 5 years by describing key functions, population(s) served, major events, major staff/structure
changes etc.
1
2
3
4
2) Is there anything that is missing that could be added to the description to enhance it?
Mission & Goals
1) To what extent is the mission indicative of the work of the office?
1
2
3
4
2) To what extent is the mission logically linked to the University and Division missions.
1
2
3
4
3
4
3) To what extent are the goals measurable?
1
2
4) To what extent are the goals linked to the mission?
1
2
3
4
5) Do you have any suggestions to enhance or better align the mission?
6) Do you have any suggestions to enhance or better align the goals?
Assessments by Goal
1) To what extent are the goals of the department being assessed over time?
1
2
3
4
2) To what extent are the results of the assessments being used?
1
2
3
4
3) Do you have any suggestions regarding missed opportunities in data collection?
4) Do you have any suggestions to better utilize the data being collected?
Use of Results Highlights
1) To what extent are the results used to systematically make programmatic/departmental
improvements and or improve student learning?
1
2
3
4
2) To what extent are the results used to systematically make divisional/university improvements
and or improve student learning?
1
2
3
4
3) Do you have any suggestions to better utilize the data being collected at the
programmatic/departmental level?
4) Do you have any suggestions to better utilize the data being collected at the divisional/university
level?
Recruitment & Retention Efforts
1) To what extent has the department contributed to the recruitment/retention efforts within the
university?
1
2
3
4
2) Are there any missed opportunities the department might take advantage of as it relates to its
recruitment/retention efforts?
Further Information Needed & Timeline
1) To what extent has the department identified gaps in data collection?
1
2
3
4
2) To what extent has the department outlined a plan to close identified gaps?
1
2
3
4
3) Are there any gaps that the department may have missed?
4) Are there any opportunities to enhance the outlined plan?
Overall Assessment
1) How would you rate the culture of assessment within the department over the last 5 years?
1
2
3
4
2) Is there anything else you would like to share as it relates to this department’s assessment
efforts?