Technical Assistance for
Civil Society Organisations
Macedonian Office
This project is funded
by the European Union.
Technical Assistance Service Contract for the implementation of the project
“Capacity Building of Civil Society in the IPA countries and Territories (Albania, Bosnia and Herzegovina,
Croatia, the former Yugoslav Republic of Macedonia, Kosovo under UNSCR 1249/99,
Montenegro, Serbia and Turkey).
EuropeAid/127427/C/SER/Multi
TERMS OF REFERENCE
Junior Short Term Experts for implementation of Administration and Finance for CSOs
training within the TACSO project
Background of the assignment
The general objectives of the TACSO project is to strengthen the overall capacities and
accountability of the Civil Society Organizations (CSOs) within the IPA countries and to guarantee
the quality of services of CSOs and a sustainable role of the CSOs in the democratic processes.
The main purposes of the project are to:

Increase and improve the capacity and actions of CSOs and to

Improve the democratic role of CSOs.
An important activity under this heading is the implementation of national trainings for selected
group of CSOs aiming to increase the capacity of CSOs representatives from the country in a
number of key areas, including administration and finance.
The main purpose of this assignment is to contribute to the TACSO project component: Capacity
development of CSOs by designing and implementing national training in administration and finance
training for CSOs for selected CSOs participants. Beneficiary CSOs are selected organisations
having a profile of new or young associations existing not more than 3 years. List of CSOs
participants in the training is attached.
Specific objectives of the assignment are:
 To enhance knowledge and understanding of selected CSOs representatives on building
system for administration and institutional memory of the organization
 To enhance knowledge on financial work and management in CSOs
Scope of the assignment
Under the overall guidance of the Macedonian TACSO office, the duties and responsibilities of two
Junior Short Term Experts (STEs)/ Trainers for “Administration and finance for CSOs” are as follows:
 Proposing the content and design of one (two day) training in Administration and finance for
CSOs. First day of the training will cover Administration for CSOs and is responsibility of one of
the STE (STE-Administration) and second day of the training will cover Finance for CSOs and is
responsibility of the second STE (STE-Finance).
 Delivering the training for selected CSOs representatives from the country;
 Preparation of training materials to be used by participants during and after the training;
 Preparing final report for the assignment implementation.
Activities to be carried out
 Developing the training agenda
TACSO Macedonian Office • 11 Oktomvri 6/1-3 • 1000 Skopje • t: +389 2 3225 340 • f: +389 2 3290 684 • e-mail: info.mk@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania



Selecting and adapting training materials and hand-outs to be used by participants during and
after the trainings
Delivering one (2 days=1day administration + 1 day finance) training for total of 22
participants (11 CSOs, each CSO will be represented by two participants). Following main
topics should be covered:
o
Basic principles for preparation and administration of documents produced in a CSO
o
Administration system for managing and archiving documents
o
Ledger and archiving documents according the relevant law
o
Financial system of the organisation and key elements of financial management
o
Management of budgets, expenditures and cash-flow
o
Basic financial reports
Preparing report for the assignment implementation (including information on training delivery
process, results achieved, participants’ evaluation, main conclusions and recommendations for
future work).
Deliverables/results
By the end of the assignment, the Short term experts should have finalized or delivered:
 Training agenda for training in Administration and finance for CSOs
 Training sessions outline
 Power point presentations to support training sessions
 Final report for the assignment together with mission report
Location, duration and timing of the assignment
 The assignment is planned to take place from 1 October 2012 and conclude on 20 October
2012.
 Training is planned for 8 and 9 October 2012
Activity
Developing agenda for the training and
preparation for training
Delivering the training
Preparation of training report
Total
Junior
STE
Administration
1
days
Junior
Finance
1
0,5
2,5
STE
1
1
0,5
2,5
Location of assignment
 Countrywide and in the Macedonian TACSO office based in Skopje.
Profile of the STEs
Junior STE - Administration:
 University degree in relevant field of the assignment;
 A minimum 5 years of experience in the field of administration in the CSOs;
 Strong communication, facilitation and analytical skills;
 Practical experience in development and implementation of training programs;
 Computer literacy;
 Fluent in Macedonian & English.
Junior STE - Finance:
 University degree in relevant field of the assignment;
 A minimum 5 years of experience in the field of finance in the CSOs;
 Strong communication, facilitation and analytical skills;
 Practical experience in development and implementation of training programs;
 Computer literacy;
TACSO Macedonian Office • 11 Oktomvri 6/1-3 • 1000 Skopje • t: +389 2 3225 340 • f: +389 2 3290 684 • e-mail: info.mk@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
days

Fluent in Macedonian & English.
Applicants must be independent and free from any conflict of interest. Note that civil servants and
other staff of a beneficiary public administration may not be recruited as STE unless to prior written
approval has been obtained from Contracting Authority.
Monitoring and evaluation of the STE
The activity will be monitored by the Resident Advisor.
The STE will deliver a mission report to the TACSO National Office before remuneration.
Application
Applications must be in English and entail the following:
 Letter of intent and availability, including draft of training design and information on financial
requirements. Note that all costs including travel costs and accommodation costs should be
included in the offer.
 CV in EU format
 3 references from similar assignments
The application should be sent not later than 28-th of August 2012 by email to info.mk@tacso.org.
TACSO Macedonian Office • 11 Oktomvri 6/1-3 • 1000 Skopje • t: +389 2 3225 340 • f: +389 2 3290 684 • e-mail: info.mk@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
Annex 1
List of CSOs participants in the training
Бр
Организација
1 Здружение на бизнис жени
2 Интернет хотлајн провајдер Македонија
СОЛЕМ -Здружение на граѓани за поддршка на лица со посебни
3 потреби
Моја кариера - Здружение за поддршка на кариерен развој,
4 практикантство и помош при вработување
5 Мултилингвална и мултикултурна хармонија
6 Здружение за хармонизирано домување МРЕЖА 2012 Скопје
7 Асоцијација на советници за развој на кариера АСК
8 Институт за демократија и истражување Г ПЕТ Гостивар
9 Гринер Здружение за зелено општество
10 Студентска организација Излез
11 Организација на жени на општина Битола
град
Скопје
Скопје
Скопје
Скопје
Охрид
Скопје
Скопје
Гостивар
Скопје
Скопје
Битола
TACSO Macedonian Office • 11 Oktomvri 6/1-3 • 1000 Skopje • t: +389 2 3225 340 • f: +389 2 3290 684 • e-mail: info.mk@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania