2015-2016 Department Annual Report Template

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Division of Student Affairs & Enrollment Management
FY16 Annual Report Template
Department: [Insert Department Name]
The FY16 Annual Report is an opportunity to document the year’s most relevant endeavors as they relate
to university, division, and department goals as well as any other outcomes/assessment data (collected
between July 2015 and June 2016). The information submitted in departments’ annual reports will be
used to compile the FY16 Division Annual Report. Please use the following as a guide to prepare your
department’s FY16 annual report. Contact your AVP and/or Brian Lance with any questions regarding the
process or requirements.
KEY ITEMS:
•
Due Date: FY16 Annual Reports are due to Brian by July 15, 2016. A draft of the report is
due to your AVP on June 24, 2016 unless they instruct differently.
•
Submission Guidelines: Send the report electronically as an attached MS Word document to
Brian Lance ([email protected]) and “CC” your AVP. Any appendices listed in section “V.
APPENDICES” should be attached to the same e-mail.
•
Remove the instructional language and formatting (e.g. directions, examples, purpose
statements, etc.) in this template from your report before you submit it (italics & purple).
I. MISSION STATEMENT & DEPARTMENT GOALS:
Insert your department’s mission statement and goals here.
PURPOSE: This section gives departments the opportunity to reflect on whether or not their goals and
mission are still aligned and indicative of the current work. The mission statement will be included on
the department’s page as part of the Divisional report.
II. FY15 ANNUAL PRIORITY UPDATE:
In 250 words or less, explain how the department’s FY15 Annual Priorities (as listed in the FY15 Annual
Report) and the data you gathered from them have been used and/or have continued to influence your
practice. Give specific examples where possible.
PURPOSE: This section will be used in the Divisional report to help close the assessment cycle and to
inform the content of departments’ future 5-year reports. Documenting how results are being used will
also help better inform future decision-making opportunities.
III. FY16 ASSESSMENT UPDATES:
Summarize both the Assessment Strategy Grid project you conducted as well as any other notable
assessment work you completed using the following tables.
PURPOSE: This section will provide content on departments’ FY16 accomplishments that will be
featured in the Divisional report. This section will also help inform the content in departments’ future 5year reports.
FY16 Annual Report
Assessment
Strategy Grid
Project:
List 3-4 key
assessment results.
(These may or may
not be
measurements of
your targets.)
Provide a brief (3-4)
sentence
summation
regarding the
success of this
priority and any
factors which
helped or hindered
its implementation.
What are the plans
for this priority’s
results moving
forward?
Page 2 of 4




Assessment Work:
List 3-4 key
assessment results.
(These may or may
not be
measurements of
your targets.)
Provide a brief (3-4)
sentence
summation
regarding the
success of this
priority and any
factors which
helped or hindered
its implementation.
What are the plans
for this priority’s
results moving
forward?




FY16 Annual Report
Page 3 of 4
IV. Reflection
Please take some time to reflect on the work you did during FY16. In 250 words or less describe how your
department’s efforts aligned with/support the University’s/Division’s mission, goals, and or strategic
plans.
PURPOSE: This section will provide content for future program prioritization efforts. This section will
also help inform the content in departments’ future 5-year reports.
V. HIGHLIGHTS
List 6-10 pieces of information which highlight important accomplishments or data about your
department from FY16. If at all possible, these highlights should be kept short and should include some
kind of quantitative information. Highlights could include: awards/grants won, signature programs,
longitudinal data summarizing changes in services/programs provided, student quotes, attendance
numbers, significant milestones reached, important demographic information about the population you
serve, etc. Please see the FY15 Annual Report for potential examples. Please Do NOT include information
that is already contained in the previous Annual Priority section. Feel free to include this information as
text, charts or graphs.
 Highlight 1
 Highlight 2
 Highlight 3
 Highlight 4
 Highlight 5
 Highlight 6
 Highlight 7
 Highlight 8
 Highlight 9
 Highlight 10
PURPOSE: This section will be used in the Divisional report to highlight departments’ important
accomplishments outside of their traditional annual priorities. This information could also potentially be
used on future Division promotional materials.
VI. ANNUAL QUANTITATIVE DATA
Please provide relevant quantitative data highlighting your work during FY16. This should include but not
limited to attendance numbers, utilization numbers, programming numbers, etc. Please provide this
information using the table below:
Category
Number
Notes
PURPOSE: This section will provide content for future program prioritization efforts. This section will
also help inform the content in departments’ future 5-year reports.
FY16 Annual Report
Page 4 of 4
VII. RECRUITMENT & RETENTION EFFORTS
In 250 words or less, identify and explain your department’s most significant contribution to the
Division’s recruitment & retention efforts from FY16. For the purposes of this section, please limit
yourself to one, stand-out initiative. Give specific examples and assessment results where possible.
PURPOSE: This section will be used in the Division annual report to provide an overview of the Division’s
retention efforts during FY16. This section will also help inform the content in departments’ future 5year reports as retention becomes a bigger factor in our day to day efforts.
VIII. COLLABORATION EFFORTS
In 250 words or less, identify and explain your department’s most significant collaboration efforts from
FY16. For the purposes of this section, please limit yourself to one or two, stand-out initiatives. Give
specific examples and assessment results where possible.
PURPOSE: This section will be used in to highlight departments’ important accomplishments outside of
division for future program prioritization efforts, promotional materials, and five year assessment
reports.
IX. BUDGET AND FTE INFORMATION
Please provide the beginning and ending budget and FTE data for your department during FY16. If
necessary please consult with Jay Monteiro and or Ginny Meo on this information. Please provide this
information using the table below:
Category
Total Budget
FTE
July 2015
June 2016
PURPOSE: This section will provide content for future program prioritization efforts. This section will
also help inform the content in departments’ future 5-year reports.
X. APPENDICES
Departments are encouraged to include any relevant appendices. This should include photos, reports,
assessment instruments, tracking data, etc. All appendices must be submitted electronically with the
departments’ annual report submission.
PURPOSE: This section gives departments the flexibility to include other relevant information about
their work in FY16 not otherwise captured in the previous sections. The materials included in this
section may vary greatly depending on the activities of each department and will be used to help
develop the Divisional report and future promotional materials.
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