E&IT Exceptions Documentation
For Section 508 Compliance
This document is available in alternate formats upon request: ati@csus.edu
Introduction
Under California Government Code 11135, Sacramento State must give students, employees and members of the public
with disabilities access to electronic and information technology that is comparable to the access available to others.
Section 508 of the Rehabilitation Act (amended 1998) was enacted to eliminate barriers in electronic and information
technology, to make available new opportunities for people with disabilities, and to encourage development of
technologies that will help achieve these goals. The IT/ATI Procurement Specialist and/or E&IT Exception Review
Committee will evaluate all exception requests regarding procurement of E&IT products and services at Sacramento
State. For a complete description of exceptions, please refer to Section 508 Part §1194.3 at http://www.section508.gov.
According to CSU Executive Order Number 926, when acquiring information technology, each campus shall acquire
products that comply with applicable Section 508 provisions when such products are available in the commercial
marketplace. If a campus determines that compliance with any provision of Section 508 is unfeasible, then such
exception shall be fully documented and approved by a designee of the president: http://www.calstate.edu/eo/EO926.html.
Instructions
Complete the E&IT Review Web Form at www.csus.edu/eitreview and fill out the form on the request page as completely
as possible. You may attach additional documentation and information. Return completed and signed form to the
IT/Procurement Specialist at ati-procurement@csus.edu, IRT Mail Zip 6065. The IT/ATI Procurement Specialist will work
with the requestor and E&IT Exception Review Committee to evaluate any exception request and recommendations. If
you require assistance in completing this form, please contact ati-procurement@csus.edu. Also include a completed
Equally Effective Access Plan (See Alternate access plan template http://www.csus.edu/accessibility/procure.html). The
E&IT Exception Review committee will need both the Exceptions and Equally Effective Alternate Access Plan fully
documented for the review process.
Notes
The completion of the Exceptions Request and Equally Effective Access Plan form does not guarantee that the exception
will be granted.
* Department purchasing product may be responsible for providing alternate access which may include financial
accountability. Campus Accommodation Policies:
Academic Program Access for Students with Disabilities: http://www.csus.edu/umanual/acad/UMA00215.htm
Disability Accommodation Policy for Applicants for Employment: http://www.csus.edu/umanual/hr/umd03184.htm
Disability Accommodation Procedure for Current Employees: http://www.csus.edu/umanual/hr/umd03183.htm
Disability Accommodation Policy for Public Access to Campus Events: http://www.csus.edu/umanual/hr/umd03180.htm
IRT Mail Zip 6065 1/5/2012
E&IT Exceptions Documentation
For Section 508 Compliance
This document is available in alternate formats upon request: ati@csus.edu
Requestor Information
Requestor’s Name
Department
Reference number
Phone Number
Email
Requisition Number
Product Information
Product Name
Exception Categories
Back Office (includes mostly data center and
communication closet equipment)
Commercial Unavailability (not in commercial
marketplace)
Sole Source/Brand (only one product model
meets functional requirements)
Fundamental Alteration of nature of product
(e.g. cell phones, pagers, hand-held devices)
Undue Burden (causes significant
difficulty/expense to the campus, based on
resources available to entire campus; see
Limitations of the Application of Section 508
http://www.calstate.edu/Accessibility/EIT_Procurement/
Explanation of how the product meets the exception indicated
Alternative Means of Access
Under Section 508 standards, the CSU has a statutory obligation to make information and data available by an
alternative means of access if achieving accessibility is not possible or if acquiring the E&IT is an approved
exception. Do you want assistance from the IT/ATI Procurement Specialist to develop an alternative means of
access? Yes
No
Other Information
IRT Mail Zip 6065 1/5/2012
E&IT Exceptions Documentation
Signatures
Requestor signature
Date
Manager/Director name
Signature
Date
I have determined that the acquisition of the applicable E&IT product(s) or service(s) required by my
campus that are subject to Section 508 of the Rehabilitation Act of 1973, and codified in California
Government Code 11135, is/are (an) exception(s) to Section 508 standards as stated above. A plan for
alternative access is on file.
Denied
Comments: __________________________________________________________________________
Compliance Review Team signature
Date
Compliance Review Team signature
Date
Compliance Review Team signature
Date
IRT Mail Zip 6065 1/5/2012