Advanced
Accessible
PDF Document
Training
Adobe Acrobat 11
Agenda
•
Defining Accessibility
•
Table Editor
•
Text Recognition
•
Graphs
•
Accessibility Full Check
•
Lists
•
Tags Pane
•
Links
•
Touch Up Reading Order
•
Footnotes/ References
(TURO)
•
Forms
•
Table of Contents
•
Action Wizard
•
Article Pane
What is Accessibility?
Accessibility can be defined by whether or not a document
or web application can be used effectively by people with
disabilities
• Perceive
• Operable
• Understand
• Robust
Text Recognition
• Also known as
Optical Character
Recognition
(OCR)
• The first step in
making the
document
accessible
• Scans the
document and
provides
selectable text
Text Recognition Type Comparison
Searchable Image (Exact)
• Looks like the original
• Invisible text overlay
Searchable Image
• Deskews image of text as needed
• Invisible text overlay
Text Recognition Type Comparison
Searchable Image (Exact)
• Looks like the original
• Invisible text overlay
ClearScan
• Replaces text with Type 3 Font
Touch Up Reading Order (TURO)
Tool
• Allows users to select an element in
the document and assign a tag to it.
• This tool provides many tagging
and table mark up options.
• This tool also gives users the ability
to clear all of the page structure and
start fresh.
Tags Pane
• Visual representation
of tags applied to the
document.
• Allows authors to
attach tags to
important landmarks
and content in the
document.
• Allows authors to edit
existing tags
• To open your Tags
pane select the View
menu and under
Show/hide >
Navigation Panes,
select Tags.
Hands on Activity 1
Go into your unstructured document and apply the
knowledge you have just learned:
• Run the Text Recognition tool (ClearScan)
• Apply heading and text tags
• Replace text that is not searchable text
Accessibility Full Check
•
Use the Accessibility Full Check
• When first receiving a PDF file
• While you are editing
• As a final step
•
Scans document based on different accessibility
standards
•
Generates a report for the user
Accessibility Checker
Accessibility Full Check Cont.
Table of Contents
• Create a clickable table of
contents by adding
bookmarks or links to the text
in your document.
• Allows users to jump to a
section by selecting the link
Articles Pane
• Allows authors to dictate the
flow of an article or other
document with
unconventional structure.
• Authors must activate this
feature by accessing the
Document Processing panel
under the Tools section.
• Select the drop down menu
in the top right hand corner
of the Tools section and
select “Document
Processing”.
Hands on Activity 2
Go into your unstructured document and apply the
knowledge you have just learned:
• Correct the reading order of any content that is out of
order.
• Explore/run the accessibility checker report
• Create a link and bookmark for the Table of Contents
• Apply the Articles function to the sections of your
document that is a continuation on another page.
Table Editor
• The Table editor
allows authors more
control over the
structure of the
table.
• Associates and
assigns data cells to
header cells within a
table.
Graphs
• Use the Touch Up Reading Order Tool to select the Figure/ Caption button
when tagging a graph.
• Add alternative text to highlight the salient points of the graph.
Lists
• Allows authors to tag a list
appropriately
• Gives visual hierarchy
Hands on Activity 3
Apply the knowledge you have just learned by going into the
table shown in your unstructured document and providing:
• Add a Table Summary
• Add Table Headers
• Associate the data cells to headers in the complex table
• Tag the lists
• Apply the alternative text and tags necessary for the graph.
• Also, apply the alternative text and tags necessary for the
graph.
Reminder:
• Correct the reading order of any content that is out of order.
Links
• When a link is not
meaningful within it’s
immediate context, provide
alternative text to it to help
readers understand where
the link will go.
Footnotes/ References
Forms
Hands on Activity 4
Apply the knowledge you just learned by going through
your unstructured document and adding:
• Add Alternative Text to the link
• Add the note and reference tags
• Mark up the form fields correctly at the bottom of the page
Reminder:
• Correct the reading order of any content that is out of
order.
Action Wizard - Make Accessible
It prompts to address
accessibility issues:
• such as document
description
• document title
• scanned text
• form fields
• tables
• images without
alternative text
Recap
•
Defining Accessibility
•
Table Editor
•
Text Recognition
•
Graphs
•
Accessibility Full Check
•
Lists
•
Tags Pane
•
Links
•
Touch Up Reading Order
•
Footnotes/ References
(TURO)
•
Forms
•
Table of Contents
•
Action Wizard
•
Article Pane
Resources
Past Training and Presentations:
http://www.csun.edu/universaldesigncenter/pasttraining-and-presentations
Document Accessibility Guides:
http://www.csun.edu/universaldesigncenter/docum
ent-accessibility
Contact Us
For further assistance please contact the UDC:
Phone: 1(818) 677-5898
Email: universaldesigncenter@csun.edu
Website: http://www.csun.edu/universaldesigncenter