COORDINATED PROGRAM REVIEW
MID-CYCLE REPORT
District: Shawsheen Valley Regional Vocational Technical School
MCR Onsite Date: 05/31/2013
Program Area: Special Education
Mitchell D. Chester, Ed.D.
Commissioner of Elementary and Secondary Education
COORDINATED PROGRAM REVIEW
MID-CYCLE REPORT
SE Criterion # 7 - Transfer of parental rights at age of majority and
student participation and consent at the age of majority
Rating:
Implemented
Basis for Findings:
Review of student records, documents and interviews indicated that one year prior to the
student reaching age 18, the district informs the student and the parent/guardian of the rights
that will transfer from the parent/guardian to the student upon the student's 18th birthday. The
notification provided to both the student and the parent/guardian explicitly states that all rights
accorded to parents under special education law will transfer to the 18 year old student.
Review of student records also confirmed that upon reaching the age of 18, the school district
implements procedures to obtain consent from the student to continue his or her special
education program; students are signing their IEPs at the age of majority.
SE Criterion # 8 - IEP Team composition and attendance
Rating:
Implemented
Basis for Findings:
A review of student records and interviews indicated that members of the Team attend IEP
Team meetings unless the district and the parent agree, in writing, that the attendance of the
Team member is not necessary because the member´s area of the curriculum or related
services is not being modified or discussed. Furthermore, if the district and the parent agree,
in writing, to excuse a required Team member´s participation, the excused member provides
written input into the development of the IEP to the parent and the IEP Team prior to the
meeting.
SE Criterion # 18A - IEP development and content
Rating:
Implemented
Basis for Findings:
A review of student records and interviews confirmed that whenever the IEP Team evaluation
indicates that a student's disability affects social skills development or a student's disability
makes him or her vulnerable to bullying, harassment, or teasing, the IEP addresses the skills
and proficiencies needed to avoid and respond to bullying, harassment, or teasing. For
students identified with a disability on the autism spectrum, the IEP Team considers and
specifically addresses the skills and proficiencies needed to avoid and respond to bullying,
harassment, or teasing.
Massachusetts Department of Elementary & Secondary Education – Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical School Mid-Cycle Report – August 6, 2013
Page 2 of 6
SE Criterion # 18B - Determination of placement; provision of IEP to
parent
Rating:
Partially Implemented
Basis for Findings:
A review of student records and interviews confirmed that the district does not provide the
parent with two copies of the proposed IEP and placement following the development at the
Team meeting.
Department Order of Corrective Action:
Develop procedures for ensuring the provision of two copies of the proposed IEP and
placement to parents; provide Team chairpersons with training on these procedures.
Develop an internal oversight and tracking system for ensuring that two copies of the
proposed IEP and placement are provided to the parent. The oversight and tracking system
should include periodic reviews by the Special Education Director to ensure ongoing
compliance.
Develop a report of the results of an internal review of records, in which there has been a
Team meeting held since implementation of all of the district's corrective actions, for evidence
of compliance with provision of two copies of the proposed IEP and placement to parents.
*Please note when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List
of the student names and grade levels for the records reviewed; b) Date of the review;
c) Name of person(s) who conducted the review, their role(s), and signature(s).
Required Elements of Progress Reports:
Submit the training information, including the procedures, agenda and sign-in sheet, by
October 11, 2013.
Submit a description of the internal oversight and tracking system with periodic reviews, along
with the name and role of the designated person by October 11, 2013.
Submit the results of a review of student records and include the following:
1. The number of records reviewed;
2. The number of records in compliance;
3. For any records not in compliance, determine the root cause; and
4. The specific corrective actions taken to remedy the non-compliance.
Submit the above information by January 24, 2014.
Progress Report Due Date(s):
10/11/2013
01/24/2014
Massachusetts Department of Elementary & Secondary Education – Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical School Mid-Cycle Report – August 6, 2013
Page 3 of 6
SE Criterion # 20 - Least restrictive program selected
Rating:
Implemented
Basis for Findings:
Review of student records and interviews confirmed that the program selected is the least
restrictive environment for the student, as appropriate. If a student is removed from the
general education setting at any time, the Team adequately describes in the Non-Participation
Justification Statement why the removal is considered critical to the student's program and the
basis for the Team's conclusion that the student's education in a less restrictive environment,
with the use of supplementary aids and services, could not be achieved satisfactorily.
Massachusetts Department of Elementary & Secondary Education – Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical School Mid-Cycle Report – August 6, 2013
Page 4 of 6
SE Criterion # 25 - Parental consent
Rating:
Partially Implemented
Basis for Findings:
While the district does not have a parent who has revoked consent to a student's special
education services, document review and interviews confirmed that the district does not have
appropriate procedures in place regarding the revocation of parental consent. The procedures
should indicate that if the parent revokes consent, in writing, to a student’s special education
services, the district will act promptly to provide written notice to the parent of the district's
proposal to discontinue services based on the written revocation of consent and will also
provide information on how the parent can obtain a copy of his/her right to procedural
safeguards. The notice should be provided a reasonable time before the district intends to
discontinue services.
Department Order of Corrective Action:
Develop procedures regarding the revocation of consent to a student's special education
services. For assistance regarding these requirements, please see Administrative Advisory
SPED 2010-1: Federal Regulation Changes:
http://www.doe.mass.edu/sped/advisories/10_1.html.
Provide training to Team chairpersons on these newly developed procedures.
Develop an internal oversight and tracking system for ensuring that appropriate procedures
are followed when a parent revokes consent in writing to a student’s special education
services. The oversight and tracking system should include periodic reviews by the Special
Education Director to ensure ongoing compliance.
Develop a report of the results of an internal review of records, in which a parent has revoked
consent to a student's special education services since implementation of the district’s
corrective actions, for evidence of compliance with the requirements of this criterion.
*Please note when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List
of the student names and grade levels for the records reviewed; b) Date of the review;
c) Name of person(s) who conducted the review, their role(s), and signature(s).
Required Elements of Progress Reports:
Submit the district's procedures regarding the revocation of parental consent by October 11,
2013.
Submit the training information, including the agenda and sign-in sheet, by October 11, 2013.
Submit a description of the internal oversight and tracking system with periodic reviews, along
with the name and role of the designated person by October 11, 2013.
Submit the results of a review of student records and include the following:
1. The number of records reviewed;
2. The number of records in compliance;
3. For any records not in compliance, determine the root cause; and
4. The specific corrective actions taken to remedy the non-compliance.
Submit the above information by January 24, 2014.
Massachusetts Department of Elementary & Secondary Education – Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical School Mid-Cycle Report – August 6, 2013
Page 5 of 6
SE Criterion # 25 - Parental consent
Progress Report Due Date(s):
10/11/2013
01/24/2014
SE Criterion # 26 - Parent participation in meetings
Rating:
Implemented
Basis for Findings:
The district provided the student roster as required by the Department.
Massachusetts Department of Elementary & Secondary Education – Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical School Mid-Cycle Report – August 6, 2013
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