Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street, Malden, Massachusetts 02148-4096
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
August 10, 2010
James Scully, Interim Superintendent
Haverhill Public Schools
4 Summer St.
Haverhill, MA 01830
Re: Mid-cycle Report
Dear Superintendent Scully:
Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report based
on the Mid-cycle Review conducted in your district in May 2010. In this Mid-cycle Review, the
Department monitored selected special education criteria to determine your district’s compliance
with special education laws and regulations. The review consisted of information gathered from
one or more of the following activities: staff interviews, review of student records, examination
of documentation, and/or classroom observation.
The Department found one or more of the criteria monitored in your district to be “Partially
Implemented” or “Not Implemented.” In all instances where noncompliance has been found, the
Department has prescribed corrective action for the district. This corrective action must be
implemented as soon as possible, but in no case later than a year from the date of this report. You
will find these requirements for corrective action included in the enclosed report, along with
requirements for submitting progress reports using the enclosed form.
Please provide the Department with your written assurance that all of the required corrective
action will be implemented by your district within the timelines specified in the report. You
must submit your statement of assurance to Darlene Lynch, Director, Program Quality Assurance
Services, by August 27, 2010.
1
Your staff's cooperation throughout this Mid-cycle Review is appreciated. If you have questions
about this letter or the enclosed report, please do not hesitate to contact Paul J. Aguiar at (781)
338-3781.
Sincerely,
Paul J. Aguiar, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
cc:
Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary Education
Shaun Toohey, School Committee President
Maurice Covino, Special Education Director
Encs: Mid-cycle Report
Mid-cycle Progress Report form
2
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REPORT
Haverhill Public Schools
Dates of the Mid-cycle Review Onsite: May 25-26, 2010
Date of this Report: August 10, 2010
PLEASE NOTE THAT THIS REPORT IS IN TWO SECTIONS.
Required Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 3
Determination
of specific
learning
disability
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s)
of
Investigation
Basis of Determination about
Criterion
Interviews
&
Student
Records
The review of student records and
interviews indicated that when the
district evaluates a student
suspected of having a specific
learning disability, the high school
IEP Teams do not always create a
written determination as to whether
the student has a specific learning
disability, which was subsequently
signed by all members of the IEP
Team.
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
The district must provide high school
IEP Team chairpersons with training
on the implementation of the SLD
determination process and forms.
The district must conduct internal
monitoring of student records at the
high school to determine that the
district complies with the
requirements of this criterion.
* Please note when conducting
internal monitoring that district
must maintain the following
documentation and make it
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 1 of 14
(b) Progress
Report Due
Date(s) and
Required
Elements
Please submit a
copy of the
agenda and sign-in
sheets for the
training provided
to IEP Team
chairpersons by
October 1, 2010.
Subsequent to the
training, please
submit the results
of an
administrative
review of records
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
available to the Department upon
request: a) List of the student
names and grade level for the
records reviewed; b) Date of the
review; c) Name of person(s) who
conducted the review, their role(s),
and signature(s).
SE 52A
Registration
of educational
interpreters
Documents

At the time of the review,
documentation indicated that the
district had students requiring an
interpreter. The staff providing
interpretive services was registered
with the Massachusetts
Commission for the Deaf and Hard
of Hearing.
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 2 of 14
(b) Progress
Report Due
Date(s) and
Required
Elements
at the high school
to determine
eligibility for
Specific Learning
Disability (SLD).
Indicate the
number of records
reviewed, the
number found to
have completed
the necessary
forms, the root
cause of any
continued
noncompliance
and any additional
steps taken to
address identified
noncompliance by
December 13,
2010.
Additional Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 2
Required and
Optional
Assessments
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s)
of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
(b) Progress Report
Due Date(s) and
Required
Elements
Student
Records,
Documents
&
Interviews
The review of student records
indicated that at the high school,
the district did not always conduct
re-evaluations or re-evaluations
were incomplete. School personnel
did not conduct assessments in all
areas related to the suspected
disabilities and did not conduct
educational assessments; some
records indicated that some
students were not re-evaluated
every three years as required, with
no indication in the record that the
parents and district agreed that the
re-evaluation was unnecessary.
The district must provide appropriate
staff at the high school with training
on the state and federal regulatory
requirements regarding required and
optional assessments for initial
evaluations and re-evaluations.
Please submit a copy
of the agenda, the
name and credentials
of the trainer and the
sign-in sheets for the
training on required
and optional
assessments at the
high school by
October 1, 2010.
The review of student records and
interviews indicated that the
district conducted comprehensive
initial evaluations at the preschool
level in all areas of the suspected
disability.
The review of student records and
interviews indicated that the
elementary and middle school
The district must conduct internal
monitoring of initial evaluations and
re-evaluations at the high school
level to verify that all required
assessments and assessments
consented to by the parents, are
completed by school personnel.
* Please note when conducting
internal monitoring that the
district must maintain the
following documentation and make
it available to the Department
upon request: a) List of the
student names and grade level for
the records reviewed; b) Date of
the review; c) Name of person(s)
who conducted the review, their
role(s), and signature(s).
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 3 of 14
Subsequent to the
training, please
submit the results of
an administrative
review of high school
student records to
ensure that all
required assessments
and assessments
consented to by the
parents were
completed by school
personnel. Indicate
the number of records
reviewed, the number
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
levels conducted required
assessments consistent with
regulatory requirements.
SE 4
Report of
Assessment
Results
SE 6
Determination
of Transition
Services


Student
Records
&
Interviews
Student
Records,
Documents
&
Interviews
The review of student records and
interviews indicated that academic
assessment reports contained
educationally relevant findings and
recommendations that provided
information on the child/student’s
performance and instructional
needs.
The review of student records,
interviews and documentation
indicated that the IEP Team
discussed the student’s transition
needs annually, beginning no later
than when the student is 14 years
old, and documented its discussion
on the Transition Planning Form.
Furthermore, the review of student
records, interviews and
documentation indicated that the
IEP Team reviews the Transition
Planning Form annually and
updates information on the form
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 4 of 14
(b) Progress Report
Due Date(s) and
Required
Elements
of records that
demonstrated
compliance, the root
cause of any
continued
noncompliance and
any additional actions
taken to address
identified areas of
concern by
December 13, 2010.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
(b) Progress Report
Due Date(s) and
Required
Elements
The district must identify responsible
high school personnel to ensure that
progress reports for students with
disabilities are completed and issued.
The district should conduct a selfevaluation to identify the root causes
of the identified non-compliance, and
develop corrective action to address
the specific concerns. Upon
completion of the corrective action,
the district should conduct a sample
record review to verify that
correction of noncompliance.
Please submit a list of
personnel by name
and title responsible
for the tracking and
issuing of completed
progress reports.
Please identify the
root cause of the
identified
noncompliance, and
indicate the
corrective action
steps taken. If
and the IEP, as appropriate.
SE 8
IEP Team
Composition
and
Attendance
SE 13
Progress
Reports and
Content
Student
Records
&
Interviews

PI
Student
Records,
Documents,
&
Interviews
The review of student records and
interviews indicated that preschool
classroom teachers and regular
education teachers from the
elementary to the high school level
attend IEP meetings.
Student records and interviews
indicated that at the high school
level, progress reports are not
always completed by school
personnel.
Documentation and interviews
indicated that there are buildingbased procedures established
regarding the steps to take when a
student is failing to make progress
towards the annual IEP goals.
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 5 of 14
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of Determination about
Criterion
Documentation and interviews
verified that when a student’s
eligibility terminates because the
student has graduated from
secondary school or exceeded the
age of eligibility, the school district
provides the student with a
summary of his or her academic
achievement and functional
performance.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
* Please note when conducting
internal monitoring that the
district must maintain the
following documentation and make
it available to the Department
upon request: a) List of the
student names and grade level for
the records reviewed; b) Date of
the review; c) Name of person(s)
who conducted the review, their
role(s), and signature(s).
(b) Progress Report
Due Date(s) and
Required
Elements
corrective action
included the creation
of a more efficient
tracking system,
please submit a
description of the
tracking system for
verifying the
completion of
progress reports at the
high school level.
Please provide
verification that high
school staff were
trained on using the
tracking system;
please provide a copy
of the agenda and
sign-in sheets for any
training on its use.
This progress report
is due October 1,
2010.
Subsequent to the
training, please
submit the results of
an administrative
review of progress
reports from a sample
of student records at
the high school after
the issuing of 1st
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 6 of 14
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
(b) Progress Report
Due Date(s) and
Required
Elements
quarter report cards.
Please ensure that the
examination of the
records verifies that
progress reports were
issued for all IEP
goals. Indicate the
number of records
reviewed at each
school level, the
number found to be
compliant and the
root cause of any
continued
noncompliance. For
all records not in
compliance with this
criterion, provide the
actions taken to
remedy the
noncompliance. This
progress report is due
December 13, 2010.
SE 17
Initiation of
Services at
Age 3/Early
Intervention
Transition
Procedures

Documents,
Student
Records
&
Interviews
The review of student records
determined that the IEP Team
meeting and the proposal of an IEP
and placement occurs in sufficient
time to ensure the implementation
of the proposed services and
program upon the eligible child’s
third birthday.
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 7 of 14
Criterion
SE 18A
IEP
Development
and Content
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)

Method(s)
of
Investigation
Basis of Determination about
Criterion
Student
Records
&
Interviews
The review of student records and
interviews verified that IEP goals
and benchmarks addressed the
specially designed instruction the
student should receive in the
specific academic areas of need.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
(b) Progress Report
Due Date(s) and
Required
Elements
The district must examine the root
cause(s) of the delay in the provision
of the proposed IEP and placement to
parents. The district must indicate
the corrective action steps initiated to
address the identified causes of
noncompliance. Upon completion of
the corrective action steps, the
district must conduct internal
monitoring of student records at the
high school to determine compliance
with the requirements of this
Please submit a
detailed narrative
description of what
the district
determined was the
root cause of
noncompliance with
this criterion, as well
as the specific
corrective actions the
district took to
resolve the issue.
The review of student records and
interviews indicated that IEP
Teams determined the specific
number of sessions and the amount
of time designated for each session
that the student should receive
during the school’s weekly cycle.
SE 18B
Determination
of placement;
provision of
IEP to parent
PI
Student
Records
&
Interviews
The review of student records and
interviews indicated that the
service delivery grids for students
in full and partial inclusion
placements reflected the counseling
and intervention support services.
The review of student records
indicated that the high school does
not always provide the proposed
IEP and the proposed placement
immediately following the
development of the IEP.
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 8 of 14
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
(b) Progress Report
Due Date(s) and
Required
Elements
criterion.
Please identify the
staff responsible for
oversight of these
activities. This
progress report is due
by October 1, 2010.
* Please note when conducting
internal monitoring that the
district must maintain the
following documentation and make
it available to the Department
upon request: a) List of the
student names and grade level for
the records reviewed; b) Date of
the review; c) Name of person(s)
who conducted the review, their
role(s), and signature(s).
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 9 of 14
Upon completion of
the corrective action,
please submit the
results of an
administrative review
from a sample of
student records at the
high school to verify
at that the proposed
IEP and the proposed
placement are
immediately provided
following the
development of the
IEP. Indicate the
number of records
reviewed and the
number or records in
compliance with the
regulatory
requirements. For all
records not in
compliance, please
identify the root
cause(s) of the
noncompliance and
Criterion
SE 20
Least
restrictive
program
selected
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s)
of
Investigation
Student
Records
&
Interviews
Basis of Determination about
Criterion
The review of student records
indicated that at the high school,
the IEP Team does not indicate in
the “nonparticipation justification
statement” of the IEP why
removing the student from the
general education setting is critical
to the student’s program and the
basis for its conclusion that the
education of the student in a less
restrictive environment could not
be achieved with the use of
supplementary aids and services.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
The district must provide appropriate
staff at the high school with training
on requirements for discussing and
developing that the “nonparticipation
justification section” of the IEP if the
student is removed from the general
education classroom at any time.
The district must conduct internal
monitoring of student records at the
high school to determine if the
“nonparticipation” section of the IEP
is complete.
* Please note when conducting
internal monitoring that the
district must maintain the
following documentation and make
it available to the Department
upon request: a) List of the
student names and grade level for
the records reviewed; b) Date of
the review; c) Name of person(s)
who conducted the review, their
role(s), and signature(s).
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 10 of 14
(b) Progress Report
Due Date(s) and
Required
Elements
provide the actions
taken to remedy the
noncompliance. This
progress report is due
by December 13,
2010.
Please submit a copy
of the agenda and
sign-in sheets for the
staff training on
completing
nonparticipation
justification
statements by
October 1, 2010.
Subsequent to the
training, please
submit the results of
an administrative
review from a sample
of student records at
the high school that
demonstrates the IEP
Team considered and
documented the basis
of the removal of the
student from the
general education
classroom and the
basis for its
conclusion that the
education of the
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
(b) Progress Report
Due Date(s) and
Required
Elements
student in a less
restrictive
environment, with the
use of supplementary
aids and services,
could not be
achieved. Indicate the
number of records
reviewed and the
number in
compliance. For all
records not in
compliance with this
criterion, please
determine the root
cause(s) of the
noncompliance and
provide the school’s
actions to remedy
noncompliance.
Please provide this
progress report by
December 13, 2010.
SE 22
IEP
Implementatio
n and
Availability

Student
Records
&
Interviews
Interviews indicated that regular
education teachers at the high
school level are informed of their
specific responsibilities regarding a
student’s IEP goals, services and
accommodations, or Section 504
plan. Interviews indicated that
oversight is provided at the high
school level regarding the ongoing
implementation of the student’s
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 11 of 14
Criterion
SE 24
Notice to
Parent
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s)
of
Investigation
Student
Records,
Interviews
&
Documents
Basis of Determination about
Criterion
agreed to IEP within the general
education setting. In addition,
interviews and student records
indicated that related service
providers provide consultation
services.
The review of student records at
the high school level indicated that
the written notices to
parents/guardians regarding the
district’s proposed actions do not
always inform parents of what
evaluation procedures, tests,
records or reports were used as a
basis for the proposed action and
the reason for the district’s actions.
Written notices are not
individualized and contain the
same language regardless of
whether the event was an annual
review or a re-evaluation.
The review of student records and
interviews indicated that the
district responded with its proposal
to act within five school days of
receipt of a referral for special
education evaluations.
Interviews and documentation
indicated that the Student Teacher
Assistance Team did not delay
referrals for special education
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
(b) Progress Report
Due Date(s) and
Required
Elements
The district must provide appropriate
staff at the high school with training
on the content requirements of
notices to parents. The district should
reinforce that notices contain
information based on the individual
outcomes of the IEP Team meeting.
Please submit a copy
of the agenda and
sign-in sheets for the
training on notice
content requirements
to the Department by
October 1, 2010.
The school must conduct internal
monitoring of student records to
determine that notice requirements
meet the regulatory requirements.
Subsequent to the
training, please
submit the results of
an administrative
review of parental
notifications from a
sample of high school
student records.
Please indicate the
number of records
reviewed and the
number that
demonstrated
compliance. For all
records not in
compliance, please
determine the root
cause(s) of the
noncompliance and
* Please note when conducting
internal monitoring that school
must maintain the following
documentation and make it
available to the Department upon
request: a) List of the student
names and grade level for the
records reviewed; b) Date of the
review; c) Name of person(s) who
conducted the review, their role(s),
and signature(s).
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 12 of 14
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
(b) Progress Report
Due Date(s) and
Required
Elements
The district must develop a tracking
system at the high school for key
personnel responsible for securing
the consent of parents for the
proposed re-evaluation by using a
variety of methods when the parent
does not respond to the consent to
evaluate form and train staff on the
implementation of the system.
indicate the specific
actions taken to
remedy the
noncompliance. This
progress report is due
by December 13,
2010.
Please submit a
narrative description
of the tracking system
for the high school
and a copy of the
agenda and sign-in
sheets for the training
on its use by October
1, 2010.
evaluations.
SE 25
Parental
Consent
PI
Student
Records
&
Interviews
The review of student records at
the high school indicated when
parental consent was required for
re-evaluations and the parent failed
or refused to participate, the district
attempted to secure consent by
only sending new consent forms to
parents, it did not initiate other
methods to obtain consent. Further,
school personnel did not consider
whether the parent’s refusal or
inaction would result in the denial
of a free appropriate public
education (FAPE) to the student,
after such consideration, whether
the district should proceed to seek
resolution of the matter through the
Bureau of Special Education
Appeals (BSEA) per the state
regulatory requirements under 603
CMR 28.08.
The district must develop procedures
at the high school that ensure key
personnel document attempts to
secure parent consent and the
methods used to obtain consent ( for
example: by letter, telephone call,
email, etc).
The district must also review with the
applicable staff at the high school the
internal process it will use to decide
whether the Bureau of Special
Education Appeals (BSEA) must be
contacted when a parent fails or
refuses to sign consent for a reevaluation that jeopardizes the
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 13 of 14
In addition, please
provide evidence (the
school’s procedure,
staff attendance, etc.)
that training was
provided on the
tracking system, as
well as the
procedures for
documenting efforts
to secure parent
consent and notice to
the BSEA. Please
submit this evidence
by October 1, 2010
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
(b) Progress Report
Due Date(s) and
Required
Elements
student’s access to a Free and
Appropriate Public Education
(FAPE).
Subsequent to the
training, please
submit the results of
an administrative
review for obtaining
parental consent for a
re-evaluation and the
documentation of
outreach efforts,
including notice to
the BSEA, where
appropriate. Indicate
the number of records
reviewed and the
number found to be
compliant. For all
records not in
compliance with this
criterion, please
determine the root
cause(s) of the
noncompliance and
provide the school’s
actions to remedy the
noncompliance. This
progress report is due
by December 13,
2010
Please submit a copy
of the district’s
procedures on
providing special
education
The district must conduct internal
monitoring of student records at the
high school to determine that the
school is compliant with the
requirements of this criterion.
* Please note when conducting
internal monitoring that school
must maintain the following
documentation and make it
available to the Department upon
request: a) List of the student
names and grade level for the
records reviewed; b) Date of the
review; c) Name of person(s) who
conducted the review, their role(s),
and signature(s).
SE 29
Communications are in
English and
primary
PI
Student
Records,
Interviews
&
Documents
While interviews indicated that the
district has several people to act as
translators at IEP Team meetings
and to translate district
documentation, student records at
The district must develop consistent
procedures that ensure special
education written communications
are translated when necessary.
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 14 of 14
Criterion
language of
home
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of Determination about
Criterion
the high school indicated that
written communications with
parents are not always translated
when necessary.
Furthermore, the review of student
records indicated that in many
cases, special education records
had contradictory information in
the documentation regarding the
primary language of the home.
Therefore, staff were not always
aware of which documentation has
the correct information to
determine if translation was
necessary
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
(b) Progress Report
Due Date(s) and
Required
Elements
The district must conduct internal
monitoring of student records to
determine that written translations
are provided when the primary
language of the home is other than
English.
communications in
both English and the
primary language of
the home. Please
verify that
appropriate staff
members were
trained on the
procedures for
securing translations.
Please submit a copy
of the agenda and
sign-in sheets for the
training by October
1, 2010.
*Please note when conducting
internal monitoring that school
must maintain the following
documentation and make it
available to the Department upon
request: a) List of the student
names and grade level for the
records reviewed; b) Date of the
review; c) Name of person(s) who
conducted the review, their role(s),
and signature(s).
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 15 of 14
Subsequent to the
training, please
submit the results of
an administrative
review of a sample of
student records at all
levels (high, middle
and elementary) for
evidence of translated
written
communications,
when the primary
language of the home
is other than English.
Indicate the number
of records reviewed
and the number that
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
(b) Progress Report
Due Date(s) and
Required
Elements
verified the district
accurately tracked the
need for translations.
For any records not in
compliance with this
criterion, please
determine the root
cause(s) of the
noncompliance and
provide the school’s
actions to remedy the
noncompliance. This
progress report is due
December 13, 2010.
SE 45
Procedures for
Suspensions
Up to Ten
Days and
After Ten
Days
SE 53
Use of Paraprofessionals
PI

Documents
&
Interviews
Documents
& Interviews
Documentation and interviews
indicated that the district has
procedures ensuring that notices of
suspension are translated for
parents and students who required
translation assistance on a regular
basis.
Please see SE 29 above.
However, as noted in SE 29, the
student record documentation
sometimes contains contradictory
information regarding the primary
language of the home and there are
concerns with the high school’s
translation procedures.
Interviews indicated that
paraprofessionals system-wide
receive regular ongoing
supervision by a certified special
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 16 of 14
Please see SE 29
above.
Criterion
SE 54
Professional
Development
SE 55
Special
Education
Facilities and
Classrooms
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation

Documents
Interviews

On-Site
Observations
Interviews
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
educator. In addition,
paraprofessionals do not design
instruction.
Interviews and documentation
indicated that the district trains
general education and special
education personnel on state and
federal special education
requirements, related local special
education policies, procedures and
special education practices.
Site observations and interviews
indicated that the district remedied
previously inappropriate locations
of spaces for the delivery of special
education services at the high
school, Golden Hill Elementary
and Crowell Elementary schools.
Furthermore, the high school is
now fully accessible.
Haverhill Public Schools Coordinated Program Review Mid-cycle Report
August 10, 2010
Page 17 of 14
(b) Progress Report
Due Date(s) and
Required
Elements
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REVIEW
School District: Haverhill Public Schools
M I D – CY C L E P R O G R E S S R E P O R T
Date Prepared: ____________________________________
Prepared by: __________________________________________________________________
(name and title)
Criterion: _______________________
Topic: ________________________________________________________________________
For each criterion for which you prepare a progress report, please



make a copy of this cover page,
fill in the information requested above, and
attach a complete description of the corrective action taken and any accompanying documentation.
(Description of corrective action for each criterion and any accompanying documentation should include all of the
“Progress Report Required Elements” for that criterion in the Mid-cycle Report.)
Send the whole set of completed progress reports to:
Darlene Lynch, Director
Program Quality Assurance Services
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906