The Commonwealth of Massachusetts
Department of Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
May 13, 2005
Marie H. Doyle
Superintendent
Carlisle Public Schools
83 School Street
Carlisle, MA 01741-1712
Re:
Onsite Follow-up Monitoring Report: Coordinated Program Review Corrective Action
Plan Verification and Special Education Mid-cycle Review
Dear Superintendent Doyle:
Enclosed is the Department's Coordinated Program Review Follow-up Monitoring Report
together with findings regarding your district’s Coordinated Program Review Mid-cycle Review.
This report contains the Department's findings based on the onsite activities conducted in your
school district to verify the implementation status and effectiveness of corrective steps taken in
response to your Coordinated Program Review Report issued on October 4, 2001.
The Department will notify you of your district's next regularly scheduled Coordinated Program
Review several months before it is to occur. At this time we anticipate the Department's next
routine monitoring visit to occur sometime during the 2007 school year, unless the Department
determines that there is some reason to schedule this visit earlier.
While the Department of Education found certain noncompliance issues to be resolved, others
were partially corrected and the Department’s onsite team identified new issues, predominantly
in the program area of English Learner Education requirements.
You will find these requirements for corrective action and further progress reporting included in
the attached report together with any steps that must be taken by the district to fully implement
new special education requirements. Please provide the Department with your written assurance
that the Department's requirements for corrective action will be implemented by your school
district within the timelines specified. Your statement of assurance must be submitted to the
Department's Onsite Chairperson by May 25, 2005. The district’s continuing failure to
implement the required Corrective Action Plan described in this report will result in
recommendation to the Commissioner of Education the withholding of state or federal funds
and/or other enforcement action by the Department.
Your staff's cooperation throughout these Follow-up Monitoring activities is appreciated.
Should you require additional clarification of information included in our report, please do not
hesitate to contact the Onsite Team Chairperson at 781-338-3703.
Sincerely,
Dean Paolillo, Coordinated Program Review Follow-up Chairperson
Program Quality Assurance Services
John D. Stager, Administrator
Program Quality Assurance Services
c:
David P. Driscoll, Commissioner of Education
Linda Stapp, District Program Review Follow-up Coordinator
Encl.: Follow-up Monitoring Report
2
MASSACHUSETTS DEPARTMENT OF EDUCATION
COORDINATED PROGRAM REVIEW
Carlisle Public Schools
ONSITE VERIFICATION OF CORRECTIVE ACTION PLAN IMPLEMENTATION
AND/OR IDENTIFICATION OF ADDITIONAL FINDINGS REQUIRING CORRECTIVE ACTION
Action Plan Submitted on November 21, 2001
Progress Reports Submitted on 5/1/2002, 10/3/2002, 2/21/2003& 7/1/2003
Onsite Visit Conducted on March 9, 2005
Date of this Report May 13, 2005
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
Special Education
Requirements
SE 3
Special requirements
for determination of
specific learning
disabilities
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Comments Regarding
Corrective Action
Plan Implementation

Yes
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified

Student Record
Review
The student record
review indicates the
district is meeting the
requirements for
determining that a
student has a Specific
Learning Disability.
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Comments Regarding
Corrective Action
Plan Implementation


SE 6
Determination of
transition services
Yes
Student Record
Review&
Interview
Carlisle is a K-8
district. Transition
activities focused
primarily on transition
to the regional high
school.
SE 13
Progress Reports and
content
Yes
Student Record
Review
The district is providing
progress reports with
the required elements
and consistent with the
report card cycle.
SE 15
Outreach by the
School District (Child
Find)
Yes
SE 17
Initiation of services
at age three and Early
Intervention transition
procedures
Yes
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Student Record
Review&
Documentation
Student Record
Review&
Documentation
The district is
conducting its Child
Find activities
consistent with the
requirements of the law.
Pre-school screenings
are conducted on an
ongoing basis.
The district consistently
ensures services begin
for students before age
three.
2
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
SE 18A
IEP development and
content
SE 18B
Determination of
placement; immediate
provision of IEP to
parent
SE 20
Least restrictive
program selected
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Comments Regarding
Corrective Action
Plan Implementation

Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified

Yes
Student
Records
IEPs are well developed
with measurable goals.
IEPs are sent out within
the timelines.
Yes
Student
Records
Placement pages are
attached to the IEP and
are signed by the
parent.
Yes
Student
Records&
Interview
SE 22
IEP implementation
and availability
Yes
Student
Records&
Interview
IEPs are implemented
upon acceptance.
SE 26
Parent participation in
meetings
Yes
Student
Records
Team meeting notices
indicate parental
The district justifies and
fully articulates the
removal of a student
from the general
education environment
and endeavors to
provide services within
the general education
program.
3
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Comments Regarding
Corrective Action
Plan Implementation

Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified

&Documentati
on
participation. IEPs
document the parental
concerns. CIP data
indicated 100% parent
participation.
4
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
SE 28
Parent provided the
IEP or notice of no
eligibility together
with notification of
procedural safeguards
and parents' rights
SE 29
Communica-tions are
in English and
primary language of
home
SE 32
Parent advisory
council for special
education
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Comments Regarding
Corrective Action
Plan Implementation

Partial
Yes
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting
N1 notices do not
always answer the
“key questions” on the
notice.
The district must ensure all
N1 notices that accompany
IEPs address the key
questions. A sample of 5
N1 notices will be provided
to the Department for
verification. The corrective
action is due November 1,
2005.

Student
Records
Student
Records,
Interview&
Documentation
See the comment to the
right.
The district provides
translated IEP forms
and notices when
necessary. The district
actively seeks to
identify families who
may need translated IEP
forms and notices sent
home.
Yes
Documentation
The district has a Parent
Advisory Council and
works with the council
to provide information
and training to parents
on a regular basis.
5
Partial
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
SE 50
Responsibilities of the
School Principal and
Administrator of
Special Education
SE 54
Professional
development
regarding special
education
SE 56
Special education
programs and services
are evaluated
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Comments Regarding
Corrective Action
Plan Implementation


Yes
Documentation
The district has a
curriculum
accommodation plan;
an established Teacher
Assistance Team and
the principals
coordinate the need for
home or hospital
programs with the
special education
administrator.
Yes
Documentation
&
Interview
The district determines
professional
development areas in
coordination with its
administrative team,
teams of teachers and
the individual
preference of teachers
and support staff.
Yes
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Documentation
&
Interview
The district develops
school-wide goals each
year to respond to areas
of concern. MCAS
6
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Comments Regarding
Corrective Action
Plan Implementation

Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting
The district conducts a
home language survey
in English only. The
district assesses the
students for their
English language
proficiency but does
not have a Sheltered
The district must develop a
Sheltered English
Immersion Program (SEI)
as required by M.G.L.
c71A and program
modifications and supports
consistent with Title VI.
More information can be

scores are used to
identify trends and
concerns. The Director
of Student Support
Services works with
staff to identify
program needs.
Other Requirements
SE 1
Assessments
SE 2
Optional Assessments
MOA 4
LEP Placement
Yes
Student
Records
The district uses a
variety of assessments
and sources of
information to
determine eligibility.
See SE 1 above.
Yes
Student
Records
Partial
Interview
See comments to the
right.
7
Partial
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Comments Regarding
Corrective Action
Plan Implementation

No
No
Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting
English Immersion
program for students
identified as English
Language Learners.
obtained on the
Department’s website at:
http://www.doe.mass.edu/el
l/sei/. The district must
describe what actions it has
taken to the Department by
November 1, 2005.
The district must develop a
Sheltered English
Immersion Program (SEI)
as required by M.G.L.
c71A and program
modifications and supports
consistent with Title VI.
More information can be
obtained on the
Department’s website at:
http://www.doe.mass.edu/el
l/sei/. The district must
describe what actions it has
taken to the Department by
November 1, 2005.
Yes
See comments to the
right.
The district does not
have a Sheltered
English Immersion
(SEI) program.
Interview
ELE 1
Annual Assessment
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance

Interview
MOA 5
Program for LEP
Students
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
See comments to the
right.
8
Yes
The district has not
developed procedures
for the annual
assessment of students
using the MEPA and
The district must ensure it
has qualified staff members
able to administer the
MELA-O. The district must
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
ELE 2
MCAS
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Comments Regarding
Corrective Action
Plan Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified

Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting
MELA-O.
describe what actions it has
taken to the Department by
November 1, 2005.
The district indicated
that it provided a home
language survey to all
students but did not
identify any students
who required an
assessment of their
English language
proficiency. The
Department notes that
the school does not
have home language
surveys in other
languages.
The district does not
have waiver
procedures.
The district must develop
Home Language Surveys in
languages other than
English. Copies of the
translated surveys will be
provided to the Department
by November 1, 2005.

Yes
Staff Interview
ELE 3
Initial Identification
Partial
Interview
&Documentati
on
ELE 4
Waiver Procedures
No
Interview&
Documentation
All students have
participated in MCAS.
The district provided a
home language survey
to all students.
See the Department’s
comments to the right.
9
Partial
Yes
The district must develop
waiver procedures
consistent with M.G.L. c
71A and provide them to
the Department. The
Corrective Action is due
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Comments Regarding
Corrective Action
Plan Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified

Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting

ELE 5
Program Placement
and Structure
No
Interview &
Documentation
ELE 6
Program Exit and
Readiness
No
Interview &
Documentation
ELE 7
Parent Involvement
No
Interview&
Documentation
See the Department’s
comments to the right.
See the Department’s
comments to the right.
See the Department’s
comments to the right.
10
Yes
Yes
Yes
The district does not
have an English
Language Education
program that provides
Sheltered English
Immersion.
The district does not
have program exit and
readiness procedures
for English Language
Learners.
The district has not
developed procedures
for the inclusion of
parents of LEP
students into matters
pertaining to the
November 1, 2005.
The district must develop
the capacity to provide an
ELE program consistent
with M.G.L. c 71A and
develop the required
procedures applicable to
M.G.L. c71A. SEE also
MOA 2. The district must
describe what actions it has
taken to the Department by
November 1, 2005.
The district must develop
program exit procedures,
including readiness criteria
consistent with M.G.L. c
71A and provide them to
the Department. The
Corrective Action is due
November 1, 2005.
The district must develop
parent involvement
procedures consistent with
M.G.L. c 71A and provide
them to the Department.
The Corrective Action is
due November 1, 2005.
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
ELE 8
Decline Entry
ELE 9
Instructional
Grouping
ELE 10
Parental Notification
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Comments Regarding
Corrective Action
Plan Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified

Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting

No
Interview &
Documentation
See the Department’s
comments to the right.
Yes
No
Interview&
Documentation
See the Department’s
comments to the right.
Yes
I interview &
Documentation
See the Department’s
comments to the right
Yes
No
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
11
education of their
children.
The district has not
developed a procedure
for parents to decline
entry into the program.
The district does not
have an English
Language Education
(ELE) program that
provides Sheltered
English Immersion.
Therefore, it does not
have any instructional
groupings in ELE.
The district does not
have an English
Language Education
(ELE) program that
provides Sheltered
English Immersion.
Further, the district has
not developed parental
notification procedures
The district must develop
“opt-out” procedures
consistent with M.G.L. c
71A and provide them to
the Department. The
Corrective Action is due
November 1, 2005.
The district must develop
the required procedures for
instructional groupings
applicable to M.G.L. c71A
and provide them to the
Department. The
Corrective Action is due
November 1, 2005.
The district must develop
parental notification
procedures consistent with
M.G.L. c 71A and provide
them to the Department.
The Corrective Action is
due November 1, 2005.
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Comments Regarding
Corrective Action
Plan Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified

Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting

either.
ELE 11
Equal Access to
Academic Programs
ELE 12
Equal Access to NonAcademic Programs
ELE 13
Follow-up
ELE 14
Licensure &Fluency
Yes
Yes
ELE 13
Follow-up
No
I interview &
Documentation
I interview &
Documentation
All students have access
to academic programs.
The district reported it
does not have any LEP
students. The district,
however, must develop
the capacity to provide
an SEI program.
All students have access
to non-academic
programs. The district
reported it does not
have any LEP students.
Staff Interviews
Yes
See the Department’s
comments to the right.
The district must develop
follow-up procedures for
students who exit ELL
programs consistent with
M.G.L. c 71A and provide
them to the Department.
The Corrective Action is
due November 1, 2005.
See the comments to the
right.
Yes
The district does not
have staff trained to
provide Sheltered
The district must develop a
plan to provide training to
ensure the availability of
No
Interview&
Documentation
12
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
ELE 15
Professional
Development
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified

Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting
English content to
English Language
Learners.
qualified staff who are able
sheltered content
instruction and provide
instruction in the
acquisition of English
language skills. The
corrective action is due
November 1, 2005.
The district must develop a
training program for
general education staff to
be able to ensure the
implementation of
Sheltered English
Immersion consistent with
M.G.L. c 71A. Refer the
district to the
Commissioner’s guidance
of June 14, 2004 at the
Department’s website at:
http://www.doe.mass.edu/el
l/sei/. The Corrective
Action is due November 1,
2005.

Interview
No
Yes
Interview
ELE 16
Equitable Facilities
Comments Regarding
Corrective Action
Plan Implementation
Yes
The district does not
have separate facilities
for limited English
13
The district has not
developed a
professional
development plan for
staff to ensure teachers
are able to deliver
Sheltered English
content to students.
Criterion
Number
and
Topic
(Refer to full text of
requirements in
2004-2005 Special
Education
Information
Package)
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined
to be Substantially
Implemented
Method(s) of
Verifica-tion
Comments Regarding
Corrective Action
Plan Implementation

Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified

proficient students.
ELE 17
DOE data
submissions
Yes
Interview&
district data
documentation
ELE 18
Records
Yes
Interview
The district annually
reports its data to the
DOE regarding LEP
students.
The district reported it
does not have any LEP
students. Therefore,
separate records for
LEP students were not
available for review.
14
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective
Action
Ordered by the
Department of Education
and Timelines for
Implementation and
Further Progress
Reporting