MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: West Boylston
CPR Onsite Year: 2009-2010
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 10/04/2010.
Mandatory One-Year Compliance Date: 10/04/2011
Summary of Required Corrective Action Plans in this Report
Criterion
SE 1
SE 3
SE 29
SE 37
SE 48
SE 55
Criterion Title
Assessments are appropriately selected and interpreted for
students referred for evaluation
Special requirements for determination of specific learning
disability
Communications are in English and primary language of
home
Procedures for approved and unapproved out-of-district
placements
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
Special education facilities and classrooms
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 1 Assessments are appropriately selected and interpreted for
Partially Implemented
students referred for evaluation
Department CPR Findings:
Staff interviews and
student record review results indicated that the district does not consistently
consider administering assessments in a native language or alternate form for
those students identified as limited English proficient.
Description of Corrective Action:
The district has developed a new policy and procedure for both interpretations and
translations and assessments for student who have limited English proficiency. This
includes the selection and use of appropriate assessments for students whose first
language is not English including the use of interpreters and/or alternaitve assessments.
The district will provide trainings at all three schools for special education staff on the new
protocol and conduct follow-up administrative review.
Anticipated Results:
All LEP students referred for assessment will be provided and administered assessments
in the language and form that will yield accurate information.
Title/Role(s) of responsible Persons:
Expected Date of
Robert Renna, Director of Student Services
Completion:
11/30/2010
Evidence of Completion of the Corrective Action:
In November, 2010 all special education staff will receive training in Assessment
regulations including the procedure to select the mode of delivery. This will include the
protocol for determining the proper language. (copy of the handouts, signatures, titles,
dates will be submitted) The district will conduct a review of student assessments
administered to LEP students between November, 2010 and January, 2011. It will submit
the number of records reviewed by building, the number of records where assessments
were consistent with the new procedures, and a description of further steps to be taken to
ensure ongoing compliance if non compliance is found.
Description of Internal Monitoring Procedures:
The Director of Student Services will conduct biannual reviews of student assessments
administered to LEP students in the late winter and at the end of the school year. If
noncompliance is found, the cause will be determined and additional trainings will be
conducted along with more frequent administrative reviews to ensure 100% compliance.
The reviews for the 2010-11 school year will be in February and June, 2011.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 1 Assessments are appropriately
Status Date: 11/16/2010
selected and interpreted for students
referred for evaluation Basis for Partial Approval or Disapproval:
For English Learners undergoing assessment for a suspected area of disability, the district
proposes to use assessments that are provided and administered in the language and
form most likely to yield accurate information on what the student knows and can do
academically, developmentally, and functionally.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
2
The district proposes to provide trainings for special education staff on the new protocol
and conduct follow-up administrative review. The above proposals are appropriate.
Department Order of Corrective Action:
The district must provide training to Team Chairpersons on the regulatory requirements
and the district's newly revised policy to select assessments appropriately and particularly
when students are English Learners.
Further, the district must conduct internal monitoring of student records post-training for
compliance related to the compliance related to use of appropriate assessments.
Required Elements of Progress Report(s):
Please provide a copy of the revised policy and the training agenda, hand outs and a sign
in sheet with the date, names, roles and signatures of each participant by March 4, 2011.
Submit the results of a post-training administrative review of student records to ensure
the use of appropriate assessments for English Learners by May 31, 2011. Indicate the
number of records reviewed at each level, the number found to be compliant, an
explanation of the root cause for any continuing non-compliance and a description of
additional corrective action(s) to be taken by the district to address any identified noncompliance and a description of additional corrective actions to be taken by the district to
address any identified noncompliance. Please submit this to the Department by May 31,
2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
12/15/2010
03/04/2011
05/31/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
3
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
Student record
review results demonstrated that the IEP Team does not consistently create a
written determination as to whether or not the student has a specific learning
disability, which is signed by all members of the Team. Additionally, when a
written determination was completed, records showed that not all Team members
consistently signed the determination form.
Description of Corrective Action:
The district has developed procedures regarding the determination of specific learning
disability in initial evaluationand reevaluations. The district held trainings at all three
schools on all aspects of SE3 with an emphasis on the team agreement signing sheets.
The district will conduct a follow-up administrative review of all student records with SLD
as the disability and/or determination of no SLD in November, 2010 and again in April,
2011
Anticipated Results:
All students will receive a written determination as to whether or not they have a specific
learning disability, signed by all members of the Team. Also, all members of the Team
will consitently sign the determination form.
Title/Role(s) of responsible Persons:
Expected Date of
Robert Renna, Director of Student Services
Completion:
12/01/2010
Evidence of Completion of the Corrective Action:
Building based training with signed, dated attendance sheets, handouts.
Copy of new procedures
Document from district Director of Student Services stating the number of files reviewed
by building, the number of records where SLD determination paperwork were complete
and a description of any further steps to be taken to ensure ongoing compliance if
noncompliance is found.
Description of Internal Monitoring Procedures:
The Director of Student Services will conduct biannual review of student files related to
SLD in November, 2010 and again in April, 2011 and at year's end in July, 2011. If any
noncompliance is found, the Director of Student Services wil determine the cause, provide
further training and institute an additional administrative review to ensure 100%
compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 3 Special requirements for
Status Date: 11/16/2010
determination of specific learning
disability Basis for Partial Approval or Disapproval:
The district proposes to conduct training for Special Education Team Chairpersons and
Teachers on the requirement to create a written determination as to whether or not the
student has a Specific Learning Disability.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
4
The district also proposes an administrative review following the approved training as an
appropriate strategy for corrective action under this criterion.
Training for Team Chairpersons and Teachers on the documentation requirements of SE 3
is warranted and the district's proposal for follow-up review is an appropriate means to
ensure future compliance.
Department Order of Corrective Action:
The District must provide training to Team Chairs and Special Education teachers on the
appropriate use of SLD forms.
Further, the district must conduct internal monitoring of student records post-training for
compliance related to the completion of appropriate forms for the determination of a
Specific Learning Disability.
Required Elements of Progress Report(s):
The district must provided training to Team Chairs and special education teachers on the
appropriate use of the SLD forms. Please submit a copy of the agenda and sign-in sheets
for the training to the Department on March 4, 2011.
Submit the results of a post-training administrative review of student records to ensure
the use of SLD determination forms. Indicate the number of records reviewed at each
level, the number found to be compliant, an explanation of the root cause for any
continuing non-compliance and a description of additional corrective actions to be taken
by the district to address any identified non-compliance. Please submit this to the
Department by May 31, 2011.
*The district must maintain the following documentation and make it available to the
Department upon request: a)Names of students, by school, whose parents require
essential documents in the language of the home. b) Date of the review c) Name(s) of the
person(s) who conducted the review, their title(s) and their signature(s).
Progress Report Due Date(s):
12/15/2010
03/04/2011
05/31/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
5
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Staff interviews
indicated that the district does not consistently communicate in the primary
language of the home, when that language is not English. Interviews also
indicated that interpreters are no always familiar with special education
programs and services and the district inconsistently documents the use of oral
translation in the student records.
Description of Corrective Action:
The district has developed a new policy and procedures for interpretators and translations
which also includes assessments of students with limited English proficiency (SE1). The
district will provide training for all building IEP and 504 teams on consistency of
communicating both orally and written in the primary language of the home when that
language is not English and the family does not comprehend sufficiently in English. The
district will also conduct a follow-up review of student records of students whose primary
language at home is not English and the parents or student are not proficient in oral or
written English.
Anticipated Results:
All students and families whose primary language of the home is not English and have
limited English proficiency will consistenly receive communication in their primary
language through translations and/or interpreters.
Title/Role(s) of responsible Persons:
Expected Date of
Robert Renna, Director of Student Services
Completion:
03/01/2011
Evidence of Completion of the Corrective Action:
By November, 2010, the district will conduct trainings for all special education staff in
procedures regarding communications and the primary language of home. (copies of
dates, handouts, attendance sheets will be provided). The district will conduct a review of
student records who are LEP or whose families have home surveys stating that the
primarylanguage in the home is not English. This review will be completed between
October 30, 2010 and December 31, 2010. The district will submit the number of records
reviewed by building, the number of records where communication in primary language
was consistent and a description of any further steps to be taken to ensure ongoing
compliance if non compliance is found.
Description of Internal Monitoring Procedures:
The Director of Student Services will conduct biannual review of student records and
home language surveys where English is not the primary language at home. This will be
done in December, 2010, March, 2011 and in July, 2011 (before the 2011-12 school year
begins).
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 11/16/2010
primary language of home Basis for Partial Approval or Disapproval:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
6
The District proposes to develop a policy for ensuring that parents of students (who
request school correspondence in a language other than English) have translated
documents pertaining to the delivery of Special Education services as well as oral
translations available for IEP Team meetings. The district also proposes to conduct
training followed by an administrative review for compliance with the requirements of SE
29.
Department Order of Corrective Action:
The district has developed a district policy and procedures for interpretators and
translations which also includes assessments of students with limited English proficiency
(SE1). The district must provide training to Team Chairs and special education teachers
on the requirement to provide translated documents and orally translated Team meetings
for parents who request communication in a language other than English.
The district must conduct follow-up administrative review showing substantial compliance.
The district will also need to document all actions taken if, upon review, substantial
compliance is not found.
Required Elements of Progress Report(s):
The district must provide a copy of the policy and procedures for providing translated
documents to self-identified limited English language parents. Additionally, the district
must conduct training for all special education team chairs regarding the regulartory
requirements, policies and procedures regarding communications and the primary
language of home. Please submit a copy of the agenda and sign-in sheets for the training
to the Department by March 4, 2011.
Submit the results of a post-training administrative review of student records for
compliance related to providing translation for parents who have a home language other
than English. Indicate the number of records reviewed at each level, the number found to
be compliant, an explanation of the root cause for any continuing non-compliance and a
description of additional corrective actions to be taken by the district to address any
identified non-compliance. Please submit this to the Department by May 31, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
12/15/2010
03/04/2011
05/31/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
7
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 37 Procedures for approved and unapproved out-of-district
Partially Implemented
placements
Department CPR Findings:
A review of
documentation and student records indicated that the district had outdated
language in their contracts for students placed in out of district placements.
This contract language restricts announced and unannouced site visits by the
district and Department to events related to the immediate health or safety of
the student.
Description of Corrective Action:
The district has developed a new out-of-district contract with updated language related to
announced and unannounced visits.
Anticipated Results:
The Department of Student Services will now be able to follow the newer regulations
regarding visitations for students placed in out of district schools and collaboratives. This
district will understand that they can only make unannouced visits if they feel that upon
receiving information, the immediate health or safety of the student is a possibility factor.
Title/Role(s) of responsible Persons:
Expected Date of
Robert Renna, Director of Student Services
Completion:
10/30/2010
Evidence of Completion of the Corrective Action:
Copy of new district contract
Description of Internal Monitoring Procedures:
The Director of Student Services will continue to follow the DESE website Special
Education Department in terms of advisories regarding changing mandates, regulations or
protocols in procedures for approved and unapproved out-of-district placements.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 37 Procedures for approved and
Status Date: 11/16/2010
unapproved out-of-district placements Basis for Partial Approval or Disapproval:
The district has developed a new out-of-district contract with updated language related to
announced and unannounced visits. The district has already provided a copy of this
document to the Department.
The district proposes to now conduct its monitoring activities for out-of-district
placements according to the new updated contract language.
Department Order of Corrective Action:
The district will conduct monitoring activities for out-of-district placements to ensure that
all contracts have the updated language.
Required Elements of Progress Report(s):
Submit the results of the administrative review of student records to ensure that out-ofdistrict placements have updated contract reflecting the appropriate language. Indicate
the number of records reviewed at each level, the number found to be compliant, an
explanation of the root cause for any continuing non-compliance and a description of
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
8
additional corrective actions to be taken by the district to address any identified noncompliance. Please submit this to the Department by March 4, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
12/15/2010
03/04/2011
05/31/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
9
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
Interviews with
staff members indicated that at the middle and high school level the life
skills students do not have the same access to counseling and career planning
as their typical peers.
Description of Corrective Action:
The district will meet with all guidance counselors and Life Skill teachers regarding FAPe
and equal opportunity. The district will discuss the FAPE policy and procedure specifically
as it relates to students with intensive special needs in more restrictive settings. The
district will conduct follow-up annual administrative review of guidance programs,
schedules and students' Life Skills Program activities and access to all guidance services.
Anticipated Results:
All students with intensive special needs in Life Skill classrooms will have 100% access to
all counseling and career planning as their typical peers.
Title/Role(s) of responsible Persons:
Expected Date of
Robert Renna, Director of Student Services
Completion:
12/01/2010
Evidence of Completion of the Corrective Action:
In November, 2010 the Director of Student Services and building principals will meet with
the guidance staff and go over the FAPE regulations as they pertain to equal opportunity
to participate in educational, nonacademic, extracurricular and ancillary programs, as well
as participation in regular education. Copies of handouts, signature sheets, dates will be
submitted.
Copies of guidance caseloads with all students listed
Copies of guidance announcements of career presentations.
Copies of Life Skill Program announcements to students and families regarding all career
development presentations. The district will submit a progress report stating the number
of Life Skill students per school, the number of student schedules and records reviewed
and the number of guidance caseloads and schedules reviewed. If any of the above data
shows noncompliance with SE 48, a description of furhter steps to be taken to ensure
ongoing compliance will be submitted.
Description of Internal Monitoring Procedures:
The Director of Student Services will conduct biannual reviews of student schedules,
announcements of guidance activities, guidance caseloads and guidance counselor
schedules. This will be done in November, 2010 and again in April, 2011. If
noncompliance is found, the casue will be determined and additional trainings or staff
directive letters will be issued along with a revised plan for more administrative review.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 48 FAPE (Free, appropriate, public
education): Equal opportunity to
Corrective Action Plan Status: Approved
Status Date: 11/16/2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
10
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education Basis for Partial Approval or Disapproval:
The district indicated that it has met with all guidance counselors and Life Skill teachers
regarding FAPE and equal opportunity. The district stated that they discussed the FAPE
policy and procedure specifically as it relates to students with intensive special needs in
more restrictive settings. Further, the district inidcated that it will conduct follow-up
annual administrative review of guidance programs, schedules and students' Life Skills
Program activities and access to all guidance services.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district must provide evidence that they have met with all guidance counselors and
Life Skill teachers regarding FAPE regulations, procedures and equal opportunity,
specifically as it relates to students with intensive special needs in more restrictive
settings. Please submit a copy of this evidence which may include meeting agendas,
memoradums or other related documents to the Department by March 4, 2011.
Submit the results of a post-training administrative review of student records to ensure
life skills students have the same access to counseling and career planning as their typical
peers. Indicate the number of records reviewed at each level, the number found to be
compliant, an explanation of the root cause for any continuing non-compliance and a
description of additional corrective actions to be taken by the district to address any
identified non-compliance. Please submit this to the Department by May 31, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
12/15/2010
03/04/2011
05/31/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
An observation of
the space that the district uses at the middle school level for speech and
occupational therapy services demonstrated that it is a space shared with
English Learner Education services. An interview with staff indicated that in
some instances services are being conducted sometimes simultaneously in a room
with no room dividers, inadequate space for the number of students serviced and
types of services provided. See CR 23 and ELE 16.
Description of Corrective Action:
The district has given the speech therapist and the occupational therapist a small
classroom (Rm 100) at the middle - high school. The room has a divider which allows for
privacy and their schedule is such that they are very rarely in the room together. In
June, 2011, the speech therapist - ELL Coordinator will be given her own service area as a
final correction to SE 55.
Anticipated Results:
The OT and Speech Therapist/ELL Coordinator have existing private space which will again
be optimized into an additional service area room by June, 30, 2011.
Students utilizing OT, Speech and ELE will have 100% privacy instructional space.
Title/Role(s) of responsible Persons:
Expected Date of
Robert Renna, Director of Student Services
Completion:
06/30/2011
Evidence of Completion of the Corrective Action:
Current schedules of both OT and Speech
Written Statement by MS/HS Principal stating that additional space for the Speech
Therapist/ELL Coordinator will be identified and implemented by June 30, 2011
Description of Internal Monitoring Procedures:
The Director of Student Services will meet with the entire administrative team in January,
2011 to include the Superintendent to identify alternative educational space for the
Speech Therapist and design an action plan stating the exact location and time of
implementation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 11/16/2010
classrooms Basis for Partial Approval or Disapproval:
The district proposes that it will be in full compliance with this criterion in June of 2011.
The district proposes to make changes with room assignments for the ELL Coordinator,
Occupational Therapist and Speech Therapist to have 100% privacy in instructional space.
Department Order of Corrective Action:
The district must ensure that English Learners and students receiving Special Education
Related Services such as Occupational Therapy and Physical Therapy are provided
instructional spaces that are private and appropriately sized.
Required Elements of Progress Report(s):
Please provide a copy of the block schedule for Room 100, be sure to include the schedule
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
12
of all persons using the room, the times the room is used and number of students using
the space. Additionally please provide building floor plan indicating the location and
square footage of Room 100 by March 4, 2011.
The Department will coordinate with the district to conduct an on-site verification of the
usage of Room 100 and the proposed space allocation for the 2011-2012 school year by
May 31, 2011.
Progress Report Due Date(s):
12/15/2010
03/04/2011
05/31/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
13
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: West Boylston
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: West Boylston Public Schools
Robert Renna
Director of Student Support Services
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: November 3, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10A Student handbooks
Rating: Partially Implemented
and codes of conduct
Department CPR Finding: Documentation demonstrated that the district’s handbooks contain
appropriate procedures for the discipline of students with special needs; however the handbook does
not provide procedures for the discipline of students with Section 504 Accommodation Plans.
Narrative Description of Corrective Action:
Since the CPR in April, 2010, the Student Handbook cited has included students with Section 504
plans along with students of IEPs in the Section: Discipline for students with disabilities. In
March of each year, the two principals and the Director of Student Services will review the new
handbook and be responsible for assuring that any new language regarding students with
disabilities and/or discipline is incorporated annually into the new handbooks.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Support Services
October 31, 2010
Larry Murphy, Principal MS/HS
Andrea McGrath, Principal Edwards
Elementary School
Evidence of Completion of the Corrective Action:
Attached is the new wording in the current handbook regarding discipline of students with
disabilities. Students, parents and staff will now have a better understanding of the discipline
procedures for students on IEPs and 504 plans.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
14
Description of Internal Monitoring Procedures:
The Director of Student Services will continue to check for changes in the regulations and make
those changes known through the administrative team which meets weekly. In March, the two
principals and the Director of Student Services will meet to go over the handbooks.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: CR 10A Student
Approved
Partially Approved
Disapproved
handbooks and codes of conduct
Basis for Partial Approval or Disapproval: The district proposes to insert new language into the
district Code of Conduct and perform regular checks for changes in the regulations around discipline
for students receiving Special Education services or 504 Plans and make the administrative team
immediately aware of these changes.
Department Order of Corrective Action: The district must submit to the Department of Education a
copy of the new Code of Conduct for students with disabilities and students with 504 plans. The district
will also provide Training to Principals and anyone with 504 plan responsibilities in the district as to
the content and implications of the changes made to the handbook(s) around CR 10A.
Further, the district must conduct internal monitoring of student records post-training to ensure that all
students with 504 plans and at the same time, disciplinary issues - are afforded due process consistent
with the letter of the updated language in the district’s school handbook(s).
Required Elements of Progress Report(s):
By March 4, 2011 please submit a copy of the agenda and sign-in sheets for the training to the
Department.
By May 31, 2011, please submit the results of a post-training administrative review of student records
to ensure the use of appropriate due process for students with 504 plans. Indicate the number of records
reviewed at each level, the number found to be compliant, and an explanation of the root cause for any
continuing non-compliance and a description of additional corrective actions to be taken by the district
to address any identified non-compliance.
* The district must maintain the following documentation and make it available to the Department
upon request: a) Names of students, by school, whose parents require essential documents in the
language of the home. b) Date of the review: c) Name(s) of the person(s) who conducted the review,
their title(s) and their signature(s).
Progress Report Due Date(s): March 4, 2011 and May 31, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 13 Availability of
information and academic counseling on general
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
15
curricular and occupational/vocational opportunities
Department CPR Finding: See SE 48. Interviews with staff members indicated that at the middle
and high school level the life skills students do not have the same access to counseling and
career planning as their typical peers.
Narrative Description of Corrective Action:
After the site review in April, the Director of Student Services meet with both the middle school
and high school principals and guidance staff. The result was that all students enrolled in the
Life Skill components now have the same access to guidance services as other students. This
includes being placed on the guidance caseloads, being invited into all career planning in general
education environments including career days, etc. Guidance staff also consult with the Life
Skills teachers to provide career development and prevocational awareness within the Life Skill
Classrooms.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
Larry Murphy, High School principal
October, 2010
Chris Lebreck, Middle School associate principal
Rebecca Spencer, middle school counselor
Todd Samuelson, high school counselor
Karen McQuade, high school counselor
Meaghann Ackerman, middle school life skills
teacher
Lianne Hanlon, high school life skills teacher
Evidence of Completion of the Corrective Action:
Attached announcements of career classes, guidance caseload and schedule. Students in the Life
Skills Program will have a better knowledge base of career options and through an inclusive
approach; they will gain this knowledge in the least restrictive environment and with full access.
Description of Internal Monitoring Procedures:
The middle school and high school principals and the Director of Student Services will view the
schedule of all life skill students at the beginning of each semester to assure guidance services.
The middle and life skills teachers will coordinate all general education grade level presentation
associated with career development and schedule their students into these classes.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 13 Availability of
information and academic counseling
on general curricular and
occupational/vocational opportunities
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district indicated that it has met with all
guidance counselors and Life Skill teachers regarding FAPE and equal opportunity. The
district stated that they discussed the FAPE policy and procedure specifically as it relates to
students with intensive special needs in more restrictive settings. Further, the district indicated
that it will conduct follow-up annual administrative review of guidance programs, schedules
and students' Life Skills Program activities and access to all guidance services.
Department Order of Corrective Action: Not Applicable
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
16
Required Elements of Progress Report(s): The district must provide evidence that they have
met with all guidance counselors and Life Skill teachers regarding FAPE regulations,
procedures and equal opportunity, specifically as it relates to students with intensive special
needs in more restrictive settings.
Please submit a copy of this evidence which may include meeting agendas, memorandums or
other related documents to the Department by March 4, 2011.
Submit the results of a post-training administrative review of student records to ensure life
skills students have the same access to counseling and career planning as their typical peers.
Indicate the number of records reviewed at each level, the number found to be compliant, an
explanation of the root cause for any continuing non-compliance and a description of
additional corrective actions to be taken by the district to address any identified noncompliance. Please submit this to the Department by May 31, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of person(s)
who conducted the review, their role(s) and signature(s). See SE 48
Progress Report Due Date(s): March 4, 2011 and May 31, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 16 Notice to students 16 or
over leaving school without a high school diploma,
certificate of attainment, or certificate of completion
Rating: Partially Implemented
Department CPR Finding: Documentation and staff interviews indicated the district failed to issue
the annual written notice to students who attended high school in the district with in the past two years
who have not yet earned their competency determination and who have not transferred to another
school to inform them of the availability of publicly funded post-high school academic support
programs and to encourage them to participate in those programs.
Narrative Description of Corrective Action:
Upon completion of the site review, the high school principal and guidance counselors developed
a new annual notification letter. This letter went out to a student who left school in June without
graduating or transferring. The letter will be sent to all students who have left school over the
past two years and each year, for all new students leaving school. This will be done for two
consecutive years. A copy of the letters will be sent to the Student Services Department and
placed in a “Students leaving School Notice” file. The high school principal will go over the new
policy and procedures with guidance staff and office personnel during the early spring of 2011
and every year thereafter.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
17
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Larry Murphy, Principal, West Boylston High
June 30, 2011
School
Robert Renna, Director of Student Services.
Evidence of Completion of the Corrective Action:
Copy of new letter
Copy of letter sent to student in June, 2010
Copy of new letters sent to same student and new students in June, 2011
Copy of new procedure for students leaving school
Students leaving school will now receive a notice for a two year period giving them the vital
information and keeping their options for returning to school in some capacity open.
Description of Internal Monitoring Procedures:
A list of students dropping out of school for the past two years and a list of students leaving
school this year along with any letters sent will be given to the Director of Student Services for
the new file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 16 Notice to students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
16 or over leaving school without a
high school diploma, certificate of
attainment, or certificate of
completion
Basis for Partial Approval or Disapproval: The district proposes new language for its Annual Notice
to students 16 or over leaving school without a high school diploma, certificate of attainment, or
certificate of completion. The district also proposes a new policy and procedure with regard to
implementation of the Notice. The district proposes a review for all guidance and office personnel in
the required use of the Notice.
Department Order of Corrective Action: The district must provide a copy of the new Notice to the
Department before implementation of new policy and procedure and prior to implementation of
training.
The district must provide training to guidance staff, Team Chairs and applicable office staff on the
appropriate use of the Notice to students 16 or over leaving school without a high school diploma,
certificate of attainment, or certificate of completion.
Further, the district must conduct internal monitoring of student records post-training for compliance
related to the completion of the Notice.
Required Elements of Progress Report(s): Please submit a copy of the Notice to the Department of
Elementary and Secondary Education by March 4, 2011.
Please submit a copy of the agenda and sign-in sheets for the training to the Department by March 4,
2011.
Submit the results of a post-training administrative review of student records to ensure the appropriate
use of the Notice to students 16 or over leaving school without a high school diploma, certificate of
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
18
attainment, or certificate of completion. Indicate the number of records reviewed including out-ofdistrict, the number found to be compliant, an explanation of the root cause for any continuing noncompliance and a description of additional corrective actions to be taken by the district to address any
identified non-compliance. Please submit this to the Department by May 31, 2011.
* The district must maintain the following documentation and make it available to the Department
upon request: a) Names of students, by school, whose parents require essential documents in the
language of the home. b) Date of the review: c) Name(s) of the person(s) who conducted the review,
their title(s) and their signature(s).
Progress Report Due Date(s): March 4, 2011 and may 31, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CR 17A Use of physical restraint
on any student enrolled in a publicly-funded
education program
Department CPR Finding: Interviews and do.0cumentation indicated that the identified staff
members responsible for student restraint at each school level have not completed in–depth training in
the use of physical restraint consistent with 603 CMR 46.03(3) and (4). Additionally, the district has
not provided overview restraint training within the first month of each school year and, for employees
hired after the school year begins, within a month of their employment as required.
Narrative Description of Corrective Action:
In September, 2010, the district sent two staff to be trained and certified in restraint. In October,
both of these teachers presented the restraint regulations to all three school staff. Additionally,
in October, they trained all new staff in restraint and identified staff and administrators who
work with student population where restraint may be used.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Andrea McGrath, Principal Edwards
Elementary
October 8, 2010
Larry Murphy, Principal MS/HS
Chris Labreck, Associate Principal Middle
School
Evidence of Completion of the Corrective Action:
Signed copies of restraint training sheet
Copy of purchase order for training at private agency
Copy of curriculum
Copy of certificates issued to both teachers.
Staff will now have annual updated training in techniques associated with helping students be in
control, de-escalation and physical safety restraint by qualified personnel.
Restraint trainers will receive re-training based on the agency guidelines annually.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
19
Description of Internal Monitoring Procedures:
Annual restraint training will be scheduled as part of the district’s professional development
plan. The Director of Student Services will meet with the administrative team in February to do
professional development plan which will include annual restraint training to new and selected
staff and regulation dissemination to all staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 17A Use of physical
Status of Corrective Action:
Approved
Partially Approved
Disapproved
restraint on any student enrolled in a
publicly-funded education program
Basis for Partial Approval or Disapproval: The district proposes to train the appropriate staff at
each school to meet the requirements of this criterion. The district’s step-by-step proposal is
appropriate to meet the requirements.
Department Order of Corrective Action: The district must provide a copy of the new agenda and
materials from the training to: a) two individuals (in-depth) b) all other staff (overview) to the
Department before implementation of new policy and procedure and prior to implementation of
training.
The district must provide to the department evidence of training to all staff, Crisis Team members and
all other teachers and administrators. Please provide to the Department copies of Certificates from the
two original (in depth) trained staff and then copies of materials used for training for other (indepth/Crisis Teams) at all district schools: a) signed attendance sheets, b) names of trainers c) dates of
training.
Also provide singed attendance sheets from training on physical restraint/de-escalation (overview) for
all other staff complete with: a) Names of trainers b) Dates of training c) signed attendance sheets
showing which school and date.
Further, the district must conduct an administrative review to ensure that all staff have been trained on
the requirements of this criterion.
Required Elements of Progress Report(s): Please submit a copy of the new agenda and materials
from the training to: a) two individuals (in-depth) b) all other staff (overview) to the Department.
Please submit this on of before March 4, 2011.
On or before March 4, 2011, the district must provide to the department evidence of training to all
staff, Crisis Team members and all other teachers and administrators. Please provide to the Department
copies of Certificates from the two original (in depth) trained staff and then copies of materials used for
training for other (in-depth/Crisis Teams) at all district schools: a) signed attendance sheets, b) names
of trainers c) dates of training. Also provide singed attendance sheets from training on physical
restraint/de-escalation (overview) for all other staff complete with: a) Names of trainers b) Dates of
training c) signed attendance sheets showing which school and date.
Further, on or before May 31, 2011, the district must conduct an post-training administrative review
to ensure that all staff has been trained on the requirements of this criterion. Provide to the Department
a spreadsheet with the names of all teachers and administrators who have gone through the required
training and those who have not.
* The district must maintain the following documentation and make it available to the Department
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
20
upon request: a) Names of students, by school, whose parents require essential documents in the
language of the home. b) Date of the review: c) Name(s) of the person(s) who conducted the review,
their title(s) and their signature(s).
Progress Report Due Date(s): March 4, 2011 and May 31, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 23 Comparability of facilities
Rating: Partially Implemented
Department CPR Finding: See SE 55 and ELE 16. An observation of the space that the district
uses at the middle school level for speech and occupational therapy services demonstrated
that it is a space shared with English Learner Education services. An interview with staff
indicated that in some instances services are being conducted sometimes simultaneously in a
room with no room dividers, inadequate space for the number of students serviced and types
of services provided. See CR 23 and ELE 16.
Narrative Description of Corrective Action:
In June, 2010 the Speech Therapist and the Occupational Therapist were moved to Room 100 at
the MS/HS. Room 100 is a small classroom where there is ample room for privacy and
treatment. There is a room divider. The two therapists have a schedule where most of their
work at the middle high school is integrated into each life skills program. Both also provide
service at different times at the elementary school. Consequently, most of the time, Room 100
has one therapist there. Also, the speech therapist uses the conference room for both speech and
ELE services. The plan is for the ms/hs to give the speech therapist her own office for the 2011
school year in order to better service both ELL and Speech. The Director of Student Services
and the principals at the middle/high school will meet in April to assign a permanent space for
the speech therapist/ELL coordinator for the September, 2011.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
June, 2011
Larry Murphy, high school principal
Chris Lebreck, middle school associate principal
Evidence of Completion of the Corrective Action:
Copy of room assignment for the 2011-12 school year. Copy of speech therapist and OT
schedule for the 2010 and 2011 school year.
The speech therapist and ELL coordinator will have individual, private space in which to service
students needing language services and/or ELE.
Description of Internal Monitoring Procedures:
The middle school and high school principals will identify the office space by April, 2011 and
send a written document describing the space and utilization to the Director of Student Services
by May, 2011.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
21
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 23 Comparability of
facilities
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district proposes that it will be in full
compliance with this criterion in June of 2011. The district proposes to make changes with
room assignments for the ELL Coordinator, Occupational Therapist and Speech Therapist to
have 100% privacy in instructional space.
Department Order of Corrective Action: The district must ensure that English Learners and
students receiving Special Education Related Services such as Occupational Therapy and
Physical Therapy are provided instructional spaces that are private and appropriately sized.
Required Elements of Progress Report(s): Please provide a copy of the block schedule for
Room 100, be sure to include the schedule of all persons using the room, the times the room is
used and number of students using the space. Additionally please provide building floor plan
indicating the location and square footage of Room 100 by March 4, 2011. The Department
will coordinate with the district to conduct an on-site verification of the usage of Room 100
and the proposed space allocation for the 2011-2012 school year by May 31, 2011.
Progress Report Due Date(s): March 4, 2011 and May 31, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
22
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: West Boylston Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: West Boylston Public Schools
Robert, Director of Student Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 3, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial Identification
Rating: Partially Implemented
Department CPR Finding: Documentation and staff interviews demonstrated that the district’s home
language survey is only available in English and there is no process in place to translate the survey in
writing or orally if parents are unable to read or understand English.
Narrative Description of Corrective Action:
The district has designed a new home language form and has used translators and the internet to
do written translations for families needing materials in their primary language. The district will
automatically through the guidance departments have Home Language Surveys translated into
the primary language once the school becomes aware of that need. The ELL coordinator will
review all home language surveys and send a copy to the Director of Student Services for the
ELL file. The ELL coordinator will also keep a file on these home language surveys as will each
school’s main office. Additionally, the district uses staff proficient in second language for oral
and written translations and interpretations and contracts with the Worcester Public Schools for
this service when needed.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
August, 2011
Debra Valcourt, ELL Coordinator
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
23
Evidence of Completion of the Corrective Action:
Copies of the new home language survey
Any copies of home language surveys needing to be translated.
Students and parents will now have the opportunity to share vital information and to be 100%
informed about all programs and procedures with the use of primary written and oral language
if needed.
Description of Internal Monitoring Procedures:
The Director of Student Services will review all ELL files including home language surveys
quarterly. November, February, May and July of each year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3 Initial
Identification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The use of internet translation software does not always
ensure accurate and clear translations. The district must ensure the accuracy of any online translations.
Department Order of Corrective Action: The district will develop a process to ensure documents
translated using internet software provide clear and accurate translations from English.
Required Elements of Progress Report(s):
Please provide to the Department of Elementary and Secondary Education a copy of the new Home
Language Survey. Please also provide a written copy of the district specific policy and procedure (two
separate items) by March 30, 2011.
Please provide the district protocol for verifying the accuracy of documents translated using internet
software. This progress report is due March 30, 2011.
Submit the results of a post-training administrative review of student records to ensure the proper use
of the Home Language Survey during the enrollment process. Indicate the number of records reviewed
at each level (elementary, middle and high school) the number found to be compliant, an explanation of
the root cause of any continuing non-compliance and a description of additional corrective actions to
be taken by the district to address any identified non-compliance. Please submit this progress report by
June 30, 2011.
Progress Report Due Date(s): March 30, 2011, June 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 4 Waiver Procedures
Rating: Partially Implemented
Department CPR Finding: District documentation included the “District Waiver and Opting Out
Polices for English Language Learners” which contains a waiver policy that meets the requirements
set forth in this criterion; however, parents are not consistently informed of their right to apply for a
waiver and provided with program descriptions in a language they can understand. Additionally,
interviews demonstrated that key personnel responsible for implementing these procedures are not
clear on what the difference is between applying for a waiver and a parent choosing to opt out of the
program. See ELE 8.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
24
Narrative Description of Corrective Action:
The district has revised its waiver/opting out procedure. We now use a waiver form and a opting
out form. Both of these are explained to the parents in the initial meeting by the current ELL
Coordinator. Again, any family that needs any written or oral communication is given so by
utilizing staff with knowledge of the language, internet translation systems and/or contracted
personnel such as Worcester Public Schools.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
August, 2011
Debra Valcourt, ELL Coordinator
Evidence of Completion of the Corrective Action:
The district has contracted with Debbie Zacarian, Ed.D, Director, Center for English Language
Education, The Collaborative for Educational Services, Northampton, MA 01060. Dr. Zacarian
met with the ELL Coordinator on October 13, 2010 for 5 initial hours. She went over the CPR in
ELE and made some immediate suggestions on our procedures. She will be developing a 3-5 year
strategic plan that will address all of the criteria. We plan to have her do professional
development for the staff this year as well. The plan is to do category training for 1 teacher at
each grade level for the first year and add teachers in subsequent years using the same model.
The district will be able to design and implement a comprehensive ELE program for low
incidence population and the result will be that all students with limited English proficiency will
have 100% access to comprehensive SEI programming.
Description of Internal Monitoring Procedures:
An initial program evaluation and needs assessment will be completed by Dr. Zacarian. The
ELL Coordinator and the Director of Student Services will review all ELL student files quarterly
in November, March, June and August.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 4 Waiver Procedures
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district proposes to revise its waiver and opt-out
procedures. The district also proposes to have the ELL Coordinator explain the waiver and opt-out
options at the “initial meeting”. For evidence, the district proposes the development of a 3-5 year
strategic plan to address the criterion. In order to approve ELE 4, the Department will need to review
the actual forms used during the initial meeting and determine if the information presented is clear and
within the guidelines of the criterion.
Department Order of Corrective Action: Please provide to the Department of Elementary and
Secondary Education copies of the revised form/s explaining the district’s policies with respect to
Waiver Procedures. Please also provide a written narrative explaining what information is presented to
parents orally in the initial meeting with the Coordinator.
*The district must maintain the following documentation and make it available to the Department upon
request: a) Names of students whose records were reviewed b) Name/s and title of reviewer c) Dates of
the review d) Results of review.
Required Elements of Progress Report(s): The district must have approval from the Department
before using the new forms. Following approval – the district must then conduct a complete internal
review of all student records and report to the Department the results. The internal review specific to
this criterion needs to include a check of each file for the Waiver Procedures approved by the
Department of Elementary and Secondary Education. Provide the forms regarding the Waiver
procedures by March 30, 2011 and results of the internal review by June 30, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
25
Progress Report Due Date(s): March 30, 2011 and June 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure.
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English
proficient (LEP) students composed of two parts—English as a second language (ESL) and sheltered
content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP
students only and designed to promote the English language development of LEP students. Sheltered
content instruction is an approach for teaching content to LEP students in strategic ways that make the
subject matter concepts comprehensible while promoting the LEP students’ English language
development.
A review of district documents shows that the district does not have a completed ESL curriculum based
on the Massachusetts English Language Proficiency Benchmarks and Outcomes.
The district does not have a sheltered English immersion program in place because none of the
teaching staff members have completed all of the required categories of SEI professional development
that is necessary for sheltered instruction, however for the majority of LEP students in the district, the
number of hours of ESL instruction is consistent with recommended hours as outlined in the
Department’s September 2009 guidance document: “Guidance on Using MEPA Results to Plan
Sheltered English Immersion (SEI) Instruction and Make Reclassification Decisions for Limited
English Proficient (LEP) Students."
It should be noted that all four LEP students in the district are at the elementary level, and the
district’s licensed ESL teacher is licensed only for grades 5-12.
Content instruction is based on the appropriate Massachusetts Curriculum Framework; however, it is
clear that LEP students do not receive sheltered content instruction as no teachers have completed all
of the required categories of SEI professional development focused on the skills and knowledge
necessary for sheltering instruction, as described in the Commissioner’s Memorandum of June 2004.
Some district staff has completed Category 2. Although the district appears to have an interest in
providing further SEI PD, a detailed SEI PD plan has not been developed, and the district has no plan
to offer Category 4 to its teaching staff other than on a volunteer basis.
Narrative Description of Corrective Action:
Please see ELE 4 and 9 for elements of the district’s strategic plan to correct ELE programs
including consultation and SEI PD. Presently, the district has one teacher at the Elementary
school with 3 categories of training and plans take the 4th this semester. Additionally, there is a
plan to have the Reading Specialist receive all category trainings and then seek certification in
ESL.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
August, 2011
Debra Valcourt, ELL Coordinator
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
26
Evidence of Completion of the Corrective Action:
Copies of completed training signatures and certificates both in-district and out-of-district PD
Copies of ELE curriculum guides aligned with MELPBC
Program model for SEI to include ESL and sheltered content designs.
The result will be 100% access for all students with limited English proficiency to comprehensive
SEI services.
Description of Internal Monitoring Procedures:
Student assessments and progress reports
Student record quarterly review
Annual ELE program evaluation and improvement plan
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: In ELE 4, ELE 9 and ELE 5 criteria the district describes
how it intends to comply with the Department’s Corrective Action Plan (CAP). The district states that
in order to provide access to a comprehensive SEI programming and address the CAP, it will develop a
3-5 years plan. Thus, in regards to category training, and starting with fiscal year 2011, the district
plans to train staff “one teacher at each grade level for the first year and add teachers in subsequent
years.” The district does not discuss how such long term plan will impact the school experience of the
students currently enrolled, as well as any new comers who may enroll during the plan period, and
ultimately how the needs of these students are to be met.
Also, the district did not specifically reference any work related to completion of the ESL curriculum,
based on the Massachusetts English Language Proficiency Benchmarks and outcomes (ELPBO).
It was also not clarified how content instruction will be provided to English Language learners ( ELLs)
while the district proceeds to train teachers in all four categories of Sheltered English Instruction (SEI).
The district needs both types of teachers: at least one teacher who is certified to teach ESL to all
elementary grade levels and another content area teacher(s) who has completed professional
development in all four categories of SEI. One teacher may not substitute the other.
As part of their internal monitoring procedures, the district proposed to conduct an initial program
evaluation and a needs assessment. It will also include quarterly reviews of ELL student files. The
district does not specify how it will use information gathered. In addition, the monitoring procedures
do not specify how the district will:



Document completion of an ESL curriculum that is based on the ELPBO and plans for its
implementation.
Ensure that teachers instructing ELLs have received SEI professional development training in
all four categories.
Document that content area teachers have completed the four categories of SEI training.
Department Order of Corrective Action: Report on the progress and completion of the ESL
curriculum.

Develop a plan that ensures that ELLs placed with content area teachers who are SEI trained.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
27

Include in the professional development training plan all 4 categories of SEI.

Revise the internal monitoring plan so that it addresses continuous monitoring and compliance
with the issues pointed out in the Corrective Action Plan (CAP).
Required Elements of Progress Report(s): Provide a report on the progress of the ESL
curriculum by March 30, 2011. Submit a completed ESL curriculum for all grades by June 30,
2011.
Please provide evidence that ELLs placed with content area teachers have been SEI trained in all
four categories. Submit this by March 30, 2011. Submit an update by June 30, 2011.
Provide evidence of the implementation of the SEI category training plan. Include attendance
sheets of content area teachers instructing ELLs that indicate grades/subjects taught, and dates of
training, and what categories of SEI training content area teachers have completed. Provide this
evidence by March 30, 2011. Submit an update by June 30, 2011.
Submit evidence of the district’s implementation of its internal monitoring procedures.
Specifically, submit a most recent monitoring report that addresses the progress and subsequent
completion of the ESL curriculum based on the ELPBO. Provide this monitoring report by March
30, 2011. Provide an update by June 30, 2011.
Progress Report Due Date(s): March 30, 2011 and June 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 8 Declining Entry to a
Rating: Partially Implemented
Program
Department CPR Finding: Interviews with district staff and a review of documentation indicated that
the district policy for “opting out” for English Language Learners does not specify that when the
parent declines entry to the sheltered English immersion (SEI) program the district will provide
English language support to the student nor does it indicate that it will continue to keep parents
informed of the student’s progress. The policy currently in place only indicates that the district will
monitor the academic progress of the student. Additionally, interviews with key personnel responsible
for implementing these procedures indicated that they are not clear on what the difference is between
applying for a waiver and a parent choosing to opt out of the program, nor were they aware of the
requirements related to declining entry to an SEI program. See ELE 4.
Narrative Description of Corrective Action:
As previously stated, the district has developed a new opting out form that is clear about the
difference between opting out and a waiver. Additionally, the ELL coordinator will keep all
parents who have declined entry into ELE by coordinating with the classroom teacher and
making sure that their progress in oral and written communication and reading is included as a
priority in the regularly issued progress reports. Also, these reports are translated as needed.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
28
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
August, 2011
Debra Valcourt, ELL Coordinator
Evidence of Completion of the Corrective Action:
New opting out form
Copy of any opting out student’s progress reports.
Copy of any translations of both the opting out form, meeting notes and progress reports.
The result will be that 100% of parents whose child has been evaluated as ELL will have a
complete understanding of both the waiver and opt out procedure as implemented in a
comprehensive SEI program.
Description of Internal Monitoring Procedures:
The ELL Coordinator and the Director of Student Services will monitor and review all files of
students opting out or waiving services to be certain that the above procedures are followed. The
reviews will occur in November, March, June and in August, 2011
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 8 Declining Entry to
a Program
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district proposes a new opting out form to meet the
requirements of this criterion. The district also proposes to have the ELE Coordinator keep all parents
informed about the opt-out process and will coordinate with the classroom teacher to ensure student
progress is communicated to parents. The district does not mention how parents will be informed of
English Language Support for the student through its SEI trained teachers or specifically how the
district will apprise parents of their child’s progress. For example, LEP students whose parents have
“opted-out” must still be reported as “LEP” on the SIMS data and assessed annually using the MELAO and the MEPA as appropriate for their grade. Parent notification letters are required as long as
English language proficiency assessments indicate the student is not yet proficient.
Department Order of Corrective Action: Please provide to the Department of Elementary and
Secondary Education copies of the revised form/s explaining the district’s policies with respect to OptOut procedures. Please also provide a written narrative explaining what information is presented to
parents in the initial meeting with the Coordinator. It is important to communicate to parents that
declining entry does not remove the school district’s obligation to provide meaningful access to the
educational program. This obligation for access can be met in a variety of ways, for example, by
providing adequate training to classroom teachers on second language acquisition and English
language development and by offering English language support to the student.
Required Elements of Progress Report(s): The district must have approval from the Department
before using the new forms. Following approval – the district must then conduct a complete internal
review of all student records and report to the Department the results. The internal review specific to
this criterion needs to include a check for the Opt-out procedures form with a date that indicates the
form was reviewed after the approval date by the Department.
Progress Report Due Date(s): March 30, 2011 and June 30, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
29
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional
Grouping
Rating: Partially Implemented
Department CPR Finding: Since no content teachers have completed all of the SEI PD as described
in the June 2004 Commissioner’s Memorandum (see ELE 5), we conclude that LEP students are not
receiving effective content instruction.
Narrative Description of Corrective Action:
Upon receiving the strategic plan, the district will schedule professional development in ELE for
1 teacher at each level. Additionally, the district will either send an elementary school
professional for completion of all of the SEI PD. If this is not accomplished, the district will have
to consider hiring a new teacher (ELL-ESL) at the elementary level in the reading department.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
August, 2011
Debra Valcourt, ELL Coordinator
Evidence of Completion of the Corrective Action:
Training certificates in all SEI PD by an elementary professional or evidence of hiring certified
teacher.
Description of Internal Monitoring Procedures:
The administrative team will meet in December to design the budget for the 2011-12 school year.
At that time, administrators will recommend both the SEI PD and the creation of a new position.
The administrative team will identify a current teacher by December 1st and schedule SEI PD
training either in or out of district. In May, 2011 after the budget vote, the district, if necessary,
will advertise for the new ELE position.
The result will be that the district will strategically add to its’ ELE program qualified ESL
professionals and content teachers through more substantial SEI PD.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See also ELE 5.
The district needs both types of teachers: at least one teacher who is certified to teach ESL to all
elementary grade levels and content area teacher(s) that have completed professional development in
all four categories of SEI. One teacher may not substitute the other.
Department Order of Corrective Action: If ELLs at the elementary school are grouped in
instructional settings, please provide student schedules/class lists demonstrating that LEP students are
grouped according to their English proficiency levels. Grade levels may be mixed and students
spanning no more than 2-3 grade levels may be placed together. However, factors such as maturity,
literacy levels, cultural and personality factors must be taken into consideration.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
30
Required Elements of Progress Report(s): Please provide the Department with copies of the student
schedules demonstrating student instructional groupings and the qualifications of the teachers.
Progress Report Due Date(s): March 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: Documentation and student record review demonstrated that the form the
district uses as their written notice does not contain all required elements, specifically the reason for
identifying the child as LEP, program placement and method of instruction, how the program will meet
the student’s needs and the specific exit requirements. Additionally, the district is not providing the
notice annually and ELE progress reports are not provided with the same frequency as general
education reporting.
Narrative Description of Corrective Action:
The ELL Coordinator will design new written notice forms with specific reason for LEP
identification, program placement description, instructional methodology, student objectives and
benchmarks and criteria for exit. The ELL coordinator will work with the classroom teachers to
provide progress reports with the same frequency as general education progress reporting.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
August, 2011
Debra Valcourt, ELL Coordinator
Evidence of Completion of the Corrective Action:
Sample of new written notice form
Sample of ELE progress reports for four quarters for the 2010-2011 school year.
Students and their families receiving ELE services will be 100% informed as to the reason the
student was identified as ELL, a written notice of all components of the program, method of
instruction and student goals, objectives, benchmarks and exit criteria.
Description of Internal Monitoring Procedures:
The ELL coordinator and the Director of Student Services will review ELL student records
quarterly starting in November then in February, April and in August, 2011.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): The Department must first approve the district’s new
form/format to ensure it meets all the required elements. Following approval, the district will need to
conduct an internal review to check for compliance and report to the Department the results. Please
submit a copy of the new Parental Notification form to the Department along with a narrative of the
process for implementing the use of the form by March 30, 2011.
Subsequent to the Department’s review and approval, please conduct a student record review of ELE
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
31
records and report the results to the Department by June 30, 2011. Please indicate the number of
records reviewed, the number of records that contained the required notification and indicate the
corrective action taken for any records found incompliance.
*The district must maintain the following documentation and make it available to the Department upon
request: a) Names of students whose records were reviewed b) Name/s and title of reviewer c) Dates of
the review d) Results of review.
Progress Report Due Date(s): March 30, 2011 and June 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Academic Programs and Services
Rating: Partially Implemented
Department CPR Finding: See ELE 5. Sheltered English immersion (SEI) is a program model for
limited English proficient (LEP) students composed of two parts—English as a second language (ESL)
and sheltered content instruction. ESL is explicit, direct instruction about the English language,
delivered to LEP students only and designed to promote the English language development of LEP
students. Sheltered content instruction is an approach for teaching content to LEP students in strategic
ways that make the subject matter concepts comprehensible while promoting the LEP students’ English
language development.
A review of district documents shows that the district does not have a completed ESL curriculum based
on the Massachusetts English Language Proficiency Benchmarks and Outcomes.
The district does not have a sheltered English immersion program in place because none of the
teaching staff members have completed all of the required categories of SEI professional development
that is necessary for sheltered instruction, however for the majority of LEP students in the district, the
number of hours of ESL instruction is consistent with recommended hours as outlined in the
Department’s September 2009 guidance document: “Guidance on Using MEPA Results to Plan
Sheltered English Immersion (SEI) Instruction and Make Reclassification Decisions for Limited
English Proficient (LEP) Students."
It should be noted that all four LEP students in the district are at the elementary level, and the
district’s licensed ESL teacher is licensed only for grades 5-12.
Content instruction is based on the appropriate Massachusetts Curriculum Framework; however, it is
clear that LEP students do not receive sheltered content instruction as no teachers have completed all
of the required categories of SEI professional development focused on the skills and knowledge
necessary for sheltering instruction, as described in the Commissioner’s Memorandum of June 2004.
Some district staff has completed Category 2. Although the district appears to have an interest in
providing further SEI PD, a detailed SEI PD plan has not been developed, and the district has no plan
to offer Category 4 to its teaching staff other than on a volunteer basis.
Narrative Description of Corrective Action: Same as ELE 4 and 9 with consultation and
training by Dr. Zacarian as described.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
32
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
August, 2011
Debra Valcourt, ELL Coordinator
Evidence of Completion of the Corrective Action: Same as ELE 4 and 9 with consultation and
training from Dr. Zacarian. The result will be that the district will provide 100% ELE to those
students and families who are deemed to have limited English proficiency.
Description of Internal Monitoring Procedures: Same as ELE 9 with program evaluation from
Dr. Zacarian.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Please see ELE 4, ELE 5, and ELE 9.
Department Order of Corrective Action: see ELE 4, ELE 5, and ELE 9.
Required Elements of Progress Report(s): see ELE 4, ELE 5, and ELE 9
Progress Report Due Date(s): March 30, 2011 and June 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13 Follow-up Support
Rating: Partially Implemented
Department CPR Finding: Interviews and student records demonstrated that the district does actively
monitor students who have exited the ELE program, however interviews also indicated that there is no
mechanism for language support services if needed.
Narrative Description of Corrective Action:
The district will add to its monitoring of FLEP students by viewing student progress reports,
report cards and all assessments for a two year period. If it is deemed that the student needs
more language support services, the ELL coordinator will provide services under the SEI
program model or access language services from remedial reading, speech and language or
instructional tutors. These options will be based on the instructional and testing data, progress
reports showing the significance of the reduction in language skills. The ELL coordinator will
interface with the building Student Intervention Team for any additional services required.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
August, 2011
Debra Valcourt, ELL Coordinator
Evidence of Completion of the Corrective Action:
Copies of student monitoring plans for FLEP
Copies of any progress reports or assessments showing regression of skills
Copy of referral for language services either from the SIT team or remedial and related services.
Former LEP students will have 100% access to remedial language services based on all
instructional and district-state assessments.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
33
Description of Internal Monitoring Procedures:
The Director of Student Services will review all former ELE student files who have exited twice
per year starting in December, then again in April. The ELL coordinator will look at the
student’s general education records including all assessments internal and external to monitor
progress and/or intervene with referral for language support.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13 Follow-up Support
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The need for additional English language support or
development (such as instruction from a licensed ESL teacher) is not equivalent to the services
provided by a Speech and Language therapist. ESL and Speech therapy are not equivalent. There may
be instances in which an LEP student is also a student with a disability and may require Speech and
Language therapy subsequent to an appropriate evaluation and determination by a student’s IEP Team.
If the district suspects the student’s struggles are related to disability and not because of a difficulty
comprehending English, the student could proceed to seek consent to an evaluation.
Department Order of Corrective Action: The district will revise its procedures for providing English
language support to FLEP students.
Required Elements of Progress Report(s): The district must provide its revised procedures by
March 30, 2011.
Please conduct a review of all FLEP student files and indicate whether the district documented the
student’s progress, how the progress was measured and if necessary, the specific interventions taken
for those students who were not making effective progress. This progress report is due June 30, 2011.
*The district must maintain the following documentation and make it available to the Department upon request:
a) Names of students whose records were reviewed b) Name/s and title of reviewer c) Dates of the review d)
Results of review.
Progress Report Due Date(s): March 30, 2011 and June 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Partially Implemented
Department CPR Finding: All four LEP students in the district are at the elementary level, and the
district’s licensed ESL teacher is licensed only for grades 5-12.
Narrative Description of Corrective Action: Same as ELE 9
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
August, 2011
Debra Valcourt, ELL Coordinator
Evidence of Completion of the Corrective Action: Same as ELE 9. The district will have
qualified staff in both ESL and content instruction for 100% of LEP students.
Description of Internal Monitoring Procedures: Same as ELE 9
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
34
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5 and ELE 9.
Department Order of Corrective Action: See ELE 5 and ELE 9.
Required Elements of Progress Report(s): See ELE 5 and ELE 9.
Progress Report Due Date(s): March 30, 2011 and June 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Development Requirements
Rating: Partially Implemented
Department CPR Finding: Content instruction is based on the appropriate Massachusetts
Curriculum Framework; however, it is clear that LEP students do not receive sheltered content
instruction as no teachers have completed all of the required categories of SEI professional
development focused on the skills and knowledge necessary for sheltering instruction, as described in
the Commissioner’s Memorandum of June 2004. Some district staff members have completed
Category 2 training. Although the district appears to have an interest in providing further SEI PD, a
detailed SEI PD plan has not been developed, and the district has no plan to offer Category 4 to its
teaching staff other than on a volunteer basis.
Narrative Description of Corrective Action: Same as ELE 4 and 9
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
August, 2011
Debra Valcourt, ELL Coordinator
Evidence of Completion of the Corrective Action: Same as ELE 4 and 9 with consultation and
training from Dr. Zacarian.
The district will have in place a comprehensive ELE program for 100% of its ELL students to
include all regulatory components reflected in professional development.
Description of Internal Monitoring Procedures: Same as ELE 4 and 9
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): March 30, 2011 and June 30, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
35
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 16 Equitable Facilities
Rating: Partially Implemented
Department CPR Finding: See SE 55. An observation of the space that the district uses at the
middle school level for speech and occupational therapy services demonstrated that it is a
space shared with English Learner Education services. An interview with staff indicated that
in some instances services are being conducted sometimes simultaneously in a room with no
room dividers, inadequate space for the number of students serviced and types of services
provided. See CR 23 and ELE 16.
Narrative Description of Corrective Action:
The district will be giving the ELL coordinator an instructional space by June, 2011.
Additionally, a new instructional space will be identified at Edwards elementary for ELL
instruction by June, 2011.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
August, 2011
Debra Valcourt, ELL Coordinator
Evidence of Completion of the Corrective Action:
Statements from the Elementary and MS/HS principals identifying new individual space for ELE
services.
The ELL Coordinator and LEP students will have private and appropriate instructional space
100% of the time.
Description of Internal Monitoring Procedures:
The administrative team will meet in December, February and April to monitor the development
of additional individual space for ELE instruction.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: ELE 16 Equitable
Approved
Partially Approved
Disapproved
Facilities
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): Please provide the signed statements from the appropriate
Elementary, Middle School and High School Principals which describes the corrective action taken and
ensures appropriate instructional space by March 30, 2011. The Department will schedule an onsite
review subsequent to the receipt of this progress report. The date of the onsite will be arranged with
school personnel.
Progress Report Due Date(s): March 30, 2011.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
36
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Partially Implemented
Department CPR Finding: Interviews and documentation demonstrated that the district has recently
conducted a self assessment, however the evaluation did not address the effectiveness of the ELE
program, nor did the district document the steps necessary to bring the program into compliance with
the regulatory requirements.
Narrative Description of Corrective Action: Same as ELE 4 and 9 with a program evaluation
being conducted by Dr. Zacarian.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
August, 2011
Debra Valcourt, ELL Coordinator
Evidence of Completion of the Corrective Action:
Presentation of ELE program evaluation and needs assessment, including strategic plan to
administrative staff in December, 2010.
The district and 100% of LEP students will have a comprehensive ELE program will all
components and staffing required for a district with a low incidence population of LEP students.
Description of Internal Monitoring Procedures:
End of the year follow up consultation to completion of first elements of ELE programming:
certified staff, professional development and instructional space by Dr. Zacarian.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program
Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
By March 30, 2011 provide a copy of the strategic plan for the English Learner Education Program
Evaluation.
By June 30, 2011, provide a copy of all suggested changes or adjustments to the ELE program of
supports and services based on the results of the Program Evaluation during the 2010/2011 school year.
Progress Report Due Date(s): March 30, 2011 and June 30, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
37
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP
Students
Rating: Partially Implemented
Department CPR Finding: A review of student records indicated that the district does not meet all the
required elements of this criterion. Specifically, not all student records include copies of the annual
parent notification letters, MELA-O results, progress reports and report cards in the native language,
if necessary.
Narrative Description of Corrective Action:
The ELL Coordinator will review all records of existing and new ELE students on a biannual
basis to assure that copies of the annual parent notification letter, progress reports, report cards
in the native language and MELA-O results are all in each student record.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Robert Renna, Director of Student Services
August, 2011
Debra Valcourt, ELL Coordinator
Evidence of Completion of the Corrective Action:
The ELL coordinator will send a narrative form to the Director of Student Services and each
building principal who will state that all elements of the record are present or which records
need to be obtained and added.
Families will receive all notification letters, testing results, progress reports and report cards in
the native language if necessary 100% of the time
Description of Internal Monitoring Procedures:
For those files that have missing elements, the Director of Student Services will review the file
again one month after the principals receive the narrative to verify that the missing documents
have been placed in the student record.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): Please provide a copy of the communication sent from the
ELE Coordinator to the Director of Student Services and each building Principal with regard to: 1)
defining what the components of an ELE should be and 2) the missing elements from each file
following the district’s initial internal review.
Please conduct a student record review for all required content including parent notifications, testing
results, progress report and report cards. If any records are found in noncompliance, please identify the
root cause of the continued noncompliance and additional corrective action activities initiated to
remedy the identified noncompliance.
*The district must maintain the following documentation and make it available to the Department upon request:
a) Names of students whose records were reviewed b) Name/s and title of reviewer c) Dates of the review d)
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
38
Results of review.
Progress Report Due Date(s): March 30, 2011, June 30, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
West Boylston CPR Corrective Action Plan
39