MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Tri County Regional Vocational Technical
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 10/20/2012.
Mandatory One-Year Compliance Date: 10/20/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 6
Determination of transition services
SE 7
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
IEP Team composition and attendance
SE 8
SE 9
SE 13
Timeline for determination of eligibility and provision of
documentation to parent
Progress Reports and content
SE 18A
IEP development and content
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 18B
Criterion Title
Determination of placement; provision of IEP to parent
SE 22
IEP implementation and availability
SE 24
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Parental consent
SE 25
SE 29
SE 34
Communications are in English and primary language of
home
Continuum of alternative services and placements
SE 54
Professional development
CR 7
Information to be translated into languages other than
English
Student handbooks and codes of conduct
CR 10A
CR 16
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
A review of student records indicated for those students undergoing a re-evaluation, not
all areas of suspected disability are consistently evaluated. Record review also
demonstrated that the Educational Assessment, which includes the history of the
student's progress in the general education curriculum, was not consistently completed.
Description of Corrective Action:
Previous administrative direction allowed for the school psychologist to use only one
evaluative tool, the Woodcock Johnson III. There was previously no oversight with regard
to the completion of Education Assessments. This administration has completed the
following actions in order to ensure that all areas of suspected disability are evaluated.
- The School Psychologist no longer chairs IEP Team meetings. She is now entirely
responsible for testing.
- On August 12, 2012, the School Psychologist and special education staff were provided a
full-day training on FBA and BSPs by Amy Collins, BCBA.
- The School Psychologist was provided a second day of FBA training with Amy Collins.
- The School Psychologist and Special Education Facilitator developed a tracking sheet
that annotates the specific tests used to evaluate disability.
- On November 6, 2012 (Special Education Department) and on November 9, 2012
(Guidance Department) the Educational Assessment was reviewed.
The Department of Student Services purchased protocols for a variety of tests.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
06/19/2013
Evidence of Completion of the Corrective Action:
- Evaluation tracking sheet that is updated weekly.
- Educational assessments that were completed for Triennials held in the fall of 2012.
Description of Internal Monitoring Procedures:
The Director of Student Services receives a copy of the evaluation form on a monthly
basis. The annual Special Education audit will determine whether compliance is being
maintained.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 11/20/2012
Basis for Partial Approval or Disapproval:
The district has already begun to provide training and order additional assessment
instruments for the school psychologist, special education staff and guidance staff. The
district has also developed a tracking mechanism for internal monitoring of the
assessment process.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide training on selecting assessment instruments to address any
identified areas of suspected disability for the school psychologist and special education
staff. The district will provide a narrative description of their new procedures related to
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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the completion of Educational Assessment A forms along with evidence of staff training on
these procedures, which will include but not be limited to a training agenda, attendance
sheet and copies of the materials presented. Please submit this to the Department on or
before by March 22, 2013.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by March 22, 2013.
Submit the results of an administrative review of student records to determine (a) that
areas of suspected disability were assessed and (b) that the history of the student's
experience in the general education curriculum. Indicate the number of records reviewed,
the number found to be compliant, an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
address any identified noncompliance. Please submit this to the Department on or before
by June 14, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/22/2013
06/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
A review of student records indicated that the Transition Planning Form is not consistently
reviewed and updated annually for students who are 14 years of age and older.
Description of Corrective Action:
Tri-County Team Chair and staff had not previously been trained in writing accurate and
useful transition plans. On May 30, 2012, Carol Kosnitsky of Cristia Lesher Associates
presented professional development to the Tri-County Team Chair and School
Psychologist on Transition Planning. Follow-up training was to occur on October 29, 2012
but school was closed due to inclement weather. This follow-up training which will include
all special education staff will occur on November 27, 2012.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
01/02/2013
Evidence of Completion of the Corrective Action:
All Tri-County IEPs include the following:
- Measurable Post-Secondary goals (vision) that includes: training or education,
employment, and independent living skills or plans.
- An Action Plan that includes instruction, employment, and community experience.
- Disability related needs and assessments.
- Measurable annual IEP goals.
Description of Internal Monitoring Procedures:
All IEPs, once completed, are reviewed by the Director of Student Services. The Team
Chair and the Director of Student Services meet monthly to review progress on all team
meeting practices and procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 11/20/2012
Basis for Partial Approval or Disapproval:
The district conducted a training for staff on completing the Transition Planning Form and
updating it annually for students aged 14 and older. Please note that the Department has
developed new guidance on transition planning and IEP development:
http://www.doe.mass.edu/sped/advisories/13_1ta.html.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of training for staff to include the agenda and attendance sheet with
name, role and signature for completion of the Transition Planning Form by March 22,
2013. It is recommended that the district also use the recently issued Department
guidance as part of its training process with special education staff:
http://www.doe.mass.edu/sped/advisories/13_1ta.html.
Submit the results of the internal oversight to determine whether students have a
Transition Planning Form that has been reviewed annually. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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the district to address any identified noncompliance. Please submit this to the Department
on or before by June 14, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/22/2013
06/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
Interviews with staff members and a review of student records demonstrated that the
district implements procedures to obtain consent from the student to continue the
student's special education program at age 17, which is one year prior to the student
reaching the age of majority.
Description of Corrective Action:
Previous administrative direction to the Tri-County special education staff was to obtain
consent from the student one year prior to the student reaching age of majority, so that
the signature was on file when the student turned 18. This practice was stopped by the
present Director of Student Services.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
09/01/2012
Evidence of Completion of the Corrective Action:
See attached documentation:
- Newly developed notice regarding Age of Majority
- Recently signed documentation of student choice of share decision- making with parent
Description of Internal Monitoring Procedures:
The annual special education audit will provide evidence that this practice remains in full
effect.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 7 Transfer of parental rights at age of
Approved
majority and student participation and
Status Date: 11/20/2012
consent at the age of majority
Basis for Partial Approval or Disapproval:
The district will train staff on a new procedure for documenting the provision of notice for
age of majority that includes sending the student and the parent notice of decisionmaking options one year prior to the student turning 18 years of age. Also, the district
needs to include in its procedure the means of documenting the student's choice and
securing consent for the IEP to continue once the student turns 18. Please use the
Department's guidance on documenting the age of majority:
http://www.doe.mass.edu/sped/advisories/11_1.html
Department Order of Corrective Action:
Develop a procedure for staff to provide notice to the student and parent. Also include in
the procedure the method of documenting the student's choice or having the parent
provide evidence of guardianship if appropriate. The procedure must include steps to
secure consent for the decision-maker student, delegated adult or parent shared) for the
IEP services to continue. Once the procedure is developed the district will train relevant
staff on the implementation of the procedure. Please use the Department's guidance on
the development of these procedures:
http://www.doe.mass.edu/sped/advisories/11_1.html.
Required Elements of Progress Report(s):
Provide a copy of the procedure and evidence of training for special education staff by
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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March 22, 2013.
Submit the results of the internal oversight to determine whether (a) notice was provided
to the student and the parent one year prior to the student turning 18 years of age, (b)
the provision of notice is documented in the student's IEP, and (c) the consent,
consistent with the choice of decision-maker or guardian, was secured at age 18.
Indicate the number of records reviewed, the number found to be compliant, an
explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
Please submit this to the Department on or before by June 14, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/22/2013
06/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members indicated that members of
the Team attend Team Meetings, however in instances when the district and the parent
agree in writing to excuse a required Team member´s participation, the excused member
does not consistently provide written input into the development of the IEP to the parent
and the IEP Team prior to the meeting.
Description of Corrective Action:
Until 2011-2012 school year, there was limited administrative oversight with regard to
specific procedures related to Team member input.
Beginning with the 2011-2012 school year, the Director of Student Services met weekly
with the Special Education Team Chair and the Special Education Facilitator to review
procedures and protocols for Team meetings. Area of concern are participation,
educational assessments, and input from excused Team members. It was determined
that there needed to be a new protocol in place as well as additional professional
development for teachers.
Actions to be taken:
9/12/2012 ? Adele Sands, Director of Student Services, presented at a faculty meeting
?What?s New in Special Education?. This presentation included roles and responsibilities
for Team members.
- The Special Education Secretary sends meeting notices and educational report forms
via email.
- Teacher report forms are returned via email to the Special Education Secretary. The
secretary then forwards the email to the Team Chair and prints copies of the report forms
which are placed in the upcoming meeting file folders for review by the Special Education
Consultants.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
06/19/2013
Evidence of Completion of the Corrective Action:
- Completed meeting attendance sheets with attached written input from excused team
members
- Copies of email reminders to teachers to deliver written input prior to Team meetings
(cc: to the Academic Coordinator)
- Faculty meeting PowerPoint presentation
Description of Internal Monitoring Procedures:
- The Team Chair will receive copies of the teacher report
- The Team Chair and the Director of Student Services will meet monthly to assess the
efficacy of the protocols and procedures of the IEP process at Tri-County.
- The Director of Student Services will meet monthly with the Vocational Coordinator and
the Academic Coordinator to review the pertinent issues around IEP meeting attendance,
input, etc.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 8 IEP Team composition and
attendance
Corrective Action Plan Status: Approved
Status Date: 11/20/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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Basis for Partial Approval or Disapproval:
The district has identified a method to secure written reports ahead of the Team meeting
for any excused required Team member.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of their new procedures related to Team
Meeting excusal forms along with evidence of staff training on these procedures, which
will include but not be limited to a training agenda, attendance sheet and copies of the
materials presented. Please submit this to the Department on or before by March 22,
2013.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by March 22, 2013.
Submit the results of an administrative review of student records on the excusal process
and documentation of parental agreement to proceed with the meeting as well as copies
of written input from the excused Team member. Indicate the number of records
reviewed, the number found to be compliant, an explanation of the root cause for any
continued noncompliance and a description of additional corrective actions taken by the
district to address any identified noncompliance. Please submit this to the Department on
or before by June 14, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/22/2013
06/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
A review of student records demonstrated that the district is not consistently determining
eligibility and providing to the parent either a proposed IEP and a proposed placement or
a written explanation of the finding of no eligibility within forty-five school working days
after receiving the parent's written consent.
Description of Corrective Action:
An unwieldy IEP Team scheduling practice created an unmanageable backlog of IEPs for
the Team Chairs. The following practice was put into place in September 2012, therefore
creating highly effective oversight.
The Special Education Secretary prints an internal tracking sheet for the Director of
Student Services, which is reviewed monthly at the Special Education Department
meeting.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
06/19/2013
Evidence of Completion of the Corrective Action:
- School Psychologist Student Learning Goal for new Educator Evaluation System
- Internal Tracking Sheet
Description of Internal Monitoring Procedures:
The School Psychologist evaluation is based on evidence that Tri-County remains
compliant with regard to the 45 day timeline. The Director of Student Services meets biweekly to monitor the goal. The Director of Student Services receives a monthly print-out
of timeline.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 9 Timeline for determination of
Approved
eligibility and provision of documentation
Status Date: 11/20/2012
to parent
Basis for Partial Approval or Disapproval:
The district has proposed a tightened monitoring process for the timeline issue, based on
its conclusion that a complicated scheduling process created a backlog of IEP meetings for
Team Chairs. Please provide a more detailed analysis of the district's root cause analysis.
The district also provided a sample tracking form.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a detailed narrative description of the root cause(s) of the noncompliance
and the additional steps the district has taken to address those issues related to the 45
day timeline. As part of this, submit a description of the internal oversight and tracking
system. Please identify the person(s) responsible for oversight of these activities. and the
training provided to the persons responsible for oversight. Include the agenda, signed
attendance sheets, indicating title/role of staff and the name and title of the presenter.
Please submit this report by March 22, 2013.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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Subsequent to the training, please conduct a review of student records. Select a sample
of 15-20 student records representative of the most recent IEP activity either an initial
evaluation to determine eligibility, or a reevaluation. Review the records to determine
whether the 45 day timeline has been met. Submit the number of student records
reviewed, the number of records that complied with the requirements and for any record
found in continued noncompliance, determine the root cause(s) of the noncompliance and
provide the district's plan to remedy the identified noncompliance to ensure 100%
compliance with this criterion. This progress report is due June 14, 2013.
The district must maintain the following documentation and make it available to the
Department onsite upon request: a) List of student names, building names and grade
levels of the records reviewed: b) the date of the review: c) Name(s) of the person(s)
who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
03/22/2013
06/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
Interviews with staff members and a review of student records demonstrated that
progress reports do not consistently include written information on the student's progress
toward the annual goals in the IEP. Interviews also indicated that for students whose
eligibility terminates because the student has graduated from secondary school or
exceeded the age of eligibility, the district is not consistently providing the student with
a summary of his or her academic achievement and functional performance, including
recommendations on how to assist the student in meeting their postsecondary goals.
Description of Corrective Action:
Previous administrative direction to special educators was to write the following for
progress reports ?X is/is not making effective progress toward the goal?.
Carol Kosnitsky presented a workshop to all special educators entitled ?Writing
Measurable IEP Goals?. At each weekly Special Education meeting, one Consultant would
bring an IEP goal to discuss at the meeting. Consultants, School Psychologist, Team
Chair, and Director of Student Services would analyze the example for measurability,
accuracy relative to the PLP.
Previously, the SAAFP was not completed at Tri-County. October 27, 2012 the Director
of Student Services presented a workshop to Special Education staff on this subject.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
06/19/2013
Evidence of Completion of the Corrective Action:
- Professional Development: ?Writing Measurable Goals and Effective Progress Reports?
- Recent Progress Reports
- Behavior tracking sheet
- Individual Observation Reports and Dojo data collection showing how behavior is tracked
and measured for progress reports
- Summary of Academic Achievement and Functional Performance
Description of Internal Monitoring Procedures:
Director of Student Services randomly chooses 5 students each quarter and reads all IEP
goals and progress reports.
Prior to each progress reporting period, each consultant meets with the Director of
Student Services to review progress report examples.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Partially
Approved
Status Date: 11/20/2012
Basis for Partial Approval or Disapproval:
Since the district had not previously issued summaries of academic achievement and
functional performance for students graduating or aging out of special education, the
district must developed SAAFPs for the most recent group of graduating/aging out
students. In order to meet compliance for progress reports, the district must also include
an internal monitoring component for the provision of summary of academic achievement
and functional performance for students who graduate or are terminated because of
exceeding age eligibility
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
13
Department Order of Corrective Action:
Develop SAAFPs for the most recent group of graduated special education/aged out
students. Provide a list of students identified by initials only. Provide an blank example of
an SAAFP. Develop an internal monitoring component to ensure that SAAFPs are
consistently issued for graduating/aging out special education students.
Required Elements of Progress Report(s):
Provide a description of the procedure to ensure that a summary of academic
achievement and functional performance is issued for each special education student who
graduates or ages out of special education. Develop SAAFPs for the most recent group of
graduated special education/aged out students. Provide a list of these students identified
by initials only. Provide an blank example of an SAAFP. Develop an internal monitoring
component to ensure that SAAFPs are consistently issued for graduating/aging out special
education students. Please submit this to the Department by March 22, 2013.
Submit the results of the internal oversight to determine whether students have
appropriate content in progress reports related to the IEP goals and whether the students
who graduate or reach age of eligibility have the summary of academic achievement and
functional performance. Indicate the number of records reviewed, the number found to
be compliant, an explanation of the root cause for any continued noncompliance and a
description of additional corrective actions taken by the district to address any identified
noncompliance. Please submit this to the Department on or before by June 14, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/22/2013
06/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members indicated that skills and
proficiencies needed to avoid and respond to bullying, harassment or teasing are not
always included in the IEP for students on the autism spectrum and for students with
other disabilities that affect social skills. Also, a review of records demonstrated that
goals for many students were identically worded and lacked specificity for the individual
students needs.
Description of Corrective Action:
Prior to the CPR, the Director of Student Services and the Team Chair had received
various opinions from different sources with regard to SE# #18A. The Director of Student
Services and the Team Chair have determined that this question will be asked at all Team
meetings regardless of the student’s disability. For students on the spectrum and those
with other communication disabilities, the counseling goals will be reviewed in detail at
the IEP meeting in order to ensure that the goal is individualized and the outcomes are
measurable.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
06/19/2013
Evidence of Completion of the Corrective Action:
- Eligibility Information
- Counseling Goals and Counseling Progress Reports
Description of Internal Monitoring Procedures:
An annual Special Education audit by an outside provider will assess the efficacy of our
goal and progress reports for students with social skill or communication deficits.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 11/20/2012
Basis for Partial Approval or Disapproval:
The district will provide training on both parts (1) to identify the skills and proficiencies
needed to avoid bullying, harassment and teasing, and (2) the writing of goals designed
to meet individual student needs. Please use the Department's guidance on the
development of IEP goals to address skills and proficiencies to respond to bullying:
http://www.doe.mass.edu/sped/advisories/11_2ta.html. This is a requirement for all
students on the autism spectrum and may be extended as well to students identified with
behavioral/emotional issues. As an initial step the district provided four samples
documentation for this criteria.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of training for staff to include the agenda and attendance sheet with
name, role and signature for bullying, harassment and teasing, and for the development
of individual student goals on the IEP by March 22, 2013.
Submit the results of the internal oversight to determine whether students on the autism
spectrum or other students with communication or social needs have the skills and
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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proficiencies identified in the IEP. Also conduct an internal monitoring to determine that
IEP goals are written with sufficient specifics for individual students. Indicate the number
of records reviewed, the number found to be compliant, an explanation of the root cause
for any continued noncompliance and a description of additional corrective actions taken
by the district to address any identified noncompliance. Please submit this to the
Department on or before by June 14, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/22/2013
06/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
16
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Interviews with staff members demonstrated that the district does not, immediately
following the development of the IEP, provide the parent with two (2) copies of the
proposed IEP and proposed placement along with the required notice.
Description of Corrective Action:
The Director of Student Services and the Tri-County Team Chair met to review all revised
Team meeting procedures. The Team meeting has been changed so that the Team Chair
projects the IEP on the wall and uses a laptop to make changes / additions to the IEP has
the Team discusses the students services needs. As this is an entirely new practice or
the Team Chair, she is not able to complete the IEP by the conclusion of the meeting. As
she becomes more adept at the technology, the Team Chair will be presenting the
parent(s)/guardian(s) with two copies of the IEP or a summary. The Team Chair is in the
process of revising he summary report.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
06/19/2013
Evidence of Completion of the Corrective Action:
- 11/01/12 Team meeting summaries used at this time.
- 6/19/2012 Revised Team meeting summary sheet example
- 6/19/2012 Parent signature pages for receipt of either a summary or 2 copies of the IEP
Description of Internal Monitoring Procedures:
Annual Special Education Department audit that includes but is not entirely focused on
CPR SEs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 11/20/2012
provision of IEP to parent
Basis for Partial Approval or Disapproval:
Please see Department guidance at http://www.doe.mass.edu/news/news.aspx?id=3182
for details on what the summary should contain. The district is not required to present the
proposed IEP at the meeting if a summary is not used, but must propose the IEP with
notice within 3-5 working days. If the district has presented the parent with a detailed
summary with the goal areas and a service delivery grid, the IEP may be proposed within
10 working days.
The district provided three sample summary of Team meeting forms.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the training agenda, materials presented and sign-in sheet as
evidence that training was provided to special education staff regarding the regulation
that the district must always provide the parent with two (2) copies of the proposed IEP
and proposed placement along with the required notice immediately by March 22, 2013.
Provide a copy of the IEP summary template used by IEP Team chairs by March 22, 2013.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Subsequent to the training, submit the results of an administrative review from a sample
of student records for evidence that the district provides the parent with two copies of the
proposed IEP and proposed placement along with the required notice immediately
following the development of the IEP and whether a summary was provided at the Team
meeting. Indicate the number of records reviewed and the number found to be compliant.
For all records not in compliance with this criterion, determine the root cause(s) of the
noncompliance and provide the school's plan to remedy the noncompliance to ensure
100% compliance with this criterion. This must be completed by June 14, 2013.
The district must maintain the following documentation and make it available to the
Department onsite upon request: a) List of student names, building names and grade
levels of the records reviewed: b) the date of the review: c) Name(s) of the person(s)
who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
03/22/2013
06/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 22 IEP implementation and availability
Partially Implemented
Department CPR Findings:
Interviews with staff members indicated that the district has in some instances delayed
the implementation of the IEP due to a lack of personnel. Specifically, the district was
without a speech and language pathologist for several months and a special education
consultant was out for a period of time and the district did not inform parents in writing
of any delayed services, reasons for the delay, actions the district was taking to address
the personnel shortage and offer to meet the goals on the accepted IEP through
alternative means.
Description of Corrective Action:
For several months at the beginning of the 2011-2012 school year, Tri-County did not
have a speech pathologist or an occupational therapist for an OT assessment that was
requested. The Homework Center Director who is a certified speech pathologist took over
the delivery of services, a special education consultant substitute was hired immediately.
The Director of Student Services called the parent who requested an OT assessment and
assured her that Tri-County would pay for the assessment because she had access to an
outside OT. The Director of Student Services personally called local physical therapy
offices and collaborative looking for an OT to no avail.
The Director of Student Services did not, however, send out a letter to this effect. A
letter has been created and should this delay in services occur again, the Director of
Student Services will send out a letter.
The Team Chair and School Psychologist have been made aware of this practice and
should a request be made, the Director of Student Services will be immediately notified.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
06/19/2013
Evidence of Completion of the Corrective Action:
- Letter
Description of Internal Monitoring Procedures:
The annual special education internal audit.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 22 IEP implementation and
Status Date: 11/20/2012
availability
Basis for Partial Approval or Disapproval:
The district has developed a letter for use when IEP services are not implemented due to
lack of classroom space or personnel.
Please note that when the district must immediately inform parents in writing of any
delayed services, this letter must include the reasons for delay, actions that the school
district is taking to address the lack of space or personnel and an offer of alternative
methods to meet the goals on the accepted IEP. Upon agreement of the parents, the
school district implements alternative methods immediately until the lack of space or
personnel issues are resolved.
Department Order of Corrective Action:
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Required Elements of Progress Report(s):
Provide a copy of the letter to use when there is a personnel shortage that includes: the
reason for the delayed services, actions that the district is taking to address the lack of
personnel and alternative means to meet the goals on the accepted IEP. Please note that
parents must agree to the alternate provision of services. Provide this to the Department
by March 22, 2013.
Progress Report Due Date(s):
03/22/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
A review of student records and staff interviews demonstrated that the district does not
consistently provide written notice to parents that meets all of the content requirements
set forth in M.G.L. c.71B. Specifically, the Notice of Proposed School District Action (N1)
form does not consistently address the federally required questions in the narrative
description section of the notice.
Description of Corrective Action:
The Team Chair was unaware that the N1 forms were filled out inconsistently. In meeting
with the Director of Student Services, the Team Chair determined that she would
immediately address this finding.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
06/19/2013
Evidence of Completion of the Corrective Action:
- recently completed N1 forms
Description of Internal Monitoring Procedures:
The Director of Student Services will annually choose 25 Special Education files and
assess whether all aspects of the IEP meet the regulatory criteria.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 24 Notice to parent regarding
Approved
proposal or refusal to initiate or change
Status Date: 11/20/2012
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The district needs to provide a training for the Team Chair to develop appropriate
narrative to address the guiding questions on the Notice form such that the information
reflects the Team meeting discussion. Two samples were provided.
Department Order of Corrective Action:
Training should be provided to the Team Chair and any staff that complete the notice
form to propose an evaluation, an IEP or to inform the parent that the student has a
finding of no eligibility (N2).
Required Elements of Progress Report(s):
Provide evidence of training on the completion of the notice forms for evaluations, IEPs
and a finding of no eligibility that includes the training agenda, materials and attendance
sheet with name, role and signature(s) by March 22, 2013.
Submit the results of the internal oversight to determine whether the notices for
evaluation, IEP or a finding of no eligibility have appropriate responses to the six guiding
questions. Indicate the number of records reviewed, the number found to be compliant,
an explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Please submit this to the Department on or before by June 14, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/22/2013
06/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
Interviews with staff members and a review of student records indicated that when the
participation or consent of the parent is required and the parent fails or refuses to
participate, the district does not consistently document the attempts to secure the
consent of the parent through multiple attempts using a variety of methods.
Description of Corrective Action:
Previously, there was no internal tracking mechanism in place. The Director of Student
Services met with the Special Education Facilitator and the School Psychologist to review
the protocol. The School Psychologist developed an internal consent log that she
maintains and shares with the special education staff at the weekly meeting.
Title/Role(s) of responsible Persons:
Expected Date of Completion:
Director of Student Services
06/19/2013
Evidence of Completion of the Corrective Action:
- Consent log maintained by School Psychologist
Description of Internal Monitoring Procedures:
- Director of Student Services reviews all tracing sheets monthly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Partially Approved
Status Date: 11/20/2012
Basis for Partial Approval or Disapproval:
The district needs a procedure to document the methods and attempts to secure consent
in the student record. The proposed consent log does not provide the information within
the student record.
Department Order of Corrective Action:
Develop a procedure for seeking parent consent with timelines to ensure that any lack of
consent beyond the 30 days provided to the parent is documented through a variety of
methods. This documentation must also be included in the student record.
Required Elements of Progress Report(s):
Provide a copy of the procedure to secure consent and submit evidence of training on the
procedure that includes a variety of methods to secure consent by March 22, 2013.
Conduct internal monitoring to determine whether attempts to secure consent are
documented in the student record. Indicate the number of records reviewed, the number
found to be compliant, an explanation of the root cause for any continued noncompliance
and a description of additional corrective actions taken by the district to address any
identified noncompliance. Please submit this to the Department on or before by June 14,
2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/22/2013
06/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Staff interviews indicated that the district does not have a process in place to document
when they have provided oral translations to parents who have a primary language other
than English.
Description of Corrective Action:
Prior to the 2012-2013 school year, Tri-County did not have an established protocol for
providing or documenting oral translations or ASL interpreting. Tri-County has
established the following procedure
? Home Language surveys are collected by the Guidance Secretary.
All Home Language Surveys that include parents indicating translation/ASL interpreter is
necessary are collected, copied, and placed in two folders.
One folder is given to the 9th grade guidance counselor who reviews student files for ELE.
One folder is given to the Special Education Secretary who compares the HLS list to the
list of Special Education students.
- A list of parents who will require interpreting services is sent to the Team Chair.
When IEP meetings are scheduled the Team Chair will notify the Special Education
Secretary who will call the interpreting service to secure an interpreter.
At this time, the Director of Student Services has contacted local interpreting / translation
services providers and is receiving quotes.
Title/Role(s) of responsible Persons:
Expected Date of Completion:
Director of Student Services
06/19/2013
Evidence of Completion of the Corrective Action:
- IEP attendance sign-in sheets with interpreters listed.
Description of Internal Monitoring Procedures:
- The Special Education annual audit.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 11/20/2012
primary language of home
Basis for Partial Approval or Disapproval:
The district should also indicated on the N3As that are sent with the meeting invitation
that an interpreter will be present at the Team meeting. Please ensure that interpreters
sign the N3A at Team meetings and are identified as such.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit copies of the procedures and evidence of staff training on these
procedures, which will include but not be limited to a training agenda, attendance sheet
and copies of the materials presented. Please submit this to the Department on or before
by March 22, 2013.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by March 22, 2013.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Submit the results of an administrative review of student records for evidence that
interpreters attended Team meetings and signed the N3A at the meeting. Indicate the
number of records reviewed, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to the Department on or before by June 14, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/22/2013
06/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 34 Continuum of alternative services and placements
Partially Implemented
Department CPR Findings:
A review of documentation, student record review and interviews with staff members
indicated that the district does not consistently provide or arrange for the provision of
each element of a student's IEP, ensuring that a continuum of services and alternative
placements is available to meet the needs of all students with disabilities. Specifically,
when incoming students have a consented to IEP from the sending school that requires a
more restrictive setting or a substantially separate program, the district does not attempt
to meet the needs of the individual student within the school. The district's practice is to
place all incoming special education students in a full inclusion setting regardless of their
individual level of need and agreed upon placement. The district then, within the first few
months of the school year, convenes an IEP Team Meeting and proposes an IEP that
offers a full inclusion placement with the services that are available within the district
rather than developing an IEP that provides the services and placement that would best
address the student's individual level of need.
Description of Corrective Action:
Tri-County is a program placement Vocational Technical high school. Students go through
an admissions process. Tri-County provides a continuum of services that ensure
students with disabilities are able to access both the academic and vocational/technical
programs. Our services are appropriate to meet the needs of students who are admitted
to the school and whose goals are college or career readiness. It is a Team decision
whether Tri-County is the program and has services that will meet the needs of each
student. We are proud of our services that include; summer transition services for
students who have been identified as needing more transition support; flexible 1:1
support for students who have social/emotional, behavioral or communication needs, cotaught classes for students needing a highly restrictive academic setting, supported
classes with paraprofessional support and ongoing consultation with a special educator,
for students needing a more restrictive learning environment, and classes with minimal
consultation for those who need the least restrictive environment.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
06/19/2013
Evidence of Completion of the Corrective Action:
- Summer 2012 Transition Program for Identified Students
- Co-Teaching Professional Development
- Progress Report on students who required additional support transition from classroom
to classroom
- Teacher schedules
- Consultant observation report and recommendations
Description of Internal Monitoring Procedures:
Annual Special Education Audit
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 34 Continuum of alternative services
Approved
and placements
Status Date: 11/20/2012
Basis for Partial Approval or Disapproval:
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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The district did not address incoming freshmen and the placement and services in their
IEPs.
Department Order of Corrective Action:
The district must address the requirements of students coming into the district with IEPs
that include partial inclusion or intensive special education. The district must develop
procedures to address the Teams prior to the beginning of school or the provision of
additional services until the student is assessed and placement to match the student's
needs is identified.
Required Elements of Progress Report(s):
Provide a procedure to establish services and placement prior to the beginning of the
school year for incoming freshmen and a procedure for other students whose needs
require additional direct services and specialized instruction by March 22, 2013. In
addition, provide training to special education and general education staff on the
procedure for the continuum of services. Provide evidence of training for staff to include
the agenda and attendance sheet with name, role and signature for the continuum of
services and for the development of individualized special education by March 22, 2013.
Submit the results of the internal oversight to determine whether the continuum of
services for entering freshmen matches the needs for service and the placement on their
IEP and the needs for individualized special education for older students. Indicate the
number of records reviewed, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to the Department on or before by June 14, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/22/2013
06/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 54 Professional development
Partially Implemented
Department CPR Findings:
Interviews with staff members and a review of district documentation demonstrated that
not all general education and special education staff members have received professional
development on the required topics. Specifically, the state and federal special education
requirements and methods of collaboration have not been provided to all staff. Also,
documentation showed that the transportation providers who transport special needs
students have not received the required training on meeting the needs of these students
and how to deal with emergencies for student with disabilities.
Description of Corrective Action:
Though professional development had previously been provided to all academic,
vocational and special education personnel, this professional development had not been
provided by Tri-County to bus personnel, cafeteria, maintenance, etc. In order to ensure
that all staff members receive the required training, the Director of Student Services will
annually present to all staff on the required topics.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
06/19/2013
Evidence of Completion of the Corrective Action:
- PowerPoint presentation used for trainings
- Schedule for 2013-2014 school year
- Sign in sheets
Description of Internal Monitoring Procedures:
Annual Special Education audit
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development
Corrective Action Plan Status: Approved
Status Date: 11/20/2012
Basis for Partial Approval or Disapproval:
The district will provide training on required special education topics annually as well as
providing training for transportation providers.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the evidence of training (agenda, signed attendance sheets, and training
materials) for special education and general education staff on: state and federal special
education requirements and related local special education policies and procedures;
analyzing and accommodating diverse learning styles; methods of collaboration among
teachers, paraprofessionals and teacher assistants to accommodate diverse learning
styles in the general education classroom by March 22, 2013.
Provide evidence of training to transportation providers (hired and contracted) on
student's specific needs as written and information on emergency procedures by March
22, 2013.
Progress Report Due Date(s):
03/22/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
Staff interviews indicated that the district has not established a system of oral
interpretation to assist parents/guardians with limited English skills, including those who
speak low-incidence languages.
Description of Corrective Action:
Prior to the 2012-2013 school year, Tri-County did not have an established protocol for
providing or documenting oral translations or ASL interpreting. Tri-County has
established the following procedure
? Home Language surveys are collected by the Guidance Secretary.
All Home Language Surveys that include parents indicating translation/ASL interpreter is
necessary are collected, copied, and placed in two folders.
One folder is given to the 9th grade guidance counselor who reviews student files for ELE.
One folder is given to the Special Education Secretary who compares the HLS list to the
list of Special Education students.
- A list of parents who will require interpreting services is sent to the Team Chair.
When IEP meetings are scheduled the Team Chair will notify the Special Education
Secretary who will call the interpreting service to secure an interpreter.
At this time, the Director of Student Services has contacted local interpreting / translation
services providers and is receiving quotes.
Title/Role(s) of responsible Persons:
Expected Date of Completion:
Director of Student Services
06/19/2013
Evidence of Completion of the Corrective Action:
- IEP attendance sign-in sheets with interpreters listed.
Description of Internal Monitoring Procedures:
- The Special Education annual audit.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 11/20/2012
languages other than English
Basis for Partial Approval or Disapproval: See SE 29.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will develop procedures to document translations and use of interpreters. The
district will submit copies of the procedures and evidence of staff training on these
procedures, which will include but not be limited to a training agenda, attendance sheet
and copies of the materials presented. Please submit this to the Department on or before
by March 22, 2013..
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by March 22, 2013.
Progress Report Due Date(s):
03/22/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of documentation demonstrated that the student handbook does not contain a
reference to the nondiscrimination citation, M.G.L. c 76 s. 5, in the code of conduct.
Description of Corrective Action:
The Dean of Students will work with the Principal and the School Council to re-write the
Code of Conduct to ensure that it includes M.G.L. c 76 s. 5. The Dean of Students will
attend the January School Council meeting to seek input on a revised Code of Conduct.
The Dean of Students will work with the student members to gather student input and rewrite the Code of Conduct. The Dean of Students will all present the revisions to the
Student Handbook in April to the School Council for their review. The Dean of Student
will present all revisions to the Student Handbook to the Policy Subcommittee of the
School Committee in May.
Title/Role(s) of responsible Persons:
Expected Date of
Dean of Students
Completion:
06/15/2013
Evidence of Completion of the Corrective Action:
Updated Student Handbook with Code of Conduct approved by School Committee.
Description of Internal Monitoring Procedures:
School Council Meeting Notes
Policy Subcommittee Meeting Notes
School Committee Meeting Notes
Updated Student Handbook for the 2013-2014 School Year
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 11/20/2012
conduct
Basis for Partial Approval or Disapproval:
The district has a plan for the review of the code of conduct in order to add the reference,
M.G.L. c 76 s. 5. within the code of conduct.
Please also see the Commissioner's Board Memorandum on the addition of gender identity
to the list of protected classes: http://www.doe.mass.edu/boe/docs/2012-04/item6.html
and the subsequent regulatory requirements
http://www.doe.mass.edu/lawsregs/603cmr26.html?section=all.
As the district is updating its code of conduct and handbooks, please ensure that gender
identity is added to its non-discrimination policy. This regulatory language was passed by
the Legislature in July 2012 and requires immediate implementation.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the changes made to the code of conduct to include the reference of
non-discrimination within this section of the handbook. Please ensure that gender identity
is added to the district's list of protected classes, if it has not already done so. Please
submit this progress report by March 22, 2013.
Progress Report Due Date(s):
03/22/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
A review of documentation and interviews demonstrated that the district does not send
annual written notice to former students who have not yet earned their competency
determination and who have not transferred to another school, to inform them of the
availability of publicly funded post-high school academic support programs and to
encourage them to participate in those programs.
Description of Corrective Action:
A meeting was held with the Director of Student Services, the Principal, and the Data
Analyst to discuss procedures to put in place to ensure that written notice is sent to
former students who have not yet earned their competency determination.
1. The Data Analyst will compile a list of students who have been coded as drop-outs
using the SIMS reporting data cross-referenced with MCAS Student Assessment History
Summaries.
2. The Data Analyst will meet with the Director of Student Services to determine which
students should receive the letter advising them of the availability of publicly funded posthigh school academic support programs. The MCAS Nonparticipation Form will be
included with the letter to verify the school’s efforts to reach out to the former students.
3. The Data Analyst will add Steps 1 and 2 to her list of responsibilities in her SIMS Data
Reference Notebook.
4. The Director of Student Services will send a memo to the Principal verifying the
issuance of the letters.
Additional Documents Uploaded:
Letter to Student
MCAS Nonparticipation Form
Title/Role(s) of responsible Persons:
Director of Student Services
Expected Date of
Completion:
12/15/2012
Evidence of Completion of the Corrective Action:
Copies of Letters to Students
Copies of MCAS Nonparticipation Form
Copy of Memo to Principal
Description of Internal Monitoring Procedures:
The Data Analyst will consult with the Director of Student Services and the Principal when
drop-out data is available through the DESE Security Portal.
The Director of Student Services will arrange for the preparation of letters for the
principal's signature.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 16 Notice to students 16 or over
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Corrective Action Plan Status: Approved
Status Date: 11/20/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Basis for Partial Approval or Disapproval:
The district has a plan to maintain a list of students who have not reached competency or
who have not transferred to another school. Please note that this document must be sent
to parents as well as students and must be translated as appropriate in the language of
the home.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the letter sent to students who have not reached competency or
transferred to another school and provide the list of identified students by initials as of
March 22, 2013.
Progress Report Due Date(s):
03/22/2013
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Tri County Regional Vocational High School
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by:
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 20, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
Department of Elementary and Secondary Education Findings:
District documentation indicated a very low enrollment of English language learners (ELLs). The district serves
high school students. The single documented ELL met the re-designation criteria and was exited from the SEI
program.
The district has not developed an ESL curriculum. Therefore, there is no alignment with the Massachusetts
Curriculum Framework or the English Language Proficiency Benchmarks and Outcomes (ELPBO).
Concerning the ESL curriculum, the district should note that the Department has new regulations in place, which
may affect the school’s corrective action plan (CAP). Please refer to: http://www.doe.mass.edu/retell/ for more
information.
Because there are no ELLs enrolled at this time, ESE could not review the hours of direct ESL instruction that the
district provides to students.
See ELE 15 for comments on SEI Professional Development.
Although this is a very low incidence district, in order to be in compliance with Chapter 71A, the district must
have an SEI program in place that can be implemented when ELLs are enrolled in the district, which includes the
development of an ESL curriculum, provision of hours of direct ESL instruction that are consistent with ESE
guidelines, instruction by an ESL licensed teacher, and having a multi-year plan of SEI professional development
for the teaching staff.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
33
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services
Expected Date of Completion for Each
Corrective Action Activity: Phase 1 complete
1/7/13. Phase 2 complete once students are
enrolled and one year has passed in order to
evaluate program as developed
Evidence of Completion of the Corrective Action: Phase 1 – Tri County ELE program as
developed. See all enclosures. Phase 2 – As Common Core curriculum maps are designed the
maps will have attachments that address the specific learning needs of ELLs.
Description of Internal Monitoring Procedures: The Director of Student Services will meet
annually in October with the ELE Team to review the numbers of enrolled students at Tri
County and review their service needs. The Director of Student Services will meet annually in
May with the Principal, the Vocational Director and the Curriculum Coordinator to review the
progress of ELLs in both academic and vocational programs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action: Tri-County Regional Vocational High School is a Cohort
3 RETELL district, but must still be prepared to offer students English as a Second Language (ESL)
support should an English Language Learner be identified.
Required Elements of Progress Report(s): Provide a detailed description how Tri-County Regional
Vocational High School will make ESL and language acquisition support available to an ELL student
by June 21, 2013.
Progress Report Due Date(s): June 21, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 8 Declining Entry to a
Rating: Partially Implemented
Program
Department CPR Finding: A review of documentation indicated that the district policy has parents
opt out of the Sheltered English Immersion program, however there are no policies in place to address
English language development or English as a Second Language services
Narrative Description of Corrective Action: The new Tri County ELL program addresses all
potential services for students enrolled at Tri County. New forms have been developed including
a parents rights form that allow parents opportunity to request services other than SEI.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services
Corrective Action Activity: 12/20/12
Evidence of Completion of the Corrective Action: Enclosed forms and program plan statement.
Description of Internal Monitoring Procedures: The annual ELE program evaluation will be
conducted by the Director of Student Services and the ELE Team.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
34
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 8 Declining Entry to a
Program
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Please note that a yearly proficiency assessment
(ACCESS) and annual parent notification must be completed annually for opted out students.
Department Order of Corrective Action: Revise the district’s procedures to include the annual
proficiency assessment and parent notification to the opt-out procedure. Please see guidance for SE 8
in the document entitled English Learner Education in Public Schools-Chapter 71A at
http://www.doe.mass.edu/ell/guidance_laws.html.
Required Elements of Progress Report(s): Provide revised procedures for opted out students by June
21, 2013.
Progress Report Due Date(s): June 21, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: A review of district documentation and interviews with staff members
indicated that the Parent Notification is not complete. The following elements are missing from the
notification: the reason for identification of the student as an English language learner; program
placement or method of instruction and the parents’ right to apply for a waiver or to decline to enroll
their child in the program
Narrative Description of Corrective Action: All parent notification forms have been redesigned
to include missing elements.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services
Corrective Action Activity: 12/20/12
Evidence of Completion of the Corrective Action: Parent Notification form
Description of Internal Monitoring Procedures: Annual program evaluation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s letter does not contain all required
elements.
Department Order of Corrective Action: Please use the parent notification letter developed by the
ESE at http://www.doe.mass.edu/ell/news12/TitleIII-ParentNotification.pdf#search=%22title%22 .
Required Elements of Progress Report(s):
Progress Report Due Date(s): No further progress reporting required
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
35
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirements
Department CPR Finding: There are some teachers in the district who have completed Categories 1
and 2 although the majority has not completed the four categories of SEI professional development.
The district does not have a multi-year SEI professional development plan.
Please note that the Department’s regulations concerning SEI professional development requirements
have changed. Refer to: http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action: Tri County is a low incidence district and is not
required to have SEI professional development completed until 2015-2016 academic year. A
professional development plan has been developed.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services,
Corrective Action Activity: PD Plan
Principal, Vocational Director, Academic
completed 2013. The SEI professional
Coordinator
development for all vocational and academic
teachers will be completed at the end of 2014.
Evidence of Completion of the Corrective Action: All teachers will receive DESE endorsement.
Description of Internal Monitoring Procedures: License and Certification review occurs annually
at the beginning of the year during administrative council SEI endorsement will be required and
all teachers who have not yet received the SEI training will be given professional development for
this purpose (this includes new hires)
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): As a Cohort 3 district, Tri-County Regional Vocational
High School will provided required information to the ESE during its assigned year.
Progress Report Due Date(s): No further progress reporting required
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Partially Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
36
Department CPR Finding: A review of documentation and interviews with staff members indicated
that the district has generated a set of questions for a program evaluation; however an evaluation has
not been completed.
Narrative Description of Corrective Action: Tri County has recently become the process of
developing a program for ELLs who will be entering the school. The program will continue to be
developed, as the administration and teachers become better acquainted with WIDA and SEI
requirements. A program evaluation will occur regardless of the ELL enrollment in the school,
as the program development is ongoing.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services
Corrective Action Activity: May 2013
Evidence of Completion of the Corrective Action: A completed program evaluation.
Description of Internal Monitoring Procedures: The Director of Student Services will meet
annually with the Principal to review the program evaluation results. These results will then be
disseminated to the ELE team then to both vocational and academic teachers.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide a copy of the district’s completed evaluation
procedures.
Progress Report Due Date(s): June 21, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
37
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Tri County Regional Vocational High School
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by:
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 20, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
Department of Elementary and Secondary Education Findings:
District documentation indicated a very low enrollment of English language learners (ELLs). The district serves
high school students. The single documented ELL met the re-designation criteria and was exited from the SEI
program.
The district has not developed an ESL curriculum. Therefore, there is no alignment with the Massachusetts
Curriculum Framework or the English Language Proficiency Benchmarks and Outcomes (ELPBO).
Concerning the ESL curriculum, the district should note that the Department has new regulations in place, which
may affect the school’s corrective action plan (CAP). Please refer to: http://www.doe.mass.edu/retell/ for more
information.
Because there are no ELLs enrolled at this time, ESE could not review the hours of direct ESL instruction that the
district provides to students.
See ELE 15 for comments on SEI Professional Development.
Although this is a very low incidence district, in order to be in compliance with Chapter 71A, the district must
have an SEI program in place that can be implemented when ELLs are enrolled in the district, which includes the
development of an ESL curriculum, provision of hours of direct ESL instruction that are consistent with ESE
guidelines, instruction by an ESL licensed teacher, and having a multi-year plan of SEI professional development
for the teaching staff.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
38
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services
Expected Date of Completion for Each
Corrective Action Activity: Phase 1 complete
1/7/13. Phase 2 complete once students are
enrolled and one year has passed in order to
evaluate program as developed
Evidence of Completion of the Corrective Action: Phase 1 – Tri County ELE program as
developed. See all enclosures. Phase 2 – As Common Core curriculum maps are designed the
maps will have attachments that address the specific learning needs of ELLs.
Description of Internal Monitoring Procedures: The Director of Student Services will meet
annually in October with the ELE Team to review the numbers of enrolled students at Tri
County and review their service needs. The Director of Student Services will meet annually in
May with the Principal, the Vocational Director and the Curriculum Coordinator to review the
progress of ELLs in both academic and vocational programs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Since the “Narrative Description of Corrective Action” is missing in this document, it is not
sufficiently clear how the school plans to address the concerns identified in the Department’s CPR
finding for ELE 5. However, the district should note that the new regulations as they pertain to WIDA
were passed prior to the on-site visit and the Department will be neither approving nor disapproving
any curriculum documents/plans that were made for on-site visits conducted before the state’s adoption
of the WIDA standards in June 2012. The Department will be communicating with all districts during
the upcoming school year to provide them with further guidance on developing Department approved
ESL/ELD curriculum. No further submission is required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide information regarding the number of ELL students currently enrolled in the
school. In case there are ELL students enrolled in the school, please provide a detailed plan
that shows that the district is providing sufficient ESL instruction to all ELL students during
the 2013-2014 school year based on the Department's Guidance on using MEPA Results to
Plan Sheltered English Immersion (SEI) Instruction and make Reclassification Decisions for
Limited English Proficient (LEP) Students from September 2009 found at
http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc
2) Please complete information in the attached spreadsheet labeled ELL List for each ELL student
in the school.
Progress Report Due Date(s): September 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 8 Declining Entry to a
Program
Rating: Partially Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
39
Department CPR Finding: A review of documentation indicated that the district policy has parents
opt out of the Sheltered English Immersion program, however there are no policies in place to address
English language development or English as a Second Language services
Narrative Description of Corrective Action: The new Tri County ELL program addresses all
potential services for students enrolled at Tri County. New forms have been developed including
a parents rights form that allow parents opportunity to request services other than SEI.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services
Corrective Action Activity: 12/20/12
Evidence of Completion of the Corrective Action: Enclosed forms and program plan statement.
Description of Internal Monitoring Procedures: The annual ELE program evaluation will be
conducted by the Director of Student Services and the ELE Team.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 8 Declining Entry to a
Program
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Please note that a yearly proficiency assessment
(ACCESS) and annual parent notification must be completed annually for opted out students.
Department Order of Corrective Action: Revise the district’s procedures to include the annual
proficiency assessment and parent notification to the opt-out procedure. Please see guidance for SE 8
in the document entitled English Learner Education in Public Schools-Chapter 71A at
http://www.doe.mass.edu/ell/guidance_laws.html.
Required Elements of Progress Report(s): Provide revised procedures for opted out students by June
21, 2013.
Progress Report Due Date(s): September 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: A review of district documentation and interviews with staff members
indicated that the Parent Notification is not complete. The following elements are missing from the
notification: the reason for identification of the student as an English language learner; program
placement or method of instruction and the parents’ right to apply for a waiver or to decline to enroll
their child in the program
Narrative Description of Corrective Action: All parent notification forms have been redesigned
to include missing elements.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services
Corrective Action Activity: 12/20/12
Evidence of Completion of the Corrective Action: Parent Notification form
Description of Internal Monitoring Procedures: Annual program evaluation.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
40
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s letter does not contain all required
elements.
Department Order of Corrective Action: Please use the parent notification letter developed by the
ESE at http://www.doe.mass.edu/ell/news12/TitleIII-ParentNotification.pdf#search=%22title%22 .
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): No further progress reporting required
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirements
Department CPR Finding: There are some teachers in the district who have completed Categories 1
and 2 although the majority has not completed the four categories of SEI professional development.
The district does not have a multi-year SEI professional development plan.
Please note that the Department’s regulations concerning SEI professional development requirements
have changed. Refer to: http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action: Tri County is a low incidence district and is not
required to have SEI professional development completed until 2015-2016 academic year. A
professional development plan has been developed.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services,
Corrective Action Activity: PD Plan
Principal, Vocational Director, Academic
completed 2013. The SEI professional
Coordinator
development for all vocational and academic
teachers will be completed at the end of 2014.
Evidence of Completion of the Corrective Action: All teachers will receive DESE endorsement.
Description of Internal Monitoring Procedures: License and Certification review occurs annually
at the beginning of the year during administrative council SEI endorsement will be required and
all teachers who have not yet received the SEI training will be given professional development for
this purpose (this includes new hires)
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and
administrators that supervise core academic teachers of ELLs will be endorsed. No further submission
is required at this time.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
41
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Partially Implemented
Department CPR Finding: A review of documentation and interviews with staff members indicated
that the district has generated a set of questions for a program evaluation; however an evaluation has
not been completed.
Narrative Description of Corrective Action: Tri County has recently become the process of
developing a program for ELLs who will be entering the school. The program will continue to be
developed, as the administration and teachers become better acquainted with WIDA and SEI
requirements. A program evaluation will occur regardless of the ELL enrollment in the school,
as the program development is ongoing.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services
Corrective Action Activity: May 2013
Evidence of Completion of the Corrective Action: A completed program evaluation.
Description of Internal Monitoring Procedures: The Director of Student Services will meet
annually with the Principal to review the program evaluation results. These results will then be
disseminated to the ELE team then to both vocational and academic teachers.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide a copy of the district’s completed evaluation
procedures.
Progress Report Due Date(s): September 30, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
42
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Tri-County Regional High School
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by Tri-County RVTHS/Jean George
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 14, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 9
Rating: Partially Implemented
Department CPR Finding: Documentation reviewed by the Department’s Audit and Compliance
Unit revealed that the district’s system for recording graduate information to complete the CVTE
Graduate Follow-up Report was inadequate and did not support the data submitted. The district
reported a return rate of 81.25% on its follow-up for 2010 graduates, while the documentation
maintained by the District supported a 57.7% return rate.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
43
Narrative Description of Corrective Action: Tri-County personnel met with Charles McCarthy of
the DESE Audit and Compliance Unit on January 11, 2012. As a result of the meeting, procedures
outlining communication and data collection have been revised. The revised procedures went into
effect with the Class of 2012.
The Vocational Director, the administrator in charge of the Perkins grant, will oversee the
communication and data collection of the Career/Vocational Technical Education Follow-up Report.
The Vocational Director will ensure that all procedures outlined in the attached Tri-County RVTHS
Graduate Follow-up (Perkins) Updated Procedures are followed.
The revised procedures resulted in the changes to two existing forms and the creation of a telephone
log. Additional contact information – student cell phone number – was added to the 2012 Senior
Placement Form/Career Plan form. An Administrative Use Only box was added to the Career and
Technical Education 2012 Graduate Survey listing the date the survey was received, the way the
information was gathered (survey, phone, email) and who collected the data. In addition, information
received verbally will be recorded on a Career and Tech Ed Graduate Survey Form. A new form, the
CVTE Graduate Survey Call Log for the Class of _____ was created to consistently and accurately
record verbal information.
The Vocational Director will also review all data collected prior to its submission to DESE to verify its
accuracy. The Vocational Director will, in turn, submit a statement of assurance to the
Superintendent.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Vocational Director
Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action:
Tri-County RVTHS Graduate Follow-up (Perkins) Updated Procedures Verification
Use of Career and Technical Education 2012 Graduate Survey
Completed CVTE Graduate Survey Call Log for the Class
Description of Internal Monitoring Procedures: The Vocational Director will monitor all aspects of
the process meeting with the Grade 12 Guidance Counselor and the Guidance Secretary on a quarterly
basis to ensure implementation of all activities noted on the Tri-County RVTHS Graduate Follow-up
(Perkins) Updated Procedures. The Vocational Director will, in turn, submit a statement of assurance
to the Superintendent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 9
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): District will report on the implementation of their revised
data collection procedures. District will submit the completed CVTE Graduate Survey Log for the
Class of 2012.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
44
Progress Report Due Date(s): June 14, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 10
Rating: Partially Implemented
Department CPR Finding: Documentation submitted by the district indicated that the district’s
program advisory committees do not have the composition as required by the MA Vocational Technical
Education Regulations 603 CMR 4.03 (1) or a written plan in place to make them inclusive.
Specifically: the Auto Collision, Carpentry, Cosmetology, Facilities Management, Graphic
Communications, Health Assisting, Metal Fabrication and Plumbing program advisory committees do
not have postsecondary representation. The Auto Collision and Construction Craft Laborers program
advisory committees do not have parent/ guardian representation. The Carpentry, Electrical, HVAC/R
and Plumbing program advisory committees do not include representatives of registered
apprenticeship programs. The Auto Collision, Carpentry and Plumbing program advisory committees
do not have female representation. The Auto Collision, Carpentry, CIS, Construction Craft Laborers,
Cosmetology, Culinary Arts, Dental Assisting, Electrical, Engineering, Facilities Management,
HVAC/R, Graphic Communications, Health Assisting, Metal Fabrication and Plumbing program
advisory committees do not include individuals who can represent the concerns of people with
disabilities. The Auto Collision, Cosmetology, Culinary Arts, Dental Assisting, HVAC/R, Graphic
Communications, Health Assisting, Metal Fabrication and Plumbing program advisory committees do
not include individuals who can represent the concerns of racial and linguistic minorities.
Narrative Description of Corrective Action: The Vocational Director and the Director of
Cooperative Education will meet with all vocational/technical teachers to review the Advisory
Committee Member lists for their respective vocational areas. Teachers will submit names and
addresses of possible members by accessing directories of local businesses, including the Yellow Pages
and the Internet White Pages, searching for members through the Directory of Certified Businesses,
published by the State Office of Minority and Women Business Assistance and contacting Tri-County
local community college partners for nominations. To solicit members from organized labor, teachers
will contact the Massachusetts AFL-CIO for assistance. The Vocational Director will contact the
Massachusetts Division of Apprentice Training for assistance in locating Joint Apprenticeship and
Training Committees that may have members to serve on our Program Advisory Committees. Lastly,
the Vocational Director will consult with the Massachusetts Rehabilitation Commission in order to
recruit members with disabilities. Letters of invitation will be sent through the office of the Vocational
Director. The Superintendent will send a letter to the local Chamber of Commerce to solicit lists of
businesses from their membership. The Superintendent will follow up with a phone call to the
Chairperson of the Chamber of Commerce. The Director of Cooperative Education will contact all
cooperative education employers by telephone to solicit nominations for Advisory Committee
membership. She will follow up with any verbal commitments with a letter. The Superintendent will
meet with the Vocational Director and the Director of Cooperative Education one month prior to
Program Advisory Committee Meetings to review composition of the respective vocational program
Advisory Committees.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
45
Title/Role of Person(s) Responsible for
Implementation: Vocational Director and the
Director of Cooperative Education
Expected Date of Completion for Each
Corrective Action Activity:
Meeting with vocational teachers to review
Advisory Committee Membership Forms:
November 19, 2012
Submission of contact names and addresses to
the Vocational Director: January 30, 2013
Letters of invitation sent to the respective
organizations: February 15, 2013
Telephone calls to cooperative education
employers: December 15, 2012
Teachers will complete Advisory Committee
Membership Forms at the Spring 2013 Program
Advisory Committee Meeting: April 2, 2013
Evidence of Completion of the Corrective Action:
List of names and addresses of potential members from the vocational teachers
Letters of invitation
Completed Advisory Committee Membership Forms with required composition as required by the MA
Vocational Technical Education Regulations 603 CMR 4.03 (1)
Description of Internal Monitoring Procedures: Program Advisory Committee Forms will be
reviewed and updated one month prior to the Program Advisory Committee Meetings by the
Superintendent, Vocational Director and Director of Cooperative Education. Advisory Committee
Members will update information at each Program Advisory Committee Meeting and submit with the
minutes of the meeting.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Progress Report #1: District will report on progress on
outreach efforts for new advisory members. Progress Report #2: District will report on results of
recruitment efforts and submit completed advisory committee member forms and minutes of Spring
Advisory Committee meetings.
Progress Report Due Date(s): Progress Report #1 due March 22, 2013. Progress Report #2 due June
14, 2013.
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 12
Rating: Partially implemented
Department CPR Finding: Documentation and interviews revealed that, although there are
articulation agreements, many were out of date and there is no system for annual review and approval.
Narrative Description of Corrective Action: The Director of Student Services, the Vocational
Director, the Principal and the Grade 11 and 12 Guidance Counselors met to review the procedures
used to annually review and approve articulation agreements. The group developed a written system
for the annual review and approval of articulation agreements.
System for Annual Review and Approval of Articulation Agreements
1. By December 15, 2012, the Grade 11 Guidance Counselor will update the database of current
articulation agreements to include a field labeled “date of annual review”.
2. By January 30, 2013, the Grade 11 Guidance Counselor will schedule a meeting with
postsecondary representatives and the appropriate vocational teachers to review and update
current articulation agreements.
3. By April 15, 2013, the updated articulation agreements will be reviewed at the April Program
Advisory Committee Meeting.
The Grade 11 Guidance Counselor will complete steps 1 and 2 in the 2012-2013 school year and in
subsequent school years. The Director of Student Services will conduct a quarterly review of the
articulation database.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services
Corrective Action Activity: April 2013
Evidence of Completion of the Corrective Action:
Articulation Database
Minutes of Meeting with Postsecondary Partners
Program Advisory Agendas
Description of Internal Monitoring Procedures: The Director of Student Services will review the
articulation database on a quarterly basis to ensure that all agreements are reviewed each year.
The System for Annual Review and Approval of Articulation Agreements will be placed in the Grade 11
Guidance Counselor list of duties and responsibilities notebook.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 12
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Progress Report #1: District will report on progress made
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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on updating articulation agreements. Progress Report #2: District will submit evidence of updated
articulation agreements and review by Advisory Committees.
Progress Report Due Date(s): Progress Report #1 due on March 22, 2013. Progress Report #2 due on
June 14, 2013.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 14
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews indicated that the district does not have a
written policy governing work-based learning and therefore does not have a consistent policy
regarding CORI checks on individuals who may have unsupervised contact with students in clinical
placements and work-based learning settings.
Narrative Description of Corrective Action: Students in the Early Childhood Careers Program,
Dental Assisting Program, Medical Careers Program and Automotive Technology Program
participate in unpaid work-based learning settings.
The Vocational Director has met with the teachers to discuss and review the agreement between the
unpaid work-based learning settings. The agreement shall include the following:
1. Agreement by both parties that the teacher will make an initial visit to conduct a safety check
of the premises. A checklist will be completed and kept on file in the Vocational Director’s
Office.
2. Agreement by both parties that if the student will have unsupervised contact with a supervisor
during the student’s participation in an unpaid work-based learning setting, the supervisor will
consent to a CORI check to be conducted at Tri-County Regional Vocational Technical High
School prior to the student being placed at the center.
3. Agreement that the teacher (except in cases where the teacher remains with the student) will
make unannounced visits to the center at least three times during the student’s placement for
the purpose of safety and student performance assessment.
4. Agreement that the supervisor at all unpaid work-based learning settings shall comply with the
Tri-County Regional Vocational Technical School District CORI Policy for the term of the
agreement.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Vocational Director
Corrective Action Activity:
Vocational Director will meet with teachers to
revise agreements: November 15, 2012
All agreements will be revised and all forms
will be submitted to the Vocational Director:
November 22, 2012
The new procedures will be implemented for all
unpaid work-based learning settings:
November 27, 2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Evidence of Completion of the Corrective Action:
Agreement documents signed by the teacher, supervisor, student and student’s parent/guardian
Safety checklists
Log of visitations by the teacher
CORI reports on file at Tri-County RVTHS
Description of Internal Monitoring Procedures: The Vocational Director will review the above
procedure in September of each school year with teachers whose students participate in unpaid workbased learning placements. She will review the logs of visitations, signed agreements and safety
checklists at the end of each grading period. She will check with the appropriate office at Tri-County
to ensure that all CORI reports are complete and appropriate before students are allowed to
participate in work-based learning placements.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): District will report on the implementation of the new
procedures related to CORI policies for unpaid work-based learning and will submit the written policy
and samples of the forms used to implement the policy (names redacted).
Progress Report Due Date(s): Progress Report due on March 22, 2013.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Rating: Partially Implemented
Department CPR Finding: A physical review of the facility indicated that not all instructional
facilities and equipment used for career/vocational technical education meet current occupational
standards. The Office for Career/Vocational Technical Education sends a Safety Survey Report, which
includes details specific to each program, to the superintendent under separate cover.
Narrative Description of Corrective Action: The Director of Facilities received the Hazard
Descriptions and Correction Recommendations in February, 2012. The Director of Facilities and the
Vocational Director addressed all items related to the facilities. All but one corrective action has been
completed and reported to Mr. Dave Edmunds. The Director of Facilities is installing eyewash
stations in each vocational program area. That will be completed by February, 2013.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Implementation:
Director of Facilities, Thomas Shanahan
Expected Date of Completion for Each
Corrective Action Activity: February 2013
Vocational Director, Mrs. Jean George
Evidence of Completion of the Corrective Action: Follow-up report approved by Dave Edmunds.
Description of Internal Monitoring Procedures: The Director of Facilities and the Vocational
Director will perform inspections of all facilities and equipment three times per school year. The
Director of Facilities will document all requests for maintenance and completion of all requested work
through the “School Dude” program. The Superintendent will review the reports of requests and
completion of all work.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Evidence of approval from DESE safety inspector.
Progress Report Due Date(s): Progress report due on March 22, 2013.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 21
Rating: Partially Implemented
Department CPR Finding: A physical review of the facility indicated that not all instructional
facilities and equipment used for career/vocational technical education meet current occupational
standards. The Office for Career/Vocational Technical Education sends a Safety Survey Report, which
includes details specific to each program, to the superintendent under separate cover.
Narrative Description of Corrective Action: The Director of Facilities received the Hazard
Descriptions and Correction Recommendations in February, 2012. The Director of Facilities and the
Vocational Director addressed all items related to equipment. All corrective action has been
completed and reported to Mr. Dave Edmunds.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: September 2012
Implementation:
Director of Facilities, Thomas Shanahan
Vocational Director, Mrs. Jean George
Evidence of Completion of the Corrective Action: Follow-up report approved by Dave Edmunds.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Description of Internal Monitoring Procedures: Teachers in each Vocational Program will perform
inspections of all equipment three times per school year. They will report any equipment repair,
maintenance or replacement needs through “School Dude” to the Vocational Director. The Director
of Facilities will receive all requests and will take appropriate action. The Superintendent will receive
reports of all equipment repairs, maintenance and replacement requests for review.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 21
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): All concerns addressed. None required
Progress Report Due Date(s): None required.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Tri County Regional Vocational Technical CPR Corrective Action Plan
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