MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Sharon
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 08/19/2013.
Mandatory One-Year Compliance Date: 08/18/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 6
Criterion Title
Determination of transition services
SE 9
Timeline for determination of eligibility and provision of
documentation to parent
School day and school year requirements
SE 21
SE 24
SE 41
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Communications are in English and primary language of
home
Age span requirements
SE 55
Special education facilities and classrooms
SE 29
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 7
CR 23
Criterion Title
Information to be translated into languages other than
English
Comparability of facilities
CPR Rating
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
Record review and interviews indicate that at the middle school, IEP Teams do not
consistently discuss the student's transition needs beginning no later than when the
student is 14 years old or document its discussion on the Transition Planning Form.
Description of Corrective Action:
Following our self assessment and CPR visit, all SPED coordinators were reminded about
the importance of completing the transition plan starting at age 14. The coordinators
meet bi-weekly with the Director of Student Services who provided the reminders. In
addition, two coordinators attended training at READS Collaborative.
Title/Role(s) of Responsible Persons:
Expected Date of
Sharon Middle School Special Ed Coordinator
Completion:
Director of Student Services
10/01/2013
Evidence of Completion of the Corrective Action:
Attached are 3 transition plans written during the 2012-13 school year that are part of
student IEP's.
Description of Internal Monitoring Procedures:
All SPED Coordinators review all IEP's of students who are 13 and will turn 14 during the
period of the IEP.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 10/08/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide documentation of special education staff discussion, including agenda, signed
attendance of participants; include documentation of training attended outside of the
district. This progress report is due by January 7, 2014.
For the student records identified by the Department, following a reconvened IEP Team
meeting, provide the signed Team Meeting Attendance Sheet, updated IEP and Transition
Planning Forms. This information is due with the first progress report by January 7, 2014.
Following implementation of the district's corrective actions, submit the results of an
internal review of student records of students who have turned 14 years of age since the
staff training to determine if all requirements of transition planning have been met.
Submit the number of records reviewed, the number of records in compliance, a
description of the root causes for any non-compliance, and the actions taken to remedy
any non-compliance. This progress report is due by April 7, 2014.
*Please note when conducting internal monitoring, the district must maintain the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
3
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
01/07/2014
04/07/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
Record review and interviews indicate that the district does not consistently provide the
parent with either a proposed IEP and proposed placement or a written explanation of the
finding of no eligibility within 45 days after receipt of the parent's written consent to
evaluate.
Description of Corrective Action:
All IEP meetings end with parents receiving a "TEAM Summary Form" describing all
services that were agreed to during the meeting. Additionally, draft IEP's will be
presented at the meeting so that within 5 school days after the meeting, a final IEP and
Placement page will be mailed to parents for signatures.
Title/Role(s) of Responsible Persons:
Expected Date of
SPED Coordinators and Director of Student Services
Completion:
12/01/2013
Evidence of Completion of the Corrective Action:
A print-out from ESPED that shows timelines will be provided to PQA. This report will also
reflect any missed time-lines.
Description of Internal Monitoring Procedures:
All SPED coordinators will review the time-line reports that will be emailed to them
weekly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 9 Timeline for determination of
Approved
eligibility and provision of documentation
Status Date: 10/08/2013
to parent
Basis for Status Decision:
The district has described its intended process for meeting the provisions of this criterion,
but not the plan to train the special education coordinators or staff responsible for
implementing the process or ensuring the attention to timelines. The district did not
specify that provision of the IEP and placement would occur within 45 days of the parent's
written consent to evaluate.
Department Order of Corrective Action:
Train special education coordinators and staff responsible for ensuring compliance on
timelines for determination of eligibility and provision of documentation to the parent.
Required Elements of Progress Report(s):
Provide evidence of training of special education coordinators and special education staff
on the provision of the proposed IEP and proposed placement no later than 45 days after
receiving written consent from the parent. Submit agenda, signed attendance sheets, and
training materials. This progress report is due by January 7, 2014.
Following the training, submit the results of an internal review of student records of
students who have had initial or reevaluations. Indicate the number of records reviewed,
the number in compliance, the number found not in compliance with a root cause analysis
of the non-compliance and the action taken to remedy any non-compliance. This progress
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
5
report is due by April 7, 2014.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
01/07/2014
04/07/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 21 School day and school year requirements
Partially Implemented
Department CPR Findings:
Record review and interviews indicate that at the high school, IEP Teams do not
consistently consider extended school year services or address the extended school year
questions on students' IEPs.
Description of Corrective Action:
Although there are a small number of high school students requiring ESY services, the
discussion of the need for ESY services must be discussed. If the IEP meeting happens
before January 1, in the additional information section of the IEP, it will indicate that ESY
services will be discussed at a reconvened meeting to happen by April 1 of each year.
Title/Role(s) of Responsible Persons:
Expected Date of
SPED Teachers and SPED Admin at Sharon High
Completion:
12/01/2013
Evidence of Completion of the Corrective Action:
ESY section completed on IEP's or statement in additional information will indicate ESY
services will be determined at a reconvene meeting.
Description of Internal Monitoring Procedures:
SPED Administrator at SHS will give ongoing reminders to staff at monthly PD meetings
with department.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 21 School day and school year
Approved
requirements
Status Date: 10/08/2013
Basis for Status Decision:
The district described the requisite action, but did not provide a plan to train staff or
monitor the implementation of the extended school year discussion process at the IEP
meetings and on the IEP document.
Department Order of Corrective Action:
Train special education staff at the high school about the need to address extended school
year services at the IEP Team meeting and document that discussion in the IEP. The
district must develop an internal monitoring process to ensure ongoing compliance.
Required Elements of Progress Report(s):
Provide training on the requirements of appropriately addressing school year
requirements. Submit evidence of staff training, including an agenda and signed
attendance sheets (indicating role of staff and date). This progress report is due by
January 7, 2014.
Submit the results of an internal review of records at the high school, conducted
subsequent to the training, to ensure that staff are consistently addressing the school
year requirements. For any non-compliance, provide a description of the root cause and
specific action taken by the district to remedy the noncompliance. This progress report is
due by April 7, 2014.
*Please note when conducting internal monitoring, the district must maintain the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
7
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
01/07/2014
04/07/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
Record review indicates that the Notice of Proposed School District Action (N1) does not
always include all of the federally required elements on page 2 of the N1 form.
Specifically, the notice does not always indicate the evaluation procedure, test, record, or
report used in the IEP Team's determination, any rejected options that were considered,
and the next steps that are recommended.
Description of Corrective Action:
Following our site visit, the coordinators met with the Dir. of Student Services to discuss
the need to provide more specificity in the N1's, particularly when an initial or 3 year reeval was completed.
Title/Role(s) of Responsible Persons:
Expected Date of
Sped Coordinators and Sped Administrators
Completion:
12/01/2013
Evidence of Completion of the Corrective Action:
We will provide a random selection of N1's developed following the discussions at our
SPED coordinator meetings.
Description of Internal Monitoring Procedures:
The director of student services will randomly read N1's each week to ascertain
compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 24 Notice to parent regarding
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/08/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit an agenda, signed attendance sheet and training materials used for training the
special education coordinators on the specific information to be included in the Notice of
Proposed School District Action (N1) form. This progress report is due January 7, 2014.
Submit a report of the results of an internal review of student records conducted
subsequent to the training. Include the number of records reviewed, the number of
student records that contained a complete and detailed Notice of Proposed School District
Action (N1) form, a description of the root causes for any noncompliance found, and
specific actions taken by the district to remedy any noncompliance. This progress report is
due April 7, 2014.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
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*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
01/07/2014
04/07/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
10
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Record review and interviews indicate that the district does not consistently translate IEPs
and special education progress reports into the primary language of the home if the
primary language is other than English.
Description of Corrective Action:
A survey will be conducted of all special needs families who have identified English as a
second language spoken in the house. This survey will elicit the need for documents to be
translated into specific language. In identified cases, Google Translation will be used and
then cut and pasted into Esped.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Student Services and SPED Coordinators
Completion:
03/01/2014
Evidence of Completion of the Corrective Action:
Results from survey and actual IEP's and progress reports that were needed to be
translated.
Description of Internal Monitoring Procedures:
The Director of Student Services office will verify IEP's for all families who requested
translations.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 29 Communications are in English and
primary language of home
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/08/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit evidence of training provided to special education coordinators on the new
procedures for providing translations of documents to parents whose home language is
other than English. Documentation will include agenda, signed/dated attendance sheet
and training materials detailing the new procedures. This progress report is due January
7, 2014.
For the student record(s) identified by the Department, provide copies of fully translated
IEPs and recent progress reports. This information is due with the first progress report by
January 7, 2014.
Submit the results of an administrative review of a sample of special education student
records where the primary language of the home is not English. The district must select
records from all levels (i.e. elementary, middle, and high school, including out-of-district
placements). Please submit the number of student records reviewed by school level, the
number of records that complied with the requirements and for any record found in
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
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continued noncompliance, determine the root cause(s) of the noncompliance and provide
the district's plan to remedy the identified noncompliance. This progress is due by April 7,
2014.
*Please note when conducting internal monitoring that the district must maintain the
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
01/07/2014
04/07/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
12
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 41 Age span requirements
Partially Implemented
Department CPR Findings:
Documentation and interviews indicate that the ages of the youngest and oldest students
in the substantially separate Developmental Learning Program (DLP) class at the Cottage
School exceed 48 months.
Description of Corrective Action:
The elementary self-contained classroom for students with cognitive deficits is a district
wide. It is housed in the Cottage Elementary School and has 4 students (gr. k, 1, 3 and
5). Because of the large space and the fact that all students are included for parts of the
day, other teachers used a partitioned off section of the class for small group instruction.
This practice is no longer in effect (other space has been identified). However, we
continue to have a 5 year age span. A waiver for this class is being submitted.
Title/Role(s) of Responsible Persons:
Expected Date of
Assistant Principal/SPED Coordinator
Completion:
10/30/2013
Evidence of Completion of the Corrective Action:
Once waiver is granted, a copy will be submitted to PQA.
Description of Internal Monitoring Procedures:
Periodic Checks of space by Assistant Principal will be made to verify that the small group
instruction is not being held in that classroom.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 41 Age span requirements
Corrective Action Plan Status: Approved
Status Date: 10/08/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the approved waiver by January 7, 2014.
Progress Report Due Date(s):
01/07/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations of schools and interviews indicate that two academic labs at the high school,
which serve as resource rooms for students with special needs, are not at least equal in
physical respects to the average standards of general education classrooms as the
academic labs are small for the number of students served at one time.
Description of Corrective Action:
Two academic labs that provide resource support to students on IEP's are located in
spaces that were not originally classrooms. There is a significant space issue at Sharon
High School and we are currently in the middle of an "Existing Conditions Study" by the
architecture firm, Symmes, Maini and McKee. Recommendations for space equity will be
forthcoming. Any space alterations will not occur for at least 5 years. Until then,
alternative locations for these two academic labs will be pursued.
Title/Role(s) of Responsible Persons:
Expected Date of
High School Principal, Director of Building and Grounds, HS SPED Completion:
Admin
07/01/2014
Evidence of Completion of the Corrective Action:
Recommendations from architecture firm and any possible reallocation of space.
Description of Internal Monitoring Procedures:
High school principal, HS Sped Admin will report to director of student services any
possible room changes.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 55 Special education facilities and
classrooms
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/08/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of relocation of the academic labs; the Department will conduct a site
visit by January 7, 2014.
Progress Report Due Date(s):
01/07/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
Review of documents and interviews indicate that the district does not translate important
information and documents, such as handbooks and codes of conduct, into the primary
languages spoken by parents and guardians with limited English skills.
Description of Corrective Action:
A survey of parents will identify those needing documents translated. Google Translation
will be utilized to translate material. In those situations where a language is not available
in Google Translation, identified translation resources such as Catholic Family Services will
be contracted.
Title/Role(s) of Responsible Persons:
Expected Date of
Coordinator of ELE, Building Principals, Assistant Superintendent
Completion:
06/01/2014
Evidence of Completion of the Corrective Action:
Results of surveys and actual translated documents.
Description of Internal Monitoring Procedures:
Assistant Superintendent with building principals will monitor this practice.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7 Information to be translated into
languages other than English
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/08/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide samples of documents, such as handbooks/codes of conduct, translated into the
primary languages spoken in the district. This progress report is due January 7, 2014.
Progress Report Due Date(s):
01/07/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
15
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
See SE 55.
Description of Corrective Action:
Two academic labs that provide resource support to students on IEP's are located in
spaces that were not originally classrooms. There is a significant space issue at Sharon
High School and we are currently in the middle of an "Existing Conditions Study" by the
architecture firm, Symmes, Maini and McKee. Recommendations for space equity will be
forthcoming. Any space alterations will not occur for at least 5 years. Until then,
alternative locations for these two academic labs will be pursued.
Title/Role(s) of Responsible Persons:
Expected Date of
High School Principal, Director of Building and Grounds, HS SPED Completion:
Admin
07/01/2014
Evidence of Completion of the Corrective Action:
Recommendations from architecture firm and any possible reallocation of space.
Description of Internal Monitoring Procedures:
High school principal, HS Sped Admin will report to director of student services any
possible room changes.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 10/08/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of relocation of the academic labs; the Department will conduct a site
visit by January 7, 2014.
Progress Report Due Date(s):
01/07/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
16
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Sharon Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Maureen Laurie, ELL Facilitator
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 6, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program
Rating: Partially Implemented
Placement and Structure
Department CPR Finding: Documentation submitted by the district indicated that ELL students at
proficiency level two receive 1.5 hours of direct ESL instruction per day at the district’s elementary
schools and level three students at the middle school receive only one hour of direct ESL instruction
three times a week. Current hours of ESL instruction for level two students at the district’s elementary
schools and level three students at the district’s middle school are insufficient and, therefore,
inconsistent with Department guidelines. Please see the “Transitional Guidance on Identification,
Assessment, Placement, and Reclassification of English Language Learners August 2013” as found on
http://www.doe.mass.edu/ell/guidance_laws.html.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
17
Narrative Description of Corrective Action: The Sharon Public Schools administrative staff,
ELL facilitator, and ELL teachers have begun to take steps to create staff/student schedules in
each of the buildings to reflect the DESE required number of service hours for direct ESL
instruction for ELL students at proficiency level two at the elementary schools and level three
students at the middle school. At the start of the 2013-2014 school year, the district added a
1.0 FTE ELL teacher to the elementary level. The additional position has enabled the
elementary ELL teachers to increase the hours of direct ESL instruction per day for ELL
students at proficiency level two. Two literacy specialists passed the ESL MTEL exam in
2012, completed a 150-hour internship in the role of an ESL teacher within the 2012-2013 and
2013-2014 school years, and applied for ESL licensure in April of 2014. The additional ESL
services will enable the district to further increase the hours of direct ESL instruction per day
for ELL students at proficiency level two in the elementary schools. The 2014-2015 SPS
Budget was approved prior to receipt of the ELE Corrective Action Report. Therefore, the
district will budget for an additional .5 FTE ELL teacher at the secondary level for the 20152016 school year. The additional teacher will deliver direct ESL instruction for level three
ELL students at the middle school to meet the required hours of direct ESL instruction. The
ELL facilitator meets with the ELL teachers on a monthly basis. During this time the ELL
Facilitator will review the ELL student academic schedules to ensure staff/student schedules in
each of the buildings reflect the DESE required number of service hours for direct ESL
instruction for ELL students at all proficiency levels. The ELL facilitator will begin to meet
with the Assistant Superintendent of Curriculum & Administration to discuss staff/student
schedules on a quarterly basis each year. If it is determined that increased service hours are
required to meet the needs of ELL students, the district will budget for an additional 1.0 FTE
ELL teacher position in place of the .5 FTE ELL teacher for the 2015-2016 school year.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Implementation: Superintendent of Schools,

Assistant Superintendent of Curriculum &
Administration, Building Principals, ELL
Facilitator, and ELL Teachers





Expected Date of Completion for
Each Corrective Action Activity:
FTE ELL teacher was added to the
elementary level at the start of the
2013-2014 school year
Two literacy specialists completed
all the requirements needed to
receive ESL Certification Licensure
in April of 2014. Their applications
are currently pending approval from
the DESE.
The district will budget for an
additional .5 FTE ELL teacher at the
secondary level for the 2015-2016
school year.
The ELL facilitator and the ELL
teachers will meet on a monthly
basis beginning in May of 2014 to
review the ELL staff/student
schedules.
The ELL facilitator and Assistant
Superintendent of Curriculum and
Administration will meet on a
quarterly basis beginning in the
2014-2015 school year to ensure
staff/student schedules in each of the
buildings reflect the DESE required
number of hours of ESL direct
instruction for ELL students at all
proficiency levels of proficiency. If
it is determined that increased
service hours are required, the
district will budget for an additional
1.0 FTE ELL teacher position in
place of the .5 FTE ELL teacher for
the 2015-2016 school year.
Evidence of Completion of the Corrective Action:
Agendas on meetings regarding ELL student academic schedules
ELL student academic schedules
MA ELE Certification Licensure documents
.5 FTE ELL Teacher position document
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
19
Description of Internal Monitoring Procedures: The Sharon Public Schools will implement
internal monitoring procedures to ensure that the ELL students receive the DESE required
number of hours of ESL direct instruction. The ELL facilitator will review all staff/student
schedules to ensure the schedules reflect the DESE required number of hours of ESL direct
instruction for ELL students at all levels of proficiency. The ELL teachers will send any
revisions made to ELL staff/student schedules to the ELL facilitator. In addition, the ELL
facilitator will keep copies of the sign in sheets and agendas for the monthly ELL staff
meetings. The Assistant Superintendent of Curriculum and Administration will also review
ELL staff/student schedules and be kept aware of changes made. The ELL facilitator will keep
copies of minutes from meetings with the ELL staff and Assistant Superintendent of
Curriculum and Administration. If at any time throughout the year it is determined that ELL
students are not receiving the DESE required number of hours of ESL direct instruction, the
hiring of new staff will be discussed and plans will be made to resolve the issue.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program
Placement and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2013-2014 school year based on the Department's Transitional
Guidance on Identification, Assessment, Placement, and Reclassification of English Language
Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf.
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Progress Report Due Date(s): September 30, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: Review of student records, documentation and interviews indicated that
information in report cards and progress reports is not consistently translated for parents of ELL
students and provided in a language understandable to the parent.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
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Narrative Description of Corrective Action: The Sharon Public Schools administrative staff,
ELL facilitator, and ELL teachers will begin to take steps to translate all report cards and
progress reports for parents of ELL students into a language understandable to the parents, as
indicated on the home language survey. By September 2, 2014, the report card and progress
report templates will be translated into the 17 languages represented in the Sharon Public
Schools. The district will also create an ELE online folder at each school. The folders will
contain all translated documents including the report card and progress report templates. The
ELE online folders will be completed by September 2, 2014, and introduced to staff at the
initial September faculty meeting at each school. Prior to report cards being sent home, ELL
teachers will translate all report cards and progress reports comments for parents of ELLs into
a language understandable to the parents, as indicated on the home language survey. ELL
teachers will keep copies of translated report cards and progress reports in the ELL student
folders. The ELL facilitator will review the ELL student folders in September, February, and
June to ensure that the folders include the translated report cards and progress reports for the
ELL students. The ELL facilitator will use the ELL Student Folder Evaluation Checklist to
ensure that all ELL student folders contain all documents, including copies of translated report
cards and progress reports, required by the district and the Department of Elementary and
Secondary Education.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
21
Title/Role of Person(s) Responsible for
Implementation: Superintendent of Schools,

Assistant Superintendent of Curriculum &
Instruction, Director of Technology,
Building Principals, ELL Facilitator, and ELL
Teachers







Expected Date of Completion for
Each Corrective Action Activity:
Report card and progress report
templates will be translated into the
17 languages by September 2, 2014.
ELE online folder containing the
translated report card templates will
be completed by September 2, 2014.
ELE online folder will be introduced
to staff at the initial September
faculty meeting at each school.
ELL teachers will translate all report
cards and progress reports
comments for parents of ELLs prior
to the first marking period beginning
in the 2014-2015 school year.
ELL teachers will keep copies of
translated report cards and progress
reports in the ELL student folders
beginning after the first marking
period, beginning in the 2014-2015
school year.
ELL facilitator will review the ELL
student folders in September,
February, and June, beginning in the
2014-2015 school year
Student Folder Evaluation
Checklists will be completed by
January of 2015, and implemented
by February of 2015.
Evidence of Completion of the Corrective Action:
Agendas on meetings for ELL student report card & progress reports
Translated reports cards and progress reports for ELL students
ELE online folder
ELL Student Folder Evaluation Checklists
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
22
Description of Internal Monitoring Procedures: The Sharon Public Schools will implement
internal monitoring procedures to ensure that information in report cards and progress reports
are translated for parents of ELL students into a language understandable to the parents. On
August 29, 2014, the ELL facilitator and ELL teachers will review the report card and
progress report templates to ensure that they are translated into the languages of all of the ELL
students in the district. Additional reports cards and/or progress reports will be translated and
added to the folder if needed. The ELL facilitator will keep copies of September staff meeting
agendas to make certain that the ELE online folder is introduced to the SPS staff. ELL
teachers will keep copies of translated report cards and progress reports in the ELL student
folders. Each year the ELL facilitator will review the ELL student folders in September,
February, and June. The ELL facilitator will use the ELL Student Folder Evaluation Checklist
to ensure that all ELL student folders contain all documents, including copies of translated
report cards and progress reports, required by the district and the Department of Elementary
and Secondary Education. If a document is not in an ELL student folder, The ELL teacher and
ELL facilitator will work together to complete the document and send it to the parent, if
applicable. The ELL facilitator will keep copies of the ELL Student Folder Evaluation
Checklists on file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 30, 2014, submit evidence that report card
and progress report templates are available in translated formats representing the major languages of
the district. Submit evidence, including agenda and attendance sheets, of staff training on the use of
translated report cards/progress reports.
By November 26, 2014, submit evidence of an internal review of student records to ensure that ELL
student folders contain copies of translated report cards and progress reports, where appropriate.
Indicate the number of student records reviewed, the number of records in compliance and for any
records not in compliance, determine the root cause(s) of the non-compliance and the district's plan to
remedy the non-compliance.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2014; November 26, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
23
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Rating: Partially Implemented
Academic Programs and Services
Department CPR Finding: Review of documentation and interviews indicate that information in
notices, such as activities, responsibilities, and academic standards, is not consistently provided to
ELL students in a language and mode of communication that they understand.
Narrative Description of Corrective Action: The Sharon Public Schools administrative staff,
ELL facilitator, and ELL teachers will work together to translate information in notices, such
as the Student Handbooks, principal newsletters, academic programs and services into a
language understandable to ELL students and their parents, as indicated on the home language
survey. By September 30, 2014, the Student Handbook will be translatable on Edline, the SPS
website, using an online translation tool. ELL teachers will introduce and instruct ELL
students in grades 4-12 to use the online translation tool by September 30, 2014. In addition, a
letter will be sent home to all parents of ELLs in a language understandable to the parents, as
indicated on the home language survey, explaining how to use the online translation tool by
September 30, 2014. ELL teachers will use an ELL Teacher/Student Communication Log to
record dates on which the online translation tool is introduced to each ELL student in grades
4-12. Extracurricular activities information will be translatable on the SPS website by
November 25, 2015. The district will also use an email service to translate principal emails
and notices sent to parents into a language understandable to the parents, as indicated on the
home language survey. This will be completed November 25, 2014. ELL teachers will keep a
hard copy of translation samples in the ELL folders at each school. The ELL facilitator will
review the ELL folders in September, February, and June, to ensure that the folders include
the translated documents for ELL students. The ELL facilitator will use the ELL Student
Folder Evaluation Checklists to ensure all required documents, including information in
notices translated into languages understood by parents of ELL students, are complete.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
24
Title/Role of Person(s) Responsible for
Implementation: Superintendent of Schools,

Assistant Superintendent of Curriculum &
Instruction, Director of Technology,
Building Principals, ELL Facilitator, and ELL
Teachers







Expected Date of Completion for
Each Corrective Action Activity:
Student Handbook will be
translatable on the SPS website by
September 30, 2014.
ELL teachers will introduce and
instruct ELL students in grades 4-12
to use the online translation tool by
October 31, 2014.
Parent letter will be sent home to all
parents of ELL students explaining
how to use the online translation
tool by October 31, 2014.
Principal emails and notices sent to
parents of ELL students will be
translated using an email service by
November 25, 2014.
Extracurricular activities
information will be translatable on
the SPS website by November 25,
2014.
ELL facilitator will review the ELL
student folders in September,
February, and June, beginning in the
2014-2015 school year.
Student Folder Evaluation
Checklists will be completed by
February 28, 2015
Evidence of Completion of the Corrective Action:
Agendas from meetings for translation of SPS information in notices
Hard copy of translated Student Handbooks
Hard copy of translated principal newsletters
Hard copy of translated email and notices sent to parents of ELLs
Hard copy of the letter explaining the online translation tool letter sent to parents of ELLs,
translated into languages understandable to the parents
ELL Teacher/Student Communication Log
ELL Student Folder Evaluation Checklists
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
25
Description of Internal Monitoring Procedures: The Sharon Public Schools will implement
internal monitoring procedures to ensure information in notices is provided to ELL students
and their parents in a language and mode they understand. Prior to the start of the 2014-2015
school year, the ELL facilitator and Director of Technology will confirm that the Student
Handbook and extracurricular information are translatable on the SPS website. The ELL
teachers will use an ELL Teacher/Student Communication Log to record dates the online
translation tool is introduced to each ELL student in grades 4-12. The ELL facilitator will
review each ELL Teacher/Student Communication Log to make certain that the tool has been
introduced to each grade 4-12 ELL student. In addition, the ELL facilitator will send parents
of ELL students a form requesting confirmation that they are receiving emails from principals
translated into a language understandable to them. ELL teachers will also keep a hard copy of
translation samples in the ELL folders at each school. The ELL facilitator will review the ELL
folders in September, February and June to make sure that the folders include the translated
documents for ELL students. ELL Student Folder Evaluation Checklists for all required
documents, including, information in notices translated into languages understood by parents
of ELL students, will be completed by the ELL facilitator and kept on file. The Assistant
Superintendent of Curriculum & Administration will review the ELL Student Folder
Evaluation Checklists to ensure that the ELL student folders are monitored
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s procedures indicate that students will
access translated documents, but the district does not clearly identify how ELL students and parents
should know to access the website for information on activities. The district does not currently have an
identified method to inform ELL students in a language that they understand of information provided
orally to all students in English regarding activities.
Department Order of Corrective Action: The district will describe and provide evidence of methods
by which information on activities is provided to ELL students in a language and mode of
communication that they understand, including extracurricular activities, events, and college prep tools.
Required Elements of Progress Report(s): By September 30, 2014, submit copies of translated
student handbooks and notices regarding activities. Submit evidence that information provided in oral
announcements to all students is also provided to ELL students in a language and mode of
communication that they understand.
Progress Report Due Date(s): September 30, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sharon CPR Corrective Action Plan
26