MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Rowe
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 08/21/2013.
Mandatory One-Year Compliance Date: 08/21/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 18B
Criterion Title
Determination of placement; provision of IEP to parent
SE 32
SE 46
CR 3
Parent advisory council for special education
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
Access to a full range of education programs
CR 10A
Student handbooks and codes of conduct
CR 14
Counseling and counseling materials free from bias and
stereotypes
CPR Rating
Partially
Implemented
Not Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Record review and interviews indicated that the district did not provide the parent with
two (2) copies of the proposed IEP and proposed placement along with the required
notice, following the development of the IEP.
Description of Corrective Action:
Special Education Office immediately began issuing two copies of IEP.
Title/Role(s) of Responsible Persons:
Expected Date of
L. Loomis DPPS
Completion:
06/20/2013
Evidence of Completion of the Corrective Action:
Record Review
Description of Internal Monitoring Procedures:
Quarterly Record review
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 18B Determination of placement;
Approved
provision of IEP to parent
Status Date: 10/03/2013
Basis for Status Decision:
The district stated that it has already corrected the non-compliance, but the CAP must
describe the specific activities taken to inform staff of the new procedures and to ensure
that compliance is monitored.
Department Order of Corrective Action:
The district must inform all appropriate staff that it is required to send parents/guardians
two (2) copies of the proposed IEP and placement, along with the required notice (N1)
following the development of the IEP, and to monitor the action to ensure continued
compliance.
Required Elements of Progress Report(s):
Submit evidence (meeting agenda, sign-in sheet, any materials used) that appropriate
staff was informed of the requirement to send two (2) copies of the IEP and placement to
parents/guardians following the development of the IEP, by November 25, 2013.
Submit a description of the monitoring process the district will use to ensure continued
compliance and the name and position of the staff responsible, by November 25, 2013.
Submit a report of the results of an administrative review of IEPs developed since
corrective action to determine if the district is sending two (2) proposed IEPs and
placement forms, along with the required notice (N1), to parents/guardians immediately
after the development of the IEP, and include the number of records reviewed, the
number in compliance, the root cause of any non-compliance and the corrective actions
the district will take to remedy any non-compliance, by March 31, 2014.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Rowe CPR Corrective Action Plan
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names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
11/25/2013
03/31/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Rowe CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Not Implemented
Department CPR Findings:
Document review and interviews indicated that the school district had not established a
district-wide parent advisory council on special education.
Description of Corrective Action:
DPPS will continue to set dates and host PAC meetings and advertise to families.
Title/Role(s) of Responsible Persons:
Expected Date of
L. Loomis DPPS
Completion:
06/20/2014
Evidence of Completion of the Corrective Action:
Date set for 09/24/2013
Description of Internal Monitoring Procedures:
Monthly meetings to attract parental involvement and documented
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 32 Parent advisory council for special
Approved
education
Status Date: 10/03/2013
Basis for Status Decision:
The district must develop a comprehensive strategy to create a PAC, since past efforts
have not been successful.
Department Order of Corrective Action:
Conduct a survey of all parents/guardians of children with special needs to gather
information, including what issues are most important to them, what is their interest in
forming a PAC, if a PAC were formed what are some of the things it would want to see it
do, what are potential barriers to participation in a PAC, what is their interest in forming a
joint PAC with other local districts. Analyze the results and develop a strategy to establish
a PAC, or seek a waiver from the Department.
Required Elements of Progress Report(s):
Submit the agenda, sign-in sheets, minutes and materials used to publicize the
September 24, 2013, PAC meeting, and include a list of newly elected officers and a
future meeting schedule, if any, by November 25, 2013.
Submit the results of the parent survey, with an analysis and a recommendation for how
the district will move forward to establish a district PAC, if not currently established, or
seek a waiver from the Department, by March 31, 2014.
Progress Report Due Date(s):
11/25/2013
03/31/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Rowe CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
Document review indicated that district procedures do not address the requirement to
convene within 10 days of the decision to suspend when suspension constitutes a change
in placement; or the use of the district's authority to place the student in an interim
alternative setting if the discipline involves weapons, drugs or serious bodily injury; or the
use of the authority of a hearing officer when the district provides evidence that the
student is "substantially likely" to injure him/herself or others; nor do the procedures
address when the behavior is a manifestation of the disability that the student will return
to the original placement unless the parent and district agree otherwise.
Description of Corrective Action:
Revised Statement reflecting accuracy in the 2013-2014 Student handbook
Title/Role(s) of Responsible Persons:
Expected Date of
L. Loomis DPPS
Completion:
W. Knittle Rowe Principal
08/28/2013
Evidence of Completion of the Corrective Action:
As seen and stated in 2013-2014 Handbook
Description of Internal Monitoring Procedures:
yearly editing for accuracy in handbook
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 46 Procedures for suspension of
students with disabilities when
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/03/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit the revised language for SE 46 that appears in the 2013-14 student handbook
that addresses the requirement to convene within 10 days of the decision to suspend
when suspension constitutes a change in placement; or the use of the district's authority
to place the student in an interim alternative setting if the discipline involves weapons,
drugs or serious bodily injury; or the use of the authority of a hearing officer when the
district provides evidence that the student is "substantially likely" to injure him/herself or
others; nor do the procedures address when the behavior is a manifestation of the
disability that the student will return to the original placement unless the parent and
district agree otherwise, by November 25, 2013.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Rowe CPR Corrective Action Plan
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Submit evidence that appropriate staff has been informed of the procedures (staff
meeting agenda, sign-in sheet, or initialed memo), by November 25, 2013.
Progress Report Due Date(s):
11/25/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Rowe CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 3 Access to a full range of education programs
Department CPR Findings:
Document review indicated that the description of how the district
range of education programs does not include gender identity.
Description of Corrective Action:
Gender identity was added to 2013-2014 Student handbook
Title/Role(s) of Responsible Persons:
L. Loomis DPPS
W. Knittle Rowe Principal
Evidence of Completion of the Corrective Action:
At seen and stated in 2013-2014 Handbook
Description of Internal Monitoring Procedures:
yearly editing for accuracy
CPR Rating:
Partially Implemented
ensures access to a full
Expected Date of
Completion:
08/28/2013
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 3 Access to a full range of education
programs
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/03/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit the revised description of how the district ensures access to a full range of
education programs, which includes gender identify, by November 25, 2013.
Progress Report Due Date(s):
11/25/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Rowe CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Document review indicated that the district's code of conduct did not contain a procedure
for accepting, investigating and resolving complaints alleging harassment for all protected
categories.
Description of Corrective Action:
Revised 2013-2014 Student Handbook contains all protected classes
Title/Role(s) of Responsible Persons:
Expected Date of
L. Loomis DPPS
Completion:
W. Knittle Rowe Principal
08/28/2013
Evidence of Completion of the Corrective Action:
As stated and seen in 2013-2014 Handbook
Description of Internal Monitoring Procedures:
yearly review of handbook for accuracy
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10A Student handbooks and codes of
conduct
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/03/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit the revised language from the 2013-2014 student handbook code of conduct that
contains the procedures for accepting, investigating and resolving complaints alleging
harassment for all protected categories, by November 25, 2013.
Progress Report Due Date(s):
11/25/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Rowe CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 14 Counseling and counseling materials free from bias and
Partially Implemented
stereotypes
Department CPR Findings:
Document review indicated that the district's procedures ensuring that counseling and
counseling materials are free from bias and stereotypes do not include the category of
sexual orientation.
Description of Corrective Action:
Annual staff meeting prior to start of school included a training on materials being free
from bias or stereotypes.
Title/Role(s) of Responsible Persons:
Expected Date of
L. Loomis DPPS
Completion:
W. Knittle Rowe Principal
08/28/2013
Evidence of Completion of the Corrective Action:
Staff PD sign in sheets
Description of Internal Monitoring Procedures:
yearly review of training practices
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 14 Counseling and counseling
materials free from bias and stereotypes
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/03/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit agendas, sign-in sheets and materials from the staff training held at the beginning
of school to review the requirement that counseling and counseling materials must be free
from bias and stereotypes, including sexual orientation, by November 25, 2013.
Submit a copy of the district's revised procedures to ensure that counseling and
counseling materials are free from bias and stereotypes and include the category of
sexual orientation, by November 25, 2013.
Progress Report Due Date(s):
11/25/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Rowe CPR Corrective Action Plan
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