MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Peabody
CPR Onsite Year: 2009-2010
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 05/28/2010.
Mandatory One-Year Compliance Date: 05/28/2011
Summary of Required Corrective Action Plans in this Report
Criterion
SE 7
SE 18B
Criterion Title
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
Determination of placement; provision of IEP to parent
SE 22
IEP implementation and availability
SE 24
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Communications are in English and primary language of
home
Procedures for approved and unapproved out-of-district
placements
Behavioral interventions
SE 29
SE 37
SE 43
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 46
SE 48
SE 55
Criterion Title
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
Special education facilities and classrooms
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
The student
records and staff interviews indicated that the district does not always inform
students with disabilities of their right to make all decisions in relation to
special education programs and services at least one year before the student
reaches age 18.
Description of Corrective Action:
The district will provide training to the high school team chairpersons, special education
teachers, and guidance counselors on Transfer of parental rights at age of majority and
student participation and consent at age of majority. The training will focus on specific
forms, appropriate utilization of forms, and appropriate timelines of forms
Anticipated Results:
One year prior to the students 18th birthday a letter will be sent to the student and
his/her parents informing them that our records indicate that the student will turn 18 on
(birth date) and reach the age of majority in Massachusetts. This will notify them that
when the student turns 18, all rights regarding the special education services for the
student, which have heretofore been granted to the parents will transfer to him/her. It
will also indicate the procedure that needs to transpire if student has been determined
incompetent. The Student Participation and Consent at the Age of Majority will be
presented to parent(s)/quardian(s) and student on or before the 18th birthday to be filled
out appropriately.
Student records will document Age of Majority in compliance with timelines.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education
Completion:
Patricia Bullard
09/30/2010
Evidence of Completion of the Corrective Action:
The district will provide the training agenda, sign-in sheet, and copies of Student
Participation and Consent of Age of Majority forms with letter sent to parent/student one
year prior to 18th birthday in relation to student's Age of Majority as documentation.
Description of Internal Monitoring Procedures:
The Administrator of Special Education will randomly check, at least quarterly, student
records for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 7 Transfer of parental rights at age of
Status Date: 07/06/2010
majority and student participation and
consent at the age of majority Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
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Please submit a copy of the training agenda and sign-in sheet as evidence that training
was provided to special education staff regarding the regulation that requires that one
year prior to the student reaching age 18, the district informs the student of his or her
right at age 18 to make all decisions in relation to special education programs and
services. This progress report is due by September 30, 2010.
Subsequent to the training, submit the results of an administrative review from a sample
of student records from high school students for evidence that students have been
informed of the transfer of rights at the age of majority one year prior to reaching age 18.
Indicate the number of records reviewed and the number found to be compliant. For all
records not in compliance with this criterion, determine the root cause(s) of the
noncompliance and provide the school's plan to remedy the noncompliance to ensure
100% compliance with this criterion. This must be completed by December 20, 2010.
The district must maintain the following documentation and make it available to the
Department onsite upon request: a) List of student names, building names and grade
levels of the records reviewed: b) the date of the review: c) Name(s) of the person(s)
who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
10/29/2010
12/20/2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Student records
and interviews indicate that the district does not always provide the parent
with two (2) copies of the proposed IEP and proposed placement along with the
required notice immediately following the development of the IEP.
Description of Corrective Action:
The district will provide training to special education staff regarding provision of two (2)
copies of the proposed IEP and proposed placement along with the required notice
immediately following the development of IEP. The district will implement the use of IEP
Summary Forms to be completed at the Team Meeting and a copy provided to parents
immediately following the development of the proposed IEP.
Anticipated Results:
A copy of an IEP Summary Form will be provided to parent(s) immediately following the
development of the IEP. Two copies (2) of the proposed IEP and proposed placement
along with the required notice will be provided to parent(s) within ten (10) days following
the development of the IEP.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education
Completion:
Patricia Bullard
09/30/2010
Evidence of Completion of the Corrective Action:
The district will provide the training agenda, sign-in sheet, and copies IEP Summary
Forms.
Description of Internal Monitoring Procedures:
The Administrator of Special Education will randomly check, at least quarterly, student
records for copies of IEP Summary Forms.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 07/06/2010
provision of IEP to parent Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the training agenda and sign-in sheet as evidence that training
was provided to special education staff regarding the regulation that the district must
always provide the parent with two (2) copies of the proposed IEP and proposed
placement along with the required notice immediately. This progress report is due by
September 30, 2010.
Subsequent to the training, submit the results of an administrative review from a sample
of student records from all levels (elementary, middle, high, out-of-district) for evidence
that the district provides the parent with two (2) copies of the proposed IEP and proposed
placement along with the required notice immediately following the development of the
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IEP. Indicate the number of records reviewed and the number found to be compliant. For
all records not in compliance with this criterion, determine the root cause(s) of the
noncompliance and provide the school's plan to remedy the noncompliance to ensure
100% compliance with this criterion. This must be completed by December 20, 2010.
The district must maintain the following documentation and make it available to the
Department onsite upon request: a) List of student names, building names and grade
levels of the records reviewed: b) the date of the review: c) Name(s) of the person(s)
who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
10/29/2010
12/20/2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 22 IEP implementation and availability
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that
counseling on IEPs was not always provided in the amount required by the
service delivery grids due to a lack of personnel and because the district does
not always immediately inform parents in writing of any delayed services, the reasons
for the delay, and the actions that the school district is taking to address
the lack of personnel. Furthermore, the district does not offer alternative
methods to meet the goals on the accepted IEPs pending the resolution of the delay in
services.
Description of Corrective Action:
The district has and will continue to make a good faith effort to provide counseling
services and remain in compliance with IEP service delivery grids. The district will
reorganize to ensure that a school adjustment counselor provides the necessary number
of hours of direct service as determined by the Team and as written in the service
delivery grids of each student requiring SAC services.
Anticipated Results:
It is anticipated that counseling on IEPs will be provided in the amount required by the
service delivery grids. If unanticipated circumstances prevail and services are not
provided in the amount required by the service delivery grids a letter will go home to
parents informing them of the situation and compensatory services will be provided.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education
Completion:
Patricia Bullard
09/30/2010
Evidence of Completion of the Corrective Action:
The district will provide spreadsheets of students services accompanied with staff
schedules meeting the hours of service required.
Description of Internal Monitoring Procedures:
The Administrator of Special Education will randomly check, at least quarterly, student
records, including: SAC schedules, student schedules and IEP service delivery grids to
ensure counseling on IEPs is provided in the amount required by the service delivery grid.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 22 IEP implementation and
Status Date: 07/09/2010
availability Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please conduct an adminstrative review of IEP required counseling services currently
provided to all students in the district.
Please submit individual spreadsheets for each school in the district including the following
information: the name of the student receiving IEP required counseling services, the
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name of the service provider providing IEP required counseling services, the title of the
service provider, the number of IEP required service hours per week, and the number of
service hours currently provided by the listed service provider.
Please provide staff schedules of all counseling service providers indicating the names of
students receiving IEP required counseling services and the name of the school where
those services are being provided.
Submit the results of the administrative review from the information listed above.
Indicate the number of students IEP required counseling servicesrecords reviewed and the
number found to be compliant. For all students not currently receiving the correct number
of counseling hours required by their IEP's, determine the root cause(s) of the
noncompliance and provide the district's plan to remedy the noncompliance. Please
provide all of the required submissions by September 30, 2010.
The district must maintain the following documentation and make it available to the
Department onsite upon request: a) List of student names, building names and grade
levels of the records reviewed: b) the date of the review: c) Name(s) of the person(s)
who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
10/29/2010
12/20/2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
Student records and staff interviews indicated that school
personnel do not always document what evaluation procedures, tests, records or
reports were used as a basis for the proposed action in the school district’s
written proposal (N1 form) to parents.
Description of Corrective Action:
The district will provide training to special education staff regarding documentation of
evaluation procedures, tests, records or reports used as a basis for the proposed action in
the school district's written proposal (N1 form) to parents.
Anticipated Results:
Evaluation procedures, tests, records or reports used as a basis for the proposed action
will be documented in the school district's written proposal (N1 form)
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education
Completion:
Patricia Bullard
09/30/2010
Evidence of Completion of the Corrective Action:
The district will provide the training agenda, sign-in sheet, and copies of N1 Forms.
Description of Internal Monitoring Procedures:
The Administrator of Special Education will randomly check, at least quarterly, student
records for copies of N1 Forms.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 07/09/2010
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the agenda and sign-in sheets for the training to special
education staff regarding documentation of evaluation procedures, tests, records or
reports used as a basis for the proposed action in the school district's written proposal
(N1 form) to parents. This progress report is due by September 30, 2010.
Subsequent to the training, please submit the results of an administrative review of the
Notices to Parents letters completed from a sample of student records from all levels
(elementary, middle, high, out-of-district). Please indicate the number of records
reviewed and the number found to be compliant. For all records not in compliance with
this criterion, determine the root cause(s) of the noncompliance and provide the school's
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plan to remedy the noncompliance to ensure 100% compliance with this criterion. This
must be completed by December 20, 2010.
The district must maintain the following documentation and make it available to the
Department onsite upon request: a) List of student names, building names and grade
levels of the records reviewed: b) the date of the review: c) Name(s) of the person(s)
who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
10/29/2010
12/20/2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
The student records and staff interviews indicated that
communications with parents are not always in both English and the primary
language of the home when a parent has requested such communications in their
native language.
Description of Corrective Action:
The Administrator of Special Education will meet with all building principals, the
superintendent, and the ELE Coordinator (if applicable) to review the district's means of
communciation both written and oral to parents whose primary language is not English .
The district's process will be reviewed for procedure of identifying the langauge status of
children and the primary languauge of the home for families with special education
students, and the district's process of providing information both orally and written to
ensure that there is always translation/interpretation. The district will continue to identify
interpreters for languagues that are not English and are of low incidence.
Anticipated Results:
Communication with parents will be both in English and the primary languauge of the
home if such language is other than English. When the district provides notice orally or in
some other mode of communication that is not written language, the district will keep
written documentation. The district will provide written documentation that an interpreter
was present for communication between school and the parent. The district will provide
all schools with a written list of available interpreters.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator Special Education
Completion:
Patricia Bullard
09/30/2010
Evidence of Completion of the Corrective Action:
The district will provide the minutes of meeting, a copy of the district's procedure
regarding communication with parents when the primary language of the home is not
English, a list of people the district contracts with for interpretation and translation
services, copies of invoices for interpretation and translation services, and copies of
translated documents.
Description of Internal Monitoring Procedures:
The Administrator of Special Education will obtain a list of families of special education
students whose primary language is other than English and, at least quarterly, will
randomly select a student record and check to see that all documents were translated.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 07/09/2010
primary language of home Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
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By September 30, 2010, please submit a copy of the training agenda and sign-in sheet
provided to district academic administration as listed above as well as the special
education team chairs on the district's procedures for providing translations/translators.
The training should include the following: a. ensuring that translators as IEP team
participants are documented on the sign-in sheets at IEP Team meetings; b. ensuring that
low incidence language translations are provided either orally or in written form; c.
ensuring that translations are provided for all special education documentation sent to
parents; and d. ensuring that translators are provided for IEP Team meetings where
parents have requested them.
Subsequent to the training, submit the results of an administrative review from a sample
of student records from all levels (elementary, middle, high, out-of-district) whose
parents have requested translations/translators to ensure that the following is occurring:
a. translators are documented on the sign-in sheets at IEP Team meetings; b. low
incidence language translators/translations are provided either orally or in written form; c.
translations are provided for all special education documentation sent to parents once
parents have requested translations; and d. ensuring that translators are provided for IEP
meetings where parents have requested them. Please submit the number of student
records reviewed by school level, the number of records that complied with the
requirements and for any record found in continued noncompliance, determine the root
cause(s) of the noncompliance and provide the district's plan to remedy the identified
noncompliance to ensure 100% compliance with this criterion. This must be completed by
December 20, 2010.
The district must maintain the following documentation and make it available to the
Department onsite upon request: a) List of student names, building names and grade
levels of the records reviewed: b) the date of the review: c) Name(s) of the person(s)
who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
10/29/2010
12/20/2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 37 Procedures for approved and unapproved out-of-district
Partially Implemented
placements
Department CPR Findings:
The student records indicated that while the district
sent contracts to private and residential out-of-district schools, the district
did not send contracts to all special education day programs, specifically the
North Shore Collaborative, as required by regulation.
Description of Corrective Action:
The Administrator of Special Education will review federal and state regulations: 34CFR
300.17(a);300.101-104 and 603 CMR 28.06(3) with Accounts Clerk. The district will send
contracts to all special education day programs, specifically North Shore Collaborative, as
required by regulation.
Anticipated Results:
The district will have contracts for all special education day programs, including North
Shore Collaborative, as required by regulation.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education
Completion:
Patricia Bullard
08/31/2010
Evidence of Completion of the Corrective Action:
The district will provide copies of contracts including contracts to Northshore Education
Collaborative.
Description of Internal Monitoring Procedures:
The Administrator of Special Education will check with Accounts Clerk and will randomly
select a student record and check to see that contracts have been sent and copies
maintained in student/accounts records.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 37 Procedures for approved and
Status Date: 07/12/2010
unapproved out-of-district placements Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the agenda and sign-in sheets as evidence that training has been
provided to the accounts clerk regarding federal and state regulations: 34CFR
300.17(a);300.101-104 and 603 CMR 28.06(3) by September 30, 2010.
Subsequent to the training, submit the results of an administrative review from a sample
of student records for evidence that contracts were sent out and signed by public day
programs as required by law. Indicate the number of records reviewed and the number
found to be compliant. For all records not in compliance with this criterion, determine the
root cause(s) of the noncompliance and provide the school's plan to remedy the
noncompliance. This must be completed by December 20, 2010.
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The district must maintain the following documentation and make it available to the
Department onsite upon request: a) List of student names, building names and grade
levels of the records reviewed: b) the date of the review: c) Name(s) of the person(s)
who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
10/29/2010
12/20/2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 43 Behavioral interventions
Partially Implemented
Department CPR Findings:
The student records and staff interviews indicated
that the IEP Team does not always consider the student’s behavioral needs,
including positive behavioral interventions, in the development of the IEP for
students whose behavior impedes their learning or the learning of others,
especially for those students in the district’s three therapeutic programs.
Description of Corrective Action:
The district will provide training to special education staff regarding behavioral
interventions. The district will consider the student's behavioral needs, including positive
behavioral interventions, in the development of the IEP for students whose behavior
impedes their learning or the learning of others, especially for those students in the
district's three therapeutic programs.
Anticipated Results:
The district will conduct Functional Behavioral Assessments (FBAs) and include behavioral
intervention plans (BIPs), in the development of the IEPs for all students whose behavior
impedes their learning or the learning of others, especially those students in the district's
three therapeutic programs.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education
Completion:
Patricia Bullard
09/30/2010
Evidence of Completion of the Corrective Action:
The district will provide the training agenda, sign-in sheet, and copies of FBAs and BIPS.
Description of Internal Monitoring Procedures:
The Administrator of Special Education will randomly check, at least quarterly, student
IEPs for documentation of Functional Behavioral Assessments (FBAs) and behavioral
interventions (BIPs).
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 43 Behavioral interventions -
Corrective Action Plan Status: Approved
Status Date: 07/12/2010
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the agenda and sign-in sheets for the training provided to all
special education staff on the regulations requiring that the IEP Team should always
consider the student's behavioral needs, including positive behavioral interventions in the
development of the IEP for students whose behavior impedes their learning or the
learning of others. This progress report is due September 30, 2010.
Subsequent to the training, please submit the results of an administrative review to
determine compliance regarding the requirement that the IEP Team always considers the
student's behavioral needs, including positive behavioral interventions in the development
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of the IEP for students whose behavior impedes their learning or the learning of others
from a sample of student records from all levels (elementary, middle, high, out-ofdistrict). Please indicate the number of records reviewed and the number found to be
compliant. For all records not in compliance with this criterion, determine the root
cause(s) of the noncompliance and provide the school's plan to remedy the
noncompliance to ensure 100% compliance with this criterion. This must be completed by
December 20, 2010.
The district must maintain the following documentation and make it available to the
Department onsite upon request: a) List of student names, building names and grade
levels of the records reviewed: b) the date of the review: c) Name(s) of the person(s)
who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
10/29/2010
12/20/2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
The student records and staff interviews indicated
that the district did not conduct a manifestation determination for students given
in-house suspensions for longer than 10 days (or given a series of suspensions
shorter than 10 consecutive days which demonstrated a pattern of removal from
the student’s placement).
Description of Corrective Action:
The district will provide training to special education staff regarding conducting a
manifestation determination for students given in-house suspensions for longer than 10
days (or given a series of suspensions shorter that 10 consecutive days which
demonstrated a pattern of removal from the student's placement).
Anticipated Results:
The district will conduct a manifestation determination for students given in-school
suspensions for longer that 10 days (or given a series of suspensions shorter that 10
consecutive days which demonstrated a pattern of removal from the student's
placement.)
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education
Completion:
Patricia Bullard
09/30/2010
Evidence of Completion of the Corrective Action:
The district will provide the training agenda, sign-in sheet, and copies of manifestation
determinations.
Description of Internal Monitoring Procedures:
The Administrator of Special Education will randomly check, at least quarterly, student
records for documentation of manifestation determinations.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 46 Procedures for suspension of
Status Date: 07/12/2010
students with disabilities when
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the agenda and sign-in sheets as evidence that training has been
provided to special education staff regarding conducting a manifestation determination for
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students subject to in-house suspensions for longer than 10 days (or given a series of
suspensions shorter that 10 consecutive days which demonstrated a pattern of removal
from the student's placement). This progress report is due by September 30, 2010.
Subsequent to the training, submit the results of an administrative review from a sample
of student records from all levels (elementary, middle, high, out-of-district) for evidence
that a manifestation determination was conducted for students subject to in-house
suspensions for longer than 10 days (or given a series of suspensions shorter that 10
consecutive days which demonstrated a pattern of removal from the student's
placement). Indicate the number of records reviewed and the number found to be
compliant. For all records not in compliance with this criterion, determine the root
cause(s) of the noncompliance and provide the school's plan to remedy the
noncompliance. This must be completed by December 20, 2010.
Progress Report Due Date(s):
10/29/2010
12/20/2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
The student record review and staff interviews
indicated that some special education students who are also limited English
proficient (LEP) do not have access to an English Language Education program
that is consistent with the requirements of M.G.L. 71A.
Description of Corrective Action:
The district will provide special education students who are also limited English proficient
(LEP) access to an English Language program that is consistent with the requirements of
M.G.L. c. 71A. It is anticipated that each school building will have an English Language
program with appropriate number of staff to service students.
Anticipated Results:
The district will provide special education students who are also limited English proficient
(LEP) access to an English Language program that is consistent with the requirements of
M.G.L. c. 71A.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education
Completion:
Patricia Bullard
09/30/2010
Evidence of Completion of the Corrective Action:
The district will provide a spreadsheet listing special education students who are also
limited English (LEP), building assignments, levels, number of hours required per levels
with ELL staff schedules included indicating appropriate number of staff hours equivalent
to number of required service hours.
Description of Internal Monitoring Procedures:
The Administrator of Special Education will randomly check, at least quarterly, student
and staff assignments and schedules to ensure complaince with M.G.L. c. 71A.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 48 FAPE (Free, appropriate, public
Status Date: 07/12/2010
education): Equal opportunity to
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the agenda and sign-in sheets for the training provided to
principals, guidance counselors, ELL staff and special education staff regarding the
requirement that the district must provide LEP students with disabilities equal access to
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the full range of ELE educational programs and services provided to non-disabled LEP
students by September 30, 2010.
Subsequent to the training, please submit the results of an administrative review of
student records for Limited English Proficient-Special Education students from all levels
(elementary, middle, high, out-of-district) to ensure these students have access to the full
range of ELE educational programs/services provided to non-disabled LEP students.
Please provide: A list of all district LEP students with disabilities including the following
information: a) the name of the school the student is currently attending; b) the LEP level
of the student; c) the amount of direct English Language Development (ESL) instruction
provided to the student; d) Verification that the ESL provders are licensed, ESL teachers;
e) For students that were not provided with ELD services that are comparable to nondisabled ELE students, determine the root cause(s) of the noncompliance and provide the
district's plan to remedy the noncompliance to ensure 100% compliance with this
criterion. This must be completed by December 20, 2010.
The district must maintain the following documentation and make it available to the
Department upon request: a) schedules of LEP students with disabilities indicating the
times that they are provided direct ELD/ESL services by licensed ESL teachers; b) Date of
the review: c) Name(s) of the person(s) who conducted the review, their role(s) and their
signature(s).
Progress Report Due Date(s):
10/29/2010
12/20/2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations of special education facilities at the
Higgins Middle School indicated that there is a clustering of six Community
High School therapeutic classrooms and two Eagles Middle School therapeutic
classrooms. This arrangement does not maximize the inclusion of the students
in these classrooms into the life of the school since the classrooms are isolated
from their regular education peers. Observation of special education facilities
at the Brown and Center Elementary Schools indicated that special education
classrooms are identified by signs, such as “Special Education Classroom.”
Description of Corrective Action:
The district will provide training to all principals, including the middle school principal and
high school principal on state and federal regulations (603 CMR 28.03(1)(b) and Section
504 of the Rehabilitation Act of 1973 mandating school districts to maximize the inclusion
of special education studens into the life of the school, districts provide the same priority
as general education programs in the allocation of instructional and other space in public
schools in order to minimize the separation or stigmitation of special education students,
and ensure that classrooms and programs are not identified by signs or other means that
stigmatize such students. The district will meet to set up a plan regarding these issues.
Anticipated Results:
Special Education facilities at the Brown and Center Elementary Schools will remove
identifying signs, such as, "Special Education Classroom." Special Education facilities at
the Higgins Middle School (two Eagles Middle School therapeutic classrooms and six
Community High School therapeutic classrooms) will maximize the inclusion of the
students in these classrooms into the life of the school and minimize isolation of these
students.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education
Completion:
Patricia Bullard
09/30/2010
Evidence of Completion of the Corrective Action:
The district will provide training agenda, sign-in sheet, and copies of plans for relocation
of the special education classrooms.
Description of Internal Monitoring Procedures:
The Administrator of Special Education, middle school and high school principal will
coordinate with Facilities Manager/Business Manager in plan to relocate/move special
education classrooms so they maximize the inclusion of students and minimize isolation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 07/12/2010
classrooms Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
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Please submit evidence of provided training to all principals, including the middle school
principal and high school principals on state and federal regulations (603 CMR 28.03(1)(b)
and Section 504 of the Rehabilitation Act of 1973 mandating school districts to maximize
the inclusion of special education studens into the life of the school, provide the same
priority as general education programs in the allocation of instructional and other space in
public schools in order to minimize the separation or stigmitation of special education
students, and ensure that classrooms and programs are not identified by signs or other
means that stigmatize such students by September 30, 2010.
Please submit a copy of the plans for relocation and/or removal of signs at each individual
school listed in the finding above by September 30, 2010.
The Department will contact the district to conduct an on-site verification that the plans
have been implemented during the month of December.
Progress Report Due Date(s):
10/29/2010
12/20/2010
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Peabody Public Schools
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: C. Milton Burnett, Ed.D./Superintendent of Schools
with School Principals
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: May 16, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 3 Access to a full range of
Rating: Partially Implemented
education programs
Department CPR Finding: The documentation review and staff interviews indicated that students
with limited English proficiency do not have full access to the full range of programs offered since not
all LEP students are receiving English Language Development instruction as required. (See ELE 5)
Narrative Description of Corrective Action: With available resources, the school district will employ
an additional elementary ELL teacher and establish district-based ELD Programs.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, Principals, and
Corrective Action Activity: Fall 2010
ELL Staff
Evidence of Completion of the Corrective Action: All students with limited English Proficiency will
be identified. Services required will be determined and implemented in accordance with the
regulations, policies and procedures.
Description of Internal Monitoring Procedures: English Language Development will be a monthly
agenda topic of discussion/review at District Leadership Meetings to assess the progress of the
program.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 3 Access to a full range
of education programs
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5 and ELE 11
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Department Order of Corrective Action: See ELE 5 and ELE 11
Required Elements of Progress Report(s): See ELE 5 and ELE 11.
Progress Report Due Date(s): See ELE 5 and ELE 11.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 6 Availability of in-school
Rating: Partially Implemented
programs for pregnant students
Department CPR Finding: The documentation review indicated that the district does have a policy
for pregnant students; however, the policy requires the sanction of the student’s physician in order to
continue in school. District polices do not require that all students with other physical or emotional
conditions obtain a certification from a physician to indicate that those students are physically and
emotionally able to continue in school.
Narrative Description of Corrective Action: A policy change will be recommended to the School
Committee to address this issue.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, School
Corrective Action Activity: Fall/Winter 2010
Committee, High School Principal
Evidence of Completion of the Corrective Action: The School Committee vote and minutes thereof
to modify the policy. Communication of updated policy to appropriate staff.
Description of Internal Monitoring Procedures: Superintendent will bring forth recommendation for
policy change and track progress through school committee process through adoption. Ongoing
communication with principal to ensure communication to appropriate staff and implementation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 6 Availability of inschool programs for pregnant students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By November 29, 2010, the District will submit the
following:
1. Evidence of training (dated agenda, handouts and attendance lists including name, title and
role of participants) provided to principals, counselors, physical education teachers,
extracurricular and sports staff on the district’s pregnancy policy.
2. A copy of the district’s revised pregnancy policy as approved by the School Committee.
Progress Report Due Date(s): November 29, 2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CR 7 Information to be
translated into languages other than English
Department CPR Finding: The documentation review and staff interviews indicated that important
information and documents, such as handbooks/codes of conduct and report cards are not always
translated into the major languages spoken by parents or guardians with limited English skills.
Documentation and interviews indicated that the district has not established a system of oral
interpretation to assist parents/guardians with limited English skills, including those who speak lowincidence languages, at all schools. Documentation indicates that while the district provided Spanish
and Portuguese translations of information about the specific programs/courses, they did not provide
admissions requirements for career/vocational technical programs or information about employment
and/or further education and registered apprenticeship opportunities to any prospective students and
their parents/guardians in other languages. See CVTE 4.
Narrative Description of Corrective Action: Translation of information/documents will begin
immediately with available resources.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent of Schools,
Corrective Action Activity: Summer 2011
Principals, Central Office Staff
Evidence of Completion of the Corrective Action: Copies of identified important documents and
information translated into the major languages needed, will be on file.
Description of Internal Monitoring Procedures: An ongoing compilation of a master list of
information and documents with identified translations will be maintained and tracked while in process
and completion. List of Sources and services for translations, translators will be compiled and on file
and available for reference and for use.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7 Information to be
Status of Corrective Action:
translated into languages other than
Approved
Partially Approved
Disapproved
English
Basis for Partial Approval or Disapproval: While the Description of Internal Monitoring
Procedures states that, “An ongoing compilation of a master list of information and documents with
identified translations will be maintained and tracked while in process and completion,” the
Department would like more specifics on how this process works. Specifically, how the district goes
about determining who requires translations/translators and who would be responsible for tracking the
aforementioned master list and the information this master list consists of.
While the Narrative Description of Corrective Action states that, “Translation of
information/documents will begin immediately with available resources,” there is no specific
description of that process indicating the following:
1. How personnel make requests for translations. 2. Who they make these requests to. 3. Forms (if any)
personnel use to make these requests. 4. Expected timelines for providing a variety of types of written
translations (e.g. handbooks, report cards, ELE related documents, special education related
documents).
Department Order of Corrective Action:
The District will submit the following: Revised Description of Internal Monitoring Procedures and
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Narrative Description of Corrective Action with more details as described above.
Required Elements of Progress Report(s): By November 29, 2010, the District will submit the
following:
1. Evidence of training (dated agenda, handouts and attendance lists including name, title and role of
participants) provided to principals and other district administrators on the requirements that important
information and documents (e.g. handbooks/codes of conduct and report cards for all students; parent
notifications, progress reports for LEP students; IEPs/N1, invitations, consent forms for special
education students) need to be translated into the major languages spoken by parents or guardians with
limited English skills.
2. Revised Description of Internal Monitoring Procedures and Narrative Description of Corrective
Action with more details as described in the Department’s “Basis for Partial Approval or Disapproval”
above.
3. A master list of students by school whose parents require translations indicating the languages that
require translations/translators.
4. Un updated list of the major languages of the district and a description of how the district decided
upon those languages.
5. Specific list of sources and services for translations, translators including any outside service
providers for languages not available within the district for all languages required under the master list.
By March 22, 2011, the District will submit the following:
1. An updated master list of all students by school whose parents require translations indicating the
languages that parents required and the essential documents that were translated for each student.
2. Provide the results of an administrative review of all district schools to ensure that all essential
documents as described above were translated in the languages of the home and distributed as
requested by parents. Submit: 1. Number of students at each school whose parents were provided with
translations of essential documents. 2. If there are any students whose parents were not provided with
translations of essential documents, determine the root cause(s) of the noncompliance and provide
results of the determination(s). 3. The district’s immediate actions to remedy the noncompliance to
ensure 100% compliance with this criterion. The district must maintain the following documentation
and make it available to the Department upon request: a) Names of students, by school, whose parents
require essential documents in the language of the home. b) Date of the review: c) Name(s) of the
person(s) who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s): November 29, 2010 & March 22, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7B Structured learning time
Rating: Partially Implemented
Department CPR Finding: Documentation and staff interviews indicated that physical education is
not required every year for all students attending Peabody Veteran’s Memorial High School.
Narrative Description of Corrective Action: The high school will develop a plan to satisfy the four
year physical education requirement.
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: High School Principal, Director
Corrective Action Activity: Spring 2011
of Phys. Ed., Health, & Athletics, High School
Guidance Staff
Evidence of Completion of the Corrective Action: The high school physical education program will
be adjusted to reflect the physical education requirement and will be reflected in the course of studies
booklet published in the spring.
Description of Internal Monitoring Procedures: The principal and Director will communicate to the
Superintendent, their progress and subsequent plan to satisfy the requirement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7B Structured learning
time
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The course of studies booklet does not demonstrate that
students receive physical education beginning in SY 2010-2011.
Department Order of Corrective Action: Please demonstrate that all high school students receive
physical education.
Required Elements of Progress Report(s) Please provide copies of student schedules or other
documentation (verifying independent studies for example) demonstrating that all high school students
are receiving physical education. Please note, state law provides considerable latitude to districts in
determining how districts meet the requirement to provide students with physical education. This
progress report is due November 29, 2010.
By March 22, 2010 a copy of the pages of its Course of Studies for the 2011-12 SY, once it has been
approved by the School Committee, which includes a requirement of physical education being required
for all students every year of high school.
Progress Report Due Date(s): November 29, 2010 & March 22, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 9 Hiring and employment
practices of prospective employers of students
Rating: Partially Implemented
Department CPR Finding: Documentation indicated that while the School to Work program has a
document employers have to sign, the document does not have a statement that indicates that the
employer complies with applicable federal and state laws prohibiting discrimination in hiring or
employment practices.
Narrative Description of Corrective Action: The high school will ensure that the appropriate
statement will be added to the document employers are required to sign for students in the School to
Work Program.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: High School Principal,
Corrective Action Activity: Fall 2010
Vocational Program Director
Evidence of Completion of the Corrective Action: A copy of the revised document will be submitted
to the Superintendent for documentation. Use of the revised form will be evidenced through record.
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Description of Internal Monitoring Procedures: Staff involved will be notified of the revision and
given new document forms to use.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 9 Hiring and
Status of Corrective Action:
employment practices of prospective
Approved
Partially Approved
employers of students
Basis for Partial Approval or Disapproval:
Disapproved
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 29, 2010, the District will submit the following:
A copy of the revised document employers are required to sign for students in the School to Work
Program.
Progress Report Due Date(s): November 29, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CR 10A Student
handbooks and codes of conduct
Department CPR Finding: The documentation review indicated that none of the three handbooks
(elementary, middle and high school) have appropriate procedures for the discipline of students with
special needs and students with Section 504 Accommodation Plans. All three handbooks also indicate
that upon completion of a long-term suspension that the suspended student’s parent or guardian is
required to meet with the administrator before the student is reinstated into the school as part of the
district’s “Peabody Student Citizenship Code” (D6.4). The district cannot require a student to
continue a suspension, upon completion of the term of that suspension, indefinitely, due to the inaction
of parents. All of the district’s handbooks have references to Chapter 766, an outdated version of
M.G.L. Chapter 71B (Massachusetts state special education laws). None of the district’s handbooks or
student codes of conduct have been translated at the request of parents whose primary language of the
home is not English.
Narrative Description of Corrective Action: The district will begin a review of all handbooks to
ensure compliance and submit to the School Committee for any required policy change. Reference
CR7 regarding the translation of documents and information.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, School
Corrective Action Activity: Summer 2011
Committee, Principals
Evidence of Completion of the Corrective Action: All handbooks will be updated to ensure
compliance. Copies of Translated documents will be maintained on file (Ref CR7).
Description of Internal Monitoring Procedures: As handbooks are reviewed, progress/revisions will
be tracked to ensure issues are addressed and in compliance.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A Student handbooks
and codes of conduct
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The expected date of completion, Summer 2011, goes
beyond the one year time line.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 15, 2011, the district will provide the following:
1. Copies of the relevant sections of the 2011-2012 handbooks indicating the changes/additions made
in accordance with the Department’s CPR finding. A draft version is sufficient.
2. Translated copies of the 2011-2012 handbooks. If the translations are not completed at this time
then a purchase order for translating them into the district’s major languages as indicated in CR 7.
Progress Report Due Date(s): May 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 14 Counseling and counseling
Rating: Partially Implemented
materials free from bias and stereotypes
Department CPR Finding: Documentation, staff interviews and parent surveys indicated that the
district does not always ensure that students with limited English proficiency always have the
opportunity to receive guidance and counseling in a language that the student understands either
orally or in written form at all three levels (elementary, middle and high schools). See also CVTE 24.
Narrative Description of Corrective Action: The district will provide translation services as needed
with the available resources.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent of Schools,
Corrective Action Activity: Fall/Winter 2010
Principals, ELL Staff
Evidence of Completion of the Corrective Action: Translation service requests will be tracked and
documented to ensure that the district is in compliance.
Description of Internal Monitoring Procedures: Translation sources communicated to appropriate
staff, and tracking of services needed/services rendered.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 14 Counseling and
Status of Corrective Action:
counseling materials free from bias and
Approved
Partially Approved
Disapproved
stereotypes
Basis for Partial Approval or Disapproval: The district’s Narrative Description of Corrective Action
includes the statement, “The district will provide translation services as needed with the available
resources” needs more specifics including the following:
1. How a determination is made that an LEP student is required to need translation services for
guidance and counseling. 2. How personnel make requests for translations. 3. Who they make these
requests to. 4. Forms (if any) personnel use to make these requests. 5. Timelines for providing the
translations.
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Department Order of Corrective Action:
Revised Narrative Description of Corrective Action and training.
Required Elements of Progress Report(s): By November 29, 2010, the District will submit the
following:
1. Evidence of training (dated agenda, handouts and attendance lists including name, title and role of
participants) provided to principals and guidance counselors at the middle and high school level on the
regulations that indicate that limited English proficient students have an opportunity to receive support
services, such as guidance and counseling, in a language that they understand.
2. A list of LEP secondary students, by school, that require guidance and counseling in a language that
the student understands. Please indicate the language required for translation.
3. The district’s revised Narrative Description of Corrective Action including the following:
a. How a determination is made that an LEP student is required to need translation services for
guidance and counseling and makes the decision. b. How guidance and counseling is provided to LEP
students at the middle and high school once the decision is made. c. How district staff make requests
for translations. d. Who they make these requests to. e. Forms (if any) personnel use to make these
requests. f. Specific sources of funding for translations/translators and how much is available for
translations/translators district wide. g. Timelines for providing the translations. This progress report is
due November 29, 2010.
The results of an administrative review of all LEP students that require guidance and counseling in a
language that they understand at the middle and high schools level to determine compliance regarding
the requirement that limited English proficient students have the opportunity to receive support
services, such as guidance and counseling, in a language that these students understand.
Please Submit: 1. The number of students that require guidance and counseling in a language other
than English. 2. The number of students and level where guidance and counseling was provided
consistent with the regulations. 3. If there are any students who were not provided with guidance and
counseling in a language that they understand consistent with regulatory requirements, please
determine the root cause(s) of the noncompliance and provide the results of the determination(s). 4.
The district’s immediate actions to remedy the noncompliance to ensure 100% compliance with this
criterion. The district must maintain the following documentation and make it available to the
Department upon request: a) List of student names, building names and grade levels of students that
require guidance and counseling in a language that the student understands: b) Date of the review: c)
Name(s) of the person(s) who conducted the review, their role(s) and their signature(s). This progress
report is due March 22, 2011.
Progress Report Due Date(s): November 29, 2010 & March 22, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 16 Notice to students 16 or
over leaving school without a high school diploma,
certificate of attainment, or certificate of completion
Rating: Partially Implemented
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Department CPR Finding: The documentation review indicated that the district does not send annual
written notices to the last known address of former students who have not yet earned their competency
determination and who have not transferred to another school to inform them of the availability of
publicly funded post-high school academic support programs and to encourage them to participate in
those programs.
Narrative Description of Corrective Action: The high school will send the notices as required.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: High School Principal, High
Corrective Action Activity: Fall/Winter 2010
School Guidance
Evidence of Completion of the Corrective Action: The high school has been made aware of this
issue and will send the notices as required. Copies will be maintained for record.
Description of Internal Monitoring Procedures: Communication to former students and
documentation of annual written notice sent will be recorded and maintained.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 16 Notice to students 16
Status of Corrective Action:
or over leaving school without a high
Approved
Partially Approved
school diploma, certificate of
attainment, or certificate of completion
Basis for Partial Approval or Disapproval: NA
Disapproved
Department Order of Corrective Action: NA
Required Elements of Progress Report(s):
The district will submit the following by November 29, 2010 :
A sample copy of the annual written notices sent to the last known address of former students
who have not yet earned their competency determination and who have not transferred to
another school to inform them of the availability of publicly funded post-high school academic
support programs and to encourage them to participate in those programs.
Progress Report Due Date(s): November 29, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 17A Use of physical restraint
Rating: Partially Implemented
on any student enrolled in a publicly-funded education
program
Department CPR Finding: Documentation and staff interviews indicated that employees hired after
the school year begins do not receive training regarding district physical restraints procedures within
a month of their employment.
Narrative Description of Corrective Action: The district will provide the training as required.
Title/Role of Person(s) Responsible for
Implementation: Special Education Director,
Human Resources
Expected Date of Completion for Each
Corrective Action Activity: Fall/Winter 2010
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Evidence of Completion of the Corrective Action: Schedule of Training/Staff Attendance
Description of Internal Monitoring Procedures: Schedule and tracking to ensure implementation
and completion of training within the required timeframe will be maintained.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 17A Use of physical
Status of Corrective Action:
restraint on any student enrolled in a
Approved
Partially Approved
publicly-funded education program
Basis for Partial Approval or Disapproval: NA
Disapproved
Department Order of Corrective Action: NA
Required Elements of Progress Report(s):
The district will submit the following by November 29, 2010
1. The date(s) by school of all annual physical restraint trainings in the district.
2. The names of all new employees, by school, hired after the district’s initial training regarding an
orientation on physical restraint including the employees’ date of employment.
3. Evidence of a training session (dated agenda, handouts and attendance lists including name, title and
role of participants) regarding an orientation on physical restraint for all new employees hired after the
district’s initial training regarding an orientation on physical restraint.
Progress Report Due Date(s): November 29, 2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Peabody CPR Corrective Action Plan
32
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Peabody Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: C. Milton Burnett, Ed.D./Superintendent of Schools
with School Principals
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: May 16, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial Identification
Rating: Partially Implemented
Department CPR Finding: Staff interviews and the review of student records indicated that the
district did provide a home language survey to all students entering the district when they registered
before the beginning of the school year. However, at several of the district’s elementary schools where
there were no ESL teachers, those students identified through the home language survey were not
assessed until mid October. Therefore, the district’s identification procedures are inconsistently
implemented across the elementary level because of staff availability.
Narrative Description of Corrective Action: The district will deploy staff to ensure appropriate and
timely testing within the available resources.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent of Schools,
Corrective Action Activity: Fall 2010
Principals, ELL Staff
Evidence of Completion of the Corrective Action: Students identified will be assessed in a timely
manner.
Description of Internal Monitoring Procedures: The ELD program will be a monthly agenda topic
of discussion at the District Leadership Meetings to assess the progress of this process and make
necessary adjustments and/or provisions to be in compliance.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3 Initial Identification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit the following by November 29, 2010:
A list of the results, by school, of the initial assessments provided to each potentially limited
English proficient student in reading, writing, speaking and listening from June 2010 until the
end of October 2010 once the Home Language Survey had identified such a student. Indicate
the date the home language survey was returned/submitted as well as the date in which these
individual assessments were given by student.
Progress Report Due Date(s): November 29, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Peabody CPR Corrective Action Plan
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Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited
English proficient (LEP) students composed of two parts—English as a second language (ESL) and
sheltered content instruction. ESL is explicit, direct instruction about the English language, delivered
to LEP students only and designed to promote the English language development of LEP students.
Sheltered content instruction is an approach for teaching content to LEP students in strategic ways
that make the subject matter concepts comprehensible while promoting the LEP students’ English
language development.
A review of district documents shows that the district does not have a completed ESL curriculum based
on the Massachusetts English Language Proficiency Benchmarks and Outcomes, but the district is
making progress on the development of both a curriculum and curriculum maps.
Documentation indicates that a program of sheltered English immersion to be in place, and for the
majority of LEP students in the district, especially in grades K-8,t he number of hours of ESL
instruction is inconsistent with recommended hours as outlined in the Department’s September 2009
guidance document: “Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI)
Instruction and Make Reclassification Decisions for Limited English Proficient (LEP) Students."
In fact, several students at the McCarthy, South, Center and West Schools are receiving no ELD
services at all. Interviews indicate that only 41 of the 74 LEP students at these schools are receiving
any services, and these 41 students are receiving only 40 minutes per week of ELD.
Content instruction is based on the appropriate Massachusetts Curriculum Framework; however, it is
clear that LEP students do not receive sheltered content instruction as the majority of teachers have
not completed all of the required categories of SEI professional development focused on the skills and
knowledge necessary for sheltering instruction, as described in the Commissioner’s Memorandum of
June 2004. However, some district staff has completed several of the Category trainings, and in some
cases, the Carroll and the Welch schools, all teachers who work with LEP students have completed
Categories 1 and 3. At the middle and high school levels, far fewer teachers have completed any of the
Category trainings. Although the district appears to have an interest in providing further SEI PD, a
detailed SEI PD plan has not been developed.
Narrative Description of Corrective Action: The district will develop an ELL/ELD Curriculum, K12. The district will aggressively begin SEI Category training at all levels
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, Principals, ELL
Corrective Action Activity: Spring 2010
Staff
Evidence of Completion of the Corrective Action: An ELL/ELD Curriculum will be in place and
accomplished training will be evidenced through programs presented and staff
participation/completion.
Description of Internal Monitoring Procedures: Curriculum will documented, on file, and
disseminated to staff. SEI Category Training which begins in August 2010 will be tracked with staff
participation/completion. Further trainings in process of being scheduled will be maintained and
tracked with a report of progress to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Peabody CPR Corrective Action Plan
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Basis for Partial Approval or Disapproval: The district’s proposed corrective action does not
address the following findings:
 Insufficient hours of ESL/ELD instruction at all levels
 Lack of any ESL/ELD instruction at the McCarthy, South, Center and West Schools.
The district does not propose a specific plan for ensuring that content teachers at all levels receive SEI
PD.
The district did not propose means of internal monitoring that will ensure that the district is providing
appropriate ESL/ELD or SEI/sheltered content to LEP students.
Department Order of Corrective Action:
Provide evidence that ESL/ELD instruction is being provided to all LEP students at all schools.
Specifically, provide the following:
 Teacher schedules indicating assignments.
 Names of teachers delivering ESL/ELD and ESL licensure status. (See ELE 14.)
 A list of all LEP students in the district, their MEPA proficiency levels, the numbers of hours
of ESL/ELD instruction that they receive, and the name of the ESL/ELD teacher.
 Five sample schedules from each school in the district supporting the hours of ESL/ELD
instruction that are evidenced on the aforementioned list.
To the extent the documentation above does not demonstrate that LEP students receive sufficient hours
of ESL/ELD instruction, provide a detailed plan that ensures that the district addresses this and is
providing sufficient ESL/ELD to all LEP students before May 16, 2011.
In order to monitor levels of ESL/ELD instruction, assign an individual (either one individual districtwide or one individual at each school) to review the schedules of all LEP students in the district on a
quarterly basis. Provide the name(s) of the individual(s) and the means by which s/he or they will
monitor the delivery of ESL/ELD to all LEP students.
Provide a detailed professional development plan indicating the following:
 Targeted areas of SEI PD (e.g., categories).
 Targeted audiences, including numbers of teachers who will be trained.
 Specific training dates.
In order to monitor levels of ESL/ELD instruction, assign an individual (either one individual districtwide or one individual at each school) to review the schedules of all LEP students in the district on a
quarterly basis for the following:
 Sufficient levels of ESL/ELD instruction, consistent with Department guidance;
 Delivery of all ESL/ELD by appropriately licensed staff; and
 Placement in classrooms of teachers who have received training in sheltering content, and
levels of training of each teacher.
Provide the name(s) of the individual(s) and the means by which s/he or they will monitor the delivery
of ESL/ELD and sheltered content to all LEP students.
Provide all of the above by November 29, 2010.
Provide a report of the internal monitoring of the schedules of all students in the district for
levels of ESL/ELD instruction and for placement with teachers who have received training in
sheltering content. Specifically, provide a report of the monitoring of the following:
 Number of LEP students.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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
MEPA proficiency levels and hours of ESL/ELD instruction each LEP student
receives.
 The names and licensure status of all teachers who are delivering the ESL/ELD
instruction provided to all LEP students. (See ELE 14.)
 Details as to whether students are placed for content in classrooms of teachers who
have been trained in sheltering content.
 To the extent any student is not receiving sufficient ESL/ELD consistent with
Department guidance OR ESL/ELD by appropriately licensed staff OR sheltered
content in any content area, provide a detailed description of the actions taken by the
district remedy the situation(s).
Provide the above by March 22, 2011.
Required Elements of Progress Report(s):
Provide evidence of completed SEI PD including:
 Agendas including specific PD provided and dates.
 Attendance sheets indicating the school assignments of the teachers in attendance.
Provide a status report on the development of the ESL/ELD curriculum.
Provide the above by November 29, 2010.
Provide evidence of SEI PD that was completed since the last progress report submission, including:
 Agendas including specific PD provided and dates.
 Attendance sheets indicating the school assignments of the teachers in attendance.\
Provide the completed ESL/ELD curriculum.
Provide the above by March 22, 2011.
Progress Report Due Date(s): November 29, 2010 & March 22, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 6 Program Exit and Readiness
Rating: Partially Implemented
Department CPR Finding: The district’s re-designation policy is not consistent with the
Department’s latest guidance on this topic as outlined in “Guidance on Using MEPA Results to Plan
Sheltered English Immersion (SEI) Instruction and Make Reclassification Decisions for Limited
English Proficient (LEP) Students (September 2009).”
There is no legal requirement that students be on the “high end of Transitioning” in order to be exited
from LEP programs. Staff interviews indicated that staff was unaware of a district re-designation
policy.
Narrative Description of Corrective Action: The district will make staff aware of exiting procedures.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Peabody CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, Principals, ELL
Corrective Action Activity: Fall/Winter
Staff
2010
Evidence of Completion of the Corrective Action: Communication to staff of above stated Guidance
concerning exiting procedures with reports of progress to the Superintendent for record.
Description of Internal Monitoring Procedures: The principals will communicate and monitor
compliance at the school level with reports of progress to the Superintendent for record.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 6 Program Exit and
Readiness
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district does not propose developing new exit
procedures, but simply proposes that it will make staff aware of the exiting procedures.
The district does not indicate a specific means of internal monitoring the implementation of new exit
procedures.
Department Order of Corrective Action: Develop exit procedures that are consistent with legal
requirements and Department guidance. Provide copies of the exit procedures and any related forms.
Provide specific details as to how the district will internally monitor the implementation of exit
procedures. (Please consider the following: Will the principals review the files of newly exited LEP
students? If so, with what frequency? Will the district have a form for documenting the consideration
of appropriate exit procedures?)
Provide evidence that the new exit procedures have been shared with appropriate staff, including the
specific staff with whom they have been shared and the means by which they have been shared.
Provide all of the above by November 29, 2010.
Required Elements of Progress Report(s):
Provide evidence of the internal monitoring as detailed above by March 22, 2011.
Progress Report Due Date(s): November 29, 2010 & March 22, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 7 Parent Involvement
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Peabody CPR Corrective Action Plan
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Department CPR Finding: Documentation, parent surveys and staff interviews indicated that
important information and documents that LEP parents receive, such as the home language survey,
parent notification letters and report cards are not always translated into the major languages spoken
by parents with limited English skills. The documentation review indicated that the district has not
established a system of oral interpretation to assist parents/guardians with limited English skills,
including those who speak low-incidence languages, at all schools. Documentation, parent surveys and
staff interviews also confirmed that there is no consistent process used to provide information to LEP
students about curricular and extracurricular activities and school events in a language they
understand.
Narrative Description of Corrective Action: The district will develop a system for providing oral
translation as needed with available resources.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, Principal, ELL
Corrective Action Activity: Fall/Winter 2010
Staff
Evidence of Completion of the Corrective Action: Translation service requests will be tracked and
documented to ensure that the district is in compliance. Copies of identified important documents and
information translated into the major languages needed, will be on file.
Description of Internal Monitoring Procedures: Translation sources communicated to appropriate
staff, and tracking of services needed/services rendered. An ongoing compilation of a master list of
information and documents with identified translations will be maintained and tracked while in process
and completion. List of Sources and services for translations, translators will be compiled and on file
and available for reference and for use.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 7 Parent Involvement
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See CR 7
Department Order of Corrective Action: See CR 7
Required Elements of Progress Report(s):
By November 29, 2010, the District will submit the following:
Evidence of training (dated agenda, handouts and attendance lists including name, title and
role of participants) provided to ELE staff that may require the information on the regulations
that indicate that important ELE information and documents, e.g. , need to be translated into
the major languages spoken by parents or guardians with limited English skills and that the
district has established a system of oral interpretation to assist parents/guardians with limited
English skills, including those who speak low-incidence languages.
By March 22, 2011, the District will submit the following:
1. An updated master list (See CR 7) of all LEP students, by school, whose parents require
translations indicating the languages that require translations including the essential ELE
documents that were translated for each student (e.g. initial home language surveys and initial
parent notification and annual parental notification).
2. Using the master list submit the results of an administrative review of a all district schools
to ensure that all essential documents (e.g. initial home language surveys and initial parent
notification and annual parental notification) in the languages of the home and that those were
distributed as requested by parents. Submit: 1. Number of students at each school whose
parents were provided with translations of essential documents consistent with regulations. 2.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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If there are any students whose parents were not provided with translations of essential
documents consistent with regulations, determine the root cause(s) of the noncompliance and
provide results of the determination(s). 3. The district’s immediate actions to remedy the
noncompliance to ensure 100% compliance with this criterion. The district must maintain the
following documentation and make it available to the Department upon request: a) Names of
students, by school, whose parents require essential documents in the language of the home.
b) Date of the review: c) Name(s) of the person(s) who conducted the review, their role(s) and
their signature(s).
Progress Report Due Date(s): November 29, 2010 & March 22, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Partially Implemented
Department CPR Finding: Since significant numbers of content teachers have not completed all of
the SEI PD as described in the June 2004 Commissioner’s Memorandum(see ELE 5), especially at the
middle and high school levels, we conclude that LEP students are not receiving effective content
instruction.
Narrative Description of Corrective Action: The district will aggressively begin SEI PD.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, Principals, ELL
Corrective Action Activity: Spring 2011
Staff
Evidence of Completion of the Corrective Action: Accomplished training will be evidenced through
programs presented and staff participation/completion.
Description of Internal Monitoring Procedures: SEI Category Training which begins in August
2010 will be tracked with staff participation/completion. Further trainings in process of being
scheduled will be maintained and tracked with a report of progress to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): See ELE 5.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Peabody CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parent Notification
Rating: Partially Implemented
Department CPR Finding: Student records and documentation indicated that the initial program
notification letter does not include the following requirements: program placement and/or the method
of instruction used in the program; how the program will meet the educational strengths and needs of
the student; how the program will specifically help the child learn English; and the specific exit
requirements. Student records and documentation also indicated that annual parent notifications and
progress reports are not always included in ELL records.
Narrative Description of Corrective Action: The letter will be updated, sent on time and placed in
student records. Annual Parent notification and progress reports will be included in ELL records.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, Principals ELL
Corrective Action Activity: Fall/Winter 2010
Staff
Evidence of Completion of the Corrective Action: Updated letter completed, sent with record of date
sent and a copy placed in the student record. Stated required items will be included in ELL records.
Description of Internal Monitoring Procedures: Checklist of items to be in ELL student records will
be reviewed/maintained for each student to ensure compliance for all appropriate data. Updated Initial
program notification letter will be monitored for content with principal progress report to
Superintendent for completion and compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parent Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 29, 2010, the District will submit the following:
1. A sample copy of the revised initial parent notification letter.
2. A sample copy of the new annual parent notification letters.
By March 22, 2011, the District will submit the following:
See ELE 18 regarding the administrative review of items related to ELE 10.
Progress Report Due Date(s): November 29, 2010 & March 22, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Peabody CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic Rating: Partially Implemented
Programs and Services
Department CPR Finding: The district is not providing LEP students with an English Language
Learner program consistent with the requirements of law as noted under ELE 5 and therefore limited
English proficient students do not have equal access to academic programs and services. In addition,
please see CR 7, CR 14 & ELE 7
Narrative Description of Corrective Action: As stated in ELE 5, the district will develop an ELE
Curriculum. Re: 316B Grant
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, Principals, ELL
Corrective Action Activity: Fall 2010/Spring
Staff
2011
Evidence of Completion of the Corrective Action: An ELL/ELD Curriculum will be in place.
Description of Internal Monitoring Procedures: Curriculum will documented, on file, and
disseminated to staff with progress reports to the Superintendent during development.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5, ELE 7, CR 7 & CR 14
Department Order of Corrective Action: See ELE 5, ELE 7, CR 7 & CR 14
Required Elements of Progress Report(s):
By November 29, 2010, the District will submit the following:
Evidence of training (dated agenda, handouts and attendance lists including name, title and
role of participants) provided to principals and guidance counselors regarding the requirements
for the provision of ESL services to limited English proficient students in levels 1-5 as stated
in the ESE’s Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI)
Instruction and Make Reclassification Decisions for Limited English Proficient (LEP)
Students (September 2009).
By March 22, 2011 the District will submit the results of an administrative review of all
district schools for limited English proficient students to ensure that district requirements as
stated on its narrative description of corrective action that, “…All students with limited English
Proficiency will be identified. Services required will be determined and implemented in accordance
with the regulations, policies and procedures...” Submit: 1. Master list of all district LEP students,
by schools, including the following information: a) the student’s LEP level (1-5) b) the
amount of direct ELD/ESL instruction provided for the student c) the student’s ESL provider
indicating with * if the provider is ESL certified d) the student’s regular education teacher(s)
indicating the regular education teacher’s ELE professional development category trainings 14 next to their names (elementary teachers = primary teacher; secondary teachers = Math,
Science, English, Social Studies).
2. Using the master list of all LEP students submit the results of an administrative review of all
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Peabody CPR Corrective Action Plan
42
district schools to ensure that all LEP students are provided with the number of ESL services
that are aligned with guidelines provided by the ESE. Submit: a. Number of students at each
school whose parents were provided ESL services consistent with the guidelines. b. If there
are any students who were not provided with the number of ESL services consistent with
guidelines, determine the root cause(s) of the noncompliance and provide results of the
determination(s). c. The district’s immediate actions to remedy the noncompliance to ensure
100% compliance with this criterion. The district must maintain the following documentation
and make it available to the Department upon request: a) The master list of LEP students. b)
Date of the review: c) Name(s) of the person(s) who conducted the review, their role(s) and
their signature(s).
Progress Report Due Date(s): November 29, 2010 & March 22, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 12 Equal Access to
Rating: Partially Implemented
Nonacademic and Extracurricular Programs
Department CPR Finding: See CR 7 & ELE 7 for translations and parental/student opportunities.
Narrative Description of Corrective Action: The district will begin translation of documents as
needed with available resources.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, Principals, ELL
Corrective Action Activity: Spring 2011
Staff
Evidence of Completion of the Corrective Action: Copies of identified important documents and
information translated into the major languages needed, will be completed and on file.
Description of Internal Monitoring Procedures: An ongoing compilation of a master list of
information and documents with identified translations will be maintained and tracked while in process
and completion. List of Sources and services for translations, translators will be compiled and on file
and available for reference and for use.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 12 Equal Access to
Status of Corrective Action:
Nonacademic and Extracurricular
Approved
Partially Approved
Programs
Basis for Partial Approval or Disapproval: See ELE 7, CR 7
Disapproved
Department Order of Corrective Action: See ELE 7, CR 7
Required Elements of Progress Report(s): See ELE 7, CR 7
Progress Report Due Date(s): November 29, 2010 & March 22, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Peabody CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Partially Implemented
Department CPR Finding: The district has six licensed ESL teachers providing direct ESL
instruction. However, based on documentation and observations by Department staff, there are also
some ESL tutors who are providing direct ESL instruction who are not licensed in ESL. In addition, the
documentation review and staff interviews confirmed that the Peabody Public Schools is a district with
200 or more Limited English Proficient students and that the assigned Director of English Language
Learners programs is not licensed in English as a Second Language, Transitional Bilingual Education,
or English Language Learners.
Narrative Description of Corrective Action: The district does employ some ELL Tutors. These
tutors work under the supervision and direction of a licensed ELL/ESL teacher. Currently, the district
does not have an assigned Director of English Language Learner Programs. The district will seek
resources to employ an additional licensed ELL Teacher.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent of Schools
Corrective Action Activity: May 2010
Evidence of Completion of the Corrective Action: At present, the district does not have an
assigned director of English Language Learner Programs. Employment of an additional licensed
ELL Teacher at the elementary level.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district does not address the provision of ESL/ELD
by unlicensed individuals. Though tutors may be used for tutoring purposes, ESL must be delivered by
appropriately licensed staff.
Department Order of Corrective Action: Ensure that all ESL/ELD is provided by licensed staff as
detailed above with respect to ELE 5. (See particular documentation requirements for ESL/ELD
instruction and ESL licensure status of teachers delivering ESL/ELD.) Respond as is detailed above
with respect to ELE 5 concerning the delivery of all ESL/ELD instruction by appropriately licensed
staff by November 29, 2010.
Provide evidence of internal monitoring concerning the delivery of all ESL/ELD instruction by
appropriately licensed staff s is detailed above with respect to ELE 5 by March 22, 2011.
Required Elements of Progress Report(s):
Provide evidence of the employment of additional ESL teacher(s).
Provide a status report on the situation with respect to an ELL Director. ( Is the district planning to hire
a director? If so, how will it ensure that this person has appropriate licensure?)
Provide the above by the November 29, 2010.
Progress Report Due Date(s): November 29, 2010 & March 22, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Peabody CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirements
Department CPR Finding: Content instruction is based on the appropriate Massachusetts
Curriculum Framework; however, it is clear that LEP students do not receive sheltered content
instruction as the majority of teachers have not completed all of the required categories of SEI
professional development focused on the skills and knowledge necessary for sheltering instruction, as
described in the Commissioner’s Memorandum of June 2004. However, district staff has clearly
completed several of the Category trainings, and in some cases, the Carroll and the Welch schools, all
teachers who work with LEP students have completed Categories 1 and 3. At the middle and high
school levels, far fewer teachers have completed any of the Category trainings. Although the district
appears to have an interest in providing further SEI PD, a detailed SEI PD plan has not been
developed.
Narrative Description of Corrective Action: The district will aggressively begin SEI Category
training. A professional development plan is in development.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, Principals
Corrective Action Activity: Spring 2011
Evidence of Completion of the Corrective Action: Schedule of Training/Staff Attendance
Description of Internal Monitoring Procedures: Schedule and tracking to ensure implementation
and completion of training within the required timeframe will be maintained.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): See ELE 5.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
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Department CPR Finding: Documentation indicated that the district has not conducted periodic
evaluations of the effectiveness of its ELE program in developing students’ English language skills and
increasing their ability to participate meaningfully in the educational program.
Narrative Description of Corrective Action: The district will conduct periodic evaluation on stated
program effectiveness.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, Principals, ELL
Corrective Action Activity: Spring 2010
Staff
Evidence of Completion of the Corrective Action: A completed self-evaluation of the program with
recommendations for improvements.
Description of Internal Monitoring Procedures: Scheduling/tracking of meetings and participants
with reports of progress through to the final outcomes.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 29, 2010, the District will submit the following:
A copy of the evaluation of the effectiveness of the ELE program in developing students’ English
language skills and increasing their ability to participate meaningfully in the educational program.
Progress Report Due Date(s): November 29, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: Partially Implemented
Department CPR Finding: A review of student records indicated that LEP student records do not
always include the results of the initial identification assessments as well as other state required
assessments such as MELA-O, MEPA, and MCAS. Student records seldom included copies of annual
parent notification letters and progress reports. Student records indicated that report cards are not
always provided in the native language of the parents when necessary, especially at the Middle and
High School levels.
Narrative Description of Corrective Action: Appropriate items placed in records.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, Principals, ELL
Corrective Action Activity: Fall/Winter 2010
Staff
Evidence of Completion of the Corrective Action: Stated required items will be included in ELL
records.
Description of Internal Monitoring Procedures: Checklist of items to be in ELL student records will
be reviewed/maintained for each student to ensure compliance for all appropriate data.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Training needs to be provided to all ELE staff regarding
LEP student record requirements as listed below.
Department Order of Corrective Action: Training provided to ELE staff.
Required Elements of Progress Report(s):
By November 29, 2010, the District will submit the following:
1. Evidence of its training (the dated agenda, handouts and attendance lists including name,
title and role of participants) provided to all ELL staff on the regulations that require that all
LEP student records include:
a) home language survey;
b) results of identification and proficiency tests and evaluations, including MELA-O,
MEPA, MCAS, or other tests chosen by the Board of Education and the district;
c) information about students’ previous school experiences;
d) copies of parent notification letters, progress reports and report cards (in the native
language, if necessary);
e) evidence of follow-up monitoring (if applicable);
f) documentation of a parent’s consent to “opt-out” of English learner education, if
applicable;
g) waiver documentation, if applicable; and
h) Individual Student Success Plans for students who have failed MCAS, if the district is
required to complete plans for non-LEP students.
2. A sample copy of the checklist to be placed in ELE student files ensuring that all items
listed above are included.
By March 22, 2011, the District will submit the following:
The results of an administrative review of a sampling (25 records) of LEP student records
from all levels (elementary, middle, and high schools) to determine compliance regarding the
requirements of ELL student content as mentioned above.
Please provide:
1. The number of records reviewed at each school level.
2. The number of records and level that content the required documentation.
3. If there are any records found in continued noncompliance, determine the root cause(s) of
the noncompliance and provide the district’s immediate actions to remedy the identified
noncompliance.
The district must maintain the following documentation and make it available to the
Department upon request: a) List of student names, building names and grade levels of
records reviewed: b) Date of the review: c) Name(s) of the person(s) who conducted the
review, their role(s) and their signature(s).
Progress Report Due Date(s): November 29, 2010 & March 22, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Peabody Public Schools
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Maria Ferri
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: May 16, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 1 Appropriate career
Rating: Partially Implemented
assessments are administered to students who are
admitted to career/vocational technical education
programs during the early part of their first year in the
program.
Department CPR Finding: None of the students admitted to career/vocational technical education
are administered an appropriate career assessment during the early part of their first year in
career/vocational technical education.
Narrative Description of Corrective Action: The district will provide training to CVTE staff and
guidance counselors regarding career assessments and will determine a specific career assessment to be
used by all career/vocational technical students.
All incoming CVTE students will participate in a career assessment unit.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: The CVTE Director, CVTE staff
Corrective Action Activity: December 30,
and guidance counselor assigned to CVTE students. 2010
Evidence of Completion of the Corrective Action: The district will provide training agendas, sign in
sheets and copies of training notes. Selection of career assessment will serve as final product.
Description of Internal Monitoring Procedures: The CVTE Director will randomly check, at least
quarterly, with CVTE staff and guidance to ensure career assessments are implemented.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 1
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s):
Progress Report #1: Submit the name of the selected career assessment instrument.
Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 2 MCAS and/or other
Rating: Partially Implemented
appropriate academic assessment results, as well as
career assessment results are used to tailor instructional
and support services and improve programs.
Department CPR Finding: Career assessment results are not used to tailor instructional and support
services. See CVTE 1.
Narrative Description of Corrective Action: Career assessments will be reviewed by CVTE teachers
and guidance quarterly. MCAS results will be shared and reviewed with the CVTE Director and
guidance counselor assigned to CVTE students. Career assessments and MCAS results will be used to
determine immediate and long-range support services for CVTE students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: The CVTE Director, CVTE staff
Corrective Action Activity: December 2010
and guidance counselor assigned to CVTE students. thru May 2011
Evidence of Completion of the Corrective Action:
Student schedules, report cards, and data will serve as evidence of results.
Description of Internal Monitoring Procedures: The CVTE Director will randomly check, at least
quarterly, with CVTE staff and guidance to ensure career assessments are implemented.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 2
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s):
Progress Report #1: Submit a sample lesson plan that was developed based in whole or part on career
assessment review results for the students in a technical course. Submit the school counseling
curriculum that has a provision for tailoring support services based in whole or in part on career
assessment results.
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Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 3 Methods of measuring the Rating: Partially Implemented
acquisition by students of safety & health, technical,
academic (including embedded academic),
employability, management & entrepreneurship, and
technological knowledge and skills are appropriate.
Department CPR Finding: Most programs do not use competency instruments that identify student
acquisition of specific safety & health, technical, employability, management & entrepreneurship, and
technological knowledge and skills.
Narrative Description of Corrective Action: Each CVTE program will use the same competency
instruments that identify student acquisition of safety & health, technical, employability, management
and entrepreneurship, and technological knowledge and skills. Two examples that all CVTE programs
will use is Career Safe and Skills USA materials. CVTE competencies will be in alignment with
Massachusetts Frameworks.
Individual check lists will be used (Skills Manager) in each program in he areas of safety & health,
technical, employability, management and entrepreneurship, and technological skills.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director and CVTE staff
Corrective Action Activity: December 30,
2010 thru May 2011
Evidence of Completion of the Corrective Action: Changes in curriculum which will include
embedded lessons in safety & health, employability, management and entrepreneurship, and
technology.
Description of Internal Monitoring Procedures:
Manager printouts, data and results of Career Safe tests.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 3
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s):
Progress Report #1: Submit samples of competency instruments that identify student acquisition of
specific safety & health, technical, employability, management & entrepreneurship, and technological
knowledge and skills.
Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 4 Information concerning
Rating: Partially Implemented
career/vocational technical education programs is
provided to students and to their parents/guardians.
Such information shall include admission requirements
for career/vocational technical programs; specific
programs/courses that are available; employment and/or
further education and registered apprenticeship
opportunities.
Department CPR Finding: The district does not provide the admission requirements for
career/vocational technical education programs to students and to their parents/guardians. Also, refer
to CR 7.
Narrative Description of Corrective Action: The CVTE Director and CVTE staff have revised and
rewritten the admissions policy and have submitted it to the DESE for review. The admissions policy is
currently being reviewed by the DESE. The admissions policy will be discussed and shared throughout
the school year at parents PTO meetings, school web site bulletin boards, 8th grade guidance meetings,
and all 8th grade recruitment presentations. Once the DESE accepts the admissions policy the CVTE
Director will present it to the Peabody School Committee for approval.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director PVMHS
Corrective Action Activity: Fall 2011
principal and CVTE staff.
Evidence of Completion of the Corrective Action: Approval from school committee. Minutes from
school committee meeting will serve as documentation.
Description of Internal Monitoring Procedures: The CVTE Director will check at the end of each
quarter to ensure the admissions policy is implemented.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 4
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s):
Progress Report #1: Submit evidence that the admission requirements are provided to prospective
and current students and to their parents/guardians. The evidence shall include documents and
websites where the admission requirements are posted.
Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 6 Individuals are
Rating: Partially Implemented
appropriately admitted to the /district/school (if
applicable) and/or to career/vocational technical
education programs within the district/school.
Narrative Description of Corrective Action: The admissions policy is currently being reviewed by
the DESE. The admissions policy will be discussed and shared throughout the school year at parents
PTO meetings, school web site bulletin boards, 8th grade guidance meetings, and all 8th grade
recruitment presentations. Anticipated implementation : Fall 2011
The district will plan and develop an exploratory program to be implemented in the fall 2011.
An Admissions Policy will be in place and the development of an exploratory program will be
developed.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: The CVTE Director, PVMHS
Corrective Action Activity: Fall 2011
principal, guidance counselors
Evidence of Completion of the Corrective Action: The district will be able to provide evidence of
admissions process and exploratory program. Descriptions of the Admissions Policy and The
Exploratory Program will appear in the student handbook and on the Peabody Public School’s web site.
Description of Internal Monitoring Procedures: The CVTE Director will check quarterly with
guidance, CVTE staff and PVMHS principal to ensure timelines are being met.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 6
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): Progress Report #1: Submission of the information
required under CVTE 4 will satisfy this requirement..
Progress Report Due Date(s): Progress Report #1: See CVTE 4; Progress Report #2 (if required): See
CVTE 4.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 7 The programs in which
students are enrolled meet the Perkins IV definition of
career and technical education.
Rating: Partially Implemented
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Department CPR Finding: None of the non-Chapter 74 career and technical programs in which
students are enrolled meet all 12 standards and accompanying measures in the Massachusetts Perkins
IV Career and Technical Education Program Checklist. It was not clear that the following reported
programs have a sequence of at least two technical courses in the same occupational field:
Biotechnology, Engineering Technology, Criminal Justice, Design and Visual Communications,
Family and Consumer Studies, Graphic Communications.
Narrative Description of Corrective Action: The district will clearly identify programs that are nonchapter 74 programs. This will improve identification of non chapter 74 programs. In addition, the
district will provide evidence of CVTE course sequence that meet Perkins 1V definition of career and
technical education as shown in the Perkins Manual.
Chart will be created indicating sequence of courses for each CVTE program.
Student Course Catalog and Programs of Study Book will be revised ad updated.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director, guidance and
Corrective Action Activity: Spring 2011
CVTE staff
Evidence of Completion of the Corrective Action: Chart will be included in Peabody Public
School’s student handbook and Web site.
Description of Internal Monitoring Procedures: The CVTE Director will check on progress
quarterly with guidance and CVTE staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 7
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s):
Progress Report #1: Submit the Program of Study/Course Catalog that includes the sequence of
courses for each CVTE program.
Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 8 The district accurately
Rating: Partially Implemented
reports students enrolled in career/vocational technical
education programs in the Department of Elementary
and Secondary Education’s Student Information
Management System (SIMS).
Department CPR Finding: A review of student transcripts indicated that some students were not
enrolled in the program under which they were reported in SIMS. Also see CVTE 7.
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Narrative Description of Corrective Action: Under CVTE 7 the district will clearly identify
programs that are non chapter 74 under Perkins definitions. This will improve identification of non
chapter 74 programs.
2) Once students are defined as non chapter 74 students, identification and reporting will be consistent.
Improved reporting and collection of data.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director and data
Corrective Action Activity: May 2011
specialist
Evidence of Completion of the Corrective Action: SIMS Report
Description of Internal Monitoring Procedures: Collection & comparison of data
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 8
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s):
Progress Report #1: Submit a description of the process the district will use to ensure that
career/vocational technical education program enrollments are reported accurately in SIMS.
Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 9 Representatives of local
business/industry, organized labor, registered
apprenticeship programs, postsecondary institutions
(including registered apprenticeship programs), special
populations, parents/guardians, students, teachers, and
other appropriate individuals are involved in the
development, implementation, and review of
career/vocational technical programs.
Rating: Partially Implemented
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Department CPR Finding: The General Advisory Committee has met only once in the past year and
has not held an annual meeting with the School Committee. The membership list for this committee
does not include the chairs of the Automotive Technology, Culinary Arts, Cosmetology or Electronics
Program Advisory Committees. Membership on all Program Advisory Committees is not
race/linguistic inclusive, and there is no plan (formal recruitment process) to make them inclusive. The
Automotive Technology Program Advisory Committee is not gender inclusive and there is no formal
recruitment process to make it inclusive. In addition, the following Program Advisory Committees lack
required membership: Automotive Collision Repair & Refinishing, Automotive Technology and
Carpentry (college, student); Cosmetology and Culinary Arts (college, parent); Electronics (parent).
The Cosmetology Program Advisory Committee has met only once in the past year. No facilitator is
listed for the Automotive Collision Repair & Refinishing, Automotive Technology, Carpentry, or
Cosmetology Program Advisory Committees.
Narrative Description of Corrective Action: Advisory Committees will work towards including
targeted representatives on each Advisory Committee. During the next year the CAP is to recruit
additional members of each Advisory Committee (minorities, business representatives, disabilities and
non traditional). College students, parents, and facilitators will be represented on each Advisory
Committee.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE teachers, staff and CVTE
Corrective Action Activity: May 2011
Director
Evidence of Completion of the Corrective Action: Advisory Meetings, meeting notes
Description of Internal Monitoring Procedures: Improved attendance and involvement of Advisory
Committees.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 9
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Narrative Description of Corrective Action: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s):
Progress Report #1: Submit the following:
(1) Membership Form – General Advisory Committees for Chapter 74-Approved Vocational
Technical Education for the current school year that demonstrates membership as required.
(2) Membership Form for each Program Advisory Committee for Chapter 74-Approved Vocational
Technical Education Programs that demonstrates membership as required,
(3) Plan (formal recruitment process) to make all Program Advisory Committees gender, and
race/linguistic inclusive.
(4) General Advisory Committee Meeting minutes and Program Advisory Committee Meeting minutes
for meetings held in the fall/winter 2010
Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 10 A Career Plan for each
Rating: Partially Implemented
student enrolled in a career/vocational technical
education programs is developed with the involvement
of parents/guardians.
Department CPR Finding: The district does not develop a Career Plan with each student enrolled in
a career/vocational technical education program with the involvement of parents/guardians.
Narrative Description of Corrective Action: The district will develop Career Plans that will include
parental input and involvement. Career Plans will be shared and discussed with parents & guardians.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director, Guidance
Corrective Action Activity: May 2011
counselor and CVTE teachers.
Evidence of Completion of the Corrective Action: Parental sign off on each Career Plan. Comment
Section will be included in each Career Plan.
Description of Internal Monitoring Procedures: Career Plans for every 9th grade student.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): Progress Report #1: Submit the Career Plan instrument.
and a description of the procedure for parental input and involvement on Career Plans.
Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 11 Programs are structured
Rating: Partially Implemented
so that students acquire occupational safety & health
knowledge and skills
Department CPR Finding: Occupational Safety and Health Plans for each Chapter 74-approved
vocational technical education program have recently been drafted, but none of the interviewed
technical teachers were aware of the existence of the plans.
Narrative Description of Corrective Action: Safety plans have been started but need to improve so
that staff and students are fully aware of plans and the plans become part of school’s mission. Safety
plans will be displayed and reinforced routinely in each CVTE program.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE staff and CVTE Director.
Corrective Action Activity: May 2011
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Evidence of Completion of the Corrective Action: CVTE Staff will articulate and demonstrate an
understanding of safety plan for each CVTE program. OSHA 10 hr. cards for CVTE staff and Gr.12
CVTE students.
Description of Internal Monitoring Procedures: Evidence of safety signage in CVTE classrooms.
Workshops on early release days for CVTE staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable
Department Order of Corrective Action: Not applicable
Required Elements of Progress Report(s):
Progress Report #1: Submit the Career/Vocational Technical Education Safety and Health Plan for
each career/vocational technical education program and the process for ensuring staff in
career/vocational technical education programs become fully aware of, understand, and implement the
plans.
Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 15 Programs are structured
Rating: Partially Implemented
so that students acquire management &
entrepreneurship knowledge and skills.
Department CPR Finding: Most career/vocational technical education programs do not include
management & entrepreneurship knowledge and skills. The programs that do not include management
& entrepreneurship knowledge and skills are Automotive Technology, Carpentry, Electronics, and
most of the non-Chapter 74 career and technical education programs.
Narrative Description of Corrective Action: Lesson plans will be developed based upon the
guidelines in the Massachusetts Frameworks under management & entrepreneurship.
Students will participate in classroom activities and lessons on management & entrepreneurship.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE teachers, CVTE Director
Corrective Action Activity: December 2011
Evidence of Completion of the Corrective Action: Student projects, grades, lesson plans.
Description of Internal Monitoring Procedures: Evidence of classroom activities, lesson plans.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 15
Status of Corrective Action:
Approved
Partially Approved X Disapproved
Basis for Partial Approval or Disapproval: Work on this criterion is scheduled for completion after
the end date of the Corrective Action Plan process.
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Department Order of Corrective Action: Develop curriculum including lesson plans for each
career/vocational technical education program. The lessons plans shall include management &
entrepreneurship knowledge and skills.
Required Elements of Progress Report(s):
Progress Report #1: Submit lesson plans that are developed for each career/vocational technical
education program
Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 18 Cooperative Education is Rating: Partially Implemented
implemented in accordance with applicable laws,
regulations, and policies.
Department CPR Finding: Although no students in the district were enrolled in cooperative
education at the time of the Coordinated Program Review, the district does place students in
cooperative education when appropriate positions can be identified. The district does not
have written guidelines for the cooperative education beyond the two-page cooperative
education agreement. The guidelines stated in the agreement lack the following required
elements: (1) enroll only those students who have demonstrated the acquisition of the
knowledge and skills in the applicable Vocational Technical Education Framework and the
Massachusetts Curriculum Frameworks associated with at least one and one half years of full
time study in his/her Chapter 74-approved vocational technical education program, and in no
case enroll students earlier than midway through the junior year; (2) deliver only during time
not scheduled for academic classes during the school year (may include summer cooperative
education); (3) provide students with the opportunity to acquire knowledge and develop skills
best acquired in cooperative education; (4) delineate the knowledge and skills to be acquired
by the student; (5) include a written agreement that the employer agrees to comply with all
applicable requirements of state and federal labor laws and regulations including, but not
limited to, those addressing child labor, worker compensation insurance, equal employment
opportunity and occupational safety and health; (6) provide students with continuous
supervision by the employer/supervisor; (7) provide a safety and health orientation specific to
the cooperative education site for students; (8) provide supervisory-monitoring visits with the
student, employer and the school's cooperative education coordinator or technical teacher; (9)
measure the acquisition by students of knowledge and skills; (10) document the knowledge
and skills acquired by students using competency documentation instruments; (11) provide
CORI checks on the employee/supervisor or other employees who may have direct and
unmonitored contact with the student.
Note: The district should update the heading of the cooperative education agreement by removing the
outdated reference to the Commonwealth of Massachusetts Division of Occupational Education. The
heading of the form should indicate the name of the district instead.
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Narrative Description of Corrective Action: The district will develop policies and guidelines as
written in the Massachusetts Chapter 74 Manual for Vocational Technical Cooperative Education and
will follow definitions of All Aspects of the Industry, Cooperative Ed. career plans, competency lists,
etc. In addition, the district will update the heading of all material pertaining to cooperative education
and list materials under district of Peabody Public Schools. Cooperative education policies and
guidelines will be revised and updated.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director, CVTE staff,
Corrective Action Activity: May 2011
PVMHS principal.
Evidence of Completion of the Corrective Action: Student handbook, course catalog, materials
distributed to parents and students.
Description of Internal Monitoring Procedures: Follow timelines created by CVTE Director and
CVTE staff, data collection and review of data.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s):
Progress Report #1: Submit Cooperative Education policies and guidelines that are revised to be in
compliance.
Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 19 Non-cooperative
Rating: Partially Implemented
education (unpaid) work-based learning such as
internships and job shadowing is implemented in
accordance with applicable laws, regulations, and
policies.
Department CPR Finding: Written guidelines for the Pro-Start internship program lack the following
elements: (1) written agreement that the sponsor agrees to comply with all applicable requirements of
state and federal laws and regulations including, but not limited to worker compensation insurance;
and (2) a written CORI policy indicating the circumstances under which the district will provide CORI
checks on the sponsor staff who may have direct and unmonitored contact with the student.
Narrative Description of Corrective Action: The school district will develop an agreement for
ProStart students based on the sample Cooperative Education Agreement from in the MA Chapter 74
Cooperative Education Manual. We will include a CORI Policy as part of the cooperative education
policy as noted in the Chapter 74 Manual for Cooperative Education. All students participating in
proStart Program will follow guidelines set forth in Massachusetts Chapter 74 Manual for Cooperative
Education.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director, CVTE staff,
Corrective Action Activity: May 2011
representatives from Pro Start Program, legal
council from School Department.
Evidence of Completion of the Corrective Action: Student handbook, handouts for parents and
students.
Description of Internal Monitoring Procedures: Follow timelines created by CVTE Director and
guidance, review of Career plans in phases of development, data
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 19
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s):
Progress Report #1: Submit non-Cooperative Education policies and guidelines that are revised to be
in compliance.
Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20 Unpaid off-campus
Rating: Partially Implemented
construction and maintenance projects are appropriately
implemented
Department CPR Finding: There are no written guidelines for off-campus construction and
maintenance projects to assure that only those students who are enrolled in a Chapter 74-approved
vocational technical education program in the project area (carpentry) and who have demonstrated
those academic, technical and employability competencies associated with at least one and one half
years of full time study in the project area, and that in no case students are allowed to participate in
such projects without a minimum enrollment of at least one year in the Chapter 74-approved
vocational technical program. It was not clear that students are covered by adequate liability
coverage from the district and that participating students have been provided with insurance coverage
(either directly or through other acceptable alternatives such as municipal self-insurance) for: medical
benefits, loss of life, dismemberment or loss of sight, liability coverage for bodily injury, with
assumption by the school district of the cost of any deductible.
Narrative Description of Corrective Action:
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director, CVTE carpentry Corrective Action Activity: May 2011
staff, City legal counsel.
Evidence of Completion of the Corrective Action: Program of Studies Book. Insurance/legal
responses by city school dept. lawyer.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Peabody CPR Corrective Action Plan
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Description of Internal Monitoring Procedures: Policy in place. Legal questions/issues answered.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: .The district’s response regarding liability insurance did
not address whether students working on off-campus construction and maintenance projects would
have adequate insurance coverage (either directly or through other acceptable alternatives such as
municipal self-insurance) for: medical benefits, loss of life, dismemberment or loss of sight, liability
coverage for bodily injury, with assumption by the school district of the cost of any deductible.
Department Order of Corrective Action: The district will ensure it provides adequate liability
insurance coverage for students on off-campus construction projects for: medical benefits, loss of life,
dismemberment or loss of sight, liability coverage for bodily injury, with assumption by the school
district of the cost of any deductible.
Required Elements of Progress Report(s): Progress Report #1: Submit the following:
(1) District guidelines regarding students eligibility to participate in off-campus constructionmaintenance activities.
(2) Proof that the district provides adequate liability insurance (either directly or through other
acceptable alternatives such as municipal self-insurance) for: medical benefits, loss of life,
dismemberment or loss of sight, liability coverage for bodily injury, with assumption by the school
district of the cost of any deductible, for students participating in construction activities.
Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 24 Services including career
guidance are provided to assist each student with limited
English proficiency in the successful completion of a
career/vocational technical education program, and the
transition to employment and/or further education
including registered apprenticeship programs.
Department CPR Finding: See CR 14
Rating: Partially Implemented
Narrative Description of Corrective Action: Although some materials have been translated in
Spanish & Portuguese, all CVTE publications need to be translated in primary languages.
All CVTE brochures, flyers and written material will be translated and distributed to students and
parents with limited English proficiency. CVTE will work closely with guidance counselors at the
middle school and high school in achieving this goal.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director, translator,
Corrective Action Activity: May 2011
guidance counselors.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Evidence of Completion of the Corrective Action: CVTE handouts & written material translated into
Spanish & Portuguese
Description of Internal Monitoring Procedures: Time lines and benchmarks will be set up to ensure
completion of translated materials.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 24
Status of Corrective Action:
Approved
Partially Approved
Disapproved
See CR 14.
Department Comment: CR 14 addresses the finding that the district does not always ensure that
students with limited English proficiency always have the opportunity to receive guidance and
counseling in a language that the student understands either orally or in written form Thus, refer to CR
14 for information on CVTE 24.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 31 Career/vocational
Rating: Partially Implemented
technical education instructional facilities on-campus
and off-campus (cooperative education, internship, and
unpaid off-campus construction & maintenance sites)
meet current occupational safety and health standards.
Department CPR Finding: A safety expert from the Massachusetts Department of Labor - Division of
Occupational Safety (DOS) inspected the career/vocational technical program facilities and shop
equipment. This inspection was part of the Coordinated Program Review conducted by the Department
of Elementary and Secondary Education. The district began correcting deficiencies immediately. The
Office for Career/Vocational Technical Education will send the Safety Survey Report on the
inspections to Superintendent Burnett.
Narrative Description of Corrective Action: Coordinated Program Review OSHA safety inspection
highlighted areas that required repair, replacement or improvement. The CVTE staff and maintenance
department began working on these items immediately and have developed a timeline for all repairs.
All repairs, replacements and improvements outlined in the Safety Report will be completed by
September 2011.
Checklist and timeline developed by the CVTE Director, head of maintenance and CVTE staff.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director, maintenance
Corrective Action Activity: September 2011
department, CVTE staff.
Evidence of Completion of the Corrective Action: Replaced equipment, repairs.
Description of Internal Monitoring Procedures: Checklist and timeline developed by the CVTE
Director, head of maintenance and CVTE staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 31
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): The district will continue to submit a Safety Report every
thirty days, to David Edmonds in the Office of Career/Vocational Technical Education, until all safety
issues have been mitigated.
Progress Report Due Date(s): Every thirty days until all safety issues have been mitigated.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 32 Career/vocational
technical education instructional equipment on-campus,
and off -campus (at cooperative education, internship
and unpaid off-campus construction & maintenance
sites) meet current occupational safety and health
standards.
Department CPR Finding: Same as CVTE 31.
Rating: Partially Implemented
Narrative Description of Corrective Action: The equipment and materials used in off site
paid/unpaid campus construction sites will meet the current guidelines described in Perkins Vocational
& technical Regulations Manual. A safety expert from Ma Dept. of safety & Labor –Division of
Occupational safety recently inspected the carpentry equipment as outlined in a separate report. All
safety issues sited in this report have been fixed and are waiting for on site evaluation in the fall. Repair
and fixed all safety & equipment issues in carpentry program. These materials would be used in off site
work settings.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director, CVTE staff,
Corrective Action Activity: Fall 2011
maintenance staff, Dave Edmonds.
Evidence of Completion of the Corrective Action: Final approval from Dave Edmonds OSHA DOS
representative.
Description of Internal Monitoring Procedures: Follow timelines created by CVTE Director and
maintenance, CVTE staff for repairs of carpentry equipment and materials.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 32
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: See CVTE 31.
Required Elements of Progress Report(s): Every thirty days until all safety issues have been
mitigated.
Progress Report Due Date(s): See CVTE 31.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Peabody CPR Corrective Action Plan
63
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 33 The district meets the
Rating: Partially Implemented
Final Agreed-Upon Performance Level (FAUPL) for
each Perkins IV Core Indicator of Performance, and the
required Chapter 74 outcomes for each Chapter 74approved vocational technical education programs.
Department CPR Finding: Reviewers found that the district’s performance was as follows: For the
Class of 2007 (the most recent data available at the time of report writing), the district did not meet the
required 70% performance level for positive placement under Chapter 74 in the following Chapter 74approved vocational technical education programs: Carpentry (33%). No graduates of Automotive
Collision Repair and Refinishing responded to the follow-up survey.
For Perkins Performance Year Two (2008-2009), the district did not meet at least 90% of the
performance level for the populations with 16 or more students for the following core indictors:
1S1 – CVTE Academic Attainment Language Arts Core Indicator (required = 46.25%):
Student with disabilities - actual = 9.3%
1S2 – CVTE Academic Attainment Mathematics Core Indicator (required = 41.06%)
Student with disabilities - actual = 24.44%
4S1 – CVTE Graduation Rate Core Indicator (required = 84.0%):
Hispanic – actual = 73.17%
Students with disabilities – actual = 68.75%
Economically Disadvantaged – actual = 68.74%
Narrative Description of Corrective Action: The district submitted Improvement Plans in March and
was accepted by the DESE. These plans will be followed and implemented by the district. Graduates of
Automotive Collision repair and Refinishing Program will be encouraged to join the Advisory
Committee. Increase outreach for after school jobs and full time employment will take place for local
businesses and industry. Addresses and contact information will be updated especially for graduates
and Advisory Committee members.
The district submitted Improvement Plans in March and was accepted by the DESE. These plans will
be followed and implemented by the district. Graduates of Automotive Collision repair and Refinishing
Program will be encouraged to join the Advisory Committee. Increase outreach for after school jobs
and full time employment will take place for local businesses and industry. Addresses and contact
information will be updated especially for graduates and Advisory Committee members.
Improvement in two year responses and reporting for graduates of CVTE programs.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director, data specialist.
Corrective Action Activity: May 2011
Evidence of Completion of the Corrective Action: Student surveys and data.
Description of Internal Monitoring Procedures: Scheduled meetings and planning on student
surveys as to how to improve responses and reporting.
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Peabody CPR Corrective Action Plan
64
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 33
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): See CVTE 34 to address Chapter 74 placement.
Progress Report Due Date(s): See CVTE 34.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 34 The district uses the
Rating: Partially Implemented
Perkins Act Core Indicator of Performance outcomes
and Chapter 74 outcomes to improve programs and
outcomes for students.
Department CPR Finding: The district did not develop an improvement plan to address the Chapter
74 positive placement rate in Carpentry.
Narrative Description of Corrective Action: An Improvement Plan will be developed outlining time
lines and benchmarks for increasing positive placements of Carpentry students. Contact information
will be updated and entered into data base. Carpentry Advisory members will assist in strategies for
improving placement. College guest speakers and field trips (North Shore Community College &
Fitchburg State College) will ensure a full range of options for students upon graduation.
Improvement of Carpentry graduate placements. Improvement of student graduate follow up
responses.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director, CVTE Carpentry Corrective Action Activity: May 2011
staff, data specialist.
Evidence of Completion of the Corrective Action: Graduate surveys, data, college applications
Advisory meeting notes.
Description of Internal Monitoring Procedures: Regular scheduled meetings around carpentry
graduates, review of data.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 34
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): Progress Report #1: Submit a report identifying progress
made towards implementation of the district’s improvement plans to increase positive placements of
students enrolled in the Carpentry program.
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Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 35 Student records contain
Rating: Partially Implemented
the items listed in the Student Record Review Checklist.
Department CPR Finding: The district did not demonstrate to reviewers that it has a system
documenting the following: career assessments provided to individual students; Career Plans
developed for/with individual students with involvement from their parents/guardians; acquisition of
knowledge and skills by individual students; receipt of supplemental support services by individual
students who are economically disadvantaged or limited English proficient.
Narrative Description of Corrective Action: The CVTE Director will collaborate and meet regularly
with guidance staff on the selection and implementation of a Career Plan for 9th grade CVTE students.
Parents will have opportunity to review, discuss and sign Career Plans. Once the Career Plan is
selected the plan will be translated into Spanish & Portuguese. 9th grade CVTE students will participate
in their Career Plan. Career Plans will include parental input and will be translated.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Director, guidance, school Corrective Action Activity: May 2011
district translator.
Evidence of Completion of the Corrective Action: Implementation of Career Plans to all CVTE 9th
grade students.
Description of Internal Monitoring Procedures: Follow timelines created by CVTE Director and
guidance, review of Career plans in phases of development, data.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 35
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district did not identify how it will document
acquisition of knowledge and skills by individual students and receipt of supplemental support services
by individual students who are economically disadvantaged or limited English proficient.
Department Order of Corrective Action: The district will identify how it will document acquisition
of knowledge and skills by individual students and receipt of supplemental support services by
individual students who are economically disadvantaged or limited English proficient.
Required Elements of Progress Report(s):
Progress Report #1: Submit a description of the system documenting the provision of supplemental
support services to individual students who are economically disadvantaged or limited English
proficient. Note that career assessments and the acquisition of knowledge and skills by individual
students are addressed under other criteria.
Progress Report #2: If Progress Report #1 is approved a second progress report will not be required.
Progress Report Due Date(s): Progress Report #1: 12/31/2010; Progress Report #2 (if required):
3/22/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Peabody CPR Corrective Action Plan
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