MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Nantucket
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/06/2013.
Mandatory One-Year Compliance Date: 09/05/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 13
Criterion Title
Progress Reports and content
SE 20
Least restrictive program selected
SE 24
SE 32
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Parent advisory council for special education
SE 55
Special education facilities and classrooms
CR 23
Comparability of facilities
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
Review of student records at the middle and high school levels indicates that progress
reports frequently do not reflect or address the student's progress towards the annual
goals set forth in the IEP; progress is noted only as "progressing" without any further
details or information.
Description of Corrective Action:
Middle and High school special needs staff will receive training (9/24/2014)to fully
understand the required components of progress reports, specifically providing data
relative to the benchmarks in the goal. The district will also facilitate better
communication links between regular education staff and special needs staff at the high
school so that classroom performance data can be more easily shared. This year, the
high school has created two, sixty minute Advisory Blocks in the academic schedule. The
Advisory block is used to provide informational/guidance/tutorial/academic/social services
to students. Part of the time is also used for quiet study. During this block, and with the
assistance of Teaching Assistants, the special needs teachers can meet with regular
education teachers to discuss students during one advisory per month. The Middle School
has daily common planning time with special needs staff so information is more readily
shared.
Upon review of the 15 folders, should the district realize that special needs teachers are
still not providing specific and detailed information in the progress reports, the Director of
Special Needs will conduct a root cause analysis and then respond to any additional needs
to meet full compliance on this issue.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Special Services
Completion:
Special Needs Teachers/Related Service Providers
06/18/2014
Evidence of Completion of the Corrective Action:
Agenda/signature sheet from training on 9/24/2104
Results from random review of 15 folders will be 100% in compliance.
Description of Internal Monitoring Procedures:
Following each progress report cycle, the Director of Special Services will randomly select
folders to monitor for compliance. Should any progress reports fail to specifically address
student's progress toward the goal, the issue will be address with the individual special
needs teacher to make sure he/she understands what is expected for full compliance.
Model progress reports will be provided to anyone exhibiting continued difficulty.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Approved
Status Date: 10/08/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 19, 2013, the district will submit evidence to the Department of its training
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on progress reports, including the dated agenda, signed attendance sheet with the name
and role of the attendees, and training materials.
By March 11, 2014, submit the results of an internal review of a random selection of
student records from all levels to ensure that staff are appropriately addressing the
requirements of the progress report. Submit the number of records reviewed since the
training, the number in compliance with correctly completed progress reports, a
description of the root cause for any non-compliance and the district's plan to remedy any
non-compliance.
* Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role,(s), and signatures.
Progress Report Due Date(s):
12/19/2013
03/11/2014
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Nantucket CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
Review of student records indicates that the district often uses a generic Non-participation
Justification statement that does not identify why the removal of the student from the
general education setting is considered critical to the particular student's program or why
the education of the student in a less restrictive environment, with the use of
supplementary aids and services, could not be achieved satisfactorily.
Description of Corrective Action:
The district will train staff (9/24/2013) to more specifically identify why a student's needs
cannot be met in the general education classroom and why removal is critical to the
student's ability to make progress. The statement will reflect team discussion of the
appropriateness of a lesser restrictive environment with the use of supplementary aids
and services.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Special Services
Completion:
Special Needs Teachers
06/18/2014
Evidence of Completion of the Corrective Action:
Agenda and attendance sheet from the training.
The director of Special Services will randomly select 15 folders for evidence of
compliance. Should the district not be at 100% compliance, the director will conduct a
root cause analysis of why staff is not in compliance and respond as necessary - either
retraining or use of the staff evaluation system.
Description of Internal Monitoring Procedures:
The Director of Special Services will randomly select 15 folders on a quarterly basis to
monitor compliance and consistency with this criterion. Should the difficulty continue to
persist, the district will provide additional training, models and mentoring for those
individuals who continue to struggle.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 10/08/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 19, 2013, the district will submit evidence to the Department of its training
on least restrictive environment, the Non-participation Justification statement and its
purpose, including the dated agenda, signed attendance sheet with the name and role of
the attendees, and training materials.
By March 11, 2014, submit the results of an internal review of a random selection of
student records from all levels to ensure that staff are appropriately addressing the
requirements of this criterion. Submit the number of records reviewed since the training,
the number in compliance with correctly completed Non-participation Justification
statements, a description of the root cause for any non-compliance and the district's plan
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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to remedy any non-compliance.
* Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role,(s), and signatures.
Progress Report Due Date(s):
12/19/2013
03/11/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
Review of student records indicates that the district does not provide sufficient
information in the Notice of Proposed School District Action (N1) to answer the federally
mandated questions on page two when the N1 form accompanies an evaluation proposal
or an IEP. Specifically, the district does not answer questions about the assessments
recommended for the student's evaluation or provide a description of the action proposed
or refused by the district. In addition, on N1 forms that accompany proposed IEPs, the
notice frequently says "see attached" referencing meeting summary notes included,
rather than answering the questions individually and specifically.
Description of Corrective Action:
The director will train staff (9/24/2013) to complete the six questions on the N1 form.
Previously, the N1 was completed by the Administrative Assistant, however, without
specifically addressing the six questions. Since the administrative assistance could not
accurately answer all six questions, this responsibility will shift to the Special Needs
liaisons (case manager). Additionally, the staff will be trained to only use "see attached"
if in fact the notes are attached to the IEP. Staff will be discouraged from using "see
attached" to answer the six questions as that would be confusing for a parent. The six
questions will be answered directly on the N1 form.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Special Services
Completion:
Administrative Assistant to Special Services
06/18/2014
Special Needs Staff
Evidence of Completion of the Corrective Action:
Agenda and attendance sheet from the training.
The director of Special Services will randomly select 15 folders for review of compliance
on the N1 forms - specifically, answers to all six questions with 100% compliance
Description of Internal Monitoring Procedures:
The district will randomly select 15 folders on a quarterly basis to monitor for compliance.
Should the folder review find that staff are still not in compliance on this issue, the
director will analyze what specifically is the issue and address it accordingly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 24 Notice to parent regarding
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/08/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 19, 2013, provide evidence of training of special education staff responsible
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for completing the Notice of Proposed School District Action (N1) forms. Include agenda,
signed attendance sheets and training materials as evidence.
By March 11, 2014, submit the results of an internal review of a random selection of
student records from all levels to ensure that staff are appropriately addressing the
requirements of the criterion; completing the Notice of Proposed School District Action
with appropriate specificity, either for evaluation requests or when accompanying the IEP
and placement proposal after a Team meeting. Submit the number of records reviewed
since the training, the number in compliance, a description of the root cause for any noncompliance and the district's plan to remedy any non-compliance.
* Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role,(s), and signatures.
Progress Report Due Date(s):
12/19/2013
03/11/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Interviews and a review of documents indicate that the district has not held annual
workshops on the rights of students and their parents/guardians under state and federal
special education laws, in conjunction with the parent advisory council. The parent
advisory council has not had a role in advising the district in matters pertaining to the
education and safety of students with disabilities, and the parent advisory council does
not meet regularly with school officials to participate in the planning, development and
evaluation of the district's special education programs.
Description of Corrective Action:
The district, in conjunction with the SEPAC, will host the annual workshop on basic rights.
It is scheduled for November, 2, 2013.
The district and SEPAC will hold regularly scheduled SEPAC meetings.
The district and SEPAC officers will meet regularly to plan and develop activities that
facilitate participation in the district's special education programming.
Title/Role(s) of Responsible Persons:
Expected Date of
Special Education Parent Advisory Council
Completion:
Director of Special Services
06/18/2014
Evidence of Completion of the Corrective Action:
Agenda and attendance sheets from the Basic Rights Workshop
Agenda and attendance sheets from regularly scheduled SEPAC meetings
Attendance and meeting notes from planning meetings with the district and SEPAC
officers.
Description of Internal Monitoring Procedures:
The Director of Special Services will monitor attendance quarterly at SEPAC meetings,
along with the SEPAC officers. Should we note that attendance is declining, or that
projects are not moving to completion, we will convene to discuss additional steps to
increase parent participation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 32 Parent advisory council for special
education
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/08/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 19, 2013, provide evidence of the workshop held by the SEPAC with the
Nantucket Public Schools; include the agenda and attendance sheets from the workshop.
By March 11, 2014, provide evidence of regularly scheduled meetings with the SEPAC,
including agendas, attendance sheets, and meeting notes indicating that the SEPAC is
advising the district in matters pertaining to the education and safety of students with
disabilities, and that the SEPAC is meeting regularly with school officials to participate in
the planning, development and evaluation of the district's special education programs.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Progress Report Due Date(s):
12/19/2013
03/11/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations at the middle school indicate that several special education classrooms are
clustered at one end of the hallway. In addition, one special education classroom for the
substantially separate behavior program, STEPS, is located off of the cafeteria in a space
that is isolated from the academic life of the school.
Description of Corrective Action:
The STEPS program will be relocated (Summer, 2013) to a classroom centrally located in
the sixth grade corridor. The special needs classrooms clustered at the end of the hallway
will be split apart (Summer, 2013). A regular education classroom will be at the end of
the hallway.
Title/Role(s) of Responsible Persons:
Expected Date of
Middle School Principal
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
Classrooms were moved during the summer of 2013.
Description of Internal Monitoring Procedures:
The classrooms will not be returned to their previous locations.
The Director of Special Services will tour the facilities on a quarterly basis to make certain
that the new locations have not changed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 55 Special education facilities and
classrooms
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/08/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report Due Date(s):
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
Observations of the instructional space for English language learners at the elementary
school indicate that the use of a centralized pod area for pullout instruction is small and
crowded as three instructional groups often occur simultaneously with no partitions. This
space is not comparable to the classrooms used by other students in the district.
Description of Corrective Action:
Classroom space will be provided for ELL instruction so that the centralized pod areas will
no longer be used.
Title/Role(s) of Responsible Persons:
Expected Date of
Elementary School Principal
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
As of 9/1/2013, two classrooms spaces have been provided for ELL instruction.
Description of Internal Monitoring Procedures:
The new classrooms will continue to be utilized for ELL instruction.
The Director of Special Services will tour the building on a quarterly basis to make certain
that the new locations have not been changed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 10/08/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report Due Date(s):
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Nantucket Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Abbie Lareau, Director of ELL
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: May 29, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 16 Equitable Facilities
Rating: Partially Implemented
Department CPR Finding: Onsite observations indicated concerns about the ELL instructional space
at the elementary school. The room is crowded and small for the number of instructional groups
happening simultaneously.
Narrative Description of Corrective Action: As of September 2013, one of the three ELL teachers
moved to a separate space. This left two teachers providing services to student groups in the large
classroom. Because of the numbers of teachers participating in RETELL this year, we had ELL students
in everyone’s classroom. This made push in services to children challenging. In September of 2014,
students will be grouped according to service delivery times. This will allow for ELL staff to provide
push-in services as well as pullout. We will also be servicing children across multiple grade levels
based on their performance levels. For example a group of first and second grade students could be
grouped together because they are all on the same level. In addition, we have hired a fourth ELL
teacher for September 2014 in an effort to decrease caseloads. The administration will work to
support scheduling of pull-out services for each ELL teacher keeping in mind the need for minimal
overlap in shared spaces.
It is important to mention that the Nantucket Public School District has begun the process of engaging
architects to build another school. Our population has grown exponentially in the last few years. We
are struggling with space needs throughout the building. We have already added two modular units.
There are other teachers in the building who are sharing even smaller spaces (e.g. our reading
support teachers sometimes have student groups in a shared space). Space is a challenge for all
teachers and students at Nantucket Elementary School as we begin visioning for a new building.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Abbie Lareau, Director of ELL
Kimberly Kubisch, NES Principal
Nina Slade, NES Associate Principal
Michael Horton, NES Associate Principal
Deborah Davis, ELL Teacher
Vessy Natcheva, ELL Teacher
Tina Fournier, ELL Teacher
Nicole Ridge, ELL Teacher
By October 2014
Evidence of Completion of the Corrective Action: Groups of children requiring services listed under
each provider by ELL level/time/grade level/location of service delivery
Schedule for each service provider
Description of Internal Monitoring Procedures:
Teaching observations
Schedule review
Data review
Room assignments
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 16 Equitable Facilities
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit the schedule of instructional groups taking place
in the identified ELL classroom; indicate the number of students in each group for each instructional
period.
Progress Report Due Date(s): October 9, 2014
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