MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Douglas
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 04/18/2012.
Mandatory One-Year Compliance Date: 04/18/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 4
Reports of assessment results
SE 5
Participation in general State and district-wide assessment
programs
Determination of transition services
SE 6
SE 7
SE 8
SE 9
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
IEP Team composition and attendance
Timeline for determination of eligibility and provision of
documentation to parent
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 12
Criterion Title
Frequency of re-evaluation
SE 14
Review and revision of IEPs
SE 18A
IEP development and content
SE 18B
Determination of placement; provision of IEP to parent
SE 26
Parent participation in meetings
SE 32
Parent advisory council for special education
SE 37
SE 41
Procedures for approved and unapproved out-of-district
placements
Instructional grouping requirements for students aged five
and older
Age span requirements
SE 54
Professional development
SE 55
Special education facilities and classrooms
SE 56
Special education programs and services are evaluated
CR 7
CR 10
Information to be translated into languages other than
English
Hiring and employment practices of prospective employers
of students
Anti-Hazing Reports
CR 10A
Student handbooks and codes of conduct
CR 10B
Bullying Intervention and Prevention
CR 12A
Annual and continuous notification concerning
nondiscrimination and coordinators
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Use of physical restraint on any student enrolled in a
publicly-funded education program
SE 40
CR 9
CR 16
CR 17A
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
Student records indicated that not all required assessments are completed. Specifically,
the assessments in the area of suspected disability and educational assessments that
provide the history of a student's educational progress in the general education
curriculum were not consistently completed.
Description of Corrective Action:
General/Special education staff will be trained on Educational Assessment A and B forms.
Special education staff will have informative session(s) regarding the guidelines of
assessment, as well as the defintiton of specific assesment areas and appropriate
assessment tools.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
01/20/2013
Evidence of Completion of the Corrective Action:
Staff assessment reports will include comprehensive results and recommendations, based
on utilization of appropriate assessments tools.
Description of Internal Monitoring Procedures:
Monitoring of assessment reports to ensure thorough details and information pertaining to
student level in specific areas.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Partially
Approved
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
The district needs to develop procedures for the completion of the information required on
Educational Assessment A, the history of a student's progress in the general education
curriculum. In addition, guidance on the identification of the areas of suspected disability
needs to be provided to school psychologists and special education teachers that conduct
assessments.
Department Order of Corrective Action:
Develop local procedures for the completion of the Educational Assessment A that include
assignment of the responsibility for completion within each building. Meet with school
psychologists, special educators and related services staff to generate guidance on the
areas of suspected disability.
Required Elements of Progress Report(s):
Submit the procedures, assignments and evidence of training (agenda and attendance
form with name and roles) for persons completing the Educational Assessment A form for
eligibility determinations by October 18, 2012.
Provide evidence of a meeting to generate areas of suspected disability and provide
agenda, guidance and attendance sign in sheet with name role and signature by October
18, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by Ocotober 18, 2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by February 28, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 4 Reports of assessment results
Partially Implemented
Department CPR Findings:
A review of student records demonstrated that speech/language and cognitive
assessments did not consistently contain summarized procedures and results and define
in detail and in educationally relevant and common terms, the student's needs, offering
explicit means of meeting them.
Description of Corrective Action:
An assessment rubric will be developed and implemented system wide taking into account
the need addressed above.
The result is to improve reporting of students performance level and the generating of
educationally relevant recommendations based upon assessment results.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart(Director), Laura Nasuti (Coordinator) Completion:
01/20/2013
Evidence of Completion of the Corrective Action:
Sample assessment report rubrics.
Description of Internal Monitoring Procedures:
The Director of Student Support Services and the Special Education Coordinator will
review selected reports for rubric compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 4 Reports of assessment results
Corrective Action Plan Status: Approved
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
The district will develop an assessment rubric for reporting recommendations that are
educationally relevant to meet the student's needs.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the assessment ruberic and evidence of training for all staff who
generate assessment reports. Submit the attendance sheet with name, role and
signature by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by October 18, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by February 28, 2013.
Progress Report Due Date(s):
10/18/2012
02/28/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 5 Participation in general State and district-wide assessment
Partially Implemented
programs
Department CPR Findings:
A review of student records indicated that the state and district wide assessment section
of the IEP for out-of-district students who are in a grade level designated for testing is not
consistently completed.
Description of Corrective Action:
1. Dissemination of "Requirements for the Participation of Students with Disabilities in
MCAS"(MA DESE)
2. Provision of training relative to the above need.
Anticipated results are to improve teacher knowledge and skills in the area of
accommodations.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
04/18/2013
Evidence of Completion of the Corrective Action:
Director of Student Support Services and Special Education Coordinator will review all
IEPs utilizing a prescribed rubric and survey staff in writing to determine implementation
of corrective action activities.
Description of Internal Monitoring Procedures:
Utilization of IEP rubric in the evaluation of compliance through a random check process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 5 Participation in general State and
Approved
district-wide assessment programs
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
The district will disseminate the requirements for participation in MCAS to each out-ofdistrict placement and obtain an assurance for each eligible student. that students in out
of district placements (in and out of state) will administer the MCAS or develop an
Alternative portfolio for each eligible student by October 18, 2012.
Department Order of Corrective Action:
Disseminate with each contract for placement in an out of district placement a copy of the
requirements for participation of students with disabilities in MCAS. Submit a list of each
placement that was sent a contract and each collablrative where Douglas students are
placed that was sent the requirements by October 18, 2012.
Required Elements of Progress Report(s):
Provide a list of the out of district placements, including collaboratives that received the
requirements for participation in MCAS by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by October 18, 20127, 2012.
Conduct a review of out of district student records to ensure that the MCAS page of the
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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IEP is fully completed.
Submit the results of the administrative review of out of district student records. Indicate
the number of records reviewed, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to the Department on or before by February 28, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
A review of student records showed that the district does not consistently complete and
annually update Transition Planning forms for students age 14 or older. The purpose of
the Transition Planning Form, a mandated form, is to document the planning that has
occurred related to the student's course of study, post-secondary vision, disability related
needs, self-determination skills, academic and functional skills needed to achieve the
post-secondary vision and the role and action of school personnel, family members and
adult service providers.
Description of Corrective Action:
Utilizing the MA DESE requirements and training materials, forms and procedures will be
implemented and disseminated to the Intermediate school and High School staff in the
requirement components; technical assistance will be provided as necessary.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
09/20/2012
Evidence of Completion of the Corrective Action:
Current IEPs that reflect the incorporation of the training requirements and development
of tranisition plans
Description of Internal Monitoring Procedures:
Monitoring of IEPs to ensure compliance with transition requirements and development of
tranisition plans.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
The district will develop procedures and provide training to appropriate Intermediate and
High School staff regarding transition. A system designed to monitor IEPs and transition
plans will be developed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide documentation of special education staff training, including an agenda, a list of
participants and/or signed attendance sheet (including name and role), and materials
used at the training. Please provide this documentation by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by October 18, 2012.
Subsequent to the training, the district must conduct a sample record review of high
school student IEPs to review the adequacy of transition goals and plans. Select records
that represent a variety of students' needs (mild to severe) and grade levels. Provide a
detailed summary of the district's record review to ensure that Transition Planning forms
are completed and annually updated for all students 14 years and older by February 28,
2013.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request a) List of student
names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
Student records indicated that age of majority notification is not consistently provided to
the student and the parent one year prior to the student reaching age 18.
Description of Corrective Action:
Students' rights under legislation will be documented.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
04/18/2013
Evidence of Completion of the Corrective Action:
Sign off sheet will become a part of the students' temporary record.
Description of Internal Monitoring Procedures:
Record review.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 7 Transfer of parental rights at age of
Approved
majority and student participation and
Status Date: 05/21/2012
consent at the age of majority
Basis for Partial Approval or Disapproval:
The district will designate personnel to send the notice of age of majority notice to
students one year before they turn 18 and their parent(s). Training on the associated
Administrative Advisory will be provided to the relevant high school staff and the out of
district coordinator.
Department Order of Corrective Action:
Develop procedures for notification of the age of majority. Provide training on the
procedures. Establish a means to monitor the provision of the age of majority to students
and parents. Conduct an administrative review for notification of the age of majority.
Required Elements of Progress Report(s):
The district will provide a narrative description of their revised procedures related to age
of majority notification along with evidence of staff training on these procedures, which
will include but not be limited to a training agenda, attendance sheet (including
name/role) and copies of the materials presented. Please submit this to the Department
by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by October 18, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by February 28, 2013.
Please note when conducting administrative monitoring the district must maintain the
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
Student records indicated that not all required Team members are in attendance for Team
meetings. Specifically, those not consistently in attendance include special education
teachers, an individual with the authority to commit resources of the district and parents.
The district utilizes the excusal process; however the written documentation for the
excused member was not consistently present in the student record. Interviews indicated
the staff members who are responsible for convening annual Team meetings were
unaware that an individual with the authority to commit resources of the district was a
required team member for annual meetings.
Description of Corrective Action:
Copies of the requirements for TEAM meetings from the regulations will be disseminated
to staff; technical assistance will be provided as needed.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
01/20/2013
Evidence of Completion of the Corrective Action:
Lack of clarity with regards to the TEAM process will be resolved.
Sign off sheets indicating the receipt and review of required materials.
Staff members who are absent will develop a written summary for parents to have at the
meeting, as well as follow up correspondence to ensure clarity. All documentation will be
included in the main file.
Description of Internal Monitoring Procedures:
Ongoing administrative monitoring of this standard and yearly review of materials.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 8 IEP Team composition and
Approved
attendance
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
The district addressed the need to have excused members from the Team meeting
provide a written report. The district did not address the issue of special education
teachers absence from Team meetings and how it will ensure the consistent attendance of
special education teachers.
Department Order of Corrective Action:
The district must develop a system for requiring attendance at IEP meetings. Also, the
district nust identify individuals with the authority to commit resources and inform the
individuals identified of their responsibilities.
Required Elements of Progress Report(s):
The district will provide a narrative description of their revised procedures related to Team
Composition along with evidence of staff training on these procedures, which will include
but not be limited to a training agenda, attendance sheet (including name/role) and
copies of the materials presented. Please submit this to the Department by October 18,
2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by October 18, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by February 28, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
Student records indicated that the district does not consistently determine whether the
student is eligible for special education and provide the parent either a proposed IEP and
(except in cases covered by 603 CMR 28.06(2)(e)) proposed placement or a written
explanation of the finding of no eligibility within forty-five school working days after the
receipt of written consent.
Description of Corrective Action:
Timelines will be disseminated to staff via memo. Trainings will be conducted for new
staff.
All personnel involved will meet and determine eligibilty and proposed IEP services, if
necessary, within the required 45 day legal limit.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
01/20/2013
Evidence of Completion of the Corrective Action:
Sign off sheets regarding receipt and review of requirements.
Description of Internal Monitoring Procedures:
Frequent and timely administrative monitoring of this standard. Compliance will be further
ensured through the implementation of specific trainings on an as needed basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 9 Timeline for determination of
Approved
eligibility and provision of documentation
Status Date: 05/21/2012
to parent
Basis for Partial Approval or Disapproval:
The district did not identify how it will determine the cause of the delay in timelines.
Notification of requirements and training of staff will be conducted.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of their revised procedures related to
determining eligibility within required regulatory timelines along with evidence of staff
training on these procedures, which will include but not be limited to a training agenda,
attendance sheet (including name/role) and copies of the materials presented. Please
submit this to the Department by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by October 18, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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the district to address any identified noncompliance. Please submit this to the Department
on or before by February 28, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 12 Frequency of re-evaluation
Partially Implemented
Department CPR Findings:
Student records indicated that re-evaluations are not consistently conducted every three
years, unless the parent and district agree that it is unnecessary.
Description of Corrective Action:
Maximization of computer-based capability will assist in the monitoring of three year
reevaluation dates.
Provision of the ESPED program training should assist staff to maximize the program's
capabilites and result in improved tracking of three year reevaluations.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
01/20/2013
Evidence of Completion of the Corrective Action:
Adherence to three year reevaluation requirement.
Description of Internal Monitoring Procedures:
Administrative oversight and monitoring of compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 12 Frequency of re-evaluation
Corrective Action Plan Status: Approved
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
The district will utilize the reports from E Sped as the basis to ensure reevaluations are
conducted every three years.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of their revised procedures related to
ensuring that re-revaluations are completed every three years along with evidence of staff
training on these procedures, which will include but not be limited to a training agenda,
attendance sheet (including name/role) and copies of the materials presented. Please
submit this to the Department by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by October 18, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by February 28, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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Progress Report Due Date(s):
10/18/2012
02/28/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Student records indicated that annual Team meetings are not always held on or before
the anniversary date of the IEP.
Description of Corrective Action:
Maximization of computer-based capability will assist in the monitoring annual meeting
dates.
Provision of the ESPED program training should assist staff to maximize the program's
capabilites and result in improved tracking of annual meetings.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
04/18/2013
Evidence of Completion of the Corrective Action:
Adherence of annual meeting requirement.
Description of Internal Monitoring Procedures:
Administrative oversight and monitoring of compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
The district will utliize IEP software reports to assist in monitoring annual Team meeting
dates. The administrator for special education will have oversight for compliance with this
criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of their revised procedures related to
ensuring that annual meetings are held on or before the one year anniversary of a
students IEP along with evidence of staff training on these procedures, which will include
but not be limited to a training agenda, attendance sheet (including name/role) and
copies of the materials presented. Please submit this to the Department by October 18,
2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by October 18, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by February 28, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of documentation and interviews with staff members indicated that the district
has begun to implement procedures to ensure IEPs address bullying, harassment and
teasing for vulnerable students; however the student record review demonstrated that
IEP's inconsistently address the skills and proficiencies needed to avoid and respond to
bullying, harassment or teasing for students on the autism spectrum or other vulnerable
students.
Description of Corrective Action:
Implement training that utilizes a qualitative analysis approach to ensuring the efficacy of
the student IEP, in regards to addressing the skills and proficiencies needed to avoid and
respond to bullying, harassment or teasing for students on the autism spectrum or other
students who may be vulnerable.
The provision of positive behavioral support knowledge and skills will assist in the
maintenance of appropriate behaviors.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
04/13/2013
Evidence of Completion of the Corrective Action:
Review of statements and reports in the IEP.
Sign in sheets from training on bullying and positive behavioral interventions.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will review the above documentation for
actualization of training goals and translation to practice.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
The district will provide special education and related services staff with training on how
to document the Team decision on skills and proficiencies needed to address teasing,
harassment and bullying for students on the spectrum or other vulnerable students. The
Administrative Advisory http://www.doe.mass.edu/bullying/considerations-bully.html will
be used for training
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Using the Department's Advisory, http://www.doe.mass.edu/bullying/considerationsbully.html
the district will provide training to all special education and related services staff. Submit
the training agenda, attendance sheet (name, role and signature) and handouts by
October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
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implementation. Submit this information by October 18, 2012.
Conduct an administrative review of student records to ensure that the appropriate
documentation for this criteria is documented in the IEP. Submit the results of an
administrative review of student records. Indicate the number of records reviewed, the
number found to be compliant, an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
address any identified noncompliance. Please submit this to the Department on or before
by February 28, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Student records indicated that the district does not consistently provide the parent with
two copies of the proposed IEP and proposed placement along with the required notice,
immediately following the development of the IEP.
Description of Corrective Action:
The District currently provides parents with a copy to keep for their records when the
proposed IEP is mailed to them. A statement will now be included in the N1 stating that
an additional copy has been provided for their records, indicated by the word "COPY" at
the top of the document.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Corrdinator)
01/20/2013
Evidence of Completion of the Corrective Action:
Parents will be provided with an additional copy of the proposed IEP for their records.
Description of Internal Monitoring Procedures:
Administrative monitoring of all mailings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 05/21/2012
provision of IEP to parent
Basis for Partial Approval or Disapproval:
The district will send two IEPs out with the Parental Notice N! when the IEP is completed
and ready for the parent's signature.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of their revised procedures related to
ensuring that parents are consistently provided with two copies of the proposed IEP and
proposed placement along with the required notice, immediately following the
development of the IEP along with evidence of staff training on these procedures, which
will include but not be limited to a training agenda, attendance sheet (including
name/role) and copies of the materials presented. Please submit this to the Department
by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by October 18, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by February 28, 2013.
*Please note when conducting administrative monitoring the district must maintain the
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following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 26 Parent participation in meetings
Partially Implemented
Department CPR Findings:
A review of student records showed that the district is not consistently documenting
attempts to facilitate parent participation in Team meetings.
Description of Corrective Action:
On each meeting invitation, all attempts for meeting will be indicated at the bottom of the
page (option for additional information) including attempted meeting date, time and
reason for no participation. This will be presented to staff in an informative session.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
01/20/2013
Evidence of Completion of the Corrective Action:
All meeting invitations will include meeting attempts (date, time, explanation).
Sign off sheets of informative session regarding above standard.
Description of Internal Monitoring Procedures:
Adminstrative review of meeting invitations.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 26 Parent participation in meetings
Corrective Action Plan Status: Approved
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
The district will establish procedures for staff to document all attempts, including the
variety of methods, to have parents participate in the IEP meeting on the Team meeting
invitation. The procedures will be reviewed with staff and the special education
administrator will complete internal monitoring.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of their revised procedures related to
ensuring that the district is consistently documenting attempts to facilitate parent
participation in Team meetings along with evidence of staff training on these procedures,
which will include but not be limited to a training agenda, attendance sheet (including
name/role) and copies of the materials presented. Please submit this to the Department
by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by October 18, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by February 28, 2013.
*Please note when conducting administrative monitoring the district must maintain the
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following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Interviews indicated that the Parent Advisory Council does meet with school officials, but
does not participate in the planning, development and evaluation of the school district's
special education programs.
Description of Corrective Action:
Parents knowledge and skills to their rights under State and Federal law will be increased.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
04/18/2013
Evidence of Completion of the Corrective Action:
Documentation of parent participation in the development of planning and evaluation of
the school.
Sign off sheets of Parent Rights workshop will be provided.
Description of Internal Monitoring Procedures:
Administrative and staff attendance at DPAC meetings to monitor compliance with
mandates and supporting the efforts of the DPAC.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status:
SE 32 Parent advisory council for special
Disapproved
education
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
The participation of the Parent Advisory Council is for the purpose to improve special
education programs and services by providing input on the planning, development and
evaluation of the district's special education programs. The Parent and Student Rights
Workshop is a different portion of the requirements that was met for the Coordinated
Program Review.
Department Order of Corrective Action:
The district must identify mechanisms for the PAC to provide input in the planning,
development and evaluation of special education programs and services in the district.
Required Elements of Progress Report(s):
Provide a descriptive narrative with specific examples about how the PAC is involved in
the planning, development and evaluation of special education programs and services.
Provide agendas and meeting minutes to substantiate the input from the PAC on
improving the services and programs for special education by February 28, 2013.
Progress Report Due Date(s):
02/28/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 37 Procedures for approved and unapproved out-of-district
Partially Implemented
placements
Department CPR Findings:
Student records and staff interviews indicated that the records of students in out of
district placements do not include contracts and monitoring plans. Additionally, records
also indicated that the district does not complete the unapproved program requirements
which include a documented search, facility evaluation, pricing and notification to the
Department.
Description of Corrective Action:
Development of contracts at the beginning of the school year for each Out of District
placement.
Complete all forms and processes regarding the unapproved program requirements which
include a documented search, facility evaluation, pricing and notification to the
Department.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
01/20/2013
Evidence of Completion of the Corrective Action:
Law abiding contracts.
Completed forms and processes regarding the unapproved program requirements which
include a documented search, facility evaluation, pricing and notification to the
Department.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will monitor and evaluate terms of all contracts,
as well as the function of unapproved programs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 37 Procedures for approved and
Status Date: 05/21/2012
unapproved out-of-district placements
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the out of district contract with the required language and the form to
be used for monitoring by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by October 18, 2012.
Conduct an administrative review of out of district student records to ensure that a
contract and monitoring forms are on file in the student record. Submit the results of an
administrative review of student records. Indicate the number of records reviewed, the
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number found to be compliant, an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
address any identified noncompliance. Please submit this to the Department on or before
by February 28, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 40 Instructional grouping requirements for students aged five Partially Implemented
and older
Department CPR Findings:
A review of district documentation and staff member interviews indicated that the high
school has three special education instructional groupings that exceed the required
student teacher ratios. Room 125 during D period has 13 students with one teacher and
no aide; room 222 has 11 students with one teacher during F period without an aide; and
period B for academic support has 11 students, one teacher and no aide. The district did
not provide written notification to the parents or the Department of their decision or
reason to increase the instructional group size.
Description of Corrective Action:
The maximum student/teacher ratios within instructional groupings across the District will
be reviewed, as well as the guidelines surrounding such regulations.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
11/20/2012
Evidence of Completion of the Corrective Action:
Teacher caseload lists.
Teacher schedules.
Sign in sheet for staff orientation on regulations.
Description of Internal Monitoring Procedures:
Administrative monitoring at the time of teacher/instructional grouping and scheduling.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 40 Instructional grouping
Approved
requirements for students aged five and
Status Date: 05/21/2012
older
Basis for Partial Approval or Disapproval:
The district will review instructional grouping requirements with special educators. Any
grouping that exceeds the requirements will provide notification to parents and the
Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidenceof instructional grouping is appropriate at the high school by providing
the number of students in each class of special education students, the teacher name,
room number and the number of teaching assistants or paraprofessionals assigned to the
class by October 18, 2012.
Please also provide an internal monitoring report will generate the same information for
high school classes with all IEP students by February 28, 2013.
Progress Report Due Date(s):
10/18/2012
02/28/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 41 Age span requirements
Partially Implemented
Department CPR Findings:
A review of documentation indicated that two instructional groups in the district had
student ages that exceeded 48 months. At the high school the STARS class has students
aged 14 years to 21 years of age. At the Intermediate School one class contains students
from eight years of age to 13 years of age. The district did not apply for a waiver for
either group.
Description of Corrective Action:
The age span requirements within instructional groupings across the District will be
reviewed, as well as the guidelines surrounding such regulations.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
11/20/2012
Evidence of Completion of the Corrective Action:
Teacher caseload lists, included students' D.O.B.
Teacher schedules, including students' D.O.B.
Sign in sheet for staff orientation on regulations.
Description of Internal Monitoring Procedures:
Administrative monitoring at the time of teacher/instructional grouping and scheduling.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 41 Age span requirements
Corrective Action Plan Status: Partially
Approved
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
While the district will review age span requirements, the requirements related to applying
for a one year waiver were not highlighted for any instructional group that exceeds 48
months.
Department Order of Corrective Action:
Have each class with all students on IEPs complete the age span form located in the web
based portal at the beginning of the school year. Complete age span waiver forms for
any group that exceeds 48 months. Develop a plan to monitor instructional groups during
the school year.
Required Elements of Progress Report(s):
The district will submit evidence of training (copy of the district procedures, dated
agenda, attendance list including the name, role and signature) provided to principals,
guidance staff, and special education staff on the regulations regarding age span
requirements by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by October 18, 2012.
The district will submit the results of an administrative review of the class lists of
instructional groupings for each building including the names and birthdates of the oldest
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and youngest students in each instructional group in the class and whether the
instructional group meets the age span requirements. Please verify that a waiver was
requested by the Department or provide a copy of waivers approved by the Department
for instructional groupings in which the ages of the youngest and oldest student in that
instructional grouping differs by more than 48 months by February 28, 2013.
Progress Report Due Date(s):
10/18/2012
02/28/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 54 Professional development
Partially Implemented
Department CPR Findings:
Documentation and staff interviews indicated that not all staff members, including both
special education and general education staff, are trained on: state and federal special
education requirements and related local special education policies and procedures.
The district does not provide in-service training for all locally hired and contracted
transportation providers, before they begin transporting any special education student
receiving special transportation, on his or her needs, appropriate emergency measures
and appropriate methods of meeting those needs, or how to document problems that may
cause difficulties. Transportation providers include drivers of regular and special
education vehicles and any attendants or aides identified by a Team for either type of
vehicle.
Description of Corrective Action:
As done on the first day of each school year, a professional development training will be
provided to all staff, including transportation providers, on the appropriate emergency
measures and appropriate methods of meeting those needs, or how to document
problems that may cause difficulties. These professional development offerings will reflect
the stated needs and include the appropriate provisions for all staff regarding the state
and federal special education requirements and related local special education policies and
procedures.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
01/20/2013
Evidence of Completion of the Corrective Action:
Professioanl Development sign in sheets.
Power point Presentations.
Print materials.
Description of Internal Monitoring Procedures:
The District's internal evaluation process assures the ongoing compliance for this action
plan and includes timely administrative monitoring and yearly professional development
opportunities that are responsive to assessed needs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development
Corrective Action Plan Status: Approved
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of training for (1) general education and special education staff on
Federal and state special education regulations and the local procedures by October 18,
2013 Submit the dated agenda, handouts and attendance sheet (name, role and
signature) and (2) transportation providers on special education student receiving special
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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transportation, on his or her needs, appropriate emergency measures and appropriate
methods of meeting those needs, or how to document problems that may cause
difficulties. Provide the agenda and attendance sheet with name, role and signature of all
transportation providers hired or contracted by October 18, 2012.
Progress Report Due Date(s):
10/18/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Classroom observations indicated that the Intermediate School contains shared space in
room 202 that includes speech and language services and small group instruction for
special education. Although the district has placed a divider between the groups, both
distractibility and confidentiality are problematic. The Intermediate School also has signs
that may stigmatize students for the STARS classroom, Room 229 Intensive and for the
Speech room.
Description of Corrective Action:
Delivery of instruction for S/L provided will take place in a room which accommodates
distractibility and confidentiality of all student.
All signs that differentiate students from others within the academic setting will be
removed.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
09/20/2012
Evidence of Completion of the Corrective Action:
Room reconfiguration.
Removal of program specific signs.
Description of Internal Monitoring Procedures:
Adminstration will monitor confidentialty of services.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 05/21/2012
classrooms
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a floor plan of the Intermediate School that indicates where speech and language
services are provided. Include pictures of the STARS Classroom and the Speech and
Language assigned space to demonstrate that signage was removed by Occtober 18,
2012.
Please provide confirmation regarding a scheduled onsite visit by DESE to review the
facilites related changes by February 28, 2012.
Progress Report Due Date(s):
10/18/2012
02/28/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 56 Special education programs and services are evaluated
Partially Implemented
Department CPR Findings:
A review of documentation and staff member interviews showed that the district's special
education programs and services are not regularly evaluated.
Description of Corrective Action:
The utilization of a myriad of available assessment data will be useful in providing a more
comprehensive examination at the District's programs.
All available data will be used to inform the evaluation of special education programs.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti
Completion:
(Coordinator)
04/18/2013
Evidence of Completion of the Corrective Action:
Evaluative reports that contain assessment data.
Description of Internal Monitoring Procedures:
District administrators review of assessment data as a part of a district wide evaluation
process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 56 Special education programs and
Status Date: 05/21/2012
services are evaluated
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the evaluation of special education programs and a plan for which
components of special education will be evaluated in the next evaluation by February 28,
2013.
Progress Report Due Date(s):
02/28/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
A review of documentation and staff member interviews indicated that the district does
not have a system in place to translate or provide oral interpretation of important
information and documents to assist parents/guardians with limited English skills.
Description of Corrective Action:
The District will utilize the translation and interpretive services of the Central
Massachusetts AHEC for all documents and meetings which require such services.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Laura Nasuti (ELL
Completion:
Coordinator)
04/18/2013
Evidence of Completion of the Corrective Action:
Invoices of translation/interpretive services.
Documents which were translated.
Description of Internal Monitoring Procedures:
Administrative TEAM meetings to track needs and follow through on processes responsive
to the needs of LEP students and families.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 7 Information to be translated into
Approved
languages other than English
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
The district identified a means to secure written and meeting translations, however a
system to document any other oral translations was not provided.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district must develop procedures and a system to translate or provide oral
interpretation of important information and documents to assist parents/guardians with
limited English skills. Please provide a copy of these procedures to the Department by
October 18 2012.
Please provide evidence that all school principals have recieved training on these
procedures, which will include but not be limited to a training agenda, attendance sheet
(including name/role) and copies of the materials presented. Please submit this to the
Department by February 28, 2013.
Progress Report Due Date(s):
10/18/2012
02/28/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 9 Hiring and employment practices of prospective employers
Not Implemented
of students
Department CPR Findings:
Documentation and staff interviews indicated that the district does not require employers
or prospective employers (work study, training programs and career day participants) to
sign a statement that the employer complies with applicable federal and state laws
prohibiting discrimination that includes all required protected classes: race, color,
national origin, sex, disability, religion and sexual orientation.
Description of Corrective Action:
All prospecitve employers will be required to sign a statement that the employer complies
with applicable federal and state laws prohibiting discrimination that includes all required
protected classes: race, color, national origin, sex, disability, religion and sexual
orientation.
The Director will collaborate with the guidance department at the high school to create a
form to ensure that all students who participate in work-study will complete the
appropriate paperwork.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Nancy Lane
Completion:
(Superintendant)
04/18/2013
Evidence of Completion of the Corrective Action:
Documents containing statements which comply with applicable federal and state laws
prohibiting discrimination.
Completed student work-study forms.
Description of Internal Monitoring Procedures:
Administration will have a yearly record review of required documents and forms in the
stated area.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 9 Hiring and employment practices of
Status Date: 05/21/2012
prospective employers of students
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the statement prohibiting discrimination that prospective employers will
sign prior to a student beginning work study. Provide training to guidance staff and
principals on the form. Submit the agenda and attendance sheet with name, role and
signature by October 18, 2012.
Progress Report Due Date(s):
10/18/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10 Anti-Hazing Reports
Partially Implemented
Department CPR Findings:
Staff interviews indicated that the district has not collected evidence that each student
organization, student team and unaffiliated student groups have had the anti-hazing
requirements reviewed with each group.
Description of Corrective Action:
The Douglas Public Schools will conduct a review of anti-hazing requirements will all
student organizations, teams and unaffiliated groups. All staff will be informed of such
requirements.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Kevin Maines (HS
Completion:
Principal), Nancy Lane (Superintendant)
01/20/2013
Evidence of Completion of the Corrective Action:
Completion of Anti-Hazing form by all students involved in a student organization, student
team or an unaffiliated student group.
Description of Internal Monitoring Procedures:
There will be an ongoing review and implementation of the above requirements by
administration.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10 Anti-Hazing Reports
Corrective Action Plan Status: Approved
Status Date: 05/21/2012
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a list of all the student groups and organizations that meet in the fall who have
been provided with a description of M.G.L. c. 269 s. 17-19 and the school's anti-hazing
disciplinary policy and have the leader's signature on file with the principal by October 18,
2012.
Provide a list of all the student groups and organizations that meet in the spring who have
been provided with a description of M.G.L. c. 269 s. 17-19 and the school's anti-hazing
disciplinary policy and have the leader's signature on file with the principal by February
28, 2013.
Progress Report Due Date(s):
10/18/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of district documentation demonstrated that the student handbook does not
specifically address the disciplinary measures that the school may impose if it determines
that harassment or discrimination has occurred.
Description of Corrective Action:
The Student Handbook does currently contain disciplinary measures that the school may
impose if it determines that harassment or discrimination has occurred on page 12.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart
Completion:
09/20/2012
Evidence of Completion of the Corrective Action:
Page 12 of Student Handbook
Description of Internal Monitoring Procedures:
Update handbook yearly.
School Committee approval required.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 05/21/2012
conduct
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the revised code of conduct that has the reference to M.G.L. c. 79, s. 5
contained within the code of conduct by October 18, 2012.
Progress Report Due Date(s):
10/18/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10B Bullying Intervention and Prevention
Partially Implemented
Department CPR Findings:
A review of documentation indicated that the district's handbook for staff members does
not contain relevant sections of the Bullying Prevention and Intervention Plan relating to
the duties of faculty and staff.
Description of Corrective Action:
Additional sections will be added to all school handbooks including the Bullying Prevention
and Intervention Plan relating to the duties of faculty and staff.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director)
Completion:
01/20/2013
Evidence of Completion of the Corrective Action:
Additional documents added to all school handbooks.
Description of Internal Monitoring Procedures:
Changes or additions made to specific pages as needed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10B Bullying Intervention and
Status Date: 05/21/2012
Prevention
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the Faculty Handbook pages that include the Bullying Prevention and
Intervention Plan with staff responsibilities delineated by October 18, 2012.
Progress Report Due Date(s):
10/18/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 12A Annual and continuous notification concerning
Partially Implemented
nondiscrimination and coordinators
Department CPR Findings:
Documentation and staff interviews indicated that the nondiscrimination statements do
not always include all of the protected classes. The protected classes that were
sometimes omitted are: national origin and religion.
Description of Corrective Action:
All staff will be required to sign a statement that the employer complies with applicable
federal and state laws prohibiting discrimination that includes all required protected
classes: race, color, national origin, sex, disability, religion and sexual orientation.
All documents will contain the protective statement.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Nancy Lane
Completion:
(Superintendant)
01/20/2013
Evidence of Completion of the Corrective Action:
Documents containing statements which comply with applicable federal and state laws
prohibiting discrimination.
Description of Internal Monitoring Procedures:
Administrative monitoring of protective statements on documents and stated at
appropriate times.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 12A Annual and continuous
Approved
notification concerning nondiscrimination
Status Date: 05/21/2012
and coordinators
Basis for Partial Approval or Disapproval:
The district needs to correct the existing notifications regarding nondiscrimination to
include all protected classes. The notice goes beyond staff to students and parents.
Department Order of Corrective Action:
Review all nondiscrimination statements for the district and add the omitted protected
classes for each instance notifications are used, including written materials and materials
on line.
Required Elements of Progress Report(s):
Conduct a review of all nondiscrimination statements to ensure that the protected classes
are complete. Provide a sample of written materials that the district uses to publicize its
nondiscrimination notice by October 18, 2012.
Progress Report Due Date(s):
10/18/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Not Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
A review of documentation and interviews demonstrated that the district does not send
annual written notice to former students who have not yet earned their competency
determination and who have not transferred to another school, to inform them of the
availability of publicly funded post-high school academic support programs and to
encourage them to participate in those programs.
Description of Corrective Action:
The district will send annual written notice to former students who have not yet earned
their competency determination and who have not transferred to another school, to
inform them of the availability of publicly funded post-high school academic support
programs and to encourage them to participate in those programs.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director), Kevin Maines (Principal)
Completion:
04/18/2013
Evidence of Completion of the Corrective Action:
Written form sent to students.
Description of Internal Monitoring Procedures:
Administration will complete an ongoing review of student status and mailing of this form.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 05/21/2012
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the letter to be sent to former students who have not yet earned
their competency determination and who have not transferred to another school. Also
provide a list of students who have received written notice of the fifteen consecutive
unexcused absences and a list of students who have received the annual written notice
sent to former students who have not yet earned their competency determination and
have not transferred to another school by October 18, 2012.
Please submit to the Department a summary report of the internal monitoring of records
for:
1) Notice sent to students 16 or over leaving school without a high school diploma,
certificate of attainment or certificate of completion; and 2) Notice sent to former
students who have not yet earned their competency determination and who have not
transferred to another school. Include the number of records reviewed, the rate of
compliance with providing the appropriate written notice and the steps taken to address
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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any identified noncompliance by February 28, 2013.
Progress Report Due Date(s):
10/18/2012
02/28/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Douglas CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 17A Use of physical restraint on any student enrolled in a
Partially Implemented
publicly-funded education program
Department CPR Findings:
Staff interviews and a review of documentation indicated that the district does not
consistently provide the annual use of restraint training for all staff within the first 30
days of school.
Description of Corrective Action:
Within the first 30 days of the school year, staff will be provided with the annual use of
restraint training.
Title/Role(s) of responsible Persons:
Expected Date of
Nealy Koumanelis-Urquhart (Director)
Completion:
10/20/2012
Evidence of Completion of the Corrective Action:
Attendance sheets from restraint training session.
Copies of restraint guideline handout.
Description of Internal Monitoring Procedures:
Administration will review the process as needed throughout the school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 17A Use of physical restraint on any
Status Date: 05/21/2012
student enrolled in a publicly-funded
education program
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the annual training for the 2012-2013 school year (the dated agenda
and attendance lists including the name, role and signature of participants) provided to all
district staff on regulatory requirements regarding the use of physical restraint on any
student enrolled in a publicly-funded education program by October 18, 2012.
Please list of all staff in each district school building that have received in-depth training
on physical restraints.
Pleas also provide the procedures for ensuring that employees hired after the school year
begins receive training within a month of their employment. Evidence that this training
has occurred during the 2012-2013 school year by February 28, 2013.
Progress Report Due Date(s):
10/18/2012
02/28/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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