MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Christa McAuliffe Regional Charter School
CPR Onsite Year: 2009-2010
Program Area: Special Education
Mandatory One-Year Compliance Date: 08/19/2011
Summary of Required Corrective Action Plans in this Report
Criterion Criterion Title
CPR Rating

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 6 Determination of transition services
CPR Rating:
Partially Implemented
Department CPR Findings:
Interviews and record review indicate that the Team does not discuss the student s transition needs beginning no later than when the student is 14 years old, and does not invite the student to the Team meeting or document the Team s discussion on the
Transition Planning Form.
Description of Corrective Action:
IEP meeting procedures will be revised to include the determination of transition services,which include: a discussion of the student's transition needs, inviting the student to attend the meeting if he/she is 14 yrs. old or older, and documentation of the determination using the Transition Planning form. Staff responsible for facilitating IEP meetings will be trained in the new procedure.
Anticipated Results:
The criterion will be in compliance by August 19th, 2011.
Title/Role(s) of responsible Persons:
Director of Student Services, Special Education teachers.
Expected Date of
Completion:
10/29/2010
Evidence of Completion of the Corrective Action:
Staff training agenda, materials and attendance sheets, and updated procedures. IEP meeting attendance sheets and transition planning forms during the record review.
Description of Internal Monitoring Procedures:
The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
-
Corrective Action Plan Status: Partially
Approved
Status Date: 10/22/2010
Basis for Partial Approval or Disapproval:
The charter school will revise the IEP meeting procedures to include the determination of transition services, which include: a discussion of the student's transition needs, inviting the student to attend the meeting if he/she is 14 yrs. old or older and documentation of the determination using the Transition Planning Form. Staff responsible for facilitating IEP meetings will be trained in the new procedures.
However, while the charter school indicated that the director will monitor and oversee the process, the charter school did not provide a specific description of the internal monitoring. In addition, the charter school indicated that the anticipated date for compliance is August 19, 2011. The charter school is required to implement the corrective action and remedy the non-compliance as soon as possible, but no later than one year from the issuance of the Final Report. The date of August 19, 2011 is beyond the timeline to remedy the non-compliance.
Department Order of Corrective Action:
Provide the description of the internal monitoring process to be conducted by the charter school in order to ensure future compliance within one year.
Required Elements of Progress Report(s):
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By December 13, 2010, the charter school will submit to the Department the revised procedures on transition services which include inviting the student to the Team meeting and discussing the student's transition needs beginning no later than when the student is
14 years old. Submit evidence of staff training on these requirements including: the date(s) of training, agenda(s) and attendance sheet(s). Also submit the description of the internal monitoring process.
Conduct internal monitoring and submit a summary report by March 14, 2011, that includes the number of students who have had an IEP meeting since the training and are
14 yrs. of age or older. The results will include the number of student records and grade levels reviewed, and the number of student records in compliance. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide results of the determination(s).
The charter school must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade levels of the records reviewed; b) Date of the review; c) Names of the person(s) who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
12/13/2010
03/14/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 8 IEP Team composition and attendance
CPR Rating:
Partially Implemented
Department CPR Findings:
Interviews and record review indicate that the school does not invite the student to the Team meeting if one purpose of the meeting is to discuss transition services, or if otherwise appropriate.
Description of Corrective Action:
IEP meeting procedures will be revised to include the determination of transition services,which include: a discussion of the student's transition needs, inviting the student to attend the meeting if he/she is 14 yrs. old or older, and documentation of the determination using the Transition Planning form. Staff responsible for facilitating IEP meetings will be trained in the new procedure.
Anticipated Results:
The criterion will be in compliance by August 19th, 2011.
Title/Role(s) of responsible Persons:
Director of Student Services, Special Education teachers.
Expected Date of
Completion:
10/29/2010
Evidence of Completion of the Corrective Action:
Training agenda, materials, and attendance sheets, and updated procedures. IEP attendance sheets that include students 14 yrs. and older during the record review.
Description of Internal Monitoring Procedures:
The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 8 IEP Team composition and attendance -
Corrective Action Plan Status: Partially
Approved
Status Date: 10/22/2010
Basis for Partial Approval or Disapproval:
See SE 6 regarding inviting the student to the Team meeting.
Department Order of Corrective Action:
See SE 6 regarding timelines for anticipated results and the description of the internal monitoring process.
Required Elements of Progress Report(s):
See SE 6.
The charter school must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade levels of the records reviewed; b) Date of the review; c) Names of the person(s) who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
12/13/2010
03/14/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 13 Progress Reports and content
CPR Rating:
Partially Implemented
Department CPR Findings:
Record review indicates that the Progress Report form is incomplete as it does not include the measurable annual IEP goal, but rather states See IEP.
Description of Corrective Action:
Procedures for completing progress reports will be revised to include printing the goal on the form. Staff who complete progress reports will be trained in the new procedures. The progress report form has been revised and the "See IEP" statement has been deleted.
Anticipated Results:
The criterion will be in compliance by August 19th, 2011.
Title/Role(s) of responsible Persons:
Director of Student Services, Special Education teachers
Expected Date of
Completion:
11/12/2010
Evidence of Completion of the Corrective Action:
Training agenda, materials, and attendance sheets, and updated procedures. Progress reports that include the goal during the record review.
Description of Internal Monitoring Procedures:
The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content -
Corrective Action Plan Status: Partially
Approved
Status Date: 10/22/2010
Basis for Partial Approval or Disapproval:
The charter school will revise its procedures for completing progress reports. Staff responsible to complete progress reports will be trained in the procedures.
However, while the charter school indicated that the director will monitor and oversee the process, the charter school did not provide a specific description of the internal monitoring. In addition, the charter school indicated that the anticipated date for compliance is August 19, 2011. The charter school is required to implement the corrective action and remedy the non-compliance as soon as possible, but no later than one year from the date of the issuance of the Final Report. The date of August 19, 2011 is beyond the timeline to remedy the non-compliance.
Department Order of Corrective Action:
Submit the description of the internal monitoring process to ensure compliance with these requirements within one year of the date of the issuance of the Final Report.
Required Elements of Progress Report(s):
By December 13, 2010, the charter school will submit to the Department the revised procedures for completing progress reports and evidence of training, including the date(s) of training, agenda(s) and attendance sheet(s). Also submit a description of the internal monitoring process to ensure compliance within one year.
Conduct internal monitoring and submit a summary report by March 14, 2011, that includes the number of records reviewed in which progress reports were completed since
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the training. The results will include the number of students records and grade levels reviewed, and the number of student records in compliance. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide results of the determination(s).
The charter school must maintain the following documentation and make it available the
Department upon request: a) List of the student names and grade levels of the records reviewed; b) Date of the review; c) Names of the person(s) who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
12/13/2010
03/14/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 14 Review and revision of IEPs
CPR Rating:
Partially Implemented
Department CPR Findings:
Record review indicates that a Team meeting is not always held on or before the anniversary date of the IEP to consider the student s progress and to review, revise or develop a new IEP.
Description of Corrective Action:
Staff who facilitate IEP meetings will be trained in the regulations and time lines regarding
IEP annual reviews. New procedures to ensure oversight of meeting regulatory time lines will be developed and implemented. Staff will be trained to include documentation of attempts to meet by the annual review date in the "Additional Information" section of the
IEP.
Anticipated Results:
The criterion will be in compliance by August 19th, 2011.
Title/Role(s) of responsible Persons:
Director of Student Services, Special Education teachers
Expected Date of
Completion:
10/29/2010
Evidence of Completion of the Corrective Action:
Training agenda, materials, and attendance sheets, and updated procedures. IEPs indicating meetings were held by the annual review date or documentation to explain otherwise during the record review.
Description of Internal Monitoring Procedures:
The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs -
Corrective Action Plan Status: Partially
Approved
Status Date: 10/22/2010
Basis for Partial Approval or Disapproval:
The charter school will develop new procedures to ensure oversight of meeting regulatory timelines. Staff will be trained to include documentation of attempts to meet by the annual review date.
However, while the charter school indicated that the director will monitor and oversee the process, the charter school did not provide a specific description of the internal monitoring. In addition, the charter school indicated that the anticipated date for compliance is August 19, 2011. The charter school is required to implement the corrective action and remedy the non-compliance as soon as possible, but no later than one year from the issuance of the Final Report. The date of August 19, 2011 is beyond the timeline to remedy the non-compliance.
Department Order of Corrective Action:
Develop an internal monitoring process to ensure future compliance with the requirements of this criterion.
Required Elements of Progress Report(s):
By December 13, 2010, the charter school will submit to the Department the revised procedures to ensure oversight of meeting regulatory timelines. The charter school will
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submit evidence of training, including the date(s) of training, agenda(s) and attendance sheet(s). In addition, submit the description of the internal monitoring process for ensuring compliance with the requirements of this criterion.
Conduct internal monitoring and submit a summary report by March 14, 2011, that includes the number of records of students who had IEP meetings held since completion of the training on meeting regulatory timelines. The results will include the number of student records and grade levels reviewed, and the number of student records in compliance. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide results of the determination(s).
The charter school must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade levels of the records reviewed; b) Date of the review; c) Names of the person(s) who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
12/13/2010
03/14/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE
Department CPR Findings:
Record review
CPR Rating:
Partially Implemented indicates that the required Notice of Proposed School District Action (N1) does not meet all of the federal content requirements, as not all questions on page
2 of the N1 form are always addressed.
Description of Corrective Action:
Procedures for completing N1 forms will be revised. Staff will be trained to complete them and meet all content requirements.
Anticipated Results:
The criterion will be in compliance by August 19th, 2011.
Title/Role(s) of responsible Persons:
Director of Student Services, Special Education teachers
Expected Date of
Completion:
10/29/2010
Evidence of Completion of the Corrective Action:
Training agenda, materials, and attendance sheets, and updated procedures. Complete
N1 forms during the record review.
Description of Internal Monitoring Procedures:
The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE -
Corrective Action Plan Status: Partially
Approved
Status Date: 10/22/2010
Basis for Partial Approval or Disapproval:
The charter school will revise its procedures for completing N1 forms. Staff will be trained to complete N1 forms that meet all content requirements.
However, while the charter school indicated that the director will monitor and oversee the process, the charter school did not provide a specific description of the internal monitoring of N1 forms. In addition, the charter school indicated that the anticipated date for compliance is August 19, 2011. The charter school is required to implement the corrective action and remedy the non-compliance as soon as possible, but no later than one year from the issuance of the Final Report. The date of August 19, 2011 is beyond the timeline to remedy the non-compliance.
Department Order of Corrective Action:
Develop an internal monitoring process to ensure ongoing compliance in that all questions on page 2 of the N1 form are addressed.
Required Elements of Progress Report(s):
By December 13, 2010, the charter school will submit revised procedures for completing
N1 forms, as well as evidence of training on the requirements of N1 forms, including the
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date(s) of training, agenda(s) and attendance sheet(s). The charter school will also submit the internal monitoring process for ensuring compliance with the requirements of this criterion.
Conduct internal monitoring and submit a summary report by March 14, 2011, that includes the records in which an N1 form was issued since the training. The results will include the number of student records and grade levels reviewed, as well as the number of student records in compliance. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide results of the determination(s).
The charter school must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade levels of the records reviewed; b) Date of the review; c) Names of the person(s) who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
12/13/2010
03/14/2011
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Criterion & Topic:
SE 25 Parental consent
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
CPR Rating:
Partially Implemented
Department CPR Findings:
Record review indicates that observations were not always completed when the parent provided written consent. In addition, assessments were completed for which the parent did not provide consent.
Description of Corrective Action:
Procedures for choosing appropriate assessments will be revised to include consultation between the psychologist and the Director of Student Services prior to sending home the consent form. Procedures will state that test administrators will need to wait until they have received a copy of the consent form before they begin assessing a student. All staff who administer assessments will be trained in the new procedures.
Anticipated Results:
The criterion will be in compliance by August 19th, 2011.
Title/Role(s) of responsible Persons:
Director of Student Services, assessment administrators.
Expected Date of
Completion:
11/12/2010
Evidence of Completion of the Corrective Action:
Training agenda, materials, and attendance sheets, and updated procedures. Consent forms during the record review.
Description of Internal Monitoring Procedures:
The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent -
Corrective Action Plan Status: Partially
Approved
Status Date: 10/22/2010
Basis for Partial Approval or Disapproval:
The charter school will revise the assessment procedures to include consultation between appropriate staff prior to sending home the consent form. Revised procedures will state that test administrators must wait until the charter school has received a copy of the consent form before they are to begin assessing a student. Staff who administer assessments will be trained in the new procedures.
However, while the charter school indicated that the director will monitor and oversee the process, the charter school did not provide a specific description of internal monitoring. In addition, the charter school indicated that the anticipated date for compliance is August
19, 2011. The charter school is required to implement the corrective action and remedy the non-compliance as soon as possible, but no later than one year from the issuance of the Final Report. The date of August 19, 2011 is beyond the timeline to remedy the noncompliance.
Department Order of Corrective Action:
Develop a description of the internal monitoring process to ensure compliance with appropriately assessing students after receipt of parental consent.
Required Elements of Progress Report(s):
By December 13, 2010, the charter school will submit to the Department the revised
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procedures for assessing students after receipt of parental consent, as well as evidence of training, including the date(s) of training, agenda(s) and attendance sheet(s). Also submit the description of the internal monitoring process for this criterion.
Conduct internal monitoring and submit a summary report by March 14, 2011, that includes records of students who have been evaluated since the training. The results will include the number of student records and grade levels reviewed, as well as the number of student records in compliance. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide results of the determination(s).
The charter school must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade levels of the records reviewed; b) Date of the review; c) Names of the person(s) who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
12/13/2010
03/14/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 26 Parent participation in meetings
CPR Rating:
Partially Implemented
Department CPR Findings:
Record review indicates that the school does not always document multiple attempts using a variety of methods to involve parents when they are not present at Team meetings.
Description of Corrective Action:
Procedures for documenting attempts to involve parents in meetings will be revised. Staff who schedule meetings will be trained in the new procedures.
Anticipated Results:
The criterion will be in compliance by August 19th, 2011.
Title/Role(s) of responsible Persons:
Director of Student Services, Special Education teachers
Expected Date of
Completion:
10/29/2010
Evidence of Completion of the Corrective Action:
Training agenda, materials, and attendance sheets, and new procedures. The 'Additional
Information' section of the IEP during record review.
Description of Internal Monitoring Procedures:
The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 26 Parent participation in meetings -
Corrective Action Plan Status: Partially
Approved
Status Date: 10/22/2010
Basis for Partial Approval or Disapproval:
The charter school will revise the procedures for documenting attempts to involve parents in meetings. Appropriate staff who schedule meetings will be trained in the new procedures.
However, while the charter school indicated that the director will monitor and oversee the process, the charter school did not provide a specific description of internal monitoring. In addition, the charter school indicated that the anticipated date for compliance is August
19, 2011. The charter school is required to implement the corrective action and remedy the non-compliance as soon as possible, but no later than one year from the issuance of the Final Report. The date of August 19, 2011 is beyond the timeline to remedy the noncompliance.
Department Order of Corrective Action:
Develop a process to monitor parent participation in Team meetings to ensure ongoing compliance with this criterion.
Required Elements of Progress Report(s):
By December 13, 2010, the charter school will submit to the Department the revised procedures for documenting attempts to involve parents in meetings, as well as evidence of training, including the date(s) of training, agenda(s) and attendance sheet(s). Also submit the description of the internal monitoring process to ensure ongoing compliance with this criterion.
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Conduct internal monitoring and submit a summary report by March 14, 2011, that includes records of students who had IEP meetings since the completion of the training.
The results will include the number of student records and grade levels reviewed, as well as the number of student records in compliance. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide results of the determination(s).
The charter school must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade levels of the records reviewed; b) Date of the review; c) Names of the person(s) who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
12/13/2010
03/14/2011
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Christa McAuliffe Regional Charter Public School
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Name of School/District Staff Member
Mandatory One-Year Compliance Date: August 17, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 3 Access to a full range of education programs
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews indicate that limited English proficient
(LEP) students do not have equal access to the general education program as English language development instruction is not provided to LEP students and not all staff have been trained in sheltered
English immersion
Narrative Description of Corrective Action: An ESL teacher has been hired. She has completed all requirements in order to receive her preliminary liscensure. Licensure paperwork is currently being processed. She provides ESL instruction that is consistent with the recommended hours given by the DESE. Since the Coordinated Program Review, the school has moved from five teachers who had one or more ESL Category trainings to twelve teachers. Teachers will participate in 2010-2011 ESL Category trainings offered by Framingham Public Schools, the
Joseph P. Keefe Technical School, and the Massachusetts Center for Charter Public School
Excellence. At least one full teaching team (ELA, math, science, and social studies) at each grade level will complete all four category trainings.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services
Expected Date of Completion for Each
Corrective Action Activity: 08/19/2011
Evidence of Completion of the Corrective Action: ELL category training completion certificates,
ESL teacher liscensure.
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 3 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: See ELE 5 & ELE 15.
Department Order of Corrective Action: See ELE 5 & ELE 15.
Required Elements of Progress Report(s): See ELE 5 & ELE 15.
Progress Report Due Date(s): December 13, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 14 Counseling and counseling materials free from bias and stereotypes
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews indicate that the school does not ensure that counseling and counseling materials are free from bias and stereotypes on the basis of race, color, sex, religion, national origin, sexual orientation, disability and homelessness, as counselors do not examine testing materials for bias.
Narrative Description of Corrective Action: Procedures for ensuring counseling materials are free from bias will be revised. Counseling staff will be trained in the new procedures.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services,
Principal, Guidance Counselor, Adjustment
Counselor
Expected Date of Completion for Each
Corrective Action Activity: January 21, 2010
Evidence of Completion of the Corrective Action: Updated procedures. Training agenda, materials, and attendance sheets.
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 14 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: The charter school will develop procedures for ensuring that counseling and counseling materials are free from bias and stereotypes on the basis of race, color, sex, religion, national origin, sexual orientation, disability and homelessness.
However, while the charter school indicated that the director will monitor and oversee the process, the charter school did not provide a specific description of internal monitoring to ensure ongoing compliance.
Department Order of Corrective Action: Develop internal monitoring procedures to ensure ongoing compliance with this criterion.
Required Elements of Progress Report(s ): By December 13, 2010, provide a copy of the district’s procedures on ensuring that counseling and counseling materials are free from bias and stereotypes on
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the basis of race, color, sex, religion, national origin, sexual orientation, disability and homelessness.
Also submit evidence of training for appropriate staff, including the date(s) of training, agenda(s) and attendance sheet(s).
By December 13, 2010, submit the internal monitoring procedures.
Progress Report Due Date(s): December 13, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 17A Use of physical restraint on any student enrolled in a publicly-funded education program
Rating: Not Implemented
Department CPR Finding: Documentation and interviews indicate that staff are not trained annually on the use of physical restraint, consistent with regulatory requirements, within the first month of each school year and, for employees hired after the school year begins, within a month of their employment.
Narrative Description of Corrective Action: A Crisis Prevention and Restraint training has been scheduled for September 28, 2010. A team of staff members will be trained.
Title/Role of Person(s) Responsible for
Implementation: Principal
Expected Date of Completion for Each
Corrective Action Activity: September 28,
2010
Evidence of Completion of the Corrective Action: Training agenda, materials, and attendance sheet.
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 17A Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: While the charter school indicated that a team of staff members will be trained in Crisis Prevention and Restraint, this does not address the Department’s findings. In accordance with the requirements of this criterion, all staff must be trained on the use of physical restraint consistent with regulatory requirements. This all-staff training is different from the in-depth training that will be provided to the team of staff members. Please see 603 CMR 46.03(2).
Department Order of Corrective Action:
Provide training to all staff on the school’s physical restraint policy.
Required Elements of Progress Report(s): Submit evidence of the required annual training for all staff on the use of physical restraint, including the date(s) of training, agenda(s) and attendance sheet(s).
Progress Report Due Date(s): December 13, 2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 25 Institutional self-evaluation Rating: Partially Implemented
Department CPR Finding: Documentation and interviews indicate that the charter school does not evaluate all aspects of its grades 6-8 program annually to ensure that all students, regardless of race, color, sex, religion, national origin, limited English proficiency, sexual orientation, disability, or housing status, have equal access to all programs, including athletics and other extracurricular activities.
Narrative Description of Corrective Action: The school will conduct an analysis of the distribution of students in programs, including athletics and extracurricular activities, by race/ethnicity, gender, LEP status, IEP/504 status, and housing status.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services,
Principal
Expected Date of Completion for Each
Corrective Action Activity: August 17, 2011
Evidence of Completion of the Corrective Action: Analysis data, conclusions, and proposed programmatic changes based on results.
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 25 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit the results of the institutional self-evaluation and a description of the changes made as a result of the evaluation.
Progress Report Due Date(s): March 14, 2011
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Christa McAuliffe Regional Charter Public School
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Name of School/District Staff Member
Mandatory One-Year Compliance Date: August 17, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 1 Annual Assessment Rating: Partially Implemented
Department CPR Finding: Record review indicates that the school does not consistently administer the MELA-O annually to limited English proficient (LEP) students.
Narrative Description of Corrective Action: The school's new ESL teacher will be trained to administer the MELA-O before the spring of 2011. She will also be trained in our school's
MELA-O procedures.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services,
ESL teacher
Expected Date of Completion for Each
Corrective Action Activity: April 28, 2010
Evidence of Completion of the Corrective Action: ELL category training certificate. Training agenda, materials, and attendance sheet for the training regarding the school’s procedures.
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 1 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: The charter school indicated that the new ESL teacher will be trained before the spring of 2011. However, it is not clear whether the staff member will be trained to administer the MELA-O in the spring; the MELA-O is administered in February/March 2011
(if required). In addition, while the charter school indicated that the director will monitor and oversee
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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the process, the charter school did not provide a specific description of internal monitoring to ensure ongoing compliance with this criterion.
Department Order of Corrective Action: Indicate how the charter school will ensure the administration of the MELA-O in the spring, as appropriate. Also develop a process to monitor annual assessments to ensure ongoing compliance with this criterion.
Required Elements of Progress Report(s): By December 13, 2010, submit the plan to ensure the administration of the MELA-O in the spring. Also submit the process to monitor administration of the
MELA-O.
By May 9, 2011, the charter school will submit to the Department the following information:
A list of all students designated as English language learners, the date(s) that each student was administered the MELA-O for this current school year and indicate who administered the tests and their qualifications.
Progress Report Due Date(s): December 13, 2010; May 9, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 4 Waiver Procedures Rating: Partially Implemented
Department CPR Finding: Record review, documentation and interviews indicate that the school is confusing the waiver and opt-out procedures for LEP students. The charter school’s procedures indicate that parents and guardians who choose to have their child opt-out of English learner education (ELE) services must visit the school and make a request in writing; however, these are requirements of waiver procedures and not for opting out of ELE services.
Narrative Description of Corrective Action: The waiver procedures and forms will be revised.
The ESL teacher will be trained in the updated procedures and use of the form.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services,
ESL teacher
Expected Date of Completion for Each
Corrective Action Activity: October 29, 2010
Evidence of Completion of the Corrective Action: Updated waiver procedures. Training agenda, materials, and attendance sheet.
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 4 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By December 13, 2010, the charter school will provide a copy of the revised waiver procedures, as well as evidence of training including the date(s) of training, agenda(s) and attendance sheet(s).
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The charter school will conduct an internal review and provide a report to the Department by March
14, 2011, that includes the number of records reviewed, the number in compliance, and actions taken to remedy any identified non-compliance.
Progress Report Due Date(s): 12/13/10; March 14, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English proficient (LEP) students composed of two parts---English as a second language (ESL) and sheltered content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP students only and designed to promote the English language development of LEP students. Sheltered content instruction is an approach for teaching content to LEP students in strategic ways that make the subject matter concepts comprehensible while promoting the LEP students’ English language development.
A review of district documents shows that the district does not have an ESL curriculum based on the
Massachusetts English Language Proficiency Benchmarks and Outcomes (ELPBO).
Documentation indicates no program of ESL instruction to be in place at all; therefore it is inconsistent with recommended hours as outlined in the Department’s September 2009 guidance document: “Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and Make Reclassification Decisions for Limited English Proficient (LEP) Students.”
Content instruction is based on the appropriate Massachusetts Curriculum Framework; however, it is clear that LEP students do not receive sheltered content instruction as no teachers have completed all of the required categories of SEI professional development focused on the skills and knowledge necessary for sheltering instruction, as described in the Commissioner’s Memorandum of June 2004.
Five teachers have completed one or more SEI Category trainings.
Narrative Description of Corrective Action: An ESL teacher has been hired. She has completed all requirements in order to receive her preliminary licensure. Licensure paperwork is currently being processed. She provides ESL instruction that is consistent with the recommended hours given by the DESE. Since the Coordinated Program Review, the school has moved from five teachers who had one or more ESL Category trainings to twelve teachers. Teachers will participate in 2010-2011 ESL Category trainings offered by Framingham Public Schools, the
Joseph P. Keefe Technical School, and the Massachusetts Center for Charter Public School
Excellence. At least one full teaching team (ELA, math, science, and social studies) at each grade level will complete all four category trainings.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services,
Principal, ESL teacher
Expected Date of Completion for Each
Corrective Action Activity: August 17, 2011
Evidence of Completion of the Corrective Action: : ELL category training completion certificates, ESL teacher licensure.
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Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: The district did not address the finding that it did not have an ESL curriculum in the proposed CAP.
In addition, there is no indication of how the district will ensure that LEP students are receiving appropriate amounts of ESL and that they are placed with teachers who are trained in sheltering content.
The district has not provided evidence that the ESL teacher is licensed. See ELE 14.
Department Order of Corrective Action: Create an internal monitoring procedure so that student schedules are reviewed biannually for sufficient ESL instruction by appropriately licensed staff and placement with SEI PD trained teachers is completed.
Assign an individual to review students’ schedules for sufficient ESL instruction by appropriately licensed staff, and for placement with SEI PD trained teachers in content area classes. Provide the name of individual. (The Director of Student Services may be appropriate, however, there is no procedure listed above.) Provide the results of the review by December 13, 2010.
Develop an ESL curriculum that is based on the Massachusetts English Language Proficiency
Benchmarks and Outcomes. Provide a status report on the progress toward developing an ESL curriculum, based on the Massachusetts English Language Proficiency Benchmarks and Outcomes, including a list of persons responsible and any completed portions by the December 13, 2010.
Provide evidence that the hired ESL teacher has been licensed or that the district obtained a hardship waiver pending licensure of the teacher, or that the district hired an appropriately licensed ESL teacher for LEP students by the December 13, 2010. See also ELE 14.
Provide a schedule of SEI professional development training for the 2010-2011 school year and the anticipated list of teachers who will attend by December 13, 2010.
Provide an update of teachers who have attended SEI professional development including names and categories completed March 14, 2011.
Provide a report of the most recent biannual monitoring, as described above, by March 14, 2011.
By March 14, 2011, provide the completed K-12 ESL curriculum, based on the Massachusetts English
Language Proficiency Benchmarks and Outcomes.
Required Elements of Progress Report(s): Provide status updates on the following by
December 13, 2011.
1) Progress toward developing an ESL curriculum, based on the Massachusetts English Language
Proficiency Benchmarks and Outcomes.
2) A schedule of SEI professional development training for the 2010-2011 school year and the anticipated teachers who will attend.
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3) Evidence that a certified ESL teacher has been hired or that a waiver/license has been obtained for the current ESL teacher to service LEP students.
Also provide the following by March 14, 2011.
1) Copies of the LEP students’ ESL instructional schedules, including the students’ grade levels, and identified levels of proficiency.
2) A list of the general/special education classroom teachers with whom LEP students have been placed, including the initials of LEP students placed with them.
3) Evidence of the first biannual monitoring of student schedules, as ordered above, include students’ schedules and the teacher’s name with whom the students are placed.
4) Evidence that SEI PD has occurred. Please include names and grade levels of teachers trained as well as Categories that they have been trained in. Also include the initials of LEP students placed with those teachers.
Progress Report Due Date(s): 12/13/10; March 14, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 8 Declining Entry to a
Program
Rating: Partially Implemented
Department CPR Finding: See ELE 4 regarding waiver and opt-out procedures.
Narrative Description of Corrective Action: The opt-out procedures and forms will be revised.
The ESL teacher will be trained in the updated procedures and use of the form.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services,
ESL teacher
Expected Date of Completion for Each
Corrective Action Activity: October 29, 2010
Evidence of Completion of the Corrective Action: Updated opt-out procedures. Training agenda, materials, and attendance sheet.
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 8 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By December 13, 2010, the charter school will provide to the Department a copy of the revised opt-out procedures, as well as evidence of training, including the date(s) of training, agenda(s) and attendance sheet(s).
See also ELE 4.
Progress Report Due Date(s): 12/13/10
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping Rating: Partially Implemented
Department CPR Finding: A review of district documents shows that the district does not have an appropriate ESL curriculum based on the Massachusetts English Language Proficiency Benchmarks and Outcomes (ELPBO). Additionally, since no ESL/ELD instruction is provided, students are not grouped according to requirements. Similarly, the content instruction provided to the LEP students at the charter school does not meet requirements as only some general education teachers have completed some, but not all Category trainings.
Narrative Description of Corrective Action: An ESL teacher has been hired. She has completed all requirements in order to receive her preliminary licensure. Licensure paperwork is currently being processed. Since the Coordinated Program Review, the school has moved from five teachers who had one or more ESL Category trainings to twelve teachers. Teacher will participate in 2010-2011 ESL Category trainings offered by Framingham Public Schools, the
Joseph P. Keefe Technical School, and the Massachusetts Center for Charter Public School
Excellence. At least one full teaching team (ELA, math, science, and social studies) at each grade level will complete all four category trainings.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services,
Principal, ESL teacher
Evidence of Completion of the Corrective Action: ELL category training completion certificates,
ESL teacher licensure.
Expected Date of Completion for Each
Corrective Action Activity: August 17, 2011
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: See ELE 5 above. Also, the district does not include a means of ensuring that students are grouped appropriately by proficiency level.
Department Order of Corrective Action: See ELE 5 above. Provide a description of the means by which the district will ensure that students are grouped by proficiency level. Provide a description of the means by which the district will monitor this biannually, including the name of person(s) responsible. Provide the above by December 13, 2010.
Provide the report of the most recent internal monitoring of the grouping by proficiency level by
March 14, 2011.
Required Elements of Progress Report(s): See ELE 5 above. Provide a description of the means by which the district will ensure that students are grouped by proficiency level. Provide a description of the means by which the district will monitor this biannually, including the name of person(s) responsible. Provide the above by December 13, 2010.
Provide the report of the most recent internal monitoring of the groupings by proficiency level by
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March 14, 2011.
Progress Report Due Date(s): December 13, 2010; March 14, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification Rating: Partially Implemented
Department CPR Finding: Documentation indicates that the notice sent to parents does not have all of the required elements. Specifically, the letter does not include the child’s level of proficiency and does not inform the parent of the right to apply for a waiver or include appropriate procedures for declining entry into the program. In addition, the charter school asks that parents sign and return the letter in order to receive ELE services; however, consent from the parent is not required in order for students to receive such services.
Narrative Description of Corrective Action: Procedures on parental notification will be revised to include all of the required information, including the child's proficiency level, the right to apply for a waiver and the procedures for declining entry to a program. Forms will also be updated. The ESL teacher will be trained in new procedures.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services,
ESL teacher 2010
Evidence of Completion of the Corrective Action: Updated procedures. Training agenda, materials, and attendance sheet.
Expected Date of Completion for Each
Corrective Action Activity: October 14 th ,
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By December 13, 2010, the charter school will submit to the Department the revised parent notification letter as well as evidence of training, including the date(s) of training, agenda(s) and attendance sheet(s).
Provide a report of the internal review of records since the completion of the training for compliance with this criterion, including the number of records reviewed, number found in compliance, and actions taken to remedy any non-compliance by March 14, 2011.
Progress Report Due Date(s): December 13, 2010; March 14, 2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic
Programs and Services
Rating: Partially Implemented
Department CPR Finding: Interviews and documentation indicate that the district does not ensure that LEP students are taught to the same academic standards and curriculum as all students and are provided the same opportunity to master such standards as teachers have not been trained in all
Categories necessary to appropriately shelter content and no English language development
instruction is provided.
Narrative Description of Corrective Action: An ESL teacher has been hired. She has completed all requirements in order to receive her preliminary licensure. Licensure paperwork is currently being processed. She provides ESL instruction that is consistent with the recommended hours given by the DESE. Since the Coordinated Program Review, the school has moved from five teachers who had one or more ESL Category trainings to twelve teachers. Teachers will participate in 2010-2011 ESL Category trainings offered by Framingham Public Schools, the
Joseph P. Keefe Technical School, and the Massachusetts Center for Charter Public School
Excellence. At least one full teaching team (ELA, math, science, and social studies) at each grade level will complete all four category trainings.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services,
Expected Date of Completion for Each
Corrective Action Activity: August 17, 2011
Principal, ESL teacher
Evidence of Completion of the Corrective Action: ELL category training completion certificates,
ESL teacher licensure.
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: See ELE 15.
Department Order of Corrective Action: See ELE 15.
Required Elements of Progress Report(s): See ELE 15.
Progress Report Due Date(s): December 13, 2010; March 14, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements Rating: Partially Implemented
Department CPR Finding: The charter school currently has no licensed ESL instructors providing
ESL/ELD instruction
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Narrative Description of Corrective Action: An ESL teacher has been hired. She has completed all requirements in order to receive her preliminary licensure. Licensure paperwork is currently being processed. She provides ESL instruction that is consistent with the recommended hours given by the DESE.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services,
Principal, ESL teacher
Expected Date of Completion for Each
Corrective Action Activity: January 28,
2010
Evidence of Completion of the Corrective Action: ESL teacher licensure.
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: The district has not hired an appropriately licensed ESL teacher. See also ELE 5.
Department Order of Corrective Action: The district must hire an appropriately licensed ESL teacher or seek a hardship waiver pending licensure of current ESL teacher. See also ELE 5.
Required Elements of Progress Report(s): Provide evidence that an appropriately licensed ESL teacher has been hired or that a waiver was obtained. See also ELE 5.
Progress Report Due Date(s): December 13, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development
Requirements
Rating: Partially Implemented
Department CPR Finding: Content instruction is based on the appropriate Massachusetts
Curriculum Framework; however, it is clear that LEP students do not receive sheltered content instruction as no teachers have completed all of the required categories of SEI professional development focused on the skills and knowledge necessary for sheltering instruction, as described in the Commissioner’s Memorandum of June 2004. Five teachers have completed one or more Category trainings.
Narrative Description of Corrective Action: Since the Coordinated Program Review, the school has moved from five teachers who had one or more ESL Category trainings to twelve teachers.
Teachers will participate in 2010-2011 ESL Category trainings offered by Framingham Public
Schools, the Joseph P. Keefe Technical School, and the Massachusetts Center for Charter Public
School Excellence. At least one full teaching team (ELA, math, science, and social studies) at each grade level will complete all four category trainings.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services,
Principal, ESL teacher
Expected Date of Completion for Each
Corrective Action Activity: August 17, 2011
Evidence of Completion of the Corrective Action: ELL category training completion certificates.
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: There is no internal monitoring procedure in place and the district does not specifically provide a means for a review of students’ schedules and a list of SEI
PD trained teachers in order to ensure that compliance is adhered to. The district lacks a method for internal monitoring of LEP student schedules for ESL instruction and placement with SEI trained teachers. This should be performed biannually to ensure compliance with changing schedules and changing student populations. See also ELE 5.
Department Order of Corrective Action: Provide a schedule of SEI professional development training for the 2010-2011 school year and the anticipated list of teachers who will attend by December
13, 2010.
Provide an update of teachers who have attended SEI professional development including names and categories completed March 14, 2011.
Required Elements of Progress Report(s): By December 13, 2010:
Submit the professional development plan for offering Sheltered English Immersion Professional
Development (SEI PD) to teachers who provide content instruction to LEP students in the district and the anticipated list of teachers who will attend the professional development.
Provide a list of teachers and the SEI Professional Development categories completed. Also include the initials of LEP students placed with those teachers
Provide an update of teachers who have attended SEI professional development including names and categories completed by March 14, 2011.
Progress Report Due Date(s): December 13, 2010; March 14, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation Rating: Not Implemented
Department CPR Finding: Interviews and documentation indicate that the school does not conduct periodic evaluations of the effectiveness of its ELE program.
Narrative Description of Corrective Action: The school will conduct periodic evaluations of the effectiveness of the ELE program and make appropriate changes to the program where the program is not effective.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services,
Principal, ESL teacher
Evidence of Completion of the Corrective Action: Evaluation results and proposed programmatic changes.
Expected Date of Completion for Each
Corrective Action Activity: August 17, 2011
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: While the charter school indicated that the director will monitor and oversee the process, the charter school did not provide a specific description of internal monitoring to ensure ongoing compliance.
Department Order of Corrective Action: Develop internal monitoring procedures to ensure ongoing compliance.
Required Elements of Progress Report(s): By December 13, 2010, submit the internal monitoring procedures.
By March 14, 2011, the charter school will submit to the Department the following information:

A copy of the evaluation.

Results of the evaluation.

Any programmatic changes made as a result of the evaluation.
Progress Report Due Date(s): December 13, 2010; March 14, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students Rating: Partially Implemented
Department CPR Finding: Student record review indicates that LEP student files do not contain all of the required documentation. Specifically, records do not consistently include the following: results of the MELA-O assessment, information about previous school experiences, and home language surveys.
Narrative Description of Corrective Action: Procedures on record keeping for LEP students will be revised to include all required documentation. The ESL teacher will be trained in the new procedures.
Title/Role of Person(s) Responsible for
Implementation: Director of Student Services,
ESL teacher
Evidence of Completion of the Corrective Action: Training agenda, materials, and attendance sheets. Internal monitoring record review.
Expected Date of Completion for Each
Corrective Action Activity: October 29, 2010
Description of Internal Monitoring Procedures: The Director of Student Services will monitor and oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s ): By December 13, 2010, the charter school will provide training to appropriate staff regarding the required elements of LEP students records and submit to the
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Department the following:

Evidence of training for appropriate staff, including the date(s) of training, agenda(s) and attendance sheet(s).
Conduct a follow up review of a sampling of LEP student records for each grade level. By March 14,
2011, the charter school must submit to the Department the following information:

The number of records reviewed.


The number of records not in compliance.
For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide results of the determination(s).
 The charter school’s plan to remedy the noncompliance with regard to each record and to ensure 100% compliance with this criterion.
Progress Report Due Date(s): December 13, 2010; March 14, 2011
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