MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Chelmsford
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 10/13/2011.
Mandatory One-Year Compliance Date: 10/13/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 8
Criterion Title
IEP Team composition and attendance
SE 12
Frequency of re-evaluation
SE 14
Review and revision of IEPs
SE 22
IEP implementation and availability
SE 25
Parental consent
SE 29
Communications are in English and primary language of
home
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 46
SE 49
Criterion Title
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
Related services
SE 51
Appropriate special education teacher licensure
SE 55
Special education facilities and classrooms
CR 3
Access to a full range of education programs
CR 7
CR 10
Information to be translated into languages other than
English
Anti-Hazing Reports
CR 10A
Student handbooks and codes of conduct
CR 16
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
SE 48
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
Staff interviews confirmed that special education liaisons who serve as the chairpersons
for annual review meetings do not have the authority to commit the resources of the
district.
Description of Corrective Action:
The district has revised the Process for committing resources at annual team meetings.
The district has disseminated memorandum regarding revised process for committing
resources to all staff members. The District will provide staff development to all special
education staff and related service providers regarding the revised process for committing
resources to all staff members.
Title/Role(s) of responsible Persons:
Expected Date of
C.Fredette, Director of Student Services
Completion:
D.Bates, L. Diaz, P. Doherty, A. Shimer - SPED Adm.
12/30/2011
Evidence of Completion of the Corrective Action:
1. The district will submit a copy of agenda, memorandum regarding revised process for
committing resources, Revised Annual Review Checkoff sheet and sign in sheet from
professional development
2. The district expects to see evidence of correction through the revised Annual Review
checkoff sheet.
Description of Internal Monitoring Procedures:
The Director of Student Services along with the SPED Administrative Chairpersons, will
conduct an internal monitoring of Annual Review Meetings utilizing the revised annual
review checkoff sheet to insure that appropriate resources are being committed at annual
review meetings by staff members given the authority to do so on a quarterly basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 8 IEP Team composition and
Status Date: 12/19/2011
attendance
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the newly developed procedures to commit resources at IEP
Team Meetings. Additionally, please submit evidence such as sign-in sheets and/or
agendas that all special education teachers and related service providers have been
trained regarding the district's newly developed procedures. This progress report is due
February 17, 2011.
After the training has been completed and the institution of the new procedures, please
select a sample of student records representative of the elementary, middle, and high
school levels to conduct internal monitoring. Please review each record selected to ensure
that the district procedures for committing resources at IEP Team meetings have been
implemented. Please submit a narrative response of the result of the review. Please
indicate the number of records reviewed, the number found in compliance and for any
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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record found in noncompliance; the district's corrective action to achieve remedy. This
progress report is due May 18, 2012. Please note that all evidence submitted as part of
corrective action plan progress reports should be uploaded using the Additional
Documents feature in the WBMS.
Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the
student names and grade level for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
02/17/2012
05/18/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelmsford CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 12 Frequency of re-evaluation
Partially Implemented
Department CPR Findings:
Staff interviews indicated that the district does not always conduct reevaluations every
three years. For additional information see SE 26.
Description of Corrective Action:
The Director of Student Services will conduct professional development for the SPED
Administrative Team and Administrative Assistants on Internal Policies and Procedures for
conducting reevaluations as well as utilization of parent contact log. The director of
students services in collaboration with the SPED administrative Team will conduct
professional development for all sped staff on the Internal Policies and procedures for
conducting initial evaluations and reevaluations and the regulated time lines. The staff
development will also include use of the Parent Contact Log by all staff to secure parental
consent in a timely manner.
Title/Role(s) of responsible Persons:
Expected Date of
C. Fredette - Director of Student Services
Completion:
D. Bates, L. Diaz, P. Doherty, A. Shimer - SPED Adm.
12/30/2011
Evidence of Completion of the Corrective Action:
1. The district will submit a copy of agendas and sign in sheets for all professional
development.
2. The district expects to see evidence of correction through a review of the student
records' documentation which indicates implementation of policies and procedures and
regulation for initial evaluations and reevaluations and regulated time lines.
Description of Internal Monitoring Procedures:
The director of student services will select a sample of student records. The records
selected will be samples of initial evaluations and/or reevaluations on an annual basis. If
any records indicate lack of follow through with policies and procedures and regulated
time lines the director will:
1. Remedy the individual student record
2. Determine cause of breakdown in policies and procedures and provide professional
development for the targeted staff requiring this training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 12 Frequency of re-evaluation
Corrective Action Plan Status: Approved
Status Date: 12/19/2011
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action plan as designed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the procedures developed to ensure the timely receipt of parental
consent. Additionally, please submit evidence such as the agenda and sign-in sheets of
training held for all special education teachers and related service providers on the newly
developed procedures. Please provide the Department a evidence of the newly developed
procedures. This progress report is due February 17, 2012.
Additionally, please select a sample of 10-15 student records total, representative of the
elementary, middle and high school levels. Please ensure that the records selected are
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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either initials or reevaluations. Please review the records to ensure that the district's
procedures regarding obtaining parental consent were followed. Additionally, please
conduct a data analysis of the district's IEP tracking system to determine if a student's
scheduled reevaluation was not conducted or missed the scheduled review date because
of the district's failure to obtain parental consent. Please submit a narrative result of the
student record review as well as a description of the IEP data analysis conducted. Please
submit a narrative response of the result of the review. Please indicate the number of
records reviewed, the number found in compliance and for any record found in
noncompliance; the district's corrective action to achieve remedy. This progress report is
due May 18, 2012. Please note that all evidence submitted as part of corrective action
plan progress reports should be uploaded using the Additional Documents feature in the
WBMS.
Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the
student names and grade level for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
02/17/2012
05/18/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelmsford CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated in some cases, amendments are used to
extend the anniversary date of the student’s current IEP. As a result, the district does not
always meet annually on or before the anniversary of the IEP to consider the student’s
progress and to review, revise or develop a new IEP. Additionally, interviews indicated
that the district uses amendments to place students in a 45-day assessment program. For
additional information please see SE 46.
Description of Corrective Action:
The Director of Student Services in collaboration with the SPED Administrative Team will
conduct professional development to all special education staff on the internal policy and
procedures and regulations for use of amendments in between annual IEP meetings.
Title/Role(s) of responsible Persons:
Expected Date of
C. Fredette - Director of Student Services
Completion:
D. Bates, L. Diaz, P. Doherty, A. Shimer - SPED Adm.
12/30/2011
Evidence of Completion of the Corrective Action:
1. The district will submit a copy of agenda and sign in sheets for all staff development
regarding amendments.
2. The district expects to see evidence of correction through a student records review as
part of the internal monitoring.
Description of Internal Monitoring Procedures:
The director of student services will conduct internal monitoring of student records to
ensure that amendments are used appropriately according to policies and procedures and
regulatory requirements on an annual basis. If records indicate inappropriate use of
amendments the director of student services will:
1. immediately remedy the individual student file.
2. conduct an analysis to determine if similar student files lack appropriate use of
amendments and provide professional development for the targeted staff requiring
training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 12/19/2011
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action plan.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the newly developed procedures regarding the use of
amendments. Additionally, please submit evidence such as agendas and/or sign-in sheets
for staff training held for all special education staff and related service providers on the
appropriate use of IEP amendments. This progress report is due on February 17, 2012.
Additionally, please select a sample of student records representative of the elementary,
middle, and high school levels. Please ensure that the records selected include an
amendment. Please review the records to verify the appropriate use of the amendment.
Please submit a narrative response of the result of the review. Please indicate the
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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number of records reviewed, the number found in compliance and for any record found in
noncompliance; the district's corrective action to achieve remedy. Please submit a
narrative response of the results. This progress report is due May 18, 2012. Please note
that all evidence submitted as part of corrective action plan progress reports should be
uploaded using the Additional Documents feature in the WBMS.
Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the
student names and grade level for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
02/17/2012
05/18/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelmsford CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 22 IEP implementation and availability
Partially Implemented
Department CPR Findings:
Staff interviews confirmed that in some cases there is a lack of personnel available to
implement related services resulting in delays of service implementation. Additionally,
interviews indicated that the district does not inform parents when there is a delay in the
implementation of services.
Description of Corrective Action:
The director of student services in collaboration with the SPED Administrative Team will
conduct professional development on internal policies and procedures ensuring
implementation of all IEP's, especially as it relates to implementation of related services.
The district will also provide professional development on the implementation of Related
Services Attendance Log in order to track missed related service sessions and internal
policy and procedures for providing compensatory services, when necessary.
Title/Role(s) of responsible Persons:
Expected Date of
C. Fredette - Director of Student Services
Completion:
D. Bates, L. Diaz, P. Doherty, A. Shimer - SPED Adm.
12/30/2011
Evidence of Completion of the Corrective Action:
1. The district will submit a copy of agendas and sign in sheets from professional
development.
2. The district expects to see evidence of correction through monthly review of Related
Services Attendance Logs as part of its internal monitoring.
3. The district has expanded services through an additional day of Occupational Therapy
services indicated through FTE staff data.
Description of Internal Monitoring Procedures:
The Director of Student Services in collaboration with the SPED Administrative Team will
review Related Service Attendance Logs as an internal monitoring system to ensure IEP
implementation of related services and compensatory services, when required. The Team
will also select student records to determine implementation of IEP as required by
regulation and internal policies and procedures. If student record selection and /or
Related Service Attendance Logs indicate lack of compliance then the Director will :
1. immediately remedy the implementation of individual IEP
2. conduct an analysis implementation and provide additional professional development
to targeted staff requiring additional training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 22 IEP implementation and
Approved
availability
Status Date: 12/19/2011
Basis for Partial Approval or Disapproval:
The Department recommends that all building based administrators attend the training on
the requirements of IEP implementation and the tracking and monitoring of related
services.
Department Order of Corrective Action:
The district must include building based administrators in its training.
Required Elements of Progress Report(s):
Please provide training to all special education staff, related service providers, and
building based administrator on the requirements to implement IEPs as it relates to the
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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provision of services by related service providers. Additionally, please submit policy and
procedures developed to monitor and track related services and to provide compensatory
services when necessary. This progress report is due on February 17, 2012.
Additionally, please select a sample of student records representative of the elementary,
middle,and high school levels. Please ensure that the records selected are those of
students who receive related services. Please conduct an analysis of the records and
provision of services to determine if the district's internal tracking and monitoring of
related services has been implemented. Please submit a narrative response of the result
of the review. Please indicate the number of records reviewed, the number found in
compliance and for any record found in noncompliance; the district's corrective action to
achieve remedy. This progress report is due on May 18, 2012. Please note that all
evidence submitted as part of corrective action plan progress reports should be uploaded
using the Additional Documents feature in the WBMS.
Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the
student names and grade level for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
02/17/2012
05/18/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelmsford CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
Although the district initiates additional activities to obtain parental consent, a review of
student records indicated that the district does not do so in a timely manner. As a result,
staff interviews indicated that when the district is unable to obtain consent for a
reevaluation within the time frame to complete the required assessments before the
school year ends, the practice is to delay the reevaluation until the following school year.
Description of Corrective Action:
The Director of Student Services will conduct professional development for the SPED
Administrative Team and Administrative Assistants on Internal Policies and Procedures for
conducting reevaluations as well as utilization of parent contact log. The director of
students services in conjunction with the SPED administrative Team will conduct
professional development for all sped staff on the Internal Policies and procedures for
conducting initial evaluations and reevaluations and the regulated time lines. The staff
development will also include use of the Parent Contact Log by all staff to secure parental
consent in a timely manner.
Title/Role(s) of responsible Persons:
Expected Date of
C. Fredette - Director of Student Services
Completion:
D. Bates, L. Diaz, P. Doherty, A. Shimer - SPED Adm.
12/30/2011
Evidence of Completion of the Corrective Action:
1. The district will submit a copy of agendas and sign in sheets for all professional
development.
2. The district expects to see evidence of correction through a review of the student
records' documentation which indicates implementation of policies and procedures and
regulation for initial evaluations and reevaluations and regulated time lines.
Description of Internal Monitoring Procedures:
The Director of Student Services will select a sample of student records. The records
selected will be samples of initial evaluations and/or reevaluations on an annual basis. If
any records indicate lack of follow through with policies and procedures and regulated
time lines the director will:
1. Remedy the individual student record
2. Determine cause of breakdown in policies and procedures and provide professional
development for the targeted staff requiring this training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Approved
Status Date: 12/09/2011
Basis for Partial Approval or Disapproval:
The Department accepts the district corrective action plan as designed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence, such as agendas and sign-in sheets, of training conducted for all
special education staff and administrative assistants on the procedures for obtaining
parental consent for the purposes of conducting a reevaluation. Additionally, please
submit a copy of the procedures developed as well as internal tracking systems
developed. This progress report is due February 17, 2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Additionally, please select a sample of student records representative of elementary,
middle, and high school levels to conduct internal monitoring. Please ensure that the
sample of records selected are reevaluations. Please review the records to ensure that the
district's procedures for obtaining parental consent were implemented. Additionally,
please conduct an analysis of the IEP data management system to determine that the all
scheduled reevaluation were conducted within the timelines. Please indicate the number
of records reviewed, the number found in compliance and for any record found in
noncompliance; the district's corrective action to achieve remedy. This progress report is
due May 18, 2012.Please note that all evidence submitted as part of corrective action plan
progress reports should be uploaded using the Additional Documents feature in the
WBMS.
Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the
student names and grade level for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
02/17/2012
05/18/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelmsford CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Student records indicated that the district does not always provide information to parents
in their primary language. For additional information please see CR7.
Description of Corrective Action:
The Director of Personnel, in collaboration with School Building Administrators and
Director of Student Services, will develop school district procedures to ensure the
translation of all important information and notices which are disseminated to parents.
The procedures will include the requirement that ELL staff collect the names of parent/
guardians who do not speak English. Then, the ELL staff will be expected to provide
School Building Administrators with a list of names of parent/ guardians who do not speak
English as a primary language. School Administrators will receive annual training on
available resources (such as: Google Translate online and Interpreting Agencies) to use
when translating important materials. School Administrators will then be expected to
provide the same training to their staff on an annual basis.
Title/Role(s) of responsible Persons:
Expected Date of
Carol Fredette - Director of Student Services
Completion:
Rebeca Martinez - Director of Personnel
12/30/2011
Evidence of Completion of the Corrective Action:
1.) The district will submit a copy of the newly developed procedures to ensure that
communications are in a language that parents can understand;
2.) Sign in sheets from staff training on the newly developed procedure; and
3.) Results of internal monitoring.
Description of Internal Monitoring Procedures:
The Director of Personnel will collect sign in sheets from school staff after they have
completed the annual training on these procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 29 Communications are in English and
Approved
primary language of home
Status Date: 12/09/2011
Basis for Partial Approval or Disapproval:
While the district's proposal includes procedures to ensure that families receive translated
materials, it is unclear how the process will ensure the translated written information and
communications as part of the IEP process are sent to parents who require translated
materials. It is important to note that the district is advised to document the parents
language of communication as part of the IEP student file. This information can be
obtained form the home language survey information. However, please be advised that
should the IEP indicate that the parents primary language is other than English and there
is no documentation of the parent's preferred language of communication, the district is
required to provide all communications in the specified primary language.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please develop a protocol for all Team Chairpersons and Special Education liaisons to
ensure that the language of communication is documented in the student's IEP file. Please
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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be sure to include a process to ensure that should a family require translated materials,
the IEP Team Chairpersons and Special Education Liaisons are aware of the personnel to
contact to obtain translations. Once established, please conduct training for all IEP Team
Chairperson and related service providers on the newly developed procedures. Please
submit evidence of the training conducted, such as a sign-in sheet or meeting agenda of
the training. This progress report is due February 18, 2012.
Additionally, please select records of families whose primary language may be other than
English. Please review each file selected to ensure that the procedures for documenting
the parents language of communication is included in the student file. Additionally,
please ensure that should a family require translations, the district provided
communications. Please submit a narrative response of the result of the review. Please
indicate the number of records reviewed, the number found in compliance and for any
record found in noncompliance; the district's corrective action to achieve remedy. This
progress report is due May 18, 2012.
Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the
student names and grade level for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
02/17/2012
05/18/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Chelmsford CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
Student records and staff interviews indicated that in some instances, students are placed
in a 45-day assessment program for purposes of an evaluation though the basis for such
placement is not consistent with federal regulatory requirements for the discipline of
special education students. According to staff interviews, these 45-day placements are
used to explore possible clinical issues and are used by the district's schools to cope with
student needs that do not require an Interim Alternative Education Setting (IAES).
Description of Corrective Action:
The Director of Student Services will conduct professional development for SPED
Administrative Team. The objectives of the professional development will be to provide
training in the internal policies and procedures for suspension of students with disabilities
when suspensions exceed 10 consecutive school days or a pattern for suspensions
exceeds 10 cumulative days. Additionally the Director of Student Services will conduct
internal monitoring of students requiring IAES to ensure that policies and procedures are
implemented.
Title/Role(s) of responsible Persons:
Expected Date of
C. Fredette - Director of Student Services
Completion:
D. Bates, L. Diaz, P. Doherty, A. Shimer - SPED Adm.
12/30/2011
Evidence of Completion of the Corrective Action:
1. The district will submit a copy of agenda and sign in sheets from professional
development.
2. The district expects to see evidence of correction through student records review of
those students requiring an IAES as part of the internal monitoring.
Description of Internal Monitoring Procedures:
The director of student services will select student records of student's requiring IAES in
order to determine implementation of policies and procedures according to regulations. If
any student records indicate lack of appropriate implementation the director will:
1. Remedy individual student record
2. conduct an analysis to determine cause for lack of implementation and provide
professional development for staff requiring additional training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 46 Procedures for suspension of
Approved
students with disabilities when
Status Date: 12/19/2011
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Partial Approval or Disapproval:
The Department recommends that the district include school principals and assistant
principals in the training session the federal requirements for placing a student in an
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Interim Alternate Education Setting (IAES) because of the important role these individuals
play in the disciplinary process.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the training provided to the Special Education Administrative
team and school leaders (i.e. principals and assistant principals) on the federal
requirements for placing students in an interim-Alternate Education Setting (IAES). Please
provide an agenda and attendance through the WBMS for verification. This progress
report is due February 17, 2012.
Please conduct a student record review of students placed in an IAES to ensure that these
students were placed in an IAES consistent with the requirements of federal law. Please
indicate the number of such records that were reviewed; the number that found in
compliance, and any corrective actions taken if the district identified noncompliance in
any instance. This progress report review is due May 18, 2012.
Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the
student names and grade level for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
02/17/2012
05/18/2012
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Chelmsford CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
Staff interviews indicated that due to scheduling difficulties, some students at the
McCarthy Middle School do not have an equal opportunity to participate in remedial
services that may be available as part of the general education program as well as the
non-academic and extracurricular programs of the school.
Description of Corrective Action:
The district has convened a middle school committee. The purpose of this committee is
to review the middle school schedule in order to rectify scheduling issues for students who
do not have an equal opportunity to participate in remedial services as well as nonacademic and extra curricular programs of the school. The committee will also research
best practices in scheduling utilized in other districts.
Title/Role(s) of responsible Persons:
Expected Date of
R. Martinez - Dir. of Per.
Completion:
K. McPhee, J. Parks - MS Prin.
12/30/2011
C. Fredette - Dir. of Stud. Ser.
Evidence of Completion of the Corrective Action:
1. The district will submit a copy of committee meeting agendas and sign in sheets.
2. The committee will submit examples of information collected from its research to be
used as part of the process in developing recommendations.
Description of Internal Monitoring Procedures:
The Middle School Committee will present recommendations to superintendent of schools
for review and consideration. A plan of action will be put into place to present final draft
of recommendations to school committee and union representatives, if necessary. Based
on the recommendation the committee will be requested to provide samples of student
schedules to ensure that students requiring remedial services have the opportunity to
participate in remedial as well as non-academic and extra curricular programs of the
school.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 48 FAPE (Free, appropriate, public
Status Date: 12/19/2011
education): Equal opportunity to
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education
Basis for Partial Approval or Disapproval:
The Department accepts the corrective action plan as designed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the Middle School Committee's final recommendations submitted
to the School Committee. Please ensure that the final recommendation submitted includes
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the specific information pertaining to the programming and scheduling of students with
disabilities.This progress report is due February 17, 2012.
Additionally, please submit examples of special education student schedules across grade
level and placements to ensure that students have been provided access to remedial
services, non-academic activities and extracurricular activities. This progress report is
due May 18, 2012.
Progress Report Due Date(s):
02/17/2012
05/18/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 49 Related services
Partially Implemented
Department CPR Findings:
Please see SE 22 regarding the delays in the provision of services.
Description of Corrective Action:
The director of student services in collaboration with the SPED Administrative Team will
conduct professional development on internal policies and procedures ensuring
implementation of all IEP's, especially as it relates to implementation of related services.
The district will also provide professional development on the implementation of Related
Services Attendance Log in order to track missed related service sessions and internal
policy and procedures for providing compensatory services, when necessary.
Title/Role(s) of responsible Persons:
Expected Date of
C. Fredette - Director of Student Services
Completion:
D. Bates, L. Diaz, P. Doherty, A. Shimer - SPED Adm.
12/30/2011
Evidence of Completion of the Corrective Action:
1. The district will submit a copy of agendas and sign in sheets from professional
development.
2. The district expects to see evidence of correction through monthly review of Related
Services Attendance Logs as part of its internal monitoring.
3. The district has expanded services through an additional day of Occupational Therapy
services indicated through FTE staff data.
Description of Internal Monitoring Procedures:
The Director of Student Services in collaboration with the SPED Administrative Team will
review Related Service Attendance Logs as an internal monitoring system to ensure IEP
implementation of related services and compensatory services when required. The Team
will also select student records to determine implementation of IEP as required by
regulation and internal policies and procedures. If student record selection and /or
Related Service Attendance Logs indicate lack of compliance then the Director will :
1. immediately remedy the implementation of individual IEP
2. conduct an analysis implementation and provide additional professional development
to targeted staff requiring additional training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 49 Related services
Corrective Action Plan Status: Partially
Approved
Status Date: 12/13/2011
Basis for Partial Approval or Disapproval:
Please include building based administrators in the training conducted regarding the
implementation of IEPs.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please see the progress reporting requirement under SE 22.
Progress Report Due Date(s):
02/17/2012
05/18/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 51 Appropriate special education teacher licensure
Partially Implemented
Department CPR Findings:
 A review of documentation indicated that the district currently employs two
teachers who do not hold special education licensure for their current teaching
assignments.
Description of Corrective Action:
The Director of Student Services and Director of Personnel will communicate with the first
teacher regarding his responsibility to become licensed or make considerable progress
toward attaining the appropriate teacher's license by September 2012. A waiver from the
DESE has been requested for this teacher for the 2011-2012 school year.
The second teacher has been assigned to a different position for the 2011-2012 school
year. This teacher is working as an Out of District Liaison, which does not require
classroom teaching.
The District will comply with DESE teacher license regulations and ensure that educators
are appropriately licensed or have been granted a teaching waiver.
Title/Role(s) of responsible Persons:
Expected Date of
Carol Fredette/ Director of Student Services and Rebeca
Completion:
Martinez/ Director of Personnel
12/30/2011
Evidence of Completion of the Corrective Action:
The district's Personnel Office will have on file a copy of their teaching license or an
approved teaching license waiver.
Description of Internal Monitoring Procedures:
The Director of Personnel Office will conduct an audit of license status for all educators in
the district to ensure that licensure requirements are in compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 51 Appropriate special education
Approved
teacher licensure
Status Date: 12/15/2011
Basis for Partial Approval or Disapproval:
The district provided a description of corrective action to remedy the two teachers who
did not have appropriate licensure. The district's description does not specify what actions
will be taken in the event that the first teacher is unable or does not achieve the
requirement to obtain full licensure for the 2012-2013 school year. Additionally, the
district's description indicates that the reassignment of the second teacher as the Out-ofDistrict liaison does not warrant appropriate special education licensure. It is important to
note that if the teacher's new assignment as the out-of-district liaison involves serving as
the IEP Team Chairperson for IEP Team meetings this individual must be either qualified
to supervise or to provide special education services as required by 34 CFR 300.321.
Finally, the district's description does not include specific information regarding the
periodic review of special education teachers licensure.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a description of the actions that the district will take for the 2012-2013
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school year in the event that the teacher working towards obtaining full licensure is
unable to fulfill the requirements. Additionally, please ensure that the new assignment as
out of district liaison does not include the responsibility of serving the Chairperson for
those students in out-of district placements. Please provide a description of the position
and any corrective action taken in the event that the teacher is unable to obtain licensure.
In addition, please develop internal protocols to periodically review the licensure status of
special education teachers in the district. Please submit a copy of the newly developed
protocols.
Please submit the above information May 18, 2012.
Progress Report Due Date(s):
05/18/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
An observation at the McCarthy Middle School showed that the Student Assistance
Program is located in an area of the school that houses administrative offices. As a result,
the location does not maximize the inclusion of these students into the life of the school
and in turn promotes the stigmatization of the students enrolled in the program.  
Description of Corrective Action:
The Director of Student Services along with the McCarthy Middle School Principal will
identify an appropriate classroom space for the Student Assistance Program located in an
area of the school which will maximize the inclusion of the students in the life of the
school by December 30, 2011. Arrangements for the change in classroom location will
take place August, 2012 with completion of project by September 1, 2012
Title/Role(s) of responsible Persons:
Expected Date of
Carol F. Fredette - Director of Student Services
Completion:
Mr. Kurt McPhee - Principal McCarthy Middle School
12/30/2011
Evidence of Completion of the Corrective Action:
1. The district will provide evidence of movement of the Student Assistant Program
through the FY13 School Map, which indicates classroom location.
2. The district will provide evidence of classroom change of Student Assistance Program
through Schedules of student assistance program students.
Description of Internal Monitoring Procedures:
The Director of Student Services along with the McCarthy Middle School Principal will
review all Special Education Classroom locations on an annual basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 12/14/2011
classrooms
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action plan as designed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit the FY13 McCarthy Middle School Map with the proposed location of the
Student Assistance Program highlighted. This progress report is due 2/17/2012.
Additionally, the Department will conduct an onsite visit before May 18, 2012 to verify the
location of the Student Assistance Program instructional space.
Progress Report Due Date(s):
02/17/2012
05/18/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
Staff interviews indicated that due to scheduling difficulties, some students with
disabilities at the McCarthy Middle School do not have access to remedial and nonacademic general education programs. For additional information please see SE 48.
Description of Corrective Action:
The district has convened a middle school committee. The purpose of this committee is
to review the middle school schedule in order to rectify scheduling issues for students who
do not have an equal opportunity to participate in remedial services as well as nonacademic and extra curricular programs of the school. The committee will also research
best practices in scheduling utilized in other districts.
Title/Role(s) of responsible Persons:
Expected Date of
R. Martinez - Director of Personnel
Completion:
K. McPhee, J. Parks - Middle School Principals
12/30/2011
Et. All
Evidence of Completion of the Corrective Action:
1. The district will submit a copy of committee meeting agendas and sign in sheets.
2. The committee will submit examples of information collected from its research to be
used as part of the process in developing recommendations.
Description of Internal Monitoring Procedures:
The Middle School will present recommendations to superintendent of schools for review
and consideration. A plan of action will be put into place to present final draft of
recommendations to school committee and union representatives, if necessary. Based on
the recommendation will be requested to provide samples of student schedules to ensure
that students requiring remedial services have the opportunity to participate in remedial
as well as non-academic and extra curricular programs of the school.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 3 Access to a full range of education
Status Date: 12/14/2011
programs
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action plan as designed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the Middle School Committee's final recommendations submitted
to the School Committee. Please ensure that the final recommendation submitted includes
the specific information pertaining to the programming and scheduling of students with
disabilities.This progress report is due February 17, 2012.
Additionally, please submit examples of special education student schedules across grade
level and placements to ensure that students have been provided access to non-academic
and extracurricular activities. This progress report is due May 18, 2012.
Progress Report Due Date(s):
02/17/2012
05/18/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
A review of documentation indicated that the district has a system for determining which
parents and guardians with limited skills need translated material. However, staff
interviews indicated that important information and notices are not being disseminated to
parents in other languages.
Description of Corrective Action:
The Director of Personnel, in collaboration with School Building Administrators, will
develop school district procedures to ensure the translation of all important information
and notices which are disseminated to parents. The procedures will include the
requirement that ELL staff collect the names of parent/ guardians who do not speak
English. Then, the ELL staff will be expected to provide School Building Administrators
with a list of names of parent/ guardians who do not speak English as a primary
language. School Administrators will receive annual training on available resources (such
as: Google Translate online and Interpreting Agencies) to use when translating important
materials. School Administrators will then be expected to provide the same training to
their staff on an annual basis.
Title/Role(s) of responsible Persons:
Expected Date of
Rebeca Martinez/ Director of Personnel and Labor Relations
Completion:
12/30/2011
Evidence of Completion of the Corrective Action:
1.) The district will submit a copy of the newly developed procedures to ensure that
communications are in a language that parents can understand;
2.) Sign in sheets from staff training on the newly developed procedure; and
3.) Results of internal monitoring.
Description of Internal Monitoring Procedures:
The Director of Personnel will collect sign in sheets from school staff after they have
completed the annual training on these procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 12/15/2011
languages other than English
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action plan as designed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the newly developed protocols regarding translation. Additionally,
please submit a copy of the agenda and sign-in sheets for all staff training regarding the
newly developed procedures. This progress report is due on February 17, 2012.
Please provide examples of translated materials (such as a school notice or
announcement as part of the progress report due May 18, 2012.
Progress Report Due Date(s):
02/17/2012
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05/18/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10 Anti-Hazing Reports
Partially Implemented
Department CPR Findings:
Documentation and staff interviews confirmed that the district’s anti-hazing policy is only
disseminated to athletic teams and not to other student groups and organizations.
Description of Corrective Action:
The district ensures that the complete Anti Hazing Policy(MGL chapter 269 Section 17-19)
is included in the Student Handbook.
Title/Role(s) of responsible Persons:
Expected Date of
Rebeca Martinez - Director of Personnel
Completion:
Anne O'Bryant - Principal CHS
12/30/2011
Evidence of Completion of the Corrective Action:
1. The Student Handbook is posted on line.
2. Signature is required by all students and will be collected by High School Staff in order
demonstrate compliance with Anti Hazing Policy.
Description of Internal Monitoring Procedures:
The district will request copies of sign off sheets for all High School students annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10 Anti-Hazing Reports
Corrective Action Plan Status: Approved
Status Date: 12/19/2011
Basis for Partial Approval or Disapproval:
The Department accepts the district corrective action plan as designed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the addendum to the school district's handbook by February 17,
2012.
Please provide the superintendent and high school principal's written assurance that all
students were made aware of the anti-hazing policy and provided their signatures
acknowledging receipt of the policy. This progress report is due May 18, 2012.
Progress Report Due Date(s):
02/17/2012
05/18/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
The review of the district’s high school handbook determined that it does not include the
appropriate procedures for the discipline of students with special needs and students with
Section 504 Accommodation Plans.
Description of Corrective Action:
The district ensures that the appropriate procedure for the discipline of students with
special needs and students with Section 504 Accommodation Plans is included in the
Student Handbook.
Title/Role(s) of responsible Persons:
Expected Date of
R. Martinez - Director of Per.
Completion:
A. O'Bryant - Principal CHS
12/30/2011
C. Fredette - Dir. of Stud. Serv.
Evidence of Completion of the Corrective Action:
1. The Student Handbook is posted on line.
2. Signature is required by all students and will be collected by High School Staff in order
demonstrate compliance with inclusion of discipline policy for students with special needs
and students with 504 Accommodation Plans.
Description of Internal Monitoring Procedures:
The district will request copies of sign off sheets for all High School students annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 12/19/2011
conduct
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action to provide an addendum to the
student handbook.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide the Department with the draft language for inclusion in the student
handbook by February 17, 2012.
Please provide evidence (the relevant page or pages only) of the student handbook
addendum by February 18, 2012.
Progress Report Due Date(s):
02/17/2012
05/18/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
A review of documentation indicated that the district does notify students who are in
jeopardy of failing course(s) due to excessive absence. However, the district did not
submit any evidence that notification is provided to the students who are 16 and over and
leave school without earning a competency determination within 10 days of their 15th
consecutive absence. Additionally, the district did not submit any evidence that students
who do leave school without earning a competency determination are notified annually for
two consecutive years of the availability of publicly funded post-high academic support
programs.
Description of Corrective Action:
The Director of Personnel in collaboration with the High School Principal will conduct
Professional development for all High School Deans in the internal policies and procedures
regarding MGL 76 Section 18 for notifying students 16 or older who have left school
without earning a competency determination of their enrollment status. Additionally the
High School Principal will conduct internal monitoring of student records to ensure
compliance with policies and procedures.
Title/Role(s) of responsible Persons:
Expected Date of
Rebeca Martinez - Director of Personnel
Completion:
Anne O'Bryant - CHS Principal
12/30/2011
Evidence of Completion of the Corrective Action:
1. The district will submit a copy of an agenda and sign in sheet from professional
development.
2. The district expects to see evidence of correction through student record review of
those students who are 16 or older and have left school without earning a competency
determination.
Description of Internal Monitoring Procedures:
The director of Personnel in collaboration with the High School Principal will select and
review student records of those students who are 16 or older and left school without
earning a competency determination on an annual basis to determine compliance with
policies and procedures. If any record indicates non compliance, the administration will:
1, immediately remedy students individual file
2. conduct an analysis to determine breakdown of compliance with policies and
procedures and provide additional professional development for targeted staff requiring
additional training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 12/16/2011
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The Department accepst the district's proposed corrective action plan.
Department Order of Corrective Action:
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Required Elements of Progress Report(s):
Please submit a copy of the newly developed procedures to notify to student who have
left school without earning a competency determination. Please be sure to submit a copy
of the notification sent to students within 10 days of their 15 consecutive absences as well
as the notification sent to students who have left school without earning a competency
determination informing them of the availability of publicly funded post-high school
academic support programs. Additionally, please submit a copy the agenda and sign-in
sheets from training conducted for staff. This progress report is due February 17, 2012.
Please provide verification that the notice was provided to students when required. Please
provide a list of students (if any) who required such notice and evidence of the provision
of notice. This progress report is due May 18, 2012.
Progress Report Due Date(s):
02/17/2012
05/18/2012
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Chelmsford Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Nancy Belanger
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 25, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 4-Waiver Procedures
Rating: Partially Implemented
Department CPR Finding: A review of documentation and student records indicated the district has
confused the waiver procedures with the opt-out procedures. The district uses waiver procedures for
those parents who do not wish to enroll their child in the SEI Program. Staff interviews indicated that
once a parent signs a waiver, the student is removed from the SEI program and the student does not
receive any English language support.
Narrative Description of Corrective Action: The coordinator of ELE in collaboration with the ELL
staff completed and updated the ELE Handbook to include process and procedures and all state
mandated forms including the waiver procedures with the opt-out procedures. Staff was trained in the
new policies and procedures and the utilization of the corrected forms.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity: September 30,
Nancy Belanger – Coordinator of ELE Program
2012
Evidence of Completion of the Corrective Action: District will submit copy of agenda and sign in
sheet from the professional development program. District will see evidence of correction of the
parent permission form process which will be placed in the student folder. (See Attached
Handbook
Description of Internal Monitoring Procedures: The coordinator of ELL will collect a sample of
the student records to ensure the corrected forms are located in each student folder. If records
indicate lack of use of corrected forms, the coordinator will: 1. Immediately remedy the student
file and 2. Conduct an analysis if other student files lack the use of corrected forms as well.
Additional Professional Development for targeted staff will be given.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 4-Waiver Procedures
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Subsequent to the district’s training on August 28, 2012
regarding waiver procedures and with the updating of its ELE Handbook complete, the district will
conduct an internal review of student records and report: The number of ELE records reviewed at each
level and the number that contained completed waiver forms. If any non-compliance is identified, the
district will report the root cause of the ongoing non-compliance and the district’s proposed plan of
action to remedy any noncompliance for each student record reviewed.
*Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Progress Report Due Date(s): February 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
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Department CPR Finding: Chelmsford Public Schools has a low incidence of English language
learners (ELLs). School enrollment at the time of the onsite visit was reported at around 113 and
distributed across the district as follows: 92 in elementary school, 7 in grades 6-8, and 14 in grades 912. The district has a Sheltered English Immersion (SEI) program in place. ELE students receive
English as a second language (ESL) instruction one-on-one or in small groups, as well as content
support by ELE staff. Both the Pull-Out and Push-In models are used depending on the needs of the
ELE students.
The district did not submit an ESL curriculum. Instead, the district provided a summary list of
educational materials used in elementary, middle and high school. These materials do not make up for
the absence of a curriculum. The district reports that “the ESL curriculum is based on the English
Proficiency Benchmarks and Outcomes and tied in as closely as possible to work being done in the
mainstream classes.” According to staff interviews, the focus is more on content than on following a
specific curriculum. It was also reported that some of the materials used have a strong ESL
curriculum component. (Please refer to letter sent with draft report, regarding the phasing out of the
ELPBO and changes in curricula requirements).
Documents reviewed indicate a range of hours of direct ESL instruction that ELE students receive
rather than specific hours of instruction. Therefore, it is not possible to determine if students are
receiving hours of ESL instruction that are consistent with Department guidelines. (See note below).
The Department’s guidelines recommend that students receive hours of instruction that correspond to
their MEPA level of English proficiency as follows: ELE students in Level 1 and Level 2 should
receive 2.5 hours of ESL instruction a day or 12.5 hours a week; those in Level 3, 1-2 hours per day or
5-10 hours a week, and those in levels 4 and 5, should receive 2.5 hours per week or half an hour a
day. (See Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction
and Make Reclassification Decisions for Limited English Proficient (LEP) Students.)”
Documents reviewed and interviews indicated that the district provides ELLs with content instruction
that is based on the Massachusetts curriculum framework. However, few teachers in the district have
completed their SEI professional development training in all four of the SEI Categories. A small
number of teachers at the elementary school have completed Categories 1 and 2. One teacher in each
school completed Category 1 and two teachers in each school have completed Category 2. In middle
school 9 teachers have completed Category 1 (3 Math and Science teachers, and 3 each in Social
studies and Language Arts). No high school teacher has completed any SEI training. Therefore, ELLs
are not receiving effective sheltered content.
According to interviews and documents reviewed, the district has two licensed ESL teachers and 3 ESL
teacher assistants who are either unlicensed or licensed in another area.
The district does not have an ESL curriculum in place for ELE students, the hours of ESL instruction
are inconsistent with Department guidelines, and there are content area teachers working with ELLs
who have not completed any of their SEI training. Consequently, the Department concludes that the
district does not have an ELE program that is consistent with Chapter 71A.
Narrative Description of Corrective Action: Please note that consistent with the memo issued by PQA
and OELAAA of May 7, 2012, which identified proposed changes under the RETELL initiative impacting
licensure, professional development and English language proficiency standards and assessment, the
district will not be asked to prepare a CAP response for this criterion at this time. See
http://www.doe.mass.edu/retell/ .
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Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide the Department with the plan for making the SEI
cohort training available to the core academic teachers of ELLs and the building administrators who
supervise such teachers and to arrange for the participation of such teachers and administrators in the
training.
Provide the Department with the district’s new ESL/ELD curriculum, which should be aligned with all
Massachusetts Curriculum Frameworks (e.g., English/Language Arts, mathematics, science, social
studies) and the WIDA English language development standards.
See http://www.wida.us/standards/eld.aspx.
Provide the Department with evidence that all ELL students receive sufficient ESL instruction,
consistent with the students’ levels of English proficiency and Department guidance
(http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
Provide the Department with the district’s plan for the ongoing monitoring of the three areas of
corrective action required above. (See below for internal monitoring requirements that may be
supplemented by the district.)
Provide all of the above by February 15, 2013.
By a Date to Be Determined, provide the following report of internal monitoring:
1. An update on the implementation of the plan for making the SEI cohort training available to
the core academic teachers of ELLs and the building administrators who supervise them.
2. A report of a review of records of ELL students at all grade levels, which should include the
following information:
 Number of records reviewed at each level.
 Number of ELL students who receive sufficient hours of ESL, consistent with
Department guidance.
 Actions taken by the district to remedy any non-compliance (when ELL students do
not receive hours of ESL consistent with Department guidance).
3. An update on the implementation of the ESL/ELD curriculum, including the following:
 A report on how the district will ensure that all teachers are made familiar with the
curriculum.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
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the review, their role(s), and signature(s).
Progress Report Due Date(s): February 15, 2013 & TBD
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 6-Program Exit and
Readiness
Department CPR Finding: Although documents reviewed and interviews indicated that the district
has a clear process for determining ELE student’s readiness to exit the SEI program, the district ‘s
materials did not indicate if students are monitored for two years and what type of support is offered
to students to ensure a successful transition.
Narrative Description of Corrective Action: The coordinator of ELE in collaboration with the
ELL staff completed and updated the ELE Handbook to include Appendix L: Reclassification
from LEP to FLEP services. The form includes types of support that is offered to students to
ensure a successful transition. In addition, Appendix M is the parent notification FLEP to
Regular Education. These forms will be kept the students files. Professional Development to all
ELL Staff on the internal policy and procedures for use of revised forms.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Nancy Belanger Coordinator of Corrective Action Activity: September 30,
ELE, Carol Fredette, Consultant
2012
Evidence of Completion of the Corrective Action: The district will submit a copy of the agenda
and sign in sheets for all staff development regarding LEP to FLEP. The district expects to see
evidence of correction through the student record review as part of internal monitoring. (See
Attached Handbook
Description of Internal Monitoring Procedures: The coordinator of ELE will conduct internal
monitoring of student records to ensure that revised forms regarding LEP to FLEP are used
appropriately according to policies and procedures on an annual basis. If records indicate
inappropriate use of revised forms the ELE Coordinator will 1. Immediately remedy the student
file and 2. Conduct an analysis to determine similar student files lack appropriate use of forms
and provided additional professional development.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 6-Program Exit and
Readiness
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Internal monitoring should be more frequent, as students
are exited throughout the school year.
Department Order of Corrective Action: Ensure that internal monitoring is done on a quarterly
basis, to the extent students in the district are reclassified with that frequency. (If no students are
reclassified in a given quarter, report that to the Department.) See “Required Elements of Progress
Reports” below.
Required Elements of Progress Report(s): Submit a copy of the agenda and sign in sheets for all
staff development regarding LEP to FLEP. Also submit the training materials used for staff
development and the revised forms regarding the transition from LEP to FLEP status. Submit the
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above by February 15, 2013.
By TBD, provide a report of the quarterly internal monitoring of student records to ensure that revised
forms regarding LEP to FLEP are used appropriately according to policies and procedures. Provide a
description of any actions taken to remedy any identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Progress Report Due Date(s): February 15, 2013 & TBD
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 8-Declining Entry to a
Program
Department CPR Finding: A review of student records indicated that in some cases, student
enrollment in the SEI program was terminated as a result of being found eligible for special education
services. Staff interviews and student records reveled that in some case parents are asked to sign a
“waiver” indicating that there child will no longer be enrolled in the SEI program. As a result, these
students no longer receive English language support.
Narrative Description of Corrective Action: Internal Review of student records indicates that
currently 8 of the students receive both ELL and Special Education services. Refer to updated
handbook Appendix H: SPED Referral consideration checklist and Appendix I: ELE Team
Review of Student Progress for ELL Considered for SPED. The handbook also revised Appendix
C: Parent Notification Letter. The updated forms are part of the Student Study Team process.
The evaluation team determines student services based on student evaluation reports.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Nancy Belanger – Coordinator of ELE Program
September 30, 2012
Brad Brooks – Director of Student Services
Evidence of Completion of the Corrective Action: District will submit copy of agenda and sign in
sheet from the professional development program. District will see evidence of utilization of
forms: C, H and I for SST process. (See Attached Handbook)
Description of Internal Monitoring Procedures: The coordinator of ELE will collect a sample of
the student records to ensure the corrected forms are located in each student folder. If records
indicate lack of use of corrected forms, the coordinator will: 1. Immediately remedy the student
file and 2. Conduct an analysis if other student files lack the use of corrected forms as well.
Additional Professional Development for targeted staff will be given.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 8-Declining Entry to
a Program
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
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Department Order of Corrective Action:
Required Elements of Progress Report(s): Subsequent to the district’s trainings on August 28th and
September 14th, 2012 regarding students who are identified as both Special Needs and who are enrolled
in the SEI program, the district will conduct an internal review of student records and report: The
number of ELE records reviewed at each level and the number of records in non-compliance. If any
non-compliance is identified, the district will report the root cause of the ongoing non-compliance and
the district’s proposed plan of action to remedy any noncompliance for each student record reviewed.
*Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Progress Report Due Date(s): February 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10-Parental Notification
Rating: Partially Implemented
Department CPR Finding: Student records indicated that reports cards and progress reports are not
provided to parents in the primary language of communication.
Narrative Description of Corrective Action: The Director of ELL, in collaboration with
School Building Administrators and Director of Technology, will develop school district
procedures to ensure the translation of all important information and notices, including
report cards and progress reports which are disseminated to parents. The procedures will
include the requirement that ELL staff collect the names of parent/ guardians who do not
speak English. Then, the ELL staff will be expected to provide School Building
Administrators with a list of names of parent/ guardians who do not speak English as a
primary language. School Administrators will receive annual training on available
resources (such as: Google Translate online and Interpreting Agencies) to use when
translating important materials. School Administrators will then be expected to provide
the same training to their staff on an annual basis.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity
Nancy Belanger, ELE Coordinator
September 30, 2012
Anne Marie Fiore _ Director of Technology
School Administrators,
ELL Staff
Evidence of Completion of the Corrective Action: 1.) The district will submit a copy of the
newly developed procedures to ensure that communications are in a language that
parents can understand; 2.) Sign in sheets from staff training on the newly developed
procedure. The ELL Director will collect sign in sheets from school staff after they have
completed the annual training on these procedures. (See Attached Handbook)
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Description of Internal Monitoring Procedures: The coordinator of ELE will conduct internal
monitoring of student records to ensure that the translation of all important information and
notices, including report cards and progress reports which are disseminated to parents. If
records indicate inappropriate use of revised forms the ELE Coordinator will 1. Immediately remedy
the student file and 2. Conduct an analysis to determine similar student files lack appropriate use of
forms and provided additional professional development.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10-Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit sample copies of translated progress reports and
report cards sent to parents.
Subsequent to the district’s training on September 14, 2012 regarding the need to provide report cards
and progress reports written in a language that is understandable to the parent/guardian, the district will
conduct an internal review of student records and report: The number of ELE records reviewed at each
level and the number that contained appropriately translated report cards and progress reports. If any
non-compliance is identified, the district will report the root cause of the ongoing non-compliance and
the district’s proposed plan of action to remedy any noncompliance for each student record reviewed.
*Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Progress Report Due Date(s): February 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 11-Equal Access to
Programs and Services
Department CPR Finding: Student records, staff, and parent interviews indicated that in some
instances LEP students receive a “pass/fail” grade for academic coursework, while Non-LEP students
are assigned a grade representing a numeric value and do not receive equivalent credits for courses.
Additionally, LEP students enrolled in the SEI program do not receive content instruction from
teachers who have completed the four categories of Sheltered English Immersion trainings as required
by the Department. Therefore, LEP students do not have access to the general curriculum. Finally,
student records, staff, and parent interviews indicated that information is not provided to parents in
their primary language of communication.
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Narrative Description of Corrective Action: The Coordinator of ELE, in collaboration with
School Building Administrators, will develop school district procedures to ensure the
translation of all important information and notices which are disseminated to parents,
that students do not receive pass/fail for numeric value courses and develop a plan for
RETELL training for all staff. School Administrators will then be expected to provide the
same training to their staff on an annual basis.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Nancy Belanger – Coordinator of ELE Program
September 30, 2012
School Building Administrators
Central Office Administrators
Evidence of Completion of the Corrective Action: District will submit copy of agenda and sign in
sheet from the professional development program. District will see evidence of correction
including: the parent permission form process for communication in primary language, which
will be placed in the student folder; evidence of report cards of all ELE students with numeric
grades and a plan for RETELL Initiative training for all staff once state has informed the district
of training schedule. (See Attached Handbook)
Description of Internal Monitoring Procedures: The coordinator of ELE will collect a sample of
the student records to ensure the corrected forms are located in each student folder. If records
indicate lack of use of corrected forms, the coordinator will: 1. Immediately remedy the student
file and 2. Conduct an analysis if other student files lack the use of corrected forms as well.
Additional Professional Development for targeted staff will be given.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11- Equal Access to
Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit the parent permission form process for
communication in the primary language, evidence of report cards of all ELE students with numeric
grades and a plan for RETELL Initiative training.
Subsequent to the district’s training on September 14th, 2012 regarding the misuse of a pass/fail policy
for ELL students only and the need to provide information to students and parents in a language that
they understand, the district will conduct an internal review of student records and report: The number
of ELE records reviewed at each level and the number that contained appropriately graded coursework
and evidence that activities, responsibilities, and academic standards are provided to students and
parents in a mode of communication that they understand. If any non-compliance is identified, the
district will report the root cause of the ongoing non-compliance and the district’s proposed plan of
action to remedy any noncompliance for each student record reviewed.
See also ELE 5 regarding training.
*Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Progress Report Due Date(s): February 15, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 12-Equal Access to
Nonacademic and Extracurricular Programs
Department CPR Finding: Student records indicated that information about extracurricular activities
and school events is not provided to LEP students in a language that they understand.
Narrative Description of Corrective Action: The Director of Personnel, in collaboration with
School Building Administrators and Director of Student Services, will develop school
district procedures to ensure the translation of all important information and notices
which are disseminated to parents. The procedures will include the requirement that ELL
staff collect the names of parent/ guardians who do not speak English. Then, the ELL staff
will be expected to provide School Building Administrators with a list of names of parent/
guardians who do not speak English as a primary language. School Administrators will
receive annual training on available resources (such as: Google Translate online and
Interpreting Agencies) to use when translating important materials. School
Administrators will then be expected to provide the same training to their staff on an
annual basis.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Nancy Belanger –
Corrective Action Activity:
Coordilnato;r of ELE Program
September 30, 2012
Evidence of Completion of the Corrective Action: 1.) The district will submit a copy of the
newly developed procedures to ensure that communications are in a language that
parents can understand; 2.) Sign in sheets from staff training on the newly developed
procedure; and 3.) Results of internal monitoring.
Description of Internal Monitoring Procedures: The Coordinator of ELE will collect sign up
sheetls from school staff after they have completed the annual Staff Development on the
Procedures .
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 12- Equal Access to
Status of Corrective Action:
Approved
Partially Approved
Nonacademic and Extracurricular
Programs
Basis for Partial Approval or Disapproval:
Disapproved
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit a copy of the newly-developed procedures and
translated information regarding extracurricular activities and school events.
Subsequent to the district’s training on September 14th, 2012 regarding the need to provide information
about extracurricular activities and school events in a language that is understandable to the
parent/guardian, the district will conduct an internal review of student records and report: The number
of ELE records reviewed at each level and the number that contained appropriately translated
communications regarding extracurricular activities and school events. If any non-compliance is
identified, the district will report the root cause of the ongoing non-compliance and the district’s
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proposed plan of action to remedy any noncompliance for each student record reviewed.
*Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Progress Report Due Date(s): February 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14-Licensure Requirements
Rating: Partially Implemented
Department CPR Finding: Although the district has 2 licensed ESL teachers, it also has 3 ESL
teacher assistants who are either unlicensed or licensed in another area and who are providing
services to ELE students.
Narrative Description of Corrective Action: The district currently has 2 licensed ESL teachers
and the three ESL teacher assistants have taken the MTEL Test 54. Two have passed and are
currently in the process of applying for licensure with DESE. The Third ESL teacher assistant is
currently registering to retake MTEL Test 54.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Nancy Belanger – Coordinator of ELE
September 30, 2012
Rebeca Martinez – Director of Personnel
Evidence of Completion of the Corrective Action: Proof of passing score on MTEL Test 54 and
proof of licensure from the Department of Elementary and Secondary Education.
Description of Internal Monitoring Procedures: The coordinator of ELE and Director of
Personnel will require monthly updates on progress of application process and test results.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14-Licensure
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide evidence that all staff providing ESL instruction
to ELL students are licensed appropriately (or have received a waiver) by February 15, 2013.
Provide a report of the internal monitoring of the licensure status of all staff providing ESL by TBD.
Progress Report Due Date(s): February 15, 2013 & TBD
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 15-Professional
Development Requirements
Department CPR Finding: Although the district has made SEI professional development training
available, the efforts have yielded low results (See ELE 5). A long term professional development plan
was not completed indicating the district’s expectations, and how it intends to comply with the
Department’s SEI training requirements (See also ELE 5 and letter sent with draft report regarding
change in requirements for category 3).
Narrative Description of Corrective Action: Please note that consistent with the memo issued by PQA
and OELAAA of May 7, 2012, which identified proposed changes under the RETELL initiative impacting
licensure, professional development and English language proficiency standards and assessment, the
district will not be asked to prepare a CAP response for this criterion at this time. See
http://www.doe.mass.edu/retell/ .
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15-Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): See ELE 5
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 18-Records of LEP
Students
Department CPR Finding: A review of student records identified missing elements. In some
records parent notification letters, progress reports, and report cards were missing. In all
cases where the parents requested information to be provided in their primary language, there
was no evidence in the record indicating that the district complied with their request
Narrative Description of Corrective Action: The coordinator of ELE along with the ELE Staff
has developed a check off sheet to be attached to the ELE folders which indicates all the required
documentation. Please see ELE 10 and ELE 12 to review process and procedure already in place
to communicate with parents in their primary language to be included in the student records.
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Nancy Belanger – Coordinator of ELE Program
September 30, 2012
ELE Staff
Evidence of Completion of the Corrective Action: The district will submit a copy of the newly
developed procedures to ensure that communications are in the parent’s primary
language; 2.) Sign in sheets from staff training on the newly developed procedure and
check off sheet. The ELE Coordinator will collect sign in sheets from ELE staff after they
have completed the training on these procedures.
Description of Internal Monitoring Procedures: The coordinator of ELE will collect a sample of
the student records to ensure the corrected forms are located in each student folder. If records
indicate lack of use of corrected forms, the coordinator will: 1. Immediately remedy the student
file and 2. Conduct an analysis if other student files lack the use of corrected forms as well.
Additional Professional Development for targeted staff will be given.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18-Records fo LEP
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Subsequent to the district’s training on September 14,
2012 regarding the need for the district to maintain in the student record all required elements such as
parent notifications, translated documents (if requested by parent), progress reports and report cards,
the district will conduct an internal review of student records and report: The number of ELE records
reviewed at each level and the number that contained all appropriate elements of the student record
such as parent notifications, translated documents (if requested by parent), progress reports and report
cards. If any non-compliance is identified, the district will report the root cause of the ongoing noncompliance and the district’s proposed plan of action to remedy any noncompliance for each student
record reviewed.
*Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Progress Report Due Date(s): February 15, 2013
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