MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Bristol County Agricultural
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/26/2012.
Mandatory One-Year Compliance Date: 09/26/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 18A
Criterion Title
IEP development and content
CPR Rating
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of student records indicated while IEP Teams consider and specifically address
the skills and proficiencies needed to avoid and respond to bullying, harassment, or
teasing for students on the autism spectrum, not all IEPs address the skills and
proficiencies needed to avoid and respond to bullying, harassment, or teasing for those
students whose disability affects social skills development, or whose disability makes him
or her vulnerable to bullying, harassment, or teasing.
Description of Corrective Action:
The IEP Meeting Checklist/Note-Taking Form has already revised as of October 1st, 2012
to include "Social/Emotional/Bullying Issue Discussion" to ensure this discussion takes
place at all meetings and the discussion is documented. This discussion and any potential
services or supports that may be required to address skills, deficiencies, or vulnerabilities
to bullying/ harassment will be written in the "Additional Information" section of every
student's IEP. The Special Education Director will share the new note taking form and
discuss the procedure changes of ensuring this discussion occurs at all meetings with staff
at the faculty meeting on November 13th, 2012. The Special Education Director is the
chairperson who will be using the form so no training is required for its use.
In addition, on 3/1/2013, an internal review of 5 random student records will be
conducted by the Special Education Director to ensure that the language pertaining to the
bullying/social emotional discussion is included in all IEPs. The results of the record review
will report: the number of records reviewed, the number of records that were compliant,
and if any records were not compliant, the reason for the non-compliance and a plan to
remedy the problem by May 1st, 2013.
Title/Role(s) of responsible Persons:
Expected Date of
Megan Ashton, Special Education Director
Completion:
03/01/2013
Evidence of Completion of the Corrective Action:
A copy of the new IEP note taking tool will be submitted as evidence. In addition, the
attendance sheet and agenda from the November faculty meeting will be submitted.
Record Review information as listed above will be provided in a written summary.
Description of Internal Monitoring Procedures:
The Special Education Director will complete the IEP note taking checklist at all meetings
to monitor that this discussion occurs at all meetings and the appropriate language is
included in the IEP.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 10/18/2012
Basis for Partial Approval or Disapproval:
The district has revised the IEP Meeting Checklist/Note Taking Form to include
"Social/Emotional/Bullying Issue Discussion" to ensure the district has the discussion that
is required to address skills, deficiencies, or vulnerabilities to bullying, harassment, or
teasing. The district is proposing that this discussion take place at all IEP Team meetings
and the discussion be documented. The district has proposed the staff be trained on the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Bristol County Agricultural CPR Corrective Action Plan
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revised form on November 13, 2012. The district will conduct an internal review of
student records on March 1, 2013, to ensure language pertaining to bullying, harassment,
or teasing is included in students' IEPs for students whose disabilities affect social skills
development, or when the disability makes the student vulnerable to bullying,
harassment, or teasing or for students identified with a disability on the autism spectrum.
For the two students identified as non-compliant in the record review, the district will
need the IEP Teams to reconvene and considered how their disabilities affects social skills
development or makes them vulnerable to bullying, harassment or teasing.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 14, 2012, the district will provide evidence, for the two students identified
as non-compliant in the record review, that the IEP Teams have reconvened and
considered how their disabilities affects social skills development or makes them
vulnerable to bullying, harassment or teasing. Also provide evidence (agenda and sign-in
sheets) of staff training on the revised IEP Meeting Checklist/Note Taking Form and
procedures.
By March 8, 2013, subsequent to the training, conduct an internal review of student
records. Review the records to determine whether IEP Teams consider and address the
skills and proficiencies needed to avoid and respond to bullying, harassment or teasing for
students identified with a disability on the autism spectrum and for students whose
disability affects social skills development or makes him or her vulnerable to bullying,
harassment or teasing. Submit the number of records reviewed, the number of records in
compliance, and for any noncompliance found, determine the root cause(s) and provide
the district's plan to remedy the identified noncompliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
12/14/2012
03/08/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Bristol County Agricultural CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Bristol County Agricultural School
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Megan Ashton/ Sp. Ed. Director
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: September 23, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 3
Rating: Partially Implemented
Department CPR Finding: Interviews and document review indicated that although the district
assesses students for the acquisition of safety & health, technical that includes embedded academic,
employability, management & entrepreneurship, and technological knowledge and skills, not all
student records exhibited the acquisition of embedded academics.
Narrative Description of Corrective Action: Bristol County Agricultural High School is
implementing the second year of a Literacy Initiative that will include writing activities across all
curriculum areas. Each vocational division and academic area will assign and use a school-wide
literacy rubric to assess a content specific writing assignment two times during the 2012-2013
school year in order to embed the practice and acquisition of literacy skills in all content areas.
The Literacy Team will continue to meet twice a month for training and other activities. An
activity that will be occurring this Fall will be the creation of a series of writing prompts that
embed a variety of academic skills to be used by the vocational divisions when they assign writing
assignments for the initiative. In addition, revision of all vocational frameworks include examples
of embedded academic exercises, and these will be part of all vocational instruction to begin in
2013.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Aaron Polansky/Megan Ashton Corrective Action Activity: Writing Prompt
List will be completed by 12/1/2012, Rubric
scoring of literacy assignments, 2 per division
will be completed by May 15, 2013.
Evidence of Completion of the Corrective Action: Writing prompt list with embedded academics
in assignments, samples of scored rubrics for each division, teacher sign in sheets for meetings.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Bristol County Agricultural CPR Corrective Action Plan
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Description of Internal Monitoring Procedures: The literacy team will meet twice a month with
all staff members being required to attend the meetings in order to review the writing prompt list
and receive required training for use of the rubric. Teacher sign in sheets will be used to track
compliance. A Literacy Initiative Calendar will be used to outline the implementation plan and
create a timeline for the assigning of each writing piece per vocational and academic area. The
implementation will be tracked via this calendar. Samples of the assignments will be reviewed at
Literacy Team meetings to track completion and monitor growth of students’ writing skills.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 6
Rating: Partially Implemented
Department CPR Finding: Interviews and document review indicated that the district has a policy
whereby students failing any course for the year are required to pass an equivalent summer school
course or re-apply to the school to repeat the school year. The district’s applicant acceptance letter
includes enrollment criteria which contradicts the approved admission policy. Also, the current
admission application form is not in compliance.
Narrative Description of Corrective Action: Bristol County Agricultural High School’s
application for admission and acceptance letter has been revised with guidance from the DESE
Chapter 74 manual. The district policy whereby failing students are required to pass and
equivalent summer school course or re-apply to the school to repeat the year will be revisited. A
credit recovery option will be discussed. Any policy changes will be brought to the Board of
Trustees and the School Council and will be reflected in the school handbook for the 2013-2014
school year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Stephen Dempsey/Megan
Corrective Action Activity: December 1,
Ashton
2012
Evidence of Completion of the Corrective Action: Copy of application for admission to BCAHS
and acceptance letter, student handbook if any policy changes occur.
Description of Internal Monitoring Procedures: The revised application for admission and
acceptance letter has been revised and reviewed with the Superintendent and Principal and will
be brought in front of the Board of Trustees and School Council for acceptance. Administrative
team will review the failure policy and discuss credit recovery options.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Bristol County Agricultural CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 6
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Submit updated Admissions Policy and Acceptance
Letter.
Progress Report Due Date(s): December 14, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Rating: Partially Implemented
Department CPR Finding: A physical review of the facility indicated that not all instructional
facilities and equipment used for career/vocational technical education meet current occupational
standards. The Office for Career/Vocational Technical Education will send a Safety Survey Report,
which includes details specific to each program, to Superintendent Krista Paynton under separate
cover.
Narrative Description of Corrective Action: Safety Plan corrective actions will be reviewed and
corrected as outlined in the plan from the DESE.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Robert McGlynn, Facilities
Corrective Action Activity: 10/5/2012
Manager
Evidence of Completion of the Corrective Action: Safety Inspection by David Edmonds
Description of Internal Monitoring Procedures: Megan Ashton and Bob McGlynn have met
monthly since June to review the progress on the safety plan. The final update will be complete
on October 5th, 2012. We are continuing our work with Mr. David Edmonds and Facility
Manager, Mr. Bob McGlynn in correcting all findings related to the physical review of the
facility.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Continue safety responses until completed.
Progress Report Due Date(s): Every thirty days.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Bristol County Agricultural CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 21
Rating: Partially Implemented
Department CPR Finding: A physical review of the facility indicated that not all instructional
facilities and equipment used for career/vocational technical education meet current occupational
standards. The Office for Career/Vocational Technical Education will send a Safety Survey Report,
which includes details specific to each program, to Superintendent Krista Paynton under separate
cover.
Narrative Description of Corrective Action: Safety Plan corrective actions will be reviewed and
corrected as outlined in the plan from the DESE.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Robert McGlynn, Facilities
Corrective Action Activity: 10/5/2012
Manager
Evidence of Completion of the Corrective Action: Safety Inspection by David Edmonds
Description of Internal Monitoring Procedures: Megan Ashton and Bob McGlynn have met
monthly since June to review the progress on the safety plan. The final update will be complete
on October 5th, 2012. We are continuing our work with Mr. David Edmonds and Facility
Manager, Mr. Bob McGlynn in correcting all findings related to the physical review of the
facility.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 21
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): To continue safety responses until completed.
Progress Report Due Date(s): Every thirty days.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Bristol County Agricultural CPR Corrective Action Plan
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