* Date *
* Contractor *
* Address *
* City, State Zip *
RE: Notice of Award * Project Name and Campus *
Dear * Contractor Name *:
You are hereby notified that the * Campus * acting on behalf of the University of Maine System accepts your Bid of $*
Total Amount including as statement as to any alternates that are included * for the above named project, subject to
final resolution of any bid protests and the parties’ ability to establish and confirm final terms, as well as the execution of a
written contract and your furnishing satisfactory bonds within twelve (12) calendar days as provided in the bidding
documents.
This Notice of Award will permit you to proceed with the ordering of materials and scheduling the work so that the project
can be completed on time. Should you fail to execute a contract or furnish satisfactory bonds within the stipulated time; the
bid bond accompanying your proposal will be forfeited to the University of Maine System as liquidated damages.
Enclosed are three (3) originals of your contract agreement for signature. Further, please have your surety provide three (3)
originals of the Performance Bond and the Payment Bond, as prescribed in Sections 00 61 13.13 and 00 61 13.16 of the bid
document, and a properly executed "Power of Attorney." Please advise your surety agent that the bonds should carry the
same date as this Notice of Award and the Contract Agreement. All copies of the signed contract, bonds and insurance
certificates should be forwarded directly to this office. Once they are completely signed, a bound copy of the contract will be
returned for your use.
Prior to your starting any work on the construction site, this office must receive Certificates of Liability Insurance as
specified in Section Article 11 of AIA Document A201 – 2007 General Conditions of the Contract for Construction and
Section 00 73 00.01 University of Maine System Supplemental Conditions. Please advise your surety that the certificate
holder should be as follows: University of Maine System, 16 Central Street, Bangor, Maine 04401.
The day-to-day administrative and technical details of this project will be administered by the Project Manager. The Project
Manager for this project is * Project Manager’s Name *. All correspondence relative to the day-to-day administration of
the project should be directed to * Address *.
A pre-construction conference on this project will be scheduled as soon as possible. This conference must be attended by
your firm's authorized representative, as well as by your project superintendent.
Sincerely yours,
* Chief Financial Officer Name *
Chief Financial Officer
Enclosures
cc: UM System Office
UMS Form ver 1.1 06/02/2010
00 51 00
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