2016 Massachusetts-Student Registration/Personal Needs Profile (SR/PNP)
Accommodations and Accessibility Data Collection and Update Status1
Column
Letter
Field Name and
Test Mode
SR/PNP Collection
Status
MCAS
Accom#
PrePopulated
by DESE2?
PARCC Definitions and Notes
Expected Values
Administration Considerations (Features available to all students and not limited to students with disabilities or English learners.)
AX
Frequent Breaks
Not collected in
2016
1
No
Student is allowed to take breaks, at their request, during the testing
session.
Y = Yes
Blank
Proctor/School Provided Administration Considerations
AY
AZ
BA
BB
Separate/Alternate
Location
Not collected in
2016
4
Small Testing Group
Not collected in
2016
3/5
Specialized
Equipment or
Furniture
Not collected in
2016
n/a
Specified Area or
Setting
Not collected in
2016
6
No
Proctor/School Provided Administration Considerations
Y = Yes
Blank
No
No
Proctor/School Provided Administration Considerations
Y = Yes
Check individual state policies on the maximum number of students that
are allowed in a small testing group.
Blank
Proctor/School Provided Administration Considerations
Y = Yes
Blank
No
Proctor/School Provided Administration Considerations
Y = Yes
Blank
1
The Department created this condensed version the PARCC Spring 2016 Student Registration/ Personal Needs Profile Field Definitions to assist users in
identifying the Massachusetts-specific collection status of accommodations and accessibility features in the SR/PNP file. The original PARCC document, which
includes all variables and file import instructions, is located in the Support>>Documentation pages in PearsonAccessnext.
2
Disability status was pre-populated for grades 3-8 based on October 2015 SIMS; accommodations and accessibility features being collected in 2016 were prepopulated for students in grades 4-8 based on their spring 2015 assessment (MCAS or PARCC); features not collected were not pre-populated.
Massachusetts Department of Elementary and Secondary Education
Page 1 of 12
Column
Letter
BC
Field Name and
Test Mode
Time Of Day
SR/PNP Collection
Status
MCAS
Accom#
PrePopulated
by DESE2?
Not collected in
2016
2
No
PARCC Definitions and Notes
Proctor/School Provided Administration Considerations
Expected Values
Y = Yes
Blank
Accessibility Features Identified in Advance (Features available to all students and not limited to students with disabilities or English learners.)
BD
BF
Answer Masking
Color Contrast
Not collected in
2016
13
Required for CBT
test form
n/a
No
No
For Computer-based Testing:
Used to assign this accessibility feature for computer-based testing.
For Paper-based Testing:
Specifies as part of an Assessment Personal Needs Profile the type of
masks the student is able to use to cover answers until needed.
For Computer-based Testing:
The interface launches a pre-selected alternate color combination for the
text (foreground) and background colors.
This is available to ALL students testing computer-based and is available
on all test forms.
If expected value equals “01”–“06”; then the student must have Test
Format populated with "O" in the student registration record or record
will error.
For Paper-based Testing:
Colored overlays for background color. Font color cannot be changed.
Proctor/School-provided Accommodation
If expected value equals “07”; then the student must have Test Format
populated with "P" in the student registration record or record will error.
Massachusetts Department of Elementary and Secondary Education
Y = Yes
Blank
01 = black font on
cream background
02 = black font
on light blue
background
03 = black font on
light magenta
background
04 = white font on
black background
05 = yellow font on
blue background
06 = low
contrast color,
dark gray font
on pale green
background
07 = locally provided
color overlay for
the student to place
over their paper test
Page 2 of 12
Column
Letter
Field Name and
Test Mode
SR/PNP
Collection Status
MCAS
Accom#
PrePopulated
by DESE?
PARCC Definitions and Notes
Expected Values
Presentation Accommodations for Students with Disabilities with an IEP or 504 Plan
BG
ASL Video
Required for CBT
test form
17 ELA/Math
or
27 ELA only
Yes
Used to assign the form administered for computer-based testing.
American Sign Language content is provided to the student by a human
signer through a video.
Y = Yes
Blank
If expected value equals “Y”; then the following criteria must be met or
record will error:
 Test Format populated with "O",
 Students With Disability populated with either “504” OR “IEP”,
 Assistive Technology - Screen Reader must be left blank,
 Assistive Technology - Non-Screen Reader must be left blank,
 Closed Captioning for ELA/L must be left blank,
 Translation of the Mathematics Assessment must be left blank,
 Text-to-Speech must be left blank, and
 Human Reader or Human Signer must be left blank.
BH
Assistive
Technology - Screen
Reader (for
students who are
blind or visually
impaired)
Required for CBT
test form
12 for Braille;
and/
avail. with
prior Dept.
approval
Yes
Used to assign the form administered for computer-based testing.
Y = Yes
Screen Reader Application used to deliver computer-based test form for
ELA/L and Math.
Blank
If expected value equals “Y”; then the following criteria must be met or
record will error:
 Test Format populated with "O",
 Students With Disability populated with either “504” OR “IEP”,
 ASL Video must be left blank,
 Assistive Technology - Non-Screen Reader must be left blank,
 Closed Captioning for ELA/L must be left blank,
 Translation of the Mathematics Assessment must be left blank,
 Text-to-Speech must be left blank, and
 Human Reader or Human Signer must be left blank.
Note: If Assistive Technology - Screen Reader value equals “Y” then a
Tactile Graphics supplement booklet will be shipped automatically if the
specific computer-based test images or graphics must be represented by
tactile graphics. If a student is enrolled for Assistive Technology - Screen
Reader after the enrollment window closes, then an additional order must
be submitted.
Massachusetts Department of Elementary and Secondary Education
Page 3 of 12
Column
Letter
BI
Field Name and
Test Mode
SR/PNP
Collection Status
MCAS
Accom#
Assistive
Technology – Non
Screen Reader
Required for CBT
test form
#25
avail. with
prior Dept.
approval
PrePopulated
by DESE?
Yes
PARCC Definitions and Notes
Used to assign the form administered for computer-based testing when
an assistive technology application is needed for students without visual
impairments.
Expected Values
Y = Yes
Blank
Assistive technology that provides magnification or word prediction
assistive technology support that requires security pass through to
interact with TestNav.
If expected value equals “Y”; then the following criteria must be met or
record will error:
 Test Format populated with "O",
 Students With Disability populated with either “504” or “IEP”,
 ASL Video must be left blank,
 Assistive Technology - Screen Reader must be left blank,
 Closed Captioning for ELA/L must be left blank,
 Translation of the Mathematics Assessment must be left blank,
 Text-to-Speech must be left blank, and
 Human Reader or Human Signer must be left blank.
BJ
Closed Captioning
for ELA/L
Required for CBT
test form
n/a
Yes
Used to assign the form administered for computer-based testing.
Closed captioning and subtitling are both processes of displaying text on
a television, video screen, or other visual display to provide additional or
interpretive information.
Y = Yes
Blank
If expected value equals “Y”; then the following criteria must be met or
record will error:
 Test Format populated with "O",
 Students With Disability populated with either “504” or “IEP”,
 ASL Video must be left blank,
 Assistive Technology - Screen Reader must be left blank,
 Assistive Technology - Non-Screen Reader must be left blank,
 Translation of the Mathematics Assessment must be left blank,
 Text-to-Speech must be left blank, and
 Human Reader or Human Signer must be left blank.
Massachusetts Department of Elementary and Secondary Education
Page 4 of 12
Column
Letter
BK
BL
Field Name and
Test Mode
SR/PNP
Collection Status
MCAS
Accom#
PrePopulated
by DESE?
Refreshable Braille
Display for ELA/L
Required for CBT
test form
12
Yes
Alternate
Representation –
Paper Test
Collected in
2016
n/a
Yes
Large Print
Collected in
2016
Braille with Tactile
Graphics
Collected in
2016
If expected value equals “Y”; then the following criteria must be met or
record will error:
 Test Format populated with "O",
 Test Code must be populated with an ELA/L Subject,
 Students With Disability populated with either “504” or “IEP”,
 and Assistive Technology - Screen Reader populated with “Y”.
Student requires paper and pencil test format as an approved
accommodation.
Y = Yes
Blank
Y = Yes
Blank
11
Yes
A Large Print test booklet is provided with text increased 150% to an 18
point font.
Y = Yes
Blank
PARCC to provide Large Print Booklet for student to read. Test
Booklet/Answer Document will be the standard edition so that a
Proctor can transcribe the student’s responses.
Required for
Large Print
BN
Used to assign a computer-based form for Braille in conjunction with
Screen Reader OR other Assistive Technology (AT) Application. Student
uses external device which converts the text from the Screen Reader into
Braille.
Expected Values
If expected value equals “Y”; then the student must have Test Format field
populated with "P" and Students With Disability field populated with
either “504” OR “IEP”.
Required for
Paper Test
BM
PARCC Definitions and Notes
12
Required for
Braille Test
Massachusetts Department of Elementary and Secondary Education
Yes
If expected value equals “Y”; then the student must have Test Format field
populated with "P" and Students With Disability field populated with
either “504” OR “IEP”.
A hard copy Braille test booklet is provided with embedded tactile
graphics.
The student responds and responses are transcribed.
If expected value equals “02”; then the student must have Test Format field
populated with "P" and Students With Disability field populated with
either “504” OR “IEP”.
02 =
EBAE/English
Braille
American
Edition
Blank
Page 5 of 12
Column
Letter
BO
Field Name and
Test Mode
SR/PNP
Collection Status
MCAS
Accom#
PrePopulated
by DESE?
Student Reads
Assessment Aloud
to Him/Herself
Not collected in
2016
21
No
PARCC Definitions and Notes
The student reads the assessment aloud to themselves and may use an
external device such as a whisper phone. The student must be tested in a
separate setting.
Expected Values
Y = Yes
Blank
If expected value equals “Y”; then the student must have Students With
Disability field populated with either “504” OR “IEP”.
BP
Human Signer for
TEST DIRECTIONS
Not collected in
2016
10
No
A human signer will sign the test directions to a student. The student may
need to be tested in a small group or separate setting.
Y = Yes
Blank
If expected value equals “Y”; then the student must have Students With
Disability field populated with either “504” OR “IEP”.
Response Accommodations for Students with Disabilities with an IEP or 504 Plan
BQ
Answers Recorded in
Test Book
Not collected in
2016
24
No
Grades 4-8, the student records answers directly in the test book.
Responses must be transcribed verbatim in an answer document.
Responses that have not been transcribed will not be scored.
Y = Yes
Blank
If expected value equals “Y”; then the student must have Test Format field
populated with "P" and Students With Disability field populated
with either “504” OR “IEP”.
BR
Braille Response
Collected in
2016
23
Massachusetts Department of Elementary and Secondary Education
Yes
A student is blind or visually impaired and their responses are captured by 01 = Braille Writer
a Braille Writer or Notetaker.
02 = Braille
Notetaker
If expected value equals “01” OR “02”; then the student must have
Students With Disability field populated with either “504” OR “IEP”.
Blank
Page 6 of 12
Column
Letter
BS
Field Name and
Test Mode
Calculation Device
and Mathematics
Tools
SR/PNP
Collection Status
MCAS
Accom#
PrePopulated
by DESE?
Collected in
2016
30
Yes
PARCC Definitions and Notes
The student is allowed to use a calculator as an accommodation, including
for items in test sections designated as non-calculator sections. In
addition, an arithmetic table (including addition/ subtraction and/or
multiplication/division charts), and/or manipulatives may be used.
Expected Values
Y = Yes
Blank
Proctor/School Provided Accommodation
BT
BU
ELA/L Constructed
Response—Human
Scribe, Signer, or
Speech-to-Text
ELA/L Selected
Response—Human
Scribe, Signer, or
Speech-to-Text
Collected in
2016
29
Yes
If expected value equals “Y”; then the student must have Test Code
populated with a Mathematics Subject in the student registration record
and Students With Disability field populated with either “504” OR “IEP” or
record will error.
A student's response is captured by an external Speech to Text device,
external AT device, Human Scribe or Signer for Constructed Response item
types.
Proctor/School Provided Accommodation
Collected in
2016
19
Yes
If expected value equals “01”-“04”; then the student must have Test Code
populated with an ELA/L Subject and Students With Disability field
populated with either “504” OR “IEP” or record will error.
The student's response is captured by an external Speech to Text device,
external AT device, Human Scribe or Signer for Selected Response or
Technology Enhanced items types.
Proctor/School Provided Accommodation
If expected value equals “01”-“04”; then the student must have Test Code
populated with an ELA/L Subject and Students With Disability field
populated with either “504” OR “IEP” or record will error.
Massachusetts Department of Elementary and Secondary Education
01 = Speech-to-Text
02 = Human Scribe
03 = Human Signer
04 = External AT
Device
Blank
01 = Speech-to-Text
02 = Human Scribe
03 = Human Signer
04 = External AT
Device
Blank
Page 7 of 12
Column
Letter
BV
Field Name and
Test Mode
Mathematics
Response—Human
Scribe, Signer, or
Speech-to-Text
SR/PNP
Collection Status
MCAS
Accom#
PrePopulated
by DESE?
Collected in
2016
19
Yes
PARCC Definitions and Notes
A student's response is captured by an external Speech to Text device,
external AT device, Human Scribe or Signer.
Proctor/School Provided Accommodation
If expected value equals “01”-“04”; then the student must have Test Code
populated with a Mathematics Subject and Students With Disability field
populated with either “504” OR “IEP” or record will error.
BW
Monitor Test
Response
Not collected in
2016
14/22
No
The test administrator or assigned accommodator monitors proper
placement of student responses on a test book/answer sheet or within a
computer based test. The test examiner or assigned accommodator
cannot assist the student with changing a response.
Expected Values
01 = Speech-toText
02 = Human Scribe
03 = Human Signer
04 = External AT
Device
Blank
Y = Yes
Blank
If expected value equals “Y”; then the student must have the Students
With Disability field populated with either “504” OR “IEP” or record
will error.
Massachusetts Department of Elementary and Secondary Education
Page 8 of 12
Column
Letter
BX
Field Name and
Test Mode
Word Prediction
SR/PNP
Collection Status
MCAS
Accom#
PrePopulated
by DESE?
Collected in
2016
31
Yes
PARCC Definitions and Notes
The student uses a word prediction external device that provides a bank
of frequently -or recently -used words as a result of the student entering
the first few letters of a word.
Expected Values
Y = Yes
Blank
Proctor/School Provided Accommodation
If expected value equals “Y”; then the student must have the Students
With Disability field populated with either “504” OR “IEP” or record
will error.
Accommodations for English Learners
BY
BZ
Administration
Directions Clarified in
Student’s Native
Language
Not collected in
2016
n/a
General
Administration
Directions Read
Not collected in
2016
n/a
Massachusetts Department of Elementary and Secondary Education
No
No
The test administrator clarifies general administration instructions only.
Y = Yes
If expected value equals “Y”; then the student must have the EL
Accommodation field populated with “Y” or record will error.
Blank
The test administrator reads aloud, and repeats as needed, test directions
in the students’ native language.
ARA = Arabic
CHI = Chinese
(Mandarin)
HAT =Haitian Creole
NAV = Navajo
POL = Polish
POR = Portuguese
RUS = Russian
SPA = Spanish
URD = Urdu
VIE = Vietnamese
HT = Human
Translator
Blank
If expected value equals: “ARA”, “CHI”, “HAT”, “NAV”, “POL”, “POR”,
“RUS”, “SPA”, “URD”, “VIE” , OR “HT”; then the student must have the
EL Accommodation field populated with “Y” or record will error.
Page 9 of 12
Column
Letter
CA
Field Name and
Test Mode
SR/PNP
Collection Status
MCAS
Accom#
PrePopulated
by DESE?
Mathematics
Response–EL (Scribe)
Collected in
2016
n/a
Yes
PARCC Definitions and Notes
Expected Values
A student's response is captured by an external Speech to Text device or
Human Scribe.
01 = Speech-to-Text
02 = Human Scribe
Proctor/School Provided Accommodation
Blank
If expected value equals “01” OR “02”; then the student must have the
Test Code populated with a Mathematics Subject and the EL
Accommodation field populated with “Y” or record will error.
CB
CC
Translation of the
Mathematics
Assessment
(not allowed for
grades 3-8)
Not allowed in
grades 3-8 in MA
Word-to-Word
Dictionary
Not collected in
2016
n/a
No
Used to assign the form administered for computer-based testing based
on another language other than English.
SPA = Spanish
Blank
Note: Not allowed in Massachusetts for grades 3-8.
If expected value equals “SPA”; then the following criteria must be
met or record will error:
 Test Code populated with a Mathematics Subject,
 EL Accommodation field populated with “Y”,
 ASL Video must be left blank,
 Assistive Technology - Screen Reader must be left blank,
 Assistive Technology - Non-Screen Reader must be left blank,
n/a
No
Student uses a published word-to-word hand-held dictionary.
Y = Yes
If expected value equals “Y”; then the student must have the EL
Accommodation field populated with “Y” or record will error.
Blank
Other Accessibility Features and Accommodations
Massachusetts Department of Elementary and Secondary Education
Page 10 of 12
Column
Letter
CD
CE
Field Name and
Test Mode
Text-to-Speech
Human Reader or
Human Signer
SR/PNP
Collection Status
MCAS
Accom#
Required for CBT
test
18 Math
28 ELA
Required for CBT
and PBT
PrePopulated
by DESE?
16 &17-Math
26 & 27 - ELA
Yes
Yes
PARCC Definitions and Notes
Mathematic Tests
If expected value equals “01” OR “02”; then the following criteria must
be met or record will error:
 Test Format populated with "O",
 Test Code populated with a Mathematics Subject,
 ASL Video must be left blank,
 Assistive Technology - Screen Reader must be left blank,
 Assistive Technology - Non-Screen Reader must be left blank,
 and Human Reader or Human Signer must be left blank.
ELA/L Tests
(Text Only, “01”, option not available with ELA/L Tests)
If expected value equals “02”; then the following criteria must be met
or record will error:
 Test Format populated with "O",
 Test Code populated with an ELA/L Subject,
 Students With Disability populated with either “504” OR “IEP”,
 ASL Video must be left blank,
 Assistive Technology - Screen Reader must be left blank,
 Assistive Technology - Non-Screen Reader must be left blank,
 Closed Captioning for ELA/L must be left blank,
 Refreshable Braille Display for ELA/L must be left blank, and
 Human Reader or Human Signer must be left blank.
If expected value equals “01” OR “02”; then the following criteria must
be met or record will error:
For Mathematic Tests:
 Test Code populated with a Mathematics Subject,
 ASL Video must be left blank,
 Assistive Technology - Screen Reader must be left blank,
 Assistive Technology - Non-Screen Reader must be left blank,
 and Text-to-Speech must be left blank.
Expected Values
01 = Text Only
02 = Text and
Graphics
Blank
01 = Human Signer
02 = Human ReadAloud
Blank
For ELA/L Tests:
 Test Code populated with an ELA/L Subject,
 Students With Disability populated with either “504” OR “IEP”,
 ASL Video must be left blank,
 Assistive Technology - Screen Reader must be left blank,
 Assistive Technology - Non-Screen Reader must be left blank,
 Closed Captioning for ELA/L must be left blank,
 Refreshable Braille Display for ELA/L must be left blank, and
 Text-to-Speech must be left blank.
Massachusetts Department of Elementary and Secondary Education
Page 11 of 12
Column
Letter
CF
Field Name and
Test Mode
Unique
Accommodation
SR/PNP Collection
Status
MCAS
Accom#
PrePopulated
by DESE?
Collected in 2016
25 or 32
Yes
PARCC Definitions and Notes
Unique accommodations must be submitted at least 6 weeks prior to
testing to allow adequate time for the state to determine a final decision.
Expected Values
Y = Yes
Blank
If expected value equals “Y”; then the student must have the Students
With Disability field populated with either “504” OR “IEP” AND/OR the EL
Accommodation field populated with "Y" or record will error.
CG
Emergency
Accommodation
Not collected 2016
n/a
No
An emergency accommodation for a student who incurs a temporary
disabling condition that interferes with test performance shortly before
or during the PARCC assessment window.
01 = Human Scribe
99 = Other Blank
Timing and Scheduling Accommodations for English Learners and Students with Disabilities
CH
Extended Time
Not collected in
2016
n/a
Massachusetts Department of Elementary and Secondary Education
No
Extended Time is provided to the student.
Proctor/School Provided Accommodation
EL
IEP504
Both
Blank
Page 12 of 12