Information Requirements for Terminated Programs
UNIVERSITY OF NEW BRUNSWICK
PROPOSAL GUIDELINES FOR TERMINATING ACADEMIC PROGRAMS
Approved by F Senate 26 May 2014
Approved by SJ Senate 26 May 2014
OVERVIEW
This document provides a common structure for developing acceptable and complete proposals for the termination of academic programs. The guidelines provided herein should optimize the chance of success of Faculty(ies)’ submissions to the appropriate Senate Curriculum Committee, Senate Academic Planning
Committee (UNBF), Senate Academic Planning and Resources Committee (UNBSJ), both Senates, and, eventually, Maritime Provinces Higher Education Commission (MPHEC) submission. The MPHEC is responsible for continuous quality improvement of programs and teaching at post-secondary institutions and, in particular, at universities in the Maritime Provinces. This is achieved through review of program proposals prior to implementation, and through monitoring institutional quality assurance policies and procedures.
When developing a program proposal, liaise with the University Secretariat to assist in the development of the proposal and coordination of the approval process ( secretariat@unb.ca
). It is important that the academic planning procedures in place are helpful in moving revised programs along in a timely fashion, with full disclosure of information to inform the decision process. Every department and Faculty should be aware of the chain of events that must take place, the questions they must have considered and documented, and the office that can (and those that cannot) handle events along the path to full approval.
Scope
Universities are required to submit to MPHEC, prior to implementation, a proposal for any new, modified or terminated university-level program (which includes degrees, diplomas and certificates) that meets any of the following criteria:
 leads to an exit credential; or
 is the equivalent of 30 credits (or one full year) or more of study at the undergraduate level
(regardless of whether it leads to an exit credential); or
 is a type to be tracked as per MPHEC decision (which may change from time to time).
The Atlantic Advisory Committee on Health Human Resources (AACHHR) is mandated to review all proposed new health programs and health programs in which significant change is planned, as initiated by institutions, and programs resulting from discussions with the institutions which would support a plan to meet the health human resources needs of Maritime and/or Atlantic Canada.
Proposals intended for implementation at the beginning of the Fall term must be completed and submitted to the University Secretariat no later than August 31 of the preceding year. Approval may take up to eighteen months from the date of submission.
The guidelines explain the information required for each section of the accompanying Program
Proposal. Completed proposals go through an approval process at the appropriate Senate, the
Board, and the MPHEC. Some of the required information is subsequently used during MPHEC quality assurance processes. Please contact the University Secretariat should you have any questions.

Information Requirements for Terminated Programs
GUIDELINES
The purpose of these Information Requirements is to outline the information required to allow an external reader to assess that the proposed program termination appears warranted.
A proposal for a program termination should be submitted when the university intends to no longer admit students and to remove the program from its offerings. A proposal should also be submitted when a program has become inactive: that is, the institution(s) has (have) not admitted and/or graduated a student in the program for a period of four years (or the normal timeframe through which one cohort could complete the program).
Please note that should a program be terminated as a result of the introduction of a new program, and to avoid the need to submit a separate proposal for its termination, the program proposal for the new program should include information on the transition from the existing to the new program, including a phase-out plan for the program being terminated.
If you are unable to complete all sections of the information requirements listed below, please note these areas and include an explanation.
P ART I: I NFORMATION R EQUIREMENTS FOR MPHEC
1. PROGRAM IDENTIFICATION
1.1 Submitting Institution
University of New Brunswick
1.2 Faculty(ies)
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1.3 School(s)
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1.4 Department(s)
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1.5 Program Name
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1.6 Program type (e.g., bachelor’s degree, post-baccalaureate certificate)
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Other: Click here to enter text.
1.7 Credential(s) granted (where applicable, former and proposed)
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1.8 Proposed termination date: Click here to enter a date.

Information Requirements for Terminated Programs
1.9 Institutional program code(s) for the existing program(s), as stored in the post-secondary institution’s administrative files, that is reported under PSIS (Post-Secondary Student
Information System) (element IP 2000)
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(Contact the Registrars’ Office should you have questions regarding
PSIS codes)
1.10 Date(s) of Senate Approval: Fredericton Click here to enter a date.
Date of Board Approval:
Saint John Click here to enter a date.
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1.11 Contact Person:
Email:
2. DESCRIPTION OF THE PROPOSED PROGRAM TERMINATION
2.1 Rational for the program termination.
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2.2 Description of the timeframe/phase-out plan for the existing program and students.
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2.2.1 Date new registrations will no longer be permitted/accepted:
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2.2.2 Anticipated date of completion of last student:
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2.2.3 Alternative programs for existing students, if any:
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2.3 Describe the impact the termination of this program will have on existing programs at the
University (e.g., a reduction in required courses, elective offerings or cross-listed courses) and how this will be addressed.
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2.4 In the case of professional, semi-professional, articulated, other collaborative, and programs requiring a work placement, other stakeholders and/or partners may be involved. Stakeholders may play a role in many ways, for example, in program delivery, accreditation, or student placements, and, in some instances, be responsible for the supply side of graduates from particular programs (e.g., teacher education programs, health and health-related programs, law, social work, criminology, foods and nutrition programs, articulated programs). In general for these types of programs, or other programs which directly involve other stakeholders, institutions must provide:
2.4.1 Evidence that other institutions and stakeholders involved have been consulted:
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Information Requirements for Terminated Programs
2.4.2 Verification/confirmation from stakeholders that planned program terminations are known and agreed upon. (This could include governments, public and private institutions, community colleges, other universities.)
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3. ADDITIONAL INFORMATION
3.1 Any other information that the institution feels will assist the MPHEC in its understanding of the proposed termination. Reports of internal or external reviews would be helpful.
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Information Requirements for Terminated Programs
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A PPENDICES FOR MPHEC S UBMISSION
Please ensure that each of the following are appended/included, as applicable, when submitting a completed program proposal:
A list of appendices to the program proposal
Reports from internal or external assessments
Letters of support for the proposed termination from other involved partners
Letter of AACHHR support (for health-related programs)
CHECKLIST
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All of the information requirements have been addressed.
All relevant appendices are attached
Phase-out plan has been provided
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Institutional program codes have been provided
Side-by-side comparisons are complete
Any additional information to help the MPHEC in its understanding of the proposed program termination
☐ Signature (or appended letter) confirming the collaborative submission, and principal applicant, where applicable
☐ The proposal has been submitted to the Senate Curriculum and Academic Planning and/or
Academic Planning and Resources Committees