Software Requirements, Inc.
Business Association Website
Business Requirements
Author: Terry Reiber
Date: 4/12/2008
Version: 1.0
Business Association Website - Business Requirements Document
TABLE OF CONTENTS
TABLE OF CONTENTS .................................................................................................... 2
AMENDMENT HISTORY ................................................................................................ 3
PROJECT OVERVIEW ..................................................................................................... 4
PROJECT SCOPE .............................................................................................................. 5
Stakeholders .................................................................................................................... 5
Business Processes Affected ........................................................................................... 5
Systems/Applications ...................................................................................................... 5
Assumptions/Constraints ................................................................................................ 5
Risks................................................................................................................................ 5
Related Documents ......................................................................................................... 5
BUSINESS PROCESS FLOWS ......................................................................................... 6
Contact Members ............................................................................................................ 6
Member Renewal ............................................................................................................ 7
Company Member / Lookup ........................................................................................... 8
Next Meeting Lookup ..................................................................................................... 9
APPENDICES .................................................................................................................. 10
Glossary ........................................................................................................................ 10
Page 2
Business Association Website - Business Requirements Document
AMENDMENT HISTORY
Version
1.0
Prepared By
T. Reiber
Date
4/12/2008
Page 3
Description
Requirements for a Business Association
Website.
Business Association Website - Business Requirements Document
PROJECT OVERVIEW
The purpose of this Business Requirements Document (BRD) is to document the
requirements for a Business Association Website.
A business organization would use a Business Association Website to promote their
organization.
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Business Association Website - Business Requirements Document
PROJECT SCOPE
Stakeholders
Stakeholder Name
John Jones
Company
Department
Jane Jones
Ted Accountant
Title
Contact Phone
President – XYZ
Business
Association.
Vice President –
XYZ Business
Association
Treasurer – XYZ
Business Association
Business Processes Affected
The following businesses are in scope:
-
Contact Members
Member Renewal
Company / Member Lookup
Next Meeting Lookup
The following business processes are out of scope:
- New Member Process (future release)
Systems/Applications
-
Business Association Website
Assumptions/Constraints
-
None
Risks
Any credit card payment should be handled in a secure way.
Related Documents
None
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Business Association Website - Business Requirements Document
BUSINESS PROCESS FLOWS
Contact Members
“Current State” Process Flow
Step #
1
2
Actor
President
President
Step
Composes Letter
Hand addresses envelopes
3
4
President
President
Applies stamps
Mails letters.
Comments
Via spreadsheet of
association member names
and addresses.
“Future State” Process Flow
Step #
1
Actor
President
2
3
President
President
Step
Logs into website “back
end”
Composes email
“Blasts” email to all
members in contact list.
Comments
Business Requirements
RQT ID
BAW-1
Name
Contact List
BAW-2
Newsletter
BAW-3
Attachments
Description
All member addresses and
emails are maintained in a
contact list.
Email looks like a nicely
formatted “newsletter”.
Can send emails with
attachments.
Page 6
Priority
H
Stakeholder
President
M
President
H
Business Association Website - Business Requirements Document
Member Renewal
“Current State” Process Flow
Step #
1
2
Actor
President
President
Step
Composes Renewal Letter
Hand addresses envelopes
3
4
5
President
President
Member
6
7
Treasurer
Treasurer
Applies stamps
Mails letters.
Replies with check
enclosed
Deposits check in account
Marks member as “paid
up”.
Comments
Via spreadsheet of
association member names
and addresses.
“Future State” Process Flow
Step #
1
2
3
Actor
President
Member
Member
Step
Sends out renewal email
Clicks on link
Pays with credit card.
4
5
Treasurer
President
Checks account deposits.
Sends out follow up email
if needed.
Comments
If credit card payment is
successful, marks member
as “paid up”.
Business Requirements
RQT ID
BAW-4
BAW-5
BAW-6
Name
Renewal Email
Secure credit card
payment
Payment
reconciliation
Description
Goes out only to those
members who are not paid
up.
Credit card payment must
be secure.
Must be able to inspect
account and double check
paid up members /
payments.
Page 7
Priority
H
Stakeholder
President
H
Treasurer
H
Treasurer
Business Association Website - Business Requirements Document
Company Member / Lookup
“Current State” Process Flow
There is no current state process.
“Future State” Process Flow
Step #
1
2
Actor
Website User
Website User
3
Website user
Step
Clicks on site URL
Reviews company
information sorted by
category.
Also can review member
information sorted by
member.
Comments
Business Requirements
RQT ID
BAW-7
BAW-8
Name
Company Info
Member Info
Description
The company name,
address, phone, fax, email
and business hours are
displayed.
The member’s first and last
name, company info, and
personal phone number,
fax number, email and cell
phone number are
displayed.
Page 8
Priority
H
Stakeholder
President
H
President
Business Association Website - Business Requirements Document
Next Meeting Lookup
“Current State” Process Flow
There is no current state process.
“Future State” Process Flow
Step #
1
2
Actor
Website user
Website user
Step
Clicks on website URL
Views next meeting topic,
location, event time and
contact information.
Comments
Description
Next meeting topic,
address, event start and end
time, and a contact email
address is displayed.
Next meeting info can be
updated with contacting
webmaster.
Priority
H
Stakeholder
President
M
President
Business Requirements
RQT ID
BAW-9
BAW-10
Name
Next Meeting Info
Next Meeting Info
Maintenance
Page 9
Business Association Website - Business Requirements Document
APPENDICES
Glossary
Term
Attachment
Email Blast
Secure Credit Card Payment
URL
Definition
A document which is attached to an email to
be sent.
An email that is sent to every member on the
contact list.
A method of paying by credit card via a
website that ensures credit card information
isn’t misused or stolen.
Website address
“www.mybusinessassociation.com”
Page 10