ACITC Meeting Minutes
February 16, 2007
Attending: Judith Barlow, Linda Khan, Sharon Ainsley, Bill Allen, Eric Kledzik (for Jason
Ball), Bill Gabrenya, Steven Lazarus, Dick Newman, Korhan Oyman, Kurt Winkelmann, Cookie
Young. Absent: Carol Shehadeh, Mary Bonhomme.
Call to order at 3:35 pm. Meeting starting time changed to 3:35 pm so that members could
attend the Adobe Connect workshop.
Minutes for January 12, 2007 were approved.
Date for March meeting: Friday, March 16, 3-4:30pm.
Committee Reports
ADITC: Cookie Young
 Employee Self-Service is now available to all employees on their PAWS account
 Access to PAWS will convert to TRACKS login around mid-May. Former students can
use PIN. Communication was sent to campus community.
 New student online orientation check-in process goes live in March.
IT: Eric Kledzik
 EMC Application Extender has been selected for Florida Tech’s document management;
will first be implemented in Financial Aid.
 UA/Bisk full integration still in process; IT is working on pricing for a new Banner server
for this project.
 University is evaluating Adobe Connect, a synchronous meeting tool. They will also
look at Elluminate, a tool that Bisk uses for synchronous support. Feedback from faculty
is needed.
 A question was asked about printing from off-campus. Eric said that printing is possible
from a remote desktop, but tech support needs to set a VPN for off-campus printing.
 A new server was ordered to handle the increased level of SPAM. 85% of Florida Tech’s
incoming mail is SPAM.
ITEC: Linda Khan
 IT Security policies 1002 to 1006 were reviewed.
 Policy 1002 - Contacting Law Enforcement
 Policy 1003 - Transmission and Use of Sensitive Information
 Policy 1004 - Securing Sensitive Information
 Policy 1005 - Policy on Unsupported Operating Systems
 Policy 1006 - Policy on Digital Millennium Copyright Act Violations
 All policies were approved except Policy 1002. The wording for1002 needed to be
revised and the revised policy be reviewed by legal counsel. Policies 1005 and 1006 go
into effect immediately. Policies 1003 and 1004 go into effect on August 1, 2007.
 The library has received a Central Florida Library Cooperative (CFLC) grant to provide
Sirsi training on our campus for Sirsi regional libraries. The Link Electronic Archive
Project continues with funding from Marilyn Link, Dr. Andrew Clark and the Link
Foundation.
WAC: Sharon Ainsley
 Both Sharon and Judy Tintera are actively working to restore this committee.
 Certain issues still to be resolved: concept of the committee has been approved but not
started; old charter still stands but needs to be more meaningful; publication and IT are
currently greatly under resourced.
ACITC Subcommittee reports:
Minigrants: Korhan Oyman
Eleven proposals have been received for the 2006-7 Professional Development grants: 3 from
Psychology; 2 from Chemistry; 1 each from Aeronautics, Business, Mathematical Sciences,
Physics and Space Sciences, DMES; and 1 jointly from Chemistry and Systems Engineering.
All applications were submitted online through the mini-grants webpage. Dr. John Deaton
(SOA) has replaced Dr. Carstens on the review committee. Dr. Carstens asked to be removed as
she planned to submit a proposal. Reviewers will evaluate and score applications separately then
meet to make final recommendations and choose winners. In answer to a question, Sharon
Ainsley explained the mini-grant process and showed how the process has improved from last
year. Sharon said that the review committee members should contact her if they had any
questions about the online evaluation process.
Teaching and Learning: Carol Shehadeh
This committee has not met and has no report at this time.
Resources: Bill Gabrenya
The subcommittee rewrote the charter based on feedback from the main committee. A revised
draft copy (attached) was sent to members via email prior to February 16th meeting for their
review. To speed up the whole charter revision process, Bill Gabrenya recommended that the
committee go over the document together, line by line, making modifications on the spot.
However, since the meeting started late and some members had other commitments, the
members present agreed to continue this review outside the meeting. Members were requested
to provide feedback to Bill preferably in advance, or at to the next scheduled meeting.
Suggestions made at the meeting were: Line 10, add IT (since ACITC advises ITEC and gives
input to IT). Line 32, change to Assistant Vice President.
Notes: Due to the time, the other agenda items were tabled.
Meeting was adjourned at 4:45 pm.
Next meeting: Friday, March 16, 3-4:30 pm, Dean’s Conference Room, Olin Engineering.
Minutes prepared by Linda Khan.