SAFE WORK PROCEDURE
Activity/Task: Southern Technical Area Testing and Tagging
SWP No:
Trim No:
Version No: 1
Date Signed Off:
Approved: Yes
RISK IDENTIFICATION AND CONTROLS:
Please include all steps involved in the performance of the task
NOTE: All PPE required must be listed and the minimum PPE for each chemical must be listed as per the relevant SDS.
PROCEDURE STEPS
1.
Scope:
The Faculty of Science (FSc) has assessed the work places facilities on the Albury – Wodonga campus and have identified areas which are designated as hostile
operating environments as defined by clause 64.2G of the NSW WHS 2001 legislation. The FSc has also assessed places of work where electrical articles are
used but do to not meet the requirements of a hostile operating environment.
The FSc has developed a Test and Tag (T&T) maintenance schedule (listed below) which assigns a testing schedule to electrical articles based on the work place
operating environment and the activity status of the electrical article.
Electrical article test schedules are listed as follows:


Electrical articles operated in a hostile environment are inspected and tested every 12 months.
Electrical articles operated in a non hostile environment are inspected and tested every 5 years.
Safe Work Procedure
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
Electrical articles which are stored by the FSc which are not used are listed as ‘Out of Service’ on the FSc T&T database.
2.
Background:
Clauses 64 & 65 Occupational Health and Safety Regulation 2001 requires all places of work where electrical articles are installed and prior to their energising
for normal use, be inspected by a competent person to ensure they are safe for use, and all electrical equipment are maintained by a competent person to
ensure they remain safe for use (NSW government, 2012).
To comply with WHS 2011 64.2.A2, FSc technicians who are deemed to be competent persons inspects, tests and maintains electrical equipment used by the
FSc for research and teaching purposes.
Test and tag test results are stored in room 228, building 666.
CSU staff training records are stored in room 243, building 666.
3.
Definitions:
Hostile Environment: As defined by the NSW WHS 2011 legislation and AS/NZS3760, a hostile operating environment means an operating environment at a
place of work where an electrical article is in its normal use is subjected to operating conditions that are likely to result in damage to the article, and, for
example, includes an operating environment that may:
(a) Cause mechanical damage to the article, or
(b) Expose the article to moisture, heat, vibration, corrosive substances or dust that is likely to result in damage to the article.
Non hostile environment: A work place where by an electrical article in unlikely to be damaged during the course of its normal use.
Out of Service: An electrical article which is no longer in use and will be listed on the FSc T&T database as ‘Out of Service’. Out of Service electrical articles
are stored by the FSc until such time as they are reintroduced to service or are disposed of. Electrical articles which have been disposed of will be removed
from the FSc T&T database.
Competent person: For any task means a person who has acquired through training, qualification or experience, or a combination of them, the knowledge
and skills to carry out that task (NSW government, 2012).
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Information, communication technologies: used in FSc facilities which are leased from the Division of Information Technologies or a third party provider
which are not used by the FSc for a period greater than five years will not be entered onto the FSc T&T database.
4.
References:
Clauses 64 & 65 Occupational Health and Safety Regulation 2001
WHS 2011 64.2.A2
AS/NZS 3760:2010 In-service safety inspection and testing of electrical equipment
5.
Timing:
Site / Location
Description
Workplace operating
environment
T&T schedule
101 / 666
Foyer
Non hostile
5 years
102 / 666
Wet Lab A
Hostile
12 months
103 / 666
Dry lab
Hostile
12 months
106 / 666
First aid room
Hostile
12 months
107 / 666
Tech. office
Non hostile
5 years
108 / 666
STO office
Non hostile
5 years
109 / 666
Anatomy prep lab
Hostile
12 months
110 / 666
Body Transfer
Hostile
12 months
111 / 666
Anatomy garage
Hostile
12 months
112 / 666
Anatomy laundry
Hostile
12 months
113 / 666
Anatomy bathroom
Hostile
12 months
111 / 666
Anatomy garage
Hostile
12 months
112 / 666
Anatomy laundry
Hostile
12 months
113 / 666
Anatomy bathroom
Hostile
12 months
114 / 666
Chemical prep room
Hostile
12 months
115 / 666
Anatomy storeroom
Hostile
12 months
117 / 666
Wet Lab B
Hostile
12 months
Outside L1 Bd666
Shipping container
Non hostile
5 years
231 / 666
Animal holding
Hostile
12 months
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255 / 666
Camping room
Hostile
12 months
230 / 666
Dark room
Hostile
12 months
238 / 666
Const. temp. lab
Hostile
12 months
214 / 666
Exercise phys. storeroom
Hostile
12 months
202 / 666
First aid room
Hostile
12 months
228 / 666
Lab tech. office
Non hostile
5 years
243 / 666
Manager Office
Non hostile
5 years
223 / 666
Man. Fac. Storeroom
Hostile
12 months
224 / 666
Manufacturing lab
Hostile
12 months
222 / 666
Movement lab
Hostile
12 months
256 / 666
Outside constant temp. lab
Hostile
12 months
257 / 666
Poles room
Hostile
12 months
220 / 666
Rehab. gym
Hostile
12 months
220 / 666
Rehab. gym
Hostile
12 months
221 / 666
Rehab. Gym storeroom
Hostile
12 months
229 / 666
SCH research lab
Hostile
12 months
233 / 666
SCH storeroom
Hostile
12 months
234 / 666
SCH prep. room
Hostile
12 months
Bld 768
SES garage facility
Hostile
12 months
235 / 666
SES prep. room
Hostile
12 months
237 / 666
SES research lab
Hostile
12 months
Outside L2 Bd666
SES shipping container
Hostile
12 months
236 / 666
SES storeroom
Hostile
12 months
206 / 666
Sim. room
Hostile
12 months
205 / 666
Skills storeroom
Hostile
12 months
204 / 666
Skills ward
Hostile
12 months
218 / 666
Tea room
Hostile
12 months
239 / 666
Teaching lab PC1
Hostile
12 months
226 / 666
Teaching lab PC2
Hostile
12 months
228 / 666
Tech. office
Non hostile
12 months
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232 / 666
Tissue culture room
Hostile
12 months
254 / 666
Wet lab
Hostile
12 months
113 / 667
Laundry
Hostile
12 months
115 / 667
Musculoskeletal room
Hostile
12 months
117 / 667
Musculoskeletal clinic
Hostile
12 months
105 / 667
Observation bath
Hostile
12 months
104 / 667
Observation room
Hostile
12 months
101 / 667
Skills home
Hostile
12 months
116 / 667
Store and prep.
Hostile
12 months
103 / 667
Storeroom 1
Hostile
12 months
102 / 667
Storeroom 2
Hostile
12 months
113 / 669
Archive store
Hostile
12 months
114 / 669
AV storeroom
Hostile
12 months
102 / 669
Clinic 1
Hostile
12 months
104 / 669
Clinic 2
Hostile
12 months
111 / 669
Comm. room 1
Hostile
12 months
112 / 669
Comm. room 2
Hostile
12 months
103 / 669
Control room
Hostile
12 months
103 / 669
Monitoring room
Hostile
12 months
117 / 669
Observation room 1
Hostile
12 months
115 / 669
Observation room 2
Hostile
12 months
106 / 669
Office
Hostile
12 months
110 / 669
Storeroom
Hostile
12 months
107 / 666
Tech. office
Non hostile
5 years
101 / 669
Waiting room
Hostile
12 months
103 / 669
Monitoring room
Hostile
12 months
208/670
Common Room
Non hostile
5 years
209/670
Seminar room
Non hostile
5 years
213/670
Administration
Non hostile
5 years
214/670
Store
Non hostile
5 years
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215/670
Office
Non hostile
5 years
218/670
Reception
Non hostile
5 years
219/670
Meeting
Non hostile
5 years
220/670
Clinic
Hostile
1 year
221/670
Student Write Up
Non hostile
5 years
222/670
Dental Technology
Hostile
1 year
223/670
Open Clinic
Hostile
1 year
224/670
Sterilization
Hostile
1 year
225/670
Sterile Store
Hostile
1 year
231/670
Recovery
Hostile
1 year
232/670
Clinic 1
Hostile
1 year
233/670
Clinic 2
Hostile
1 year
234/670
Office
Non hostile
5 years
105/715
Interview room
Non hostile
5 years
107/715
Tea/craft
Non hostile
5 years
108/715
Interview room
Non hostile
5 years
115/715
Staff Lounge
Non hostile
5 years
117/715
Secure Store
Non hostile
5 years
118/715
Office
Non hostile
5 years
119/715
Office
Non hostile
5 years
212/715
Reception
Non hostile
5 years
139/715
Biomechanics Gait room
Hostile
1 year
140/715
Gymnasium/Multi Purpose
Hostile
1 year
142
Multi Purpose
Non Hostile
5 years
143
146-151 &
154-157/715
152/715
Multi Purpose
Non hostile
5 years
Treatment Rooms
Hostile
1 year
Clean Utility
Hostile
1 year
160/715
Consumable Store
Non hostile
5 years
161/715
Consumable Store
Non hostile
5 years
162/715
Sterilization
Hostile
1 year
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163/715
Patient Prep
Hostile
1 year
164/715
Surgery
Hostile
1 year
167-170/715
Consultation Rooms
Hostile
1 year
171/715
Waste
Hostile
1 year
174/715
Orthotics Lab
Hostile
1 year
175/715
Student Write up
Non Hostile
5 years
6.
Responsibilities:




Testing and tagging is part of the FSc ongoing compliance that all technical staff are expected to assist with.
All technical staff will complete an accredited testing and tagging course.
Test and tagging can be completed individually or in pairs, depending on individual preference.
To ensure currency of knowledge for all staff that have completed a testing and tagging course in the past, the Facility Manager will assess on a yearly
basis the need to organise a refresher course.
7.
Training Requirements:
Before commencing testing and tagging an accredited course must be completed and proof of competency filed with the Facilities training records. An
appropriate course is regular run by Wodonga TAFE and includes:
Testing and tagging of electrical appliances and leads
IA05TT
About this course
Learn to test and tag. Ideal for small businesses, this 12-hour course provides training in the use of portable test equipment for the testing and tagging of
electrical appliances and leads. You gain the skills and knowledge you need to visually inspect leads and appliances, and to use portable appliance testers.
What you learn
Course content includes:

electrical hazards and safety

Australian Standards AS/NZS3760 and AS3019
Safe Work Procedure
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
visual inspection

types of test equipment

appliance testing.
8. Plant and Equipment Details:
Hardware - T&T-el Electromate
Software- winpats light
9. Maintenance Requirements:
T&T – el is calibrated annually – calibration report stored in the Facility records in Bd666 rm228. Albury Calibration is one company that can perform calibration.
Safe Work Procedure
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10. Task/Activity Steps:
1:Training
Possible Hazards:
Safety Controls:
Risk Score:
Incorrect testing and tagging results.
All technical staff complete accredited T&T course (see 7).
6
A refresher course organised on a needs basis to ensure currency of
knowledge.
2:Calibration of equipment
Possible Hazards:
Safety Controls:
Risk Score:
Incorrect testing and tagging results.
Ensure T&T machine is calibrated annually and proof of calibration is
stored with Facilities records in Bd666 rm228.
6
Possible Hazards:
Safety Controls:
Risk Score:
Equipment not tested often enough and becoming dangerous.
Technical staff worked through all areas and assessed with reference
to:
5
3:EstablishTesting and Tagging Schedule
Clauses 64 & 65 Occupational Health and Safety Regulation 2001
WHS 2011 64.2.A2
AS/NZS 3760:2010 In-service safety inspection and testing of
electrical equipment
Technical staff encouraged reassess schedule as testing and tagging
is complete.
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4:Completing Testing and Tagging
Possible Hazards:
Safety Controls:
Risk Score:
Incorrect testing and tagging results.
All technical staff complete an accredited testing and tagging course.
5
Test and tagging can be completed individually or in pairs, depending
on individual preference.
To ensure currency of knowledge for all staff that have completed a
testing and tagging course in the past, the Facility Manager will
assess on a yearly basis the need to organise a refresher course.
All staff instructed that if they come across an item that they are not
sure whether to test using a class 1 or a class 2 test to consult the
manual and/or the manufacturer to establish the correct test to run.
All staff instructed to consult the T&T testing machine and associated
software manual when they require clarification.
5: Records Maintenance
Possible Hazards:
Safety Controls:
Risk Score:
Loss of records not allowing workers to assess if equipment has passed T&T
in an appropriate timeframe.
Records are saved in hard copy with the Facilities maintenance
records and electronically on the S drive:
6
S:\Academic\Science\Faculty General\Faculty
Laboratories\Southern Technical Committee\WHS\Compliance\Test
& tag
Safe Work Procedure
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SAFE WORK PROCEDURE:
Assessment dates
Initial assessment date: Oct 2012
Current assessment date:
Reassessment due date:
Assessors:
Name:
Signature:
Date:
Matt Gill
Cherryl Kolbe
Kylie Kent
Recommendation: (Technical Officer/Supervisor/Manager)
Follow up required: Yes
Name:
Date:
Signature:
Matt Gill
Approval: (Facility Manager, Head of School, Manager University Laboratories)
Name:
Signature:
Date:
Kylie Kent
Safe Work Procedure
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Risk Assessment Matrix:
Evaluate the level of risk associated with the hazard identified.
SEVERITY
LIKELIHOOD
How severely could it hurt someone
How likely is it to be that bad?
or
How ill could it make someone?
!!!! Kill or cause permanent
disability or ill health
++
+
-
--
Very likely
Could happen at any time
Likely
Could happen sometime
Unlikely
Could happen, but very
rarely
Very unlikely
Could happen, but probably
never will
1
1
2
3
!!!
Long term illness or serious injury
1
2
3
4
!!
Medical attention and several days
off work
2
3
4
5
!
First aid needed
3
4
5
6
Safe Work Procedure
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I have read and understand this Safe Work Procedure:
Name:
Safe Work Procedure
Version 1: Sept 2012
Position/Role:
Signature:
Date:
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