MASTER CATERING/EVENT AGREEMENT
AGREEMENT made this ____ day of ____________________, 20__ by and between PACE
UNIVERSITY, One Pace Plaza, New York, New York 10038 (“Pace”), and [FULL LEGAL
NAME OF VENDOR], with offices at ________________________________ (“Vendor”).
1. Term. This Agreement shall commence on [DATE] and terminate, unless earlier terminated
as authorized by paragraph 5, below, on [DATE] (the “Term”). Thereafter, this Agreement may
be renewed by a writing countersigned by duly authorized signatories of Pace and Vendor.
2. Duties. During the Term, Vendor shall [DESCRIBE WORK TO BE PROVIDED TO PACE]
___________________________________________ (the “Work”), exclusively on an as-needed
basis. Pace shall notify Vendor from time to time during the Term of Pace’s desire that Vendor
provide the Work on each such discrete occasion as shall have been specified in a writing (“Work
Order”), in the form annexed hereto as Exhibit B or such other form as Pace may select, that Pace
shall transmit to Vendor in advance and that to be effective shall be signed by an authorized Pace
representative. Anything to the contrary notwithstanding, Vendor hereby covenants with and
represents and warrants to Pace that the Work shall not include or entail lobbying or campaign
intervention within the meaning of applicable law.
3. Expertise. Vendor hereby represents and warrants to Pace that Vendor has sufficient staff and
equipment available to perform the Work and that all individuals providing the Work have the
background, training, licensure, and experience to perform properly the Work to be delivered
under this Agreement and/or, as appropriate, for adequately supervising such individuals at the
worksite(s).
4. Fees and Expenses. Provided that Pace shall first have received from Vendor an original of
this Agreement that shall have been countersigned by an authorized Vendor signatory, fees shall
be payable as set forth in a discrete Work Order, following Pace’s receipt from Vendor of an
invoice that, in form and substance satisfactory to Pace, shall describe the goods and/or services
that Vendor shall have provided to Pace in the period set forth in such Work Order. Except as
specifically provided to the contrary in this Agreement, all expenses shall be borne by Vendor.
Vendor shall only be entitled to reimbursement of reasonable expenses that are actually incurred
and allocable solely to the Work provided to Pace pursuant to the Agreement. Vendor shall
provide such reasonable evidence as Pace may request in support of Vendor’s claims for expense
reimbursement. Final payment shall be subject to Vendor’s delivery to Pace of all deliverables in
form and substance satisfactory to Pace. No amounts, other than those set forth in this paragraph
4, shall be payable to Vendor under this Agreement.
5. Price Increases. Any price increases or material substitution of goods, services, or
facilities shall be nonbinding unless approved in advance in writing by Pace.
6. Termination. Either party may terminate this Agreement with thirty (30) days prior written
notice to the other party. In addition, and anything to the contrary notwithstanding, Pace may
terminate this Agreement immediately for cause with notice to Vendor. For the avoidance of
doubt, “cause,” as used in this paragraph 5, shall include, but not be limited to, Vendor’s material
failure to perform any term or condition of this agreement, which failure shall not have been
cured within a reasonable time, but not later than five (5) days following Pace’s notice to Vendor
of said failure. Vendor hereby acknowledges and agrees that, anything to the contrary
notwithstanding, in the event this Agreement is terminated, Pace shall only be liable for, and
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Vendor agrees only to retain, payment of the portion of the fee earned as a result of Work actually
and satisfactorily performed through the effective date of termination.
7. No Employment Relationship Created. It is understood and agreed between the parties that
the Agreement is not intended to nor does it create an employment contract between Pace, on the
one hand, and Vendor and any of its employees, on the other, nor does it create a joint
relationship or partnership between the parties hereto. Neither Vendor nor its employees are
entitled to benefits that Pace provides for Pace employees. Vendor’s relationship to Pace is solely
and exclusively that of an independent contractor. Pace is interested only in the results to be
achieved and the conduct and control of the Work shall be solely with Vendor. Vendor shall be
permitted to engage in any business and perform services for its own accounts, provided that the
Work is not compromised. Except as specifically permitted in this Agreement, neither party shall
use the name or trademarks of the other party or incur any obligation or expense for or on behalf
of the other party without the other party’s prior written consent in each instance.
8. No Withholding. Vendor is solely and exclusively responsible for the satisfaction of
Vendor’s own local, state, and federal income tax and Social Security withholding that may be
applicable to the amounts payable by Pace under this Agreement.
9. Confidentiality. During the course of performance of the Agreement, Vendor may be given
access to information that relates to Pace’s past, present and future research, development,
business activities, products, services, technical knowledge and personally identifiable student
and employee information. All such information shall be deemed to be “Confidential
Information” unless otherwise indicated by Pace in writing at or after the time of disclosure.
Vendor may use the Confidential Information only in connection with the specific duties
authorized pursuant to this Agreement. Access to the Confidential Information shall be restricted
to those of Vendor’s personnel, representatives and consultants on a need-to-know basis solely in
connection with Vendor’s internal business. Vendor further agrees that it shall (i) take all
necessary steps to inform any of its personnel, representatives or consultants to whom
Confidential Information may be disclosed of Vendor’s obligations hereunder and (ii) cause said
personnel, representatives and consultants to agree to be bound by the terms of this Agreement by
executing a confidentiality agreement containing the same restrictions contained herein or some
other method acceptable to Pace. Vendor agrees to protect the confidentiality of the Confidential
Information in the same manner that it protects the confidentiality of its own proprietary and
confidential information of like kind. Vendor agrees to notify Pace of any unauthorized use or
disclosure of Confidential Information and to take all actions reasonably necessary to prevent
further unauthorized use or disclosure thereof. The terms of this Section 8 shall survive the
expiration or termination of this Agreement.
These requirements apply to any subcontractors or agents Vendor uses in the performance of the
Work and it is Vendor’s responsibility to assure that all such subcontractors and agents comply
with all such requirements.
10. Assignment. Vendor shall not assign its duties hereunder without the prior written consent of
Pace.
11. Binding Effect. This Agreement shall be binding upon the parties hereto and upon their
respective successors and assigns.
12. Compliance With Laws. Vendor warrants on its behalf and that of its subcontractors,
employees, and agents that it shall comply with all applicable federal, state, and local laws,
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ordinances, rules, regulations and codes, including, but not limited to, fire, building safety, and
health codes and laws regarding the sale and/or distribution of alcoholic beverages. Vendor
and/or its contractors or agents shall obtain and maintain in full force and effect, all permits,
licenses and authorizations required by governmental and quasi-governmental agencies. Further,
Vendor shall comply with all applicable provisions of paragraphs (1) through (7) of section 202
of Executive Order 11246 relating to Equal Employment Opportunity, section 402 of the Vietnam
Era Veterans Readjustment Act of 1974, as amended and section 503 of the Rehabilitation Act of
1973. Vendor shall advise Pace of all permits and licenses required to be obtained in Pace’s own
name for the Work to be provided hereunder, and shall cooperate with Pace in obtaining the
same.
13. Compliance With Pace Policies. Vendor, on behalf of itself and of its subcontractors,
employees, and agents, agrees to comply with all Pace policies and procedures with respect to
Vendor’s activities under or in connection with this Agreement, including, but not limited to,
Pace’s Guiding Principles of Conduct (annexed hereto and made a part hereof as Exhibit A), its
Information Technology Appropriate Use Policy, and security policies.
14. Force Majeure: Anything to the contrary notwithstanding, Pace shall not be liable, nor shall
any credit or other remedy be extended, for Pace’s failure, in whole or in part, to fulfill its
obligations under this Agreement where such failure arises from or in connection with causes
beyond Pace’s control, including, but not limited to, acts of God, flood, extreme weather, fire or
other natural calamity, terrorist attack, any law, order, or regulation or action of any governmental
entity or civil or military authority, power or utility failure, cable cuts, unavailability of rights-ofway, national emergencies, riots, wars, strikes, lock-outs, work stoppages, or other labor
difficulties (each a “Force Majeure Event”). If a Force Majeure Event occurs during the term
hereof, Pace shall be excused from performance hereunder.
15. Indemnification. Vendor agrees to defend, indemnify and hold Pace, its successors and
assigns, and their respective trustees, officers, employees, and agents harmless from any and
all claims or demands whatsoever, including the costs, expenses and reasonable attorneys’
fees incurred on account thereof, that may be made by the Company’s employees, employees
of Company’s subcontractors, or any other persons for loss, damage or injury to persons or
property arising in any manner out of or incident to the performance or failure to perform this
Agreement, including without limitation all consequential damages, excepting only those
claims arising out of the sole and gross negligence of Pace
16. Cooperation. The parties agree to cooperate with each other in connection with any internal
investigations by Pace or Vendor of possible violation of their respective policies and procedures
and any third party litigation, except that Pace shall not be required to have any contact with any
Union or Union representatives of Vendor’s employees or subcontractors or participate in any
Union grievance or other proceedings relative to Vendor’s employees or subcontractors except as
a fact witness.
17. Insurance. (a) Where Vendor requires the use of a vehicle in the performance of work under
this Agreement, Vendor shall, at all times during the term hereof and at its own expense, keep in
full force and effect automobile insurance, in amounts acceptable to Pace, for property damage,
bodily injury or death. Vendor shall provide Pace with evidence of such insurance upon request.
(b) In addition to Worker's Compensation, as required by law, Vendor shall carry Commercial
General Liability insurance in the minimum amount of three million dollars ($3,000,000.00),
covering all of Vendor’s activities related to this Agreement. Vendor’s liability policies shall
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name Pace as an additional insured. Vendor shall provide Pace with certificates of insurance
evidencing the aforesaid coverage, prior to commencing Work pursuant to this Agreement. The
amounts of insurance required to be obtained by Vendor hereunder shall not constitute a
limitation on the indemnification obligations of Vendor.
18. Governing Law and Jurisdiction. Except as may be preempted by federal law, this
Agreement shall be governed by the laws of the State of New York, without regard to any choice
of law principles. Litigation of all disputes between the parties arising from or in connection with
this Agreement shall be conducted in a court of appropriate jurisdiction in the State of New York,
County of New York.
19. Notices. All notices to Pace University in connection with this Agreement shall be sent to:
[CONTACT INFORMATION FOR PACE REPRESENTATIVE]
with simultaneous copies to:
Pace University
One Pace Plaza
New York, NY 10038
Attn: Executive Vice President and Chief Financial Officer
and
Pace University
One Pace Plaza
New York, NY 10038
Attn: University Counsel
All notices to Vendor in connection with this Agreement shall be sent to:
[CONTACT INFORMATION FOR VENDOR]
20. Entire Agreement. This Agreement, together with any exhibits or addenda annexed hereto,
is the sole, complete, and exclusive expression of the parties’ intent with respect to the subject
matter hereof. This Agreement may be amended or modified only by a writing countersigned by
authorized representatives of each party.
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21. No Waiver. Failure of either party to enforce any of its rights hereunder shall not
constitute a waiver of such right(s) or of any other rights and shall not be construed as a
waiver or relinquishment of any such provisions, rights, or remedies; rather, the same shall
remain in full force and effect.
PACE UNIVERSITY
By: ____________________________
Ron Aloni
Controller
Date:___________________________
[FULL LEGAL NAME OF VENDOR]
By: ______________________
Name:____________________
Title: _____________________
Date: _____________________
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EXHIBIT A
PACE UNIVERSITY
GUIDING PRINCIPLES OF CONDUCT
The primary functions of an institution of higher learning are teaching, learning,
scholarship and service. Each member of the Pace University community is required to
cooperate with the University in its endeavors to foster and maintain the freedom of
expression and exchange of ideas necessary to achieve excellence in teaching, learning,
scholarship and service.
The University strives to protect the rights of its students and employees (including
faculty members) to publicize opinions through written and oral communications; to
organize and join political associations; to convene and conduct meetings; and to
advocate, demonstrate and picket in an orderly fashion. Further, members of the
University community are responsible for fostering and maintaining respect for the
dignity and uniqueness of one another.
In order to preserve an atmosphere in which a free exchange of ideas may flourish, and to
ensure the dignity and safety of all members of the University community as well as the
unimpeded operation of the University (and as required by federal, state and local laws
including, without limitation, N.Y. Educ. Law § 6430), the University has adopted the
Guiding Principles of Conduct.
The Guiding Principles of Conduct apply to all members of the University community
including, among others, employees, faculty members, students, applicants for academic
admission and employment, visitors, guests, vendors, contractors, and other third parties
while they are on University premises or at University-sponsored activities. References
to “University premises” in these Guiding Principles of Conduct apply to premises either
owned or leased by the University.
The Guiding Principles of Conduct are not exhaustive and include, but are not limited to,
the following:
1. Students and other persons participating in a class or activity related to a class (such as,
for example, internships and field trips) must comply with a faculty member’s reasonable
standards of behavior for the class and/or related activities.
2. Theft of, willful destruction or damage to, or misuse of any University property or
property owned by any member of the University community is prohibited.
3. The sale, purchase, possession, or use of incendiary devices, explosives, or dangerous
weapons (including any item or material which could be used to inflict injury or harm or
to intimidate) on University premises or at University-sponsored events is prohibited.
4. The unlawful use, possession, sale, distribution, or manufacture of controlled
substances and drug paraphernalia on University premises or at University sponsored
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events is prohibited. (Further information may be found in the University’s Drug and
Alcohol Policy.)
5. Obstruction of or interference with the normal operations and processes essential to the
University is prohibited.
6. Interference with academic freedom (including speech in the classroom and by
University-approved guest speakers) is prohibited.
7. Strict compliance with the University’s policies and procedures concerning
demonstrations and rallies is required.
8. Strict compliance with the University’s policies and procedures concerning the
appropriate use of information technology is required.
9. Deliberate actions that cause, or might reasonably be expected to cause, injury, either
physical or mental, to any member of the University community are prohibited. Such
actions may include, for example, violence or threats of violence.
10. Members of the University community are required to comply with the instructions of
a University administrator, or other duly authorized agent of the University, to, for
example, display or present identification. Members of the University community are
also required to evacuate University premises and University sponsored events when
directed to do so by authorized personnel or a mechanical device (such as a fire alarm).
11. Any action or situation which recklessly or intentionally endangers the safety or
mental or physical health of any member of the University community or involves the
forced consumption of alcohol or drugs for the purpose of initiation into or affiliation
with any organization is prohibited on University premises and at University-sponsored
events. In addition, such conduct by students and employees (including faculty), whether
on or off University premises or at University sponsored events, also is prohibited.
12. Engaging in violence or intimidation against another person and destroying property
because of bias or prejudice while on University premises or at University sponsored
events violates the University’s Hate/Bias-Related Policy and is prohibited. Such
conduct by students and employees (including faculty), whether on or off campus or at a
University-sponsored event, is also prohibited.
13. Members of the University community are required to timely satisfy their financial
obligations to the University, including, but not limited to, amounts due to the Office of
Student Assistance, the University bookstore, the University library, University housing,
the Student Development Office, and Security.
14. Consumption of alcohol by any member of the University community who is under
the age of twenty-one is illegal and prohibited on University premises and at Universitysponsored events. Supplying alcohol in any quantity to a member of the University
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community who is under the age of twenty-one is illegal and prohibited.
information may be found in the University’s Drug and Alcohol Policy.)
(Further
15. Even though its possession or consumption may otherwise be lawful, alcohol, except
in limited circumstances, is not permitted on University premises or at University
sponsored events. Members of the University community are not permitted to be
intoxicated, or to become intoxicated, while on University premises or at a Universitysponsored event.
16. Gambling is not permitted on University premises or at any event sponsored by a
student group or organization.
17. Solicitation by students, student clubs, and student organizations including, but not
limited to, fund raising, on University premises or in connection with a University
sponsored event is prohibited without the prior approval of the Director of Student
Development and Campus Activities or the Dean for Students.
18. “The solicitation of goods or services by one staff member to another during regularly
scheduled work time is prohibited. Selling commercial goods and distributing
promotional information and handbills in regular work areas is also prohibited.” (A copy
of the Solicitation and Distribution policy may be found in the Pace University Employee
Handbook.)
19. Other members of the University community, such as applicants for academic
admission and employment, visitors, guests, vendors, contractors, and other third parties,
are prohibited from soliciting and distributing on University premises or in connection
with University-sponsored events without prior approval from the Director of Security.
20. Prior approval from the appropriate University administrator must be obtained before
any materials or documents may be posted or distributed on University premises or at
University-sponsored events.
21. The falsification of University documents is prohibited.
22. While on University premises or at University-sponsored events, members of the
University community must not dress or conduct themselves in a manner that would be
considered lewd or indecent by the University.
23. Conduct on or off campus in a manner the University determines reflects adversely
on the good name and reputation of the University is prohibited.
24. Conduct by students and employees (including faculty) on or off campus that violates
local, state or federal laws may also constitute a basis for disciplinary action by the
University.
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25. Without appropriate prior authorization, video recording devices including, but not
limited to, cell phones equipped with a camera, may not be used on University premises
or at University-sponsored events, other than in an emergency, in any area or
circumstances where the recording of images reasonably would be considered to be
inappropriate.
26. Strict compliance with all rules, policies and practices promulgated and/or adopted by
the University is required.
Any member of the University community who violates the University’s rules, policies,
or practices, including, among others, the Guiding Principles of Conduct, may be subject
to disciplinary action (including, without limitation, immediate ejection from University
premises and/or University-sponsored events) and/or to legal actions. Similarly, any
recognized club or organization that violates its constitution and/or by-laws, or authorizes
conduct prohibited by the University’s rules, policies, or practices, may be subject to
disciplinary action (including, without limitation, rescission of approval for that club or
organization to operate on University premises or at University-sponsored events,
whether on or off University premises). As may be necessary, the University may
request the assistance of law enforcement agencies to maintain order and/or may seek
injunctive relief.
Revised: June 2007
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EXHIBIT B
FORM OF WORK ORDER
[PACE UNIVERSITY LETTERHEAD]
[DATE]
[NAME, TITLE, AND ADDRESS OF VENDOR CONTACT]
Re: Work Order under [MONTH] [DAY], [YEAR] Master Agreement
Dear [Ms.] [Mr.] _________________________:
We refer to the above-referenced Master Agreement between Pace University (“Pace”) and
[FULL LEGAL NAME OF VENDOR] (“Vendor”). Capitalized terms not otherwise defined in
this letter (“Work Order”) have the meaning(s) assigned to them in the Master Agreement.
Pursuant to paragraph 2 of the Master Agreement, Pace hereby authorizes and requests Vendor to
provide Pace with the following goods and/or services:
[DESCRIBE SPECIFIC GOODS AND/OR SERVICES THAT VENDOR IS TO PROVIDE
TO PACE ON THIS OCCASION, THE DATE ON WHICH SUCH GOODS AND/OR
SERVICES ARE DUE, AND THE FEE PAYABLE TO VENDOR IN EXCHANGE.]
Such provision of such goods and/or services is subject to and governed in full by the terms and
conditions of the Master Agreement.
Thank you for your timely attention to this Work Order.
Very truly yours,
[NAME AND TITLE
OF AUTHORIZED PACE UNIVERSITY REPRESENTATIVE]