SHIVAJI UNIVERSITY,
KOLHAPUR 416 004
Manual No. 3
[Section 4(1)(b ((iii)]
Right to Information Act 2005
Manual 3
[Section 4(1) (b) (iii)]
The Procedure followed in the Decision - making process,
Channels of Supervision and Accountability
Sr.
No.
1
2
Section
of Days within which Authority
Procedure
is Responsible
completed
for
that activity
10
days
before S.O./ AR
Administration Submission of
Monthly
preparation of salary
attendance
sheet
report
Sanction
of 3
days
before S.O./ AR/
Long leave
proceeding for leave
H.O.D.
All Deptt
Details
Activity
Confirmation of 15
day
after
staff
completion
of
probation period
Issue of various 5 days from demand
certificates
Recruitment
Generally within 150
process
days
Including
Advertisement,
Written
Examination,
Interview &
appointment
Preparation &
6 months before the
submission of
date of
pension case
superannuation of
increment
Placement
90 days
proposals (CAS)
Issue
of 5 days after selection
appointment
letters
Abstract of
7 days after expiry of
inward / outward the previous month
register
S.O./ AR/
H.O.D.
S.O./
AR/
H.O.D.
S.O./ AR/
H.O.D.
S.O./ AR/
H.O.D.
S.O./
AR/
H.O.D.
S.O./ AR/
H.O.D.
S.O./ AR/
H.O.D.
Manual 3
Sr.
No.
Section
3
Academic
Details
Activity
of Days within which Authority
Procedure
is Responsible
completed
for
that activity
Parawise
As required by Legal S.O./ AR/
information
in Cell
H.O.D.
court case to be
supplied to the
law section
Contracts for
15 days before
S.O./ AR/
maintenance of
completion of
H.O.D.
various
previous
Machinery
contract
Activities which
70 days
Section In
are to be
charge
performed
annually
Preparation of
Generally within 2
Assistant
notes
days or as per the
urgency
of the matter
Correspondence, Generally within 2
Assistant
if required
days from the receipt
or as
per the urgency of
the matter.
Letters to be put Generally within 2
Assistant
up for approval
days from the receipt
or as
per the urgency of
the matter.
Acceptance of
Same day as
Concerned Staff
forms (any kind) prescribed in the
schedule
Publication of
15 days before the
A.SO./S.O./A.R./
syllabus
commencement of
D.R.
the
course
Issue of approval 2 days
S.O. / AR
of advertisement
after following
4
5
6
Reservation
Eligibility
Examination
due process
Sending of
selection panel
15 days before the
date of interview
S.O. / AR
Approval to
teachers /
Principal
Verification of
roster registers
Scrutiny of
Advertisement
Enrolment of
names in
Reservation Cell
15 days after
necessary
compliances
7 days from the date
of proposal
3 days from the date
of proposal
Same day on receipt
of the complete
proposal
S.O. / AR
Supply of list of
candidates, on
demands
Issue of final
Eligibility
Grant of
permission for
change
in
University/faculty,
college
subject,
readmission
Eligibility for
centralized
admissions
3 days
S.O
15 days after the
scrutiny
7 days after
prescribed / date of
submission is
over
S.O. / AR
15 days on receipt of
merit list from
competent
authority
2 days from receipt
of application
S.O. / AR
7 days from receipt
of application
Assistant
15 days before
starting of
Assistant
Issue of Eligibility
certificate/
Migration
Certificate / T.C.
on demand
Issue of duplicate
marks
statement,
correction in
names,
passing
certificates, Merit
list
Issue of Hall
ticket
D.R.
D.R.
Assistant
S.O. / AR
S.O. / AR
Examination
Manual 3
Result of
Verification
Result of
Revaluation
7
8
9
Library
Record Room
Board of
Sports
Conduct of
meeting for
appointment of
examiners for
practical / oral
examinations
Issue of
appointment
letter to
examiners
Preparation and
publication of
time table
Purchase of
books,
periodicals
and journals
Classification &
accession of
books
Receipt of record
including
Scrutiny
Sorting of record
Placing of record
categoriwise
Inter collegiate
tournament
activity
Group
tournament
Inter University
tournament
Coaching camp
30 days from the
receipt of answer
book to the section
in normal course
Before
commencement of
next examination
One month before of
the date of practical /
oral examination
Concerned Staff
15 days before the
date of examination
concern
Assistant
One month before of
the date of
examinations
One month before
the start of the
academic
year
15 days on receipt of
books
S.O./ AR.
Same day
Record keeper
1 hour per bundle
5 days from the
receipt
45 days before the
event
Record keeper
Record keeper
30 days for each
event
30 days after group
tournament
5 days for each
Director
Assistant
Assistant
Concerned Staff
Concerned Staff
Director
Director
Director
for inter
University
tournament
event
Manual 3
CHANNEL OF SUPERVISION
(NON-TEACHING EMPLOYEES)
CHANNEL OF SUPERVISION
VICE-CHANCELLOR
PRO VICE-CHANCELLOR
REGISTRAR
DIRECTOR,
B.C.U.D.
F.A.O.
C.O.E.
DEPUTY REGISTRAR & EQUIVALENT CADRE
ASSISTANT REGISTRAR & EQUIVALENT CADRE
SUPERINTENDENT & EQUIVALENT CADRE
ASSISTANT SUPERINTENDENT & EQUIVALENT CADRE
SR. CLERK
JR. CLERK
Manual 3
CHANNEL OF SUPERVISION
(TEACHERS )
VICE CHANCELLOR
PRO. V. C.
HEAD OF THE DEPARTMENTS/ DIRECTORS
PROFESSOR/
READER/LECTURER
NON-TEACHING STAFF
( For Non-Teaching staff Registrar
will be the Disciplinary Authority )