Vice-Chancellor’s Awards for
Performance Excellence: Guidelines
Version
6.3
TRIM file number
D10/500
Short description
Guidelines on the nomination and selection process for the
Vice-Chancellor’s Awards for Performance Excellence
Approved by
Executive Director, Human Resources
Responsible officer
Director, Organisational and People Capability
Responsible office
Division of Human Resources
Date introduced
16 September, 2005
Date(s) modified
18 August, 2006
27 July, 2007
2 July, 2008
3 December, 2008
4 February, 2009
29 May, 2009
15 February, 2010
24 February 2011
3 August 2012
29 May 2013
25 February 2014
Next scheduled review date
December 2014
Related University documents
Generic Responsibilities of CSU Staff
Refer to the Administration
Manual for these documents.
University Strategy
Key words
guidelines, awards, recognition, excellence, performance,
general staff
Code of Conduct – re: conflict of interest
Vice-Chancellor’s Awards for Performance Excellence: Guidelines
Version 6.3 – 25 February 2014
Page 1
1.
PURPOSE
These guidelines describe the nomination and selection process for the Vice-Chancellor’s Awards for
Performance Excellence.
2.
OBJECTIVES
The objectives of the awards are to:
3.
(a)
Encourage staff of Charles Sturt University (the University) to improve and enhance their own
performance and the capability of others to develop to their full potential;
(b)
Formally recognise individual employees and teams who have contributed toward the
development of professional knowledge and practice across the professions relevant to the
University; and
(c)
Support ongoing professional and career development of University staff.
NUMBER OF AWARDS
There are four (4) Vice-Chancellor’s awards allocated in recognition of Performance Excellence for
individuals and teams.
4.
STAFF ELIGIBILITY CRITERIA
The Vice-Chancellor’s Award for Performance Excellence is open to staff who meet the following
eligibility criteria for an individual or team nomination;
Individual award nominations:
(a)
General staff appointed at remuneration levels 1 - 10 who:

currently hold a continuing or fixed-term appointment at the University; and

have completed a minimum of two (2) years’ service; and

have successfully completed probation.
Team award nominations:
(b)
General staff appointed at remuneration levels 1 - 10 who hold a continuing, fixed-term or casual
appointment at the University. NOTE: Team Award nominees are not required to have
successfully completed probation or a minimum of two (2) years’ service.
Vice-Chancellor’s Awards for Performance Excellence: Nomination Form
Version 6.3 – 25 February 2014
Page 1
5.
6.
7.
NOMINATIONS
5.1
Any Charles Sturt University staff member, student, member of the University community or an
external professional partner of the University may nominate a staff member or team that he/she
considers to be deserving of a Vice-Chancellor’s Award.
5.2
Nominees may not include honorary, visiting, adjunct or executive staff.
5.3
Staff may not be nominated or receive an Individual and a Team Award for the same achievement
in any year.
5.4
Staff are not eligible to receive or to be nominated for an Individual Award if they have been a
recipient of an Individual Award in this category within the past three (3) years.
5.5
Each nomination must meet all relevant eligibility criteria for either an individual or team
nomination to be considered for an award.
5.6
Self nominations are not accepted for this award category.
SELECTION PROCESS AND CRITERIA
6.1
All nominations must be based on excellence in performance, which demonstrates clear
alignment with the University’s Strategy, culture and values.
6.2
The selection committee meets to evaluate the nominations for the Vice-Chancellor’s Awards for
Performance Excellence against ONE (1) OR MORE of the following selection criteria:
(a)
Excellence in performance that has a demonstrated value to the School/Centre/Section,
Faculty/Division and/or University; AND/OR
(b)
Excellence in service to University clients (i.e. employees, students and/or community), with
a demonstrated benefit to the clients; AND/OR
(c)
Demonstrated excellence and/or significant contribution towards the development of
improved business/work processes or projects, which has added value to the
School/Centre/Section, Faculty/Division and/or University.
SELECTION COMMITTEE
7.1
The selection committee consists of:
(a)
(b)
(c)
(d)
7.2
Deputy Vice-Chancellor (Administration), as the Presiding Officer;
Executive Director, Division of Learning and Teaching Services
Executive Director, Division of Student Administration
Executive Director, Marketing
Depending upon the quality of the nominations received, the selection committee will normally
recommend four (4) individual and/or team nominees for awards to the Vice-Chancellor.
The selection committee’s recommendation and the Vice-Chancellor’s determination of an award are not
subject to internal appeal or review
Vice-Chancellor’s Awards for Performance Excellence: Nomination Form
Version 6.3 – 25 February 2014
Page 2
8.
EXPECTATIONS OF AWARD RECIPIENTS
The recipients of a Vice-Chancellor’s Award for Performance Excellence are expected to make their
practices more widely known throughout the University. For example, they may be invited to participate
in seminars or presentations, write a paper, or act as a mentor to their colleagues.
APPENDIX 1:
Vice-Chancellor’s Awards for Performance Excellence: Official CSU Nomination Form
Table of amendments
Version
number
5.0
Date
3/12/2008
Short description of amendment
Policy, procedure and guidelines combined. Guidelines align with new
recognition and awards scheme.
Process for selection committee and administration deleted.
5.1
4/2/2009
Sub-clause 6.1 – the number of selection criteria changed from “1” to “1
or more”.
5.2
4/3/2009
Sub-clause 3.4a – ratings for team members expanded.
3.4b added – at least one team member to have completed 2 or more
years’ service at CSU.
5.3
29/5/2009
Sub-clause 6.4 – recommendations for 2 awards changed to 4 awards
for consistency with web information.
5.4
15/2/2010
Review included review of nomination requirements. Removed
requirement to achieve specific outcomes in the Performance
Management Scheme for eligibility for nominations; clarify nomination
and selection process and minor edits to format.
6.0
24/2/2011
Removed all reference to “outstanding” from selection criteria and
throughout document and replaced with reference to “excellence”.
Minor edits to phrasing and format of guidelines and nomination form.
Updated objectives, eligibility criteria, selection criteria and nominations.
Updated selection committee members.
Nomination form included as an appendix.
6.1
3/8/2012
Dean replaced by Executive Dean
6.2
29/5/2013
Award values
6.3
25/2/2014
Appendix – submission date changed
Vice-Chancellor’s Awards for Performance Excellence: Nomination Form
Version 6.3 – 25 February 2014
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Vice-Chancellor’s Award for
Performance Excellence
OFFICIAL CSU NOMINATION FORM
1. Nominator’s details.
Nominator’s name and title:
Staff/ Student/ other (please specify):
Division/Section, Faculty/School/ Centre,
Course/year of study/ other:
CSU campus / location:
Phone:
E-mail:
I wish to place a nomination for the Vice-Chancellor’s Award for Performance Excellence:
Individual Award
Team Award
This nomination meets all eligibility criteria
Signature:
Date:
2. Nominees Details.
Name of nominated employee or team:
Name of team leader (applicable to a team
nomination only):
Staff number:
Position title:
Classification level:
Division/Section, Faculty/School/ Centre:
CSU campus/ location:
Phone:
E-mail:
I accept this nomination for the Vice-Chancellor’s Award for Performance Excellence and, if successful, agree to make
my/our practices more widely known throughout the University.
Signature:
Vice-Chancellor’s Awards for Performance Excellence: Nomination Form
Version 6.3 – 25 February 2014
Date:
Page 4
3. Details of team members (applicable to team nomination only).
(1) Nominee’s name:
Staff number:
Staff position:
Classification level:
Section:
CSU campus/ site:
E-mail:
Phone:
I accept this nomination as a member of the nominated team.
Signature:
Date: ___/___/___
(2) Nominee’s name:
Staff number:
Staff position:
Classification level:
Section:
CSU campus/ site:
E-mail:
Phone:
I accept this nomination as a member of the nominated team.
Signature:
Date: ___/___/___
(3) Nominee’s name:
Staff number:
Staff position:
Classification level:
Section:
CSU campus/ site:
E-mail:
Phone:
I accept this nomination as a member of the nominated team.
Signature:
Date: ___/___/___
(4) Nominee’s name:
Staff number:
Staff position:
Classification level:
Section:
CSU campus/ site:
E-mail:
Phone:
I accept this nomination as a member of the nominated team.
Signature:
Date: ___/___/___
(5) Nominee’s name:
Staff number:
Staff position:
Classification level:
Section:
CSU campus/ site:
E-mail:
Phone:
I accept this nomination as a member of the nominated team.
Signature:
Date: ___/___/___
Please copy and paste additional boxes as required.
Vice-Chancellor’s Awards for Performance Excellence: Nomination Form
Version 6.3 – 25 February 2014
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4. Please select which criteria (one or more) best related to the individual or team achievement.
comments in relation to this nomination.
Excellence in performance that has a demonstrated value to the School/Centre/Section, Faculty/Division
and/or University;
Excellence in service to University clients (i.e. employees, students and/or community), with a demonstrated
benefit to the clients;
Demonstrated excellence and contribution towards the development of improved business/work processes or
projects, which has added value to the School/Centre/Section, Faculty/Division and/or University.
5. Please indicate your reasons for nominating this individual or team.
Describe the individual or team nominee’s performance or achievement in relation to the relevant criterion/criteria. Include how the
performance or achievement has contributed to the achievement of one or more of CSU’s key objectives or priorities.
1 page minimum, 5 pages maximum. Please provide supporting documentation of up to 5 pages if applicable.
Expand this section
Vice-Chancellor’s Awards for Performance Excellence: Nomination Form
Version 6.3 – 25 February 2014
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6. Statement from the nominees Supervisor/ Manager.
Expand this section
Signature: (Nominees Supervisor/ Manager)
Date:
7. Nomination checklist.
Please ensure you have completed all requirements of this nomination form.
Nomination meets all relevant eligibility criteria.
Each section of the nomination form is completed as required.
Nominee(s) contact details are provided along with signed acceptance.
Supporting documentation of up to 5 pages provided (if applicable).
Statement provided by the nominees Supervisor / Manager.
Completed nomination forms may be emailed to vcawards@csu.edu.au by 30 May.
Privacy Statement
The personal information you provide on this form is protected by the Privacy and Personal Information Protection Act 1998 (NSW). Provision of this information is a
requirement of participation in the Vice-Chancellor’s Awards for Performance Excellence.
Access to the information you provide is available to the nominator, nominee, nominee’s supervisor, nominee’s most senior manager, and those persons authorised to
access the information in the course of their duties at CSU. This document will be stored in the Organisational and People Capability Directorate of the Division of Human
Resources, Wagga Wagga.
Vice-Chancellor’s Awards for Performance Excellence: Nomination Form
Version 6.3 – 25 February 2014
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