Information for Supervisors
– Project Management Checklist
The checklist below is designed to support managerss with the project management process.
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Initiating Process
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Initiation - the process of formally recognising that a new project exists or that an existing
project should continue into its next phase
Planning Process
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Scoping - the process of determining the work in the project and how that work is
organised, estimated and resourced
Schedule Creation - the process of creating a sequence of activities that allows the
production of deliverables defined in the Work Breakdown Structure
Project budgeting - the dollar amount allocated to the project to allow the deliverables of
the project to be met and is represented as a time phased expenditure
Risk Planning - the process used to identify, analyse, raise, assign, cost/value and respond
to risks
Communications Planning - Who needs what information, when and in what format?
Quality Planning - identifies which quality standards are relevant to the project and
determines how to satisfy them
Procurement Planning - determines what the project needs to procure and when. It
encompasses the decision making process for making or buying what is needed and how
to solicit required products or services including the fair evaluation options
Team Formation - involves getting the human resources needed assigned to and working
on the project and documenting the roles and responsibilities of the required team
members and their reporting structure within the project
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Information for Supervisors – Project Management Checklist
Last updated 2 August 2013
page 1
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Executing Processes
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Project Management Plan Development - is the collated set of integrated project plans
that have been created
Project Plan Execution - the process of performing the work required to carry out the
Project Management Plan
Team Development - developing individual and group competencies to enable the
project team to work together to deliver the project It may also be referred to as team
building
Procurement - facilitates the obtaining of goods or services needed for the project and
the delivery of those goods or services. It executes the Procurement Plan created in the
Planning phase
Communicating - makes information needed by project stakeholders available to them in
a timely manner and is for exchange of information within the project team and
stakeholders
Quality Assurance - the regular evaluation of overall project performance in relation to
the characteristics of its outputs to provide confidence that the project will satisfy its
requirements objectives, a process aimed at preventing deviations from the required
standards for outputs
Controlling Processes
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Integrated Change Control - the process of coordinating change across the entire project
Reporting - collecting and disseminating project performance information to the project
stakeholders
Scope Control - the process of controlling the work that the project is approved to carry
out, any changes that affect what deliverables are to be provided by the project need to
be controlled
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Information for Supervisors – Project Management Checklist
Last updated 2 August 2013
page 2
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Schedule Control - the process of controlling changes to the project schedule. It is
focused on tracking actual performance versus the schedule baseline and correcting
variances from this baseline
Cost Control - the process of tracking the project budget and controlling changes to it
Risk Control - the process of continually identifying new risks, executing risk reduction
actions, and tracking all project risks throughout the project lifecycle
Quality Control - the process of monitoring specific project results to determine if they
comply with relevant quality standards and identifying ways to eliminate causes of
unsatisfactory performance
Closing Processes
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Contract Closeout - related to the procurement processes and used to ensure that the
product or objective of the project as specified in the contract documentation is complete
and satisfactory and that formal acceptance of the project is recorded in relation to any
contract, all records relating to contracts need to be up to date and archived for future
reference
Administrative Closure - consists of verifying and documenting project results to
formalise acceptance of the project deliverables
*Also Ensure you:
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Speak to the sponsor/ owner
Identify your stakeholders
Organise a Kick Off meeting
Create the project definition
Set up your control kit
Use the templates and techniques
Ask for help when needed
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Information for Supervisors – Project Management Checklist
Last updated 2 August 2013
page 3