Office for Learning & Teaching
Citations for Outstanding Contributions to Student Learning
2016 Nomination Checklist
Formatting Guidelines
Applications are read on the screen and the following formatting requirements apply to ALL
PARTS of the Nomination
 Documents must be A4 page size
 Font allowable: 11 point Arial or 11 point Calibri. Narrow fonts are not to be used
 Margins: at least 2cm with clear definitions between paragraphs. No columns to be
used
Word and page limits will be strictly enforced
It is strongly recommended that nominations are proofread prior to submission
Early Career
Nominees with no more than five years’ experience teaching in a higher education
institution, including tutoring and part time teaching, may apply for an Early Career Citation.
The five years can be non-sequential and must be counted on a semester basis.
Eligibility of previous recipients
Individual Citation recipients are not eligible for individual renomination within five years of
receiving a Citation (i.e., if a recipient in 2013, they are not eligible to reapply until 2018).
Previous recipients of Citations are eligible to renominate within five years of receiving the
citation if they form part of a team nomination but are not the lead nominee. The team
nomination should be for teaching or programmes that do not substantially replicate the
original Citation.
A recipient of a Teaching or Programme Award (including Carrick and ALTC Awards) can only
nominate if they form part of a team nomination but are not the lead nominee.
Nomination Form
Description of Citation (max 25 words). It informs the broadest possible audience about the
work of the nominee
 Describe the discipline or field of work and distinctive contribution of the nominee
/ s.
 Avoid jargon and specific CSU phrases or acronyms
Synopsis Wording (max 75 words) – Describe the distinctive contribution to student learning
and engagement and the resulting impact on students
 Written in the third person
 Describe the distinctive contribution to student learning and engagement and the
resulting impact on students
Correct selection criteria is ticked - ONE only
Nominee’s declaration tick all four boxes
Signed by the Nominee / Team representative
Vice-Chancellor/Chief Executive Officer or delegate endorsement has been provided
Team Nominations (if applicable)
Details of all team members are correct
Teams with more than five members, a separate list may be attached
If more than 5 team members
Contribution of each member expressed as a percentage
Written Statement
Written Statement contains the following component, in order:
1. Proposed Citation (max 25 words). avoid jargon and include the discipline or field of
work and the distinctive contribution of the nominee or team; the citation should
inform the broadest possible audience about the work of the nominee
2. Summary of the particular contribution and its specific context
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DSL
3. Statement addressing the chosen criterion and providing evidence of the
contribution.
Nomination will be judged against one chosen criterion on the extent to which it shows
evidence, innovation, leadership and scholarship and the ways the contribution has:
a. influenced student learning, engagement and/or the overall student experience
b. been recognised by fellow staff, the institution, and/or the broader community
c. been sustained over time for a period of no less than 3 years (2 years for Early
Career nominations)
Written Statement formatted correctly (as per Formatting Guidelines above)
Written Statement is limited to four A4 pages. Excess pages will not be accepted
It should not be assumed that assessors have a detailed knowledge of the discipline
Team nominations must include an additional page which explains the role and indicates
the percentage contribution of team members
All claims meet the selection criteria, are supported by evidence and the evidence is
included in the written statement
References
Two references:
 One must be from the head of the nominee’s faculty, department, school or
administrative unit
 Provided by people able to comment on the nominee’s contribution to student
learning against the nominated criterion
Each reference is no more than one A4 page each
References must be signed by the Referees. Electronic signatures are acceptable
Referee’s must be provided with a copy of the Privacy Notice They must include an
acknowledgement that they accept the Privacy Notice in their reference. For example, ‘I
accept the Privacy Notice provided by the nominee’.
For Team nominations, references should apply to the team.
Digital Photograph (.JPEG)
Photograph is not to be included on written material. The image must be submitted as a
separate, clearly labelled file
 A formal, colour, head-and-shoulders photograph with a white background
 Images from webcams or mobile phones are not satisfactory
 Team photographs should be one image with the group together
The image should be provided as a JPEG file with image resolution of 300 dpi at the size of
printing
 approximately 10 cm by 10 cm; as a guide,
 the size of the file must be at least 1 MB
Photograph criteria is important, as digital photographs are used for publication purposes
Submission to Contact Officer
Submit electronic copies of the following to Tania Cowgill, DSL by Monday, 14 March 2016
 Nomination Form,
 Written Statement,
 Two references, and
 .jpeg of nominee / s
Please Note: Attach the individual items to one email. Do NOT combine them into one
.PDF. This will be done by DSL prior to final submission to the OLT.
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