Division of Information Technology
Policy Document No:
Policy on Visitors
Version
Version 3
TRIM file number
Short description
DIT Policy on Visitors
Relevant to
Approved by
Executive Director,
Division of Information Technology
Responsible officer
Executive Officer of Information Technology
Responsible office
Office of Executive Director of Information
Technology
Date introduced
1 August 2006
Date(s) modified
25 July 2007
3 April 2012
Next scheduled review
date
3 April 2013
Related legislation
Key words
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Division of Information Technology
Policy Document No:
Policy for DIT visitors to CSU
1.
2.
3.
4.
5.
6.
7.
8.
Introduction ............................................................................................. 2
Scope ..................................................................................................... 2
Objectives ............................................................................................... 2
Timing ..................................................................................................... 3
References ............................................................................................. 3
Responsibilities....................................................................................... 3
Method.................................................................................................... 3
Author History ......................................................................................... 4
1. Introduction
From time to time, it may be necessary to host visitors to the work areas of
the Division. These visitors may be potential students or employees, or they
may be official visitors of the University. It is essential that ad hoc visits to the
Division are not made and that all visitors are approved by Management prior
to their visit. This will ensure that unauthorised visitors are not allowed
access to the Division.
This policy details the steps to be followed when hosting a visitor who is not
an official University visitor.
This policy does not apply to work
experience/placement students, for whom a separate policy is in place.
2. Scope
This policy applies to all visitors to the Division of Information Technology who
are not a part of an official University hosted program.
3. Objectives
The objectives of this policy are:
1.
To ensure that all visitors to the Division are bona fide and supervised.
2.
To ensure that all visitors to the Division are approved and known to
Management prior to their arrival.
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Division of Information Technology
Policy Document No:
4. Timing
This policy shall be adhered to at all times.
5. References
Nil
6. Responsibilities
1.
It is the responsibility of all Divisional staff to ensure that appropriate
arrangements are made for visitors prior to their attendance.
2.
It is the responsibility of the hosting staff member to ensure that the
visitor is supervised at all times.
3.
It is the responsibility of the hosting staff member to ensure that all who
need to be, are informed of the visitors intended visit.
4.
It is the responsibility of the hosting staff member to ensure all visiting
workers/contractors need to have followed the relevant induction and
compliance processes of the university. Particular reference should be
made to DFM processes for contractors doing physical work on
campus.
7. Method
The DIT host will manage the visitor.
8. Records
The hosting DIT staff member will be responsible for keeping relevant records
of any visits (eg emails etc).
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Division of Information Technology
Policy Document No:
9. Author History
Date
Author
27/9/99 Sue Boyton
25/7/07 P Sefton
3/4/12 Policy Review
Team
Version
1
2
3
No.
Pages
4
4
4
Page 4 of 4
Description
Original
Updated to new style
Review and update