Division of Information Technology
Policy Document No:
Policy for Purchasing
Multi-Function Printers
Version
1.2
TRIM file number
Short description
DIT Policy for Purchasing Multifunction Printers
Relevant to
All employees of CSU
Approved by
Executive Director,
Department of Information Technology
Responsible officer
Executive Officer of Information Technology
Responsible office
Office of Executive Director of Information
Technology
Date introduced
25 May 2007
Date(s) modified
11 August 2008
11 August 2011
Next scheduled
2 May 2013
review date
Related legislation
n/a
Key words
Multi Function
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Division of Information Technology
Policy Document No:
Policy for Purchasing Multifunction Printers (MFPs)
1.
2.
3.
4.
5.
6.
7.
8.
Introduction ............................................................................................. 2
Scope ..................................................................................................... 2
Objectives ............................................................................................... 2
Timing ..................................................................................................... 3
References ............................................................................................. 3
Responsibilities....................................................................................... 3
Method.................................................................................................... 3
Author History ......................................................................................... 4
1. Introduction
This document outlines the policy surrounding the purchase of Multifunction
printers within CSU. The Division has a recurring two-year, preferred supplier
agreement with vendors, in which they will supply to CSU options for various
models (including colour and black and white), for purchase by CSU Budget
Centre Managers. When purchasing MFPs, CSU Budget Centre Managers will
be required to do so through the CSU Computer Shop.
http://www.csu.edu.au/division/dit/compshop. If for any reason the particular
requirements cannot be met through this purchasing process, the Budget Centre
Manager should contact the Division of Information Technology (through the
CSU Computer Shop) so that an appropriate solution can be negotiated.
2. Scope
Pertains to all Multifunction network printers purchased at CSU.
3. Objectives
The objectives of this policy are to standardise on the number of different
suppliers and models of MFP’s to the University in order to;

ensure adequate levels of service from the vendor are maintained
on each campus. This will be monitored through quarterly SLA
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Division of Information Technology
Policy Document No:
review meetings.

Ensure support levels from DIT can be managed and maintained,
especially in technical area of software driver compliance in both
desktop and thin client environments

To rationalise the number of networked printers across the
enterprise

To ensure minimisation of paper usage is considered and
sustainable work practices are encouraged

ensure staff who move between divisions or sections within the
University will be familiar with the feature sets of common MFP’s
4. Timing
Effective January 2007 until revoked. Applies whenever a staff member of the
University wishes to purchase an MFP for their Faculty, School, Division or
section.
5. References
http://www.csu.edu.au/division/dit/compshop/printers
6. Responsibilities
Responsibility of Budget Centre Managers to purchase MFP’s through The
Computer Shop to ensure relevant models are purchased that conform to
technical standards implemented at CSU.
7. Method
All multi-function printers are to be sourced through the CSU Computer Shop
and if particular requirements cannot be met though this process the Budget
Manager should contact the CSU Computer Shop.
8. Author History
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Division of Information Technology
Policy Document No:
Date
Author
Ver
sion
25.5.2007 Brian Roberson 1.0
11.8.2008 Brian Roberson 1.1
2/5/2012 Brian Roberson / 1.2
Lorraine
Stephens
No.
Pages
2
4
4
Page 4 of 4
Description
Policy Creation date
Policy Review
Policy Review