Division of Information Technology
Policy Document No:
Policy for Disposal of
Desktop Computers
Version
1.1
TRIM file number
Short description
DIT Policy for the Disposal of Desktop
Computers
Relevant to
All CSU
Approved by
Executive Director,
Division of Information Technology
Responsible officer
Executive Officer of Information Technology
Responsible office
Office of Executive Director of Information
Technology
Date introduced
29 May 2003
Date(s) modified
20 May 2007
22 August 2011
Next scheduled review
date
22 August 2012
Related legislation
Key words
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Division of Information Technology
Policy Document No:
Policy for Disposal of Desktop Computers
1.
2.
3.
4.
5.
6.
7.
8.
Introduction ............................................................................................. 2
Scope ..................................................................................................... 2
Objectives ............................................................................................... 2
Timing ..................................................................................................... 2
References ............................................................................................. 3
Responsibilities....................................................................................... 3
Method.................................................................................................... 3
Author History ......................................................................................... 3
1. Introduction
Where a computer is to be replaced, the University will reserve the right (a) to
redeploy it to another area of the University where machines may be of a
lesser standard or (b) to dispose of computer as deemed appropriate at our
discretion..
2. Scope
This policy applies to all desktop and laptop computers that have been
purchased using CSU funds either direct from sectional budgets or from
research funds
3. Objectives





The University is guaranteed confidential information is removed from the
computer prior to disposal
Software licensed to CSU is removed, to avoid breaches of copyright and
agreements
The asset needs to be disposed of according to university policy and
formally written off by filling out an asset disposal form by the asset owner
Personal information contained on the computer is destroyed.
Ethical disposal of computers by the sustainable lifecycle management of
the personal computer fleet
4. Timing
Effective from 29 May, 2003 until revoked.
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Division of Information Technology
Policy Document No:
5. References
Whats New Message, 3 July 2006.
http://my.csu.edu.au/perl/portal.pl?task=main_page&content_task=whatsnew
_view_main&message_id=28501
6. Responsibilities
All staff to adhere to direction contained in this policy
Staff and Heads of Schools and Heads of Departments are reminded that it is
not appropriate to;
 Move ‘cascaded’ computers to a staff members’ home, unless formally
approved by the Executive Director, Information Technology or nominee
 Take the computer, when leaving the employment at CSU, unless
approved by Executive Director, Information Technology or nominee
 Give old computers to others in the community
 Dispose of old computing equipment unless done through the Computer
Shop web page disposal form
7. Method
As new machines are purchased through CSU computer shop, staff are
requested to either complete disposal information or cascade information.
Disposals are then managed by Computer Shop staff and stored in a central
location at Wagga or Bathurst. Computer Shop staff then determine whether
equipment is suitable for internal re-distribution or disposal to third party.
8. Author History
Date
Author
20/5/2007 Brian
Roberson
22.8.11
Policy Review
Team
Version
1.0
No. Pages
3
Description
Initial policy creation
1.1
3
Update links and some
information
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