Division of Information Technology
Policy Document No:
Policy for
Communication
Accounts Charges
Version
Version 2.0
TRIM file number
Short description
DIT Policy for Communications Account Charges
Relevant to
Approved by
Executive Director,
Department of Information Technology
Responsible officer
Executive Officer of Information Technology
Responsible office
Office of Executive Director of Information
Technology
Date introduced
19 September 2007
Date(s) modified
11 August 2008
7 February 2012
Next scheduled review
date
7 February 2013
Related legislation
Key words
Page 1 of 4
Division of Information Technology
Policy Document No:
Centre Policy for
Communication Accounts Charges
1.
2.
3.
4.
5.
6.
7.
Introduction ............................................................................................. 2
Scope ..................................................................................................... 2
Objectives ............................................................................................... 3
Timing ..................................................................................................... 3
References ............................................................................................. 3
Responsibilities....................................................................................... 3
Author History ......................................................................................... 4
1. Introduction
This document outlines the policy surrounding the Communication Account
Charges that the Division of Information Technology manages for all Faculties
and Divisions of the University for the provision of communication services.
This policy applies to staff only.
2. In Scope
Pertains to charges and management in relation to the provision of the
following services.
o
Connection of a device to the University data network. (PC, Laptop,
Printer, etc)
i. Monthly network access levy.
ii. Device data charges.
o Provision of a telephony service (Fixed and mobile Phone, Fax,
IP/Soft phone,etc)
i. Monthly line rental
ii. Call charges
iii.
o Individual user Internet access
i. User data charges
Out of Scope
Student charging
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Division of Information Technology
Policy Document No:
3. Objectives

To provide a clear understanding of what services are included in the
Communication Accounts Charges.

Outline the responsibilities of the Division of IT and budget centre
managers (or their delegate) when dealing with the Communications
accounts system.
4. Timing
Applies from Jan 1 2012
5. References
DIT Charges Document
6. Responsibilities







It is the responsibility of DIT staff involved in the registration of a
device on the network to ensure the device is registered with the
correct cost code / account code..
It is the responsibility of DIT staff involved in the setup of a
telephony service to ensure the device is registered with the correct
cost code / account code.
It is the responsibility of budget centre managers (or their delegate)
to provide cost code information when requesting services.
It is the responsibility of budget centre managers (or their delegate)
to check monthly account statements and ensure the accuracy of
charges on the account.
It is the responsibility of budget centre managers to audit their
accounts and log a request to DIT for any changes to that account.
It is the responsibility of DIT to provide monthly communication
accounts for budget centre managers.
It is the responsibility of DIT to set charges.
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Division of Information Technology
Policy Document No:
7. Author History
Date
Author
Version
28-09-2007
11-08-2008
Tim Brown
Brian
Roberson
Policy Review
Team
7-2-2012
Description
0.5
1.0
No.
Pages
3
3
2.0
4
Review and Update
Page 4 of 4
First Draft of Policy
Review for Publishing