Promotion and Tenure Open Forum for Faculty April 21, 2011 Jim Liburdy Faculty Senate Promotion and Tenure Committee Becky Warner Academic Affairs Faculty Senate Promotion and Tenure Committee •Review guidelines and propose changes, updates •Act as observer at the University Promotion and Tenure Committee meetings •Report to FS on annual P&T process (summary of actions) •Provide an information source for faculty •Six tenured faculty from across campus http://oregonstate.edu/senate/committees/ptc/index.html Faculty Senate Promotion and Tenure Committee Membership 2010-2011 Jim Liburdy, ‘11 (Chair) Mechanical Engineering Eric Hanson ’11 Wood Science & Engineering Jennifer Field ’12 Agricultural Sciences Michelle Kutzler ’12 Agricultural Sciences Donna Champeau ’13 WAGE/Public Health Yanyun Zhao ’13 Food Science & Technology Executive Committee Liaison - Kate Hunter-Zaworski Promotion and Tenure Guidelines Website http://oregonstate.edu/admin/aa/faculty-handbook-promotion-and-tenureguidelines General Purposes and Responsibilities Criteria for Promotion and Tenure Faculty Dossiers Procedural Guidelines for Promotion and Tenure Waiver of Access Dossier Preparation Guidelines Policy on Salary Increases for Promotion in Rank The promotion and tenure process begins at the time of hiring. Letter of offer should be clear on the tenure clock (granting prior service) Position description should: Articulate assigned duties clearly Assigned duties should add up to 100% The proportion of assigned duties expected to lead to scholarly outcomes should be at least 15% (clinical positions 5-15%) Service is required in all positions The process of promotion and tenure is ongoing. For those on tenure-track, annual reviews are important. Position descriptions must be reviewed and revised as appropriate. For those on tenure-track, mid-tenure reviews are critical. For those with tenure, use the periodic review of faculty (PROF), and post-tenure review process to get/give input for promotion. Criteria for Tenure Tenure will be granted to faculty members whose character, achievement in serving the University’s missions, and potential for long-term performance warrant the institution’s reciprocal long-term commitment. Typical clock is 6 years Extensions possible FMLA for 3 months or more Extenuating circumstances Request at the time of the event Early request for tenure: must be extraordinary Criteria for Promotion Assistant to Associate: Effectiveness in assigned duties Achievement in scholarship/creative activity with the potential for distinction An appropriate balance of institutional and professional service. Associate to Full: Distinction in assigned duties Distinction in scholarship/creative activity An appropriate balance of institutional and professional service. Criteria for Promotion Instructor to Senior Instructor After 4 years of full-time service After 3 years if prior service credit given 4 external letters (what is “external”) If letter of offer indicated tenure track, same guidelines apply as those for Assistant and Associate Professors on tenure track Faculty Research Assistant to Senior Faculty Research Assistant After 4 years of full-time service After 3 years if prior service credit given 4 external letters (what is “external”) Senior FRA (and courtesy) stop at College Dossier Preparation: Providing Evidence for Promotion and/or Tenure Form A Include letter of offer for prior service credit Confidentiality Waiver Should not affect evaluation Should never be mentioned in evaluation letters whether it was assigned or not. Position Description If PD changes, include a table summarizing FTE distribution over time Candidate’s Statement 3 pages, 12-point font, 1-inch margins Dossier Preparation: Providing Evidence for Promotion and/or Tenure “Effectiveness” and “Distinction” Teaching/Advising Instructional summary Credit/non-credit course development Mentoring undergraduate and graduate students Team/collaborative efforts International efforts Student/client evaluation Summarize, contextualize. Peer teaching evaluations Should be a summary of multiple reviews Advising Describe and evaluate Other Describe and evaluate Dossier Preparation: Providing Evidence for Promotion and/or Tenure “Achievement with potential for distinction” and “Distinction” Scholarship and Creative Activity Listing publications/presentations/exhibitions/ grants appropriately Refereed/juried, invited (how was work evaluated?) Authorship ordering and clarification of effort What is the impact of the work? Dossier Preparation: Providing Evidence for Promotion and/or Tenure Service University Department/school College University Profession Public Is there an appropriate balance in levels of service (all promotions and tenure)? Is there distinction in service (for promotion to professor)? Awards (all levels—good for establishing distinction in duties) School of XXX : College of Engineering Description Faculty Member: XXX XXX Appointment type: 9 month Academic Faculty Position Rank: OSU FTE: 1.0 The primary responsibilities of this position lie in research, teaching, and service within the School of XXX XXX. The duties of this position support the mission and goals of the School, College and OSU. The nominal division of effort is 40% in research, 50% in teaching, and 10% in service activities. Research includes the development and leadership of a funded research program that is nationally and internationally significant and visible. This includes: writing proposals; conducting funded and unfunded research; presenting results at professional conferences, meetings, other institutions and industry; and directing and mentoring graduate students in all aspects of research and professional development. The scholarly expectations for this position lie in the discovery, understanding, and application of new knowledge through research, and the dissemination of knowledge via peer-reviewed journals and conference proceedings, placement of graduate students in industry, national labs and/or academia, and when appropriate transfer of technology through copyrights/patents, industry adoption, and commercialization. Teaching responsibilities include developing and teaching courses in the School’s engineering curriculum; advising and mentoring students in projects, professional aspects of the field, and course selection; conducting student assessments and proper documentation to support ABET accreditation; participating as a committee member for graduate students; holding office hours. Service includes participation in the School’s committees, faculty meetings and outreach activities, participation in college and university committees, and participation and leadership in activities of professional societies. Such activities include: reviewer or editor for journals and conferences; leadership on program committees; reviewer of proposals; conference organization. YY% of these duties is expected to lead to scholarship or creative outcomes, as defined in the Criteria for Promotion and Tenure, http://oregonstate.edu/facultystaff/handbook/promocri.html. Cooperation with the school faculty and staff members to support ongoing efforts is expected. Specific workload assignments are at the discretion of the School Head. Promotion and Tenure: Steps in the Process External Reviews Letters should be from tenured professors or individuals of equivalent stature outside of academe who are widely recognized in their field Five minimum, eight maximum No more than half from the candidate’s list Watch for potential conflicts of interest Co-PIs Co-authors Mentors Students Promotion and Tenure: Steps in the Process Unit review (Membership guidelines changed recently) Student letter (process articulated in guidelines) Unit committee review Who can participate in discussion? All ranked faculty (chair/head on invitation) Be aware of conflicts of interest Who can vote? Those tenured, at or above current rank, for tenure review Those above candidate’s current rank for promotion Review is based on dossier, including external letters. Promotion and Tenure: Steps in the Process Supervisor’s Review Supervisor comments on relevant items in the personnel file If other supervisors involved, include evaluation Evaluation should be an independent review Comment on external letters (don’t just quote), but don’t identify reviewers Once the unit review is done: Supervisor meets with candidate and shares the committee and supervisor evaluations Informs candidate’s right to add written statement What happens if evaluations are negative? Recent Modification to P&T guidelines? As stated in the Faculty Handbook, should the faculty member request it, a faculty committee appointed and authorized by the Faculty Senate shall examine the contents of the faculty member’s dossier to verify that all statements therein have properly summarized external evaluations. This review is to be completed and forwarded to the College at least two weeks prior to the scheduled completion of the College level review. The request by the candidate for this review must be submitted to the Faculty Senate within one week after receiving all unit level reviews. 18 June 28, 2016 Promotion and Tenure: Steps in the Process College-level Review New Guidelines approved by the Senate Dean’s office should inform candidate when college letters have been added, and of their right to add a written statement Dean’s review Notify the candidate, and inform about adding a statement Note: colleges differ on the timing of notice—ask if you want to see the college letter before the Dean provides a review. Promotion and Tenure: Steps in the Process University Committee Reviews all files Requests meetings with Deans/others when Votes coming forward are not consistent across levels Votes at all levels are negative Other considerations require discussion Faculty Senate P&T Committee representation Committee makes recommendation to Provost Provost’s decision given in writing Appeal Within 2 weeks of receipt of letter Reasons for appeal: extenuating circumstances not previously considered, procedural irregularities, factual errors One letter from candidate; no supporting letters Promotion and Tenure: Contacts for Questions Jim Liburdy: james.liburdy@oregonstate.edu Becky Warner: rwarner@oregonstate.edu