Educational Activities Committee
Executive Report 2013
Educational Activities Committee – Executive Report
2013
Educational Activities Committee Members:
-
Curt Black, Advisor
Robin Ryan, Advisor
Brendan Sanders, Chairman
Taylor Sarman, At-large Member
Mikael Stuart, At-large Member
Liseth Cortes, At-large Member
Steven Nemer, At-large Member
Jacob Vandever, At-large Member
Owen Jones, At-large Member
Julia Shields, Michael McNichols, Tyler Morrison, Alternate Members
Organizations Served by Educational Activities:
- Student Media
•
Barometer
•
Beaver Yearbook
•
KBVR- FM Radio
•
KBVR- Television
•
Prism
- Academic Success Center
- Asian Pacific American Student
Union
- Black Student Union
- College Democrats
- Collegiate 4-H
- Forensics Team
- Gamma Alpha Omega
-
Technology Support
KALMEKAK
Livestock Judging Team
M.E.Ch.A
Meso American Student
Association
Native American Student
Association
Omega Delta Phi
Rainbow Continuum
Socratic Club
University Theater
Chamber of Music Corvallis
Educational Activities
Brendan Sanders, Ed Act Chairman – educational.activities@oregonstate .edu – 541.737.6351
Educational Activities Committee – Executive Report
2013
Final Budget:
Attached
Actual Financial Data FY13:
Attached
Student Media Report:
Attached
Equipment and Building Reserve Levels:
Equipment: $484,352
All equipment is fully depreciated.
Educational Activities has no Building Reserves.
Current Working Capital:
Educational Activities - 110112
as of 6/30/13 for FY14
2 months working capital calculation based on Fund Cross Tab Report
Salaries
$
473,224
OPE
$
119,784
S & S Expense
$
1,538,080
Total CASH Expenses for FY13
$
2,131,088 x .1667
2 months=
$
355,181
Minimum Cash Balance for Memorial Union on July 1.
Use higher of:
per OUS IMD recommendation
fy14 working capital based on FY13 total
355,181
Working Capital Fund 110112 on 6/30/13
actual working capital
recommended per OUS IMD
excess working capital
additional amount: up to 5%
amount over/(under) 5% max
$
954,850
$
355,181
169% $
599,669
$
17,759
164% $
581,910
Over by 164%
budget reduction 13-14
125,000.00
456,909.60
Brendan Sanders, Ed Act Chairman – educational.activities@oregonstate .edu – 541.737.6351
Educational Activities Committee – Executive Report
2013
S.W.O.T. Analysis:
Strengths:
 A summer commission review and future forecast.
 A large fund balance.
 A new funding process.
Weaknesses:
 Low awareness of Educational Activities with organizations on campus and
thus low use of EdAct services.
 A new funding process.
 Disconnect between funding and support through the silo nature of EdAct.
Opportunities:
 To seek out and support more organizations through marketing to make
them aware that they can help support their organizations goals with fund
requests.
 Making use fund balance to increase VSO/SSO events across campus and
adding to the college experience of all OSU students.
 To integrate EdAct within the support structure of the SLI department of
the MU to enhance the level of quality events on campus.
Threats:
 Lack of energy within organizations to put on events or function on campus
and not using their allocated funding.
 Being stuck in the ways of the past.
 Marketing could increase requests significantly.
 Continued lack of interest in committee participation or funding requests.
Brendan Sanders, Ed Act Chairman – educational.activities@oregonstate .edu – 541.737.6351
Educational Activities Committee – Executive Report
2013
Strategic Plan:
Short-term (1-2 years):
Goals for the Future:
 Transition non VSO/SSO organizations out of EdAct Funding.
 Work in tandem with SEAC to make sure the support and funding are in
line.
 Create policy around what Educational Activities supports.
 Transition Student Media, Technology Support and potentially even EdAct
itself in order to be sure they are where they can do the most good for
students.
Unmet Needs:
 Based on previous funding requests and interviews with our funded
organizations there are currently no unmet financial needs.
 Needs may change based on data collection and marketing throughout the
year.
Current and Future Labor Needs:
 Currently the Educational Activities chair and their assistant are the only
labor needs. Future labor resembles current need.
 At current time there appears to be no labor needs stressed by
organizations.
Long-term Impacts of Budget Increases or Lack Thereof:
 Number of organizations that Educational Activities will be able to serve.
Facilities or Space Needs:
 At present no space needs have sensed from the organizations.
Brendan Sanders, Ed Act Chairman – educational.activities@oregonstate .edu – 541.737.6351
Educational Activities Committee – Executive Report
2013
Long-term (3-5 years):
Goals for the Future:
 Stop funding travel.
 Only fund on campus events.
 Fund events for at least 100 different student organizations a year.
Unmet Needs:
 Potential increase in demands from organizations based on evolving
policies and process.
Current and Future Labor Needs:
 Unknown at this time.
Long-term Impacts of Budget Increases or Lack Thereof:
 No budget increase would potentially limit our ability to allow more
organizations to be funded by Educational Activities.
Facilities or Space Needs:
 At present no space needs have been sensed from the organizations.
Brendan Sanders, Ed Act Chairman – educational.activities@oregonstate .edu – 541.737.6351