Department Chairs Calendar of Administrative Tasks
Due Date
August
Name of Item
Chair input to deans for Term-Tenure,
Term-Tenure Renewal Promotions
Fall Semester
Fall or Spring
Semester
Early September
Observation of 1st year new faculty
Observation of 2nd year faculty
Early September
September 30
Begin to identify any curricular
changes or additions for the
Curriculum committee by reviewing
the College Catalog, Advising Sheets
and Action Plans from assessment.
Undergraduate Summer Online
September 30
Assessment of Student Learning
September 30
Faculty Load/Course Scheduling for
Spring Semester
Open House
Assessment plan for majors
October 13
October 15
Term-Tenure and Promotion
Activity
Complete form (McSquare/Educator Quicklinks/COE Forms &
Information/Faculty Evaluation Forms/Dept. Chair Review of Faculty Form)
and submit to the School Dean.
Observe first-year new faculty in the first semester of the first year.
Observe 2nd year faculty in either of the semesters of the second year.
Initial Review: Submit letter of evaluation to School Dean for faculty in your
department.
Changes to course titles, descriptions, credits, prereqs, and degree
requirements require Curriculum Committee approval. Notify Susan Donat of
your intent to submit proposals for new/revised programs/courses. Proposals
are due at the end of the fall semester.
Identify potential courses to offer in the upcoming summer and provide course
name and potential instructor to School Dean, copying Stephanie Patterson.
Last day to update/modify action plans and findings from previous academic
year in WEAVE.
Review and revise faculty load information and section listings in CALM. Check
compliance. Identify adjunct faculty.
Work with School Dean to plan for recruitment efforts.
Notify Susan Donat of changes to objectives, measures and/or targets needed
for the current academic year.
Work with School Dean to plan for recruitment efforts.
Work with School Dean to plan for recruitment efforts.
Provide names of the top junior and senior students to School Dean’s
Administrative Assistant.
October 25
November 10
Late November
(before
Thanksgiving)
November 15
Open House
Open House
Who’s Who
Early December
through end of
January
December 20
January 28
Faculty load/course scheduling for
next academic year
Assign all “Staff” for Spring Semester. (Adjunct Faculty Contracts mailed by
December 1)
Review and Update in CALM: Course offerings, faculty loads, schedule and
baseline allocation compliance.
Curriculum Committee proposals
Finalize faculty load and course
All proposals due to Susan Donat by end of the semester.
Complete faculty loads course scheduling for School Dean’s review.
Adjunct Faculty for Spring Semester
Department Chairs/Graduate Program Directors/Deans/Office of the Provost Meeting 3/18/15
Department Chairs Calendar of Administrative Tasks
Due Date
Spring Semester
Early February
February 3-February
28
February 16
February 20
February 27
March 6
March 13
Late March
Early April
April 11
Mid April
April 15
May Development
Week
May 20
May 29
May 29
June 15
June 30
Name of Item
scheduling in CALM
Complete observation of 2nd year
faculty as needed.
Term-Tenure and Promotion
Budget
Open House
Accepted Student Preview Day (HUM)
Accepted Student Preview Day (SOTA)
Accepted Student Preview Day (BESS)
Accepted Student Preview Day (SEH)
Donald and Anna Zook Alumni Merit
Award Nomination
Name for Dept banner carrier for
commencement.
Open House
Service Awards: Citations for Faculty, if
requested by HR/School Dean.
Blue prints for incoming first students
Department meeting for departmental
planning and assessment.
Curriculum Publication Review.
(Catalog, Advising sheets, Banner,
MCAPs)
Assessment of Student Learning
Professional Development and
Performance Report (for early
submission with funds available by
July 1)
Performance Appraisal for Staff
Employees
Professional Development and
Activity
Complete observations of 2nd year faculty.
Submit names of student evaluators to Ruth Nutt for faculty scheduled for
review in the upcoming academic year.
Review and adjust PHASE 1 budgets in Self Service Banner.
Work with School Dean to plan for recruitment efforts.
Work with School Dean to plan for recruitment efforts.
Work with School Dean to plan for recruitment efforts.
Work with School Dean to plan for recruitment efforts.
Work with School Dean to plan for recruitment efforts.
Submit notification to Ruth Nutt
Submit student name for department banner carrier to School Dean’s
Administrative Assistant.
Work with School Dean to plan for recruitment efforts.
Submit to School Dean’s office, if requested.
Review for accuracy. Submit electronically to School Dean.
Review for accuracy. Submit electronically to School Dean.
Enter assessment findings, action plans and Reflection Questions into WEAVE.
Contact Susan Donat for training, if needed.
Submit to School Dean.
Complete for Staff employee(s) before they leave for the summer.
Submit to School Dean.
Department Chairs/Graduate Program Directors/Deans/Office of the Provost Meeting 3/18/15
Department Chairs Calendar of Administrative Tasks
Due Date
August 1
July 1
Name of Item
Performance Report (actual due date
with funds available by Sept 1)
TT&P input on faculty up for review in
fall
Adjunct Faculty for Fall semester
Activity
Give written or oral information to School Dean.
Assign all “Staff” – Adjunct Faculty contracts mailed by July 15.
Department Chairs/Graduate Program Directors/Deans/Office of the Provost Meeting 3/18/15