Meeting Minutes
Assessment Committee
November 15, 2013
Members Present: Bob Lewis, Richard Birk, Dr. Reed, Dean Jim Hull, Gina Kamwithi,
Ellen Johnson, Linda Jagielo, Lisa Music, Jen Adkins and Anne Strouth.
Members Absent: Randy Storms
Recorder: Terry Miller





Action Items
Anne will communicate with faculty in regards to program outcome process
Gina will add the program outcome folder to the Assessment Committee website
Program outcome process also needs added to website
Dr. Reed will communicate with faculty and thank them for their participation
with the rubric process as well as let them know it will be a continuing process
Decide which budget will be used to provide refreshments for faculty as a thank
you
Anne Strouth opened the meeting. Bob Lewis made a motion to accept the meeting
minutes for October 4, 2013 as written, Lisa Music seconded the motion. Motion passed.
Gina Kamwithi shared information regarding the faculty outcome mapping folder. The
process for faculty will include checking to make sure the program outcomes on the
documents are correct or need changed. If the program outcomes need changed faculty
will need to pull the document and add the correct/new program outcomes and submit the
changes to ccupdates to review.
Gina shared that Curriculum Committee reviewed their Mission at their last meeting and
decided that the mission does include reviewing program outcomes which might be done
through an abbreviated review process. Additionally the curriculum committee felt their
role was limited to ascertaining the viability of assessing the program outcomes. Content
issues will be left to the division and/or advisory committees. The committee also felt a
review would help with creating a paper trail and a repository for program outcomes, and
program outcome discussion.
The question was raised as to what is Assessment Committee’s part in this review. There
was a consensus that the Committee should be engaged with reviewing new/revised
program outcomes as an informational process. Discussion followed including the need
for Assessment Committee to review program outcomes again due to their repository
nature. It was noted that it is important to distinguish between Core college outcomes
(Communication, Critical Thinking, etc… and program outcomes They should be
program outcomes should be program specific.
Anne Strouth shared her department’s process.
Note: Divisional process includes faculty creation, assistant dean review, and submission
to CCupdates. Curriculum Committee will look at viability of the program outcomes
assessability and make suggestions if needed for Bloom Verbs. The timeframe for
program outcome review was also discussed.
 Program outcomes defined through December 2013.
 Mapping will occur January through March 2014.
 By April, at the faculty workday, decisions will be made regarding whether or not
course outcomes match new program outcomes and/or if they need reworked.
 If rewritten then new course outcomes will need to go through Curriculum
Committee for review.
Discussion followed regarding a process for approved program outcomes to be added to
the website for the programs as activated documents and the connection with next year’s
catalog. Gina advised this is still being worked out.
Discussion followed regarding the rubric and what occurs when a student does not
participate. If the student doesn’t turn the assignment in it is not included in the statistics.
Gina also shared information regarding the rubric Video. If the overall score is left blank
it is an issue but the individual components can be collected in regards to meets or
exceeds expectations. There are also a few issues with the old grade book and a link to
speed grader but the assignment link can be used to access speed grader. Gina will be
putting a work order into Canvas.
Dr. Reed reported that web page updates for Assessment Committee with need to be done
internally. Gina advised she will continue to do the website updates for now. Meeting
minutes are being done by Terry Miller. Clerical work for Assessment Committee can be
done through the Chair’s Department’s Administrative Assistant Kathy Davison as well
as communicating with the Assistant Dean.
Anne shared that all of the previous action items she was responsible have been
completed.
Division Meeting Updates were provided.




Anne provided members with a copy of a document Randy Storms had shared
with his Division.
Janny Nauman is working with her faculty regarding the rubric.
Ellen Johnson advised no report for her Health Sciences. Dr. Reed shared that
rubrics have been launched and Kelly is tracking them. Gina shared that when she
collects data she cannot tell who did not launch a rubric but the important part is
the information not the ‘who’.
General Education advised they are training faculty on how to launch their rubric.
Anne asked for recommendations on how to move forward. Gina advised that she will be
pulling the data at the end of December. Discussion followed regarding whether this is a
dynamic process or an end in itself. There was a consensus that this is a dynamic process,
that assessment in never finished. It was suggested that Dr. Reed thank the faculty for
participating and inform them of the timeframe they would get the results of their data as
well as that this will be a continuing process.
Discussion followed regarding whether or not Assessment Committee has a budget and if
it would include food or if monies to provide refreshments for faculty would need to
come from another source.
The next meeting is scheduled for January 31, 2014 at 11:00am, before the Division
meetings will be held. Future meetings will be scheduled as needed.
Adjournment: 12:02pm
First Draft submitted, Sunday, November 17, 2013.