AQIP Category Summary Worksheet
Participants in examining the evidence and summarizing this Category:
AQIP Category
1
Helping Students Learn
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Process:
P1
P2
P3
P4
P5
P6
P7
P8
P9
P10
P11
P12
P13
Rationale for selections:
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Results:
R1
R2
Rationale for selections:
R3
R4
AQIP Category Summary Worksheet
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Improvement:
I1
I2
Rationale for selections:
Tally of self-evaluations of all items in this Category:
SS
S
Neutral
O
OO
P items
R items
I items
Institution’s level of maturity or stage of development on this Category:
Summary of the reasons for self-evaluation finding and draft/outline of the text (or notes) for the Context
items in this Category:
AQIP Category Summary Worksheet
Participants in examining the evidence and summarizing this Category:
AQIP Category
2
Accomplishing Other Distinctive Objectives
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Process:
P1
P2
P3
P4
P5
Rationale for selections:
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Results:
R1
R2
Rationale for selections:
R3
AQIP Category Summary Worksheet
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Improvement:
I1
I2
Rationale for selections:
Tally of self-evaluations of all items in this Category:
SS
S
Neutral
O
OO
P items
R items
I items
Institution’s level of maturity or stage of development on this Category:
Summary of the reasons for self-evaluation finding and draft/outline of the text (or notes) for the Context
items in this Category:
AQIP Category Summary Worksheet
Participants in examining the evidence and summarizing this Category:
AQIP Category
Understanding Students’ and Other Stakeholders’ Needs
3
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Process:
P1
P2
P3
P4
P5
P6
P7
Rationale for selections:
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Results:
R1
R2
Rationale for selections:
R3
R4
R5
AQIP Category Summary Worksheet
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Improvement:
I1
I2
Rationale for selections:
Tally of self-evaluations of all items in this Category:
SS
S
Neutral
O
OO
P items
R items
I items
Institution’s level of maturity or stage of development on this Category:
Summary of the reasons for self-evaluation finding and draft/outline of the text (or notes) for the Context
items in this Category:
AQIP Category Summary Worksheet
Participants in examining the evidence and summarizing this Category:
AQIP Category
4
Valuing People
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Process:
P1
P2
P3
P4
P5
P6
P7
P8
P9
P10
Rationale for selections:
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Results:
R1
R2
Rationale for selections:
R3
R4
AQIP Category Summary Worksheet
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Improvement:
I1
I2
Rationale for selections:
Tally of self-evaluations of all items in this Category:
SS
S
Neutral
O
OO
P items
R items
I items
Institution’s level of maturity or stage of development on this Category:
Summary of the reasons for self-evaluation finding and draft/outline of the text (or notes) for the Context
items in this Category:
AQIP Category Summary Worksheet
Participants in examining the evidence and summarizing this Category:
AQIP Category
5
Leading and Communicating
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Process:
P1
P2
P3
P4
P5
P6
P7
P8
P9
Rationale for selections:
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Results:
R1
R2
Rationale for selections:
AQIP Category Summary Worksheet
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Improvement:
I1
I2
Rationale for selections:
Tally of self-evaluations of all items in this Category:
SS
S
Neutral
O
OO
P items
R items
I items
Institution’s level of maturity or stage of development on this Category:
Summary of the reasons for self-evaluation finding and draft/outline of the text (or notes) for the Context
items in this Category:
AQIP Category Summary Worksheet
Participants in examining the evidence and summarizing this Category:
AQIP Category
6
Supporting Institutional Operations
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Process:
P1
P2
P3
P4
P5
Rationale for selections:
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Results:
R1
R2
Rationale for selections:
R3
AQIP Category Summary Worksheet
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Improvement:
I1
I2
Rationale for selections:
Tally of self-evaluations of all items in this Category:
SS
S
Neutral
O
OO
P items
R items
I items
Institution’s level of maturity or stage of development on this Category:
Summary of the reasons for self-evaluation finding and draft/outline of the text (or notes) for the Context
items in this Category:
AQIP Category Summary Worksheet
Participants in examining the evidence and summarizing this Category:
AQIP Category
7
Measuring Effectiveness
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Process:
P1
P2
P3
P4
P5
P6
P7
Rationale for selections:
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Results:
R1
R2
Rationale for selections:
AQIP Category Summary Worksheet
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Improvement:
I1
I2
Rationale for selections:
Tally of self-evaluations of all items in this Category:
SS
S
Neutral
O
OO
P items
R items
I items
Institution’s level of maturity or stage of development on this Category:
Summary of the reasons for self-evaluation finding and draft/outline of the text (or notes) for the Context
items in this Category:
AQIP Category Summary Worksheet
Participants in examining the evidence and summarizing this Category:
AQIP Category
8
Planning Continuous Improvement
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Process:
P1
P2
P3
P4
P5
P6
P7
P8
Rationale for selections:
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Results:
R1
R2
Rationale for selections:
R3
R4
AQIP Category Summary Worksheet
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Improvement:
I1
I2
Rationale for selections:
Tally of self-evaluations of all items in this Category:
SS
S
Neutral
O
OO
P items
R items
I items
Institution’s level of maturity or stage of development on this Category:
Summary of the reasons for self-evaluation finding and draft/outline of the text (or notes) for the Context
items in this Category:
AQIP Category Summary Worksheet
Participants in examining the evidence and summarizing this Category:
AQIP Category
9
Building Collaborative Relationships
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Process:
P1
P2
P3
P4
Rationale for selections:
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Results:
R1
R2
Rationale for selections:
AQIP Category Summary Worksheet
Items to be addressed in depth (circled), and items recognized as “Major improvement opportunities”
(OO) and given short responses (X’ed out):
Improvement:
I1
I2
Rationale for selections:
Tally of self-evaluations of all items in this Category:
SS
S
Neutral
O
OO
P items
R items
I items
Institution’s level of maturity or stage of development on this Category:
Summary of the reasons for self-evaluation finding and draft/outline of the text (or notes) for the Context
items in this Category:
AQIP Category Summary Worksheet
Participants in examining the evidence and summarizing this Category
Record the group name and the names and position titles of the participants who produced this summary analysis.
AQIP Category
Complete one Summary sheet for each Category.
Items addressed in depth, and items recognized as “Major improvement opportunities” (OO) and given
short responses:
X out all items included in this Category for which we should write concise responses (e.g., “We don’t collect data
on this yet.”), and circle those items we should answer in depth. Remember that we are obligated to respond to 1/3
or more of the total number of P, R, and I questions for each category.
Rationale for selections:
For the circled items, explain why you selected them for in depth answers. For the X’ed out items, explain why you
selected them for concise responses.
Tally of self-evaluations of all items in this Category
Put a hash mark in each box to tally up your self-assessments of each item in this Category. SS is a major strength,
S a strength, Neutralneither strength nor opportunity, O an opportunity, and OO a major opportunity. If you decided
not to address an item in depth, put its hash mark in the OO box.
Institution’s level of maturity or stage of development on this Category:
In a concise paragraph or two, describe the overall level of maturity the institution has currently achieved on this
Category, considering its processes, their deployment, its agreement on the goals of key processes and how to
measure their performance, its collection of performance data, and its use of performance results to establish a
formal and robust process for continuous improvement. There are many ways to think about levels of maturity.
Here’s one that may inspire fruitful discussion:
o
Reacting Approaches. The organization sees its operations as activities rather than processes. Operations primarily
respond to immediate needs or problems, and don’t much concentrate on anticipating future requirements, capacities, or
changes. Goals are implicit, and poorly defined. There are lots of “informal” procedures and processes. “Putting out fires”
seems more important than preventing them.
o
Systematic Approaches. The organization is at the beginning stages of conducting its operations by repeatable,
consistent processes that it can evaluate and improve. It has begun to see the value of making explicit the goal of every
activity, procedure, and process, and of designing “proactive” processes that prevent rather than discover problems. There
are early signs of closer coordination among organizational units, with effective processes being deployed across the
organization. Strategy and quantitative goals are being defined. The walls between organizational “silos” are beginning to
erode.
o
Aligned Approaches. The organization groups and manages operations as processes that are repeatable and regularly
evaluated for improvement. It strives to make sure that what is learned is shared among organizational units. Its processes
address the organization’s key goals and strategies. Coordination among units, divisions, and departments is an major
emphasis. People see “the big picture” and relate what they do to organizational goals and strategies.
o
Integrated Approaches. Operations are characterized by processes that are repeatable and regularly evaluated for
change and improvement in collaboration with other affected units. Efficiencies across units are sought and achieved,
through analysis, innovation, and sharing. Processes and measures track progress on key strategic and operational goals.
Outsiders request permission to visit and study why the organization is so successful.
Summary of the reasons for self-evaluation finding and draft/outline of the text (or notes) for the Context items in
the Category:
Outline or note here the reasons or rationale used by the group to draw a conclusion concerning the institution’s
level of development on this Category. This outline or notes will be used to draft responses to the C items for this
Category in the Systems Portfolio that explain the institution’s level of maturity or stage of development on this
Category; the reasons that the institution selected the P, R, and I items it did for an in-depth response; the
institution’s perceptions of its next challenges in this Category, and the actions it is taking to attack them.