Systems Portfolio (SP) Teams Charges and Guidelines
Purpose
The Systems Portfolio documents the College’s systems and processes as they relate to the nine AQIP
Categories. The College will submit the Portfolio to AQIP for the Systems Appraisal formative evaluation
process. The Portfolio should present an honest picture of the College demonstrating strengths as well as
opportunities for improvement.
Charge
 To assist in creating NC State’s Systems Portolio by writing responses to selected questions in assigned
AQIP Categories.
 To work collaboratively and cooperatively through the leadership of the AQIP Steering Committee via
the Coordination Team (Brooke Henwood, Kate Perese, Jim Hull).
 To appoint a team leader and a team writer.
Guidelines
 Each SP Team will write in-depth responses to approximately 1/3 of the total number of processes (P),
results (R), and improvement (I) questions for their assigned AQIP Categories. The questions will have
been selected by the AQIP Steering Committee with input from MAC, the Caucuses, and President’s
Staff.
 Each SP Team will write in-depth responses to all of the context (C) questions for their assigned AQIP
Categories.
 SP Teams will follow the writing style, format, language, software, templates, document length, etc.
guidelines and resources provided by the Resources Team, Leader Peg Moir in Training II.
 The primary purpose of feedback to the SP Teams is to minimize duplication of effort.
 The Systems Portfolio is based on AQIP’s “Principles and Categories for Improving Academic Quality”
available at http://ncstatecollege.edu/aqip/Princ_Categ.pdf
 SP Teams are encouraged to recruit addtitional members or consult with others to enhance their
knowledge base for responding to questions.
Timeline
 1/5/06
 1/9/07
 1/26/07
 2/9/07
 2/6/07
 2/23/07
 3/16/07
 4/13/07
 4/27/07
 5/4/07
 5/18/07
Team leader and team writer appointed, communicated to Coordination Team.
Training I, 2 – 4:00 (Resources Team, Leader Peg Moir).
AQIP Category Item Worksheets submitted to Coordination Team.
Info/data collection plans received (Info/Data Team, Leader Brad McCormack)
Training II, 2 – 4:00 (Resource Team, Leader Peg Moir).
Outline of responses to P, R and I questions submitted to Coordination Team.
Feedback on outlines received (Writing Team, Leader Bruce Sliney)
Full responses to P, R and I questions submitted to Coordination Team.
Rough draft of responses to C questions submitted to Coordination Team.
Feedback on rough draft responses received (Writing Team, Leader Bruce Sliney)
Final draft of responses to C questions submitted to Coordination Team.