AQIP Steering Committee Meeting Report for January 27, 2005
Attendees: Jim Hull, Brad McCormack, Bev Walker, Carol Easley, Lew Milner, Margaret Puckett, Ron Abrams, Kate Peresie
TOPIC
DISCUSSION
Purpose of
the
Committee
The Committee’s purpose is to facilitate AQIP processes, stay
on top of what’s going on, communicate with the College.
Future
Meeting
Times
ACTION STEPS
PERSONS
RESPONSIBL
E
TIME
LINE

The Committee discussed a name for itself – one to
convey the Committee’s purpose.
Approved the name of “AQIP
Steering Committee.”
Committee
Done.

The Committee developed a Mission Statement that
states: “To communicate, facilitate, coordinate, and
monitor the College’s AQIP efforts and
accomplishments throughout the College.
Come back to the Mission Statement
for approval at the next meeting.
Committee
Next
meeting.
Check date/time with consultants,
reserve a room, arrange for snacks,
and notify the Committee.
Kate
One
week.
Subsequent meetings will be on select Mondays at 2:00 for the
remainder of the quarter. The Committee will meet about
every two weeks.
Dates will be scheduled for the
remainder of the quarter.
Kate
One
week.
Meetings for Spring Quarter will be scheduled at the next
meeting after Jim and Kate have checked their teaching
schedules (Margaret already knows hers).
Jim and Kate will bring their spring
quarter schedule information to the
next meeting. The Committee will
set meeting dates/times.
Jim, Kate,
Committee
Next
meeting.
The primary goal for this year is to prepare for the Strategy
Forum in October. This entails gleaning information from the
Examiner report and other sources for the purpose of
identifying potential Action Projects, then developing those
projects for the Strategy Forum.
The next meeting is tentatively scheduled for Monday,
February 21st, 2:00 – 4:00, for consultants Kask and Urso’s
presentation.
Training
Needs
Training for the Committee could be/should be about AQIP
and about continuous improvement processes. The
Committee decided to:

Arrange to visit other colleges’ AQIP steering
committees (or the like) to learn from their
experiences.
Contact some community colleges in Kate
Ohio to make arrangements and
communicate to the Committee.
Two
weeks.

Purchase the Svendor CD entitled, The Use of Quality
Tools to Improve Education. A follow-up workshop is
a possiblilty.
Order and view the CD.
Kate,
Committee
March
meeting.

Read/review AQIP processes.
Send out an AQIP document to the
Committee.
Kate,
Committee
One
week.
Keep abreast of workshop offerings.
Make opportunities available.
Kate
Ongoing.
Get information on “Other
Organizations” from AQIP.
Kate
One
week.
Decided to not use different survey
instrument.
Committee
Done.
AQIP may have some new training workshops available late
spring. HLC’s Annual Meeting is early April with some
sessions on AQIP.
Education about AQIP and continuous improvement for the
College community was discussed. There are misconceptions
“out there.” The best education will be through participation
in the process and sharing of results.
AQIP
Dr. Abrams shared a draft of the Board goals. The Board is in
Criteria/AQIP the process of integrating the AQIP Criteria with the goals.
Examiner
The AQIP Examiner report includes data for “Other
Organizations” without any explanation of who/what those
organizations are. That information is necessary for
comparing NC State data with others’ data. (A comparative
report will be provided by AQIP when more institutions have
participated in Examiner.)
The Committee recognized that the Examiner report cannot be
used to compare to other organizations, but to show relative
areas of strength and weakness within the institution. In
Consultants
Communication
Leadership
addition, the Examiner report is but one source of information
for the Committee to use in investigating/identifying
opportunities for improvement.
Kask and Urso, consultants, will be presenting a process, with
options, to take NC State from Examiner through Action
Projects to starting a Systems Portfolio. Kask and Urso were
recommended by Washington State Community College.
Meeting will be scheduled for
presentation.
Kate,
Committee.
One
week.
Another consultant who had worked with Zane State
Community College sent a packet of information but was
unwilling to visit the campus to present a proposal.
An AQIP web site will be established with links from the
faculty portal and the staff intranet. Information to be posted
will include AQIP-related documents, the Committee’s
Mission Statement, meeting minutes, important links.
Establish web site.
Kate
By next
meeting.
AQIP-related accomplishments will be publicly posted,
possibly through the President’s office web site.
Post reports on AQIP-related
accomplishments.
Committee
October
2005.
The Committee will use e-mail for communication.
Establish a group e-mail address and
communicate this to the College.
Kate was selected as Committee
facilitator.
Kate
One
week.
Done.
The Committee needs a leader/facilitator.
Committee