SECTION A – INTRODUCTORY MATERIAL
Values







EDUCATIONAL EXCELLENCE
LEARNER-FOCUS
COMMUNITY RESPONSIVENESS
DIVERSITY
ACCESS
INNOVATION
TEAMWORK
Vision
North Central State College, a model college of the 21st century, will
promote a flexible and responsive, learner-centered environment that is
committed to meeting community educational and training needs.
By offering progressive educational programs, NC State will revitalize the
learning process. We are committed to a quality faculty and staff building
bridges to local communities by actively contributing to the social,
economic, educational, and cultural well-being of North Central Ohio.
Mission
To provide quality, responsive, lifelong learning opportunities, including
occupational, degree and other educational programs for individuals,
business and industry, and the communities we serve.
A-1
SECTION B – COLLEGE CALENDAR
NORTH CENTRAL STATE COLLEGE
2009-2010 ACADEMIC CALENDAR
FALL QUARTER 2009
Last Day to Request Transfer of Credit/Credit by Exam ....................................................August 14
Saturday before Labor Day - Classes WILL BE in Session .......................................... September 5
Labor Day (College Closed) .......................................................................................... September 7
Final Fee Payment Date for Fall Quarter .................................................................... September 15
Fall Quarter Begins - Day/Evening Classes ................................................................ September 21
100% Fee Refunds ................................................................................................. September 21-28
Last Day to Add a Class .............................................................................................. September 28
Last Day to Withdraw with 100% Refund .................................................................... September 28
50% Refund Period ..................................................................................................Sept. 29-Oct. 10
Last Day to Apply for Graduation at End of Quarter .......................................................... October 2
Columbus Day (No Classes - Offices Open).................................................................... October 12
Veterans Day Observed (No Classes/Offices Closed - Staff In-Service Training) ...... November 11
Current Student Priority Registration Begins ............................................................... November 10
Last Day to Withdraw with a Grade of “W” ................................................................... November 16
Thanksgiving Break (College Closed) ..................................................................... November 25-29
Final Exams ............................................................................................................... December 7-13
Last Day of Quarter ...................................................................................................... December 13
Final Fee Payment Date for Winter Quarter ................................................................. December 16
Christmas/New Year Holiday (College Closed) ............................................ Dec. 24, 25, 31, Jan. 1
Last day for faculty to change a fall quarter “I” (Incomplete) grade to
a passing grade at Student Records Office ........................................................ February 5, 2010
WINTER QUARTER 2010
Last Day to Request Transfer Credit/Credit by Exam .................................................. November 24
Final Fee Payment Date for Winter Quarter ................................................................. December 16
Winter Quarter Begins - Day/Evening Classes .................................................................. January 4
100% Fee Refunds ........................................................................................................ January 4-11
Last Day to Add a Class ................................................................................................... January 11
Last Day to Withdraw with 100% Refund ......................................................................... January 11
50% Refund Period ..................................................................................................... January 12-23
Last Day to Apply for Graduation at End of Quarter ........................................................ January 15
Martin Luther King Day (College Closed)......................................................................... January 18
Last day for faculty to change a fall quarter “I” (Incomplete) grade to
a passing grade at Student Records Office .................................................................. February 5
President’s Day (College Open) ..................................................................................... February 15
(Holiday observed on Nov. 26 as part of Thanksgiving holiday)
Current Student Priority Registration Begins ................................................................. February 23
Last Day to Withdraw with a Grade of “W” ............................................................................ March 1
Final Exams ....................................................................................................................March 15-21
Last Day of Quarter ............................................................................................................. March 21
Final Fee Payment Date for Spring Quarter ........................................................................ March 24
Last day for faculty to change a winter quarter “I” (Incomplete) grade to
a passing grade at Student Records Office ........................................................................April 30
B-1
SPRING QUARTER 2010
Last Day to Request Transfer Credit/Credit by Exam ............................................................Feb. 26
Final Fee Payment Date for Spring Quarter ........................................................................ March 24
Spring Quarter Begins - Day/Evening Classes ................................................................... March 29
100% Fee Refunds .................................................................................................. March 29-April 5
Saturday before Easter - Classes WILL BE in session, Offices Closed .................................. April 3
Easter Sunday – College Closed ............................................................................................. April 4
Last Day to Add a Class ........................................................................................................... April 5
Last Day to Withdraw with 100% Refund ................................................................................. April 5
50% Refund Period ............................................................................................................ April 6-17
Last Day to Apply for Graduation at End of Quarter ..............................................................April 19
Faculty/Staff In-Service Training – Offices Closed; No Day Classes ....................................April 23
(All classes starting before 4:30 p.m. are cancelled; classes beginning at 4:30 p.m. or later will meet as usual)
Last day for faculty to change a winter quarter “I” (Incomplete) grade to a passing grade
at Student Records Office ......................................................................................................April 30
Current Student Priority Registration Begins (for Summer and Fall Quarters) ...................... May 18
Last Day to Withdraw with a Grade of “W” ............................................................................. May 24
Saturday before Memorial Day - Classes WILL BE in session .............................................. May 29
Memorial Day (College Closed) ............................................................................................. May 31
Final Exams ........................................................................................................................ June 7-13
Commencement .................................................................................................................... June 11
Last Day of Quarter ............................................................................................................... June 13
Final Fee Payment Date for Summer Quarter ...................................................................... June 16
Last day for faculty to change a spring quarter “I” (Incomplete) grade to a passing grade
at Student Records Office ...................................................................................................... July 23
SUMMER QUARTER 2010
Last Day to Request Transfer Credit/Credit by Exam ............................................................ May 21
Final Fee Payment Date for Summer Quarter ...................................................................... June 16
Summer Quarter Begins - Day/Evening Classes .................................................................. June 21
100% Fee Refunds ........................................................................................................... June 21-28
Last Day to Add a Class ........................................................................................................ June 28
Last Day to Withdraw with 100% Refund .............................................................................. June 28
50% Refund Period .................................................................................................. June 29-July 10
Last Day to Apply for Graduation at End of Quarter ................................................................ July 2
Independence Day Observed (College Closed – Classes NOT in session) ............................ July 5
Last day for faculty to change a spring quarter “I” (Incomplete) grade to a passing grade
at Student Records Office ...................................................................................................... July 23
Last Day to Withdraw with a Grade of “W” (8-week quarter) ................................................. July 26
Last Day to Withdraw with a Grade of “W” (11-week quarter) ...........................................August 16
Final Exams for Eight-Week Quarter ............................................................................. August 9-15
Last Day of Eight-Week Quarter ........................................................................................August 15
Final Exams for Eleven-Week Quarter ...................................................................... Aug. 30-Sept. 5
Saturday before Labor Day - Classes WILL BE in session – Offices CLOSED ........... September 4
Last Day of Eleven-Week Quarter ................................................................................ September 5
Labor Day (College Closed) .......................................................................................... September 6
Final Fee Payment Date for Fall Quarter .................................................................... September 14
Fall Quarter 2009 Classes Begin ................................................................................ September 20
Last day for faculty to change an 8-week or 11-week summer quarter “I” (Incomplete)
grade to a passing grade at Student Records Office ....................................................... October 22
B-2
2009 Payroll Periods and Paycheck Dates
Pay Period Beginning
Sunday, December 14,
2008
Sunday, December 28,
2008
Sunday, January 11,
2009
Sunday, January 25,
2009
Sunday, February 08,
2009
Sunday, February 22,
2009
Sunday, March 08, 2009
Pay Period Ending
Saturday, December 27, 2008
Saturday, January 10, 2009
Friday, February 06,
2009
Friday, February 20,
2009
Friday, March 06, 2009
Sunday, March 22, 2009
Saturday, January 24,
2009
Saturday, February 07,
2009
Saturday, February 21,
2009
Saturday, March 07,
2009
Saturday, March 21,
2009
Saturday, April 04, 2009
Sunday, April 05, 2009
Sunday, April 19, 2009
Sunday, May 03, 2009
Sunday, May 17, 2009
Sunday, May 31, 2009
Sunday, June 14, 2009
Saturday, April 18, 2009
Saturday, May 02, 2009
Saturday, May 16, 2009
Saturday, May 30, 2009
Saturday, June 13, 2009
Saturday, June 27, 2009
Friday, May 01, 2009
Friday, May 15, 2009
Friday, May 29, 2009
Friday, June 12, 2009
Friday, June 26, 2009
Sunday, June 28, 2009
Sunday, July 12, 2009
Saturday, July 11, 2009
Saturday, July 25, 2009
Sunday, July 26, 2009
Sunday, August 09,
2009
Sunday, August 23,
2009
Sunday, September 06,
2009
Sunday, September 20,
2009
Sunday, October 04,
2009
Sunday, October 18,
2009
Sunday, November 01,
2009
Sunday, November 15,
2009
Sunday, November 29,
2009
WIPT
WIPT
Friday, March 20, 2009
WIPT
Friday, April 03, 2009
WIPT
Friday, July 24, 2009
Friday, August 07,
2009
Saturday, August 08,
Friday, August 21,
2009
2009
Saturday, August 22,
Friday, September 04,
2009
2009
Saturday, September 05, Friday, September 18,
2009
2009
Saturday, September 19, 2009
Saturday, October 03,
2009
Saturday, October 17,
2009
Saturday, October 31,
2009
Saturday, November 14,
2009
Saturday, November 28,
2009
Saturday, December 12,
2009
Pay Date
Friday, January 9,
2009
Friday, January 23,
2009
WIPT
Friday, October 16,
2009
Friday, October 30,
2009
Friday, November 13,
2009
Friday, November 27,
2009
Friday, December 11,
2009
Friday, December 25,
2009
Friday, April 17,
2009
SPPT
SPPT
SPPT
SPPT
SPPT
Friday, July 10,
2009
SUPT
SUPT
SUPT
SUPT
SUPT
Friday, October 02,
2009
FAPT
FAPT
FAPT
FAPT
FAPT
FAPT
Note:
All timesheets are due to the payroll office by 5:00 p.m. on the Monday following the pay period
ending date.
Any timesheets not received by that deadline will be processed with the following pay cycle.
B-3
2010 Payroll Periods and Paycheck Dates
Pay Period Beginning
Sunday, December 13,
2009
Sunday, December 27,
2009
Sunday, January 10,
2010
Sunday, January 24,
2010
Sunday, February 07,
2010
Sunday, February 21,
2010
Sunday, March 07,
2010
Sunday, March 21,
2010
Sunday, April 04, 2010
Sunday, April 18, 2010
Sunday, May 02, 2010
Sunday, May 16, 2010
Sunday, May 30, 2010
Sunday, June 13, 2010
Sunday, June 27, 2010
Sunday, July 11, 2010
Sunday, July 25, 2010
Sunday, August 08,
2010
Sunday, August 22,
2010
Sunday, September 05,
2010
Sunday, September 19,
2010
Sunday, October 03,
2010
Sunday, October 17,
2010
Sunday, October 31,
2010
Sunday, November 14,
2010
Sunday, November 28,
2010
Pay Period Ending
Saturday, December 26, 2009
Pay Date
Friday, January 8, 2010
Saturday, January 09, 2010
Saturday, January 23, 2010
Saturday, January 23,
2010
Saturday, February 06,
2010
Saturday, February 20,
2010
Saturday, March 06,
2010
Saturday, March 20,
2010
Saturday, April 03, 2010
WIPT
Friday, February 05,
2010
WIPT
Friday, February 19,
2010
Friday, March 05, 2010 WIPT
Friday, March 19, 2010 WIPT
Friday, April 02, 2010
WIPT
Friday, April 16, 2010
SPPT
Friday, April 30, 2010
SPPT
Friday, May 14, 2010
SPPT
Friday, May 28, 2010
SPPT
Friday, June 11, 2010
SPPT
Friday, June 25, 2010
Friday, July 09, 2010
SUPT
Friday, July 23, 2010
SUPT
Friday, August 06,
2010
SUPT
Saturday, August 07,
Friday, August 20,
2010
2010
Saturday, August 21,
Friday, September 03, SUPT
2010
2010
Saturday, September 04, Friday, September 17, SUPT
2010
2010
Saturday, September 18, 2010
Friday, October 01, 2010
Saturday, April 17, 2010
Saturday, May 01, 2010
Saturday, May 15, 2010
Saturday, May 29, 2010
Saturday, June 12, 2010
Saturday, June 26, 2010
Saturday, July 10, 2010
Saturday, July 24, 2010
Saturday, October 02,
2010
Saturday, October 16,
2010
Saturday, October 30,
2010
Saturday, November 13,
2010
Saturday, November 27,
2010
Saturday, December 11,
2010
Friday, October 15,
2010
Friday, October 29,
2010
Friday, November 12,
2010
Friday, November 26,
2010
Friday, December 10,
2010
Friday, December 24,
2010
FAPT
FAPT
FAPT
FAPT
FAPT
FAPT
Note:
All timesheets are due to the payroll office by 5:00 p.m. on the Monday following the pay period
ending date.
Any timesheets not received by that deadline will be processed with the following pay cycle.
B-4
SECTION C – ACADEMIC PROCEDURES
NORTH CENTRAL STATE COLLEGE
ACADEMIC PROBATION / DISMISSAL POLICY
Effective Summer Quarter 2007
ACADEMIC PROBATION
In keeping with the College’s commitment to guiding students toward educational success, students who have
completed a minimum of 6 graded credit hours must maintain at least a 2.0 grade point average (GPA) in order
to remain in good academic standing. Any student who is unable to maintain at least a 2.0 GPA and who has
completed at least 6 credit hours of coursework at the College will be placed on academic probation.
Students on academic probation must work with an academic advisor in the Student Success Center when
registering for classes and when making changes to their class schedule. Students on academic probation may
not enroll in video or online courses and are strongly discouraged from enrolling in classes that meet only once
per week. Students on academic probation may not enroll in more than 12 credit hours per quarter. If any
student has already signed up for classes in a given quarter before the status of academic probation has been
assigned to that student, that student will have until Wednesday of the first week of classes to adjust their
schedule according to this policy. The College reserves the right to remove students who are on academic
probation from any and all classes for a given quarter, in the event that the student has registered for more than
12 credit hours before the status of academic probation has been assigned.
PROBATIONARY STATUS AND VA BENEFITS
Veteran students and eligible dependents that have been certified for VA benefits are subject to
a satisfactory progress standard specified by the Veterans Administration. These students will
forfeit their certification for benefits when, after one academic term of probationary status, they
fail to improve their quarterly grade-point average during their next term of credit course
enrollment. While VA benefits must be terminated, these students are subject to the academic
suspension and dismissal policy described below.
ACADEMIC SUSPENSION & DISMISSAL
Students who remain on academic probation for more than two consecutive quarters are eligible for academic
suspension or dismissal. The Vice President for Learning makes decisions regarding academic suspension and
dismissal. Students who are academically suspended from the College must follow the readmission procedure
for academically suspended students. Students who are readmitted after academic suspension may be subject
to restrictions or requirements designed to improve opportunities for academic success. Students who are
academically dismissed are ineligible for readmission.
Please note that academic suspension and dismissal are not the same as financial aid suspension and
termination. Questions about ongoing financial aid eligibility must be directed to the Financial Aid Office.
H:\wordp\policy\academic probation dismissal policy.doc\VPL Office\July 2007\rm
C-1
DEPARTMENT ADVISORY COMMITTEES
A.
Advisory committees are comprised of representatives of business, industry, and labor from various
occupational fields, together with students and other representatives of the technical college, and are
charged to increase the effectiveness of technical education. New committee members are suggested
by the faculty, program directors, and divisional deans/chairs (who make sure that the person is willing
to serve) to the Vice President for Learning, who presents these suggestions to the President. The
President makes the official appointment, congratulating and thanking the new advisory committee
member, and confirming the appointment with the Vice President and the appropriate Dean/Chair.
B.
The College encourages all personnel to use these committees as much as possible. These
committees represent a vital communication link with our community. Advisory Committees should meet
at least twice a year.
C.
The following are a few suggested functions of an advisory committee:
1.
2.
3.
4.
5.
6.
7.
D.
Publicity
Curriculum changes
Equipment selection and recommendations
Setting of program and course objectives
Student placement assistance
Student recruitment
Fund raising programs
Advisory committee meetings are called by the Program Director and/or the Division Dean/Chair. The
program director, with input from the faculty, will work directly with the divisional dean/chair to formulate
an agenda, schedule a time and place, and advise the respective members and interested parties of the
meeting. It is expected that appropriate administrators of North Central State College will also be
informed of and attend each meeting. The program director will assume the responsibility for appointing
a secretary to take minutes and distributing minutes to all those who were present as well as to the Vice
Presidents and the President.
Revised:
C-2
6/00
NORTH CENTRAL STATE COLLEGE
CLASS ROSTERS
Five class rosters are distributed each quarter to the teaching faculty. The rosters are as follows:
1.
The First Day Roster is distributed for the instructor's convenience for the first class day. This roster will be
accurate up to approximately 24 hours before the class begins.
2.
The Attendance Reporting Roster will contain an update on all student transactions confirmed during the
drop/add period covering the first week of class. Since 8%-10% of our students initiate changes during this
week, faculty can expect numerous changes to appear on this roster. Faculty must circle any student listed
on the roster who has never attended the class. This action is required for federal financial aid regulations.
The attendance roster is to be returned to the divisional Administrative Assistant, as per instructions.
3.
The Fifteen Day Roster reflects all the corrections as reported from the First and Attendance Reporting
Rosters and should be an accurate reporting of students who have registered and paid to attend the class.
Any student whose name does not appear on this roster should be directed to the Student Records Office
(SRO) and not allowed to attend the class until notification is received from the SRO that the student's
registration is in order. Likewise, if a student's name is on the roster and the student is not in the class, this
should be reported to the SRO.
4.
Mid-term Deficiency Reporting This enables you to notify students whose average for the class is below a
C- at mid-term. This serves as a warning only. It is not recorded on the student transcript. Mid-term
deficiencies are recorded through the faculty portal (My NC State Faculty) which is available from our web
site: www.ncstatecollege.edu
5.
Final Grade Reporting
You will submit your final class grades through the faculty portal (My NC State
Faculty) which is available from our web site: www.ncstatecollege.edu. Any student who has withdrawn
from the class with a AW@ or who has received an AF@ or a ANP@ grade must have a last date of
attendance recorded on the grade roster.
If you have problems logging on, please contact the following Information Technology staff:
$ Vicki Kissel @ 755-4734
If you have a student who has stopped attending your class, but hasn=t withdrawn and hasn=t spoken with
you about the class, please DO NOT give that student an AIncomplete@ grade. Give the student the grade
that he/she has earned, even if it is an F. An Incomplete grade should only be given when the student has
provided you with evidence that the class could not be completed in a timely manner due to circumstances
beyond the student=s control.
C-3
ALLOWABLE BREAKS IN RELATION TO CLASS SESSIONS
EIGHT WEEK SESSION
(Basic principle: 50 minutes per week for 11 weeks equals approximately 70 minutes per week for 8 weeks.)
TERMINOLOGY
Aone hour@
class session
TOTAL
TIME
SCHEDULED
70 mins.
ACTUAL
LENGTH FOR
CLASSROOM
ACTIVITIES
70 mins.
TYPICAL
SCHEDULES
Day
Eve
A12 hour@
class session
110 mins.
100 mins.
Day
Eve
Atwo hour@
class session
145 mins.
135 mins
Day
Eve
A22 hour@
class session
185 mins.
165 mins.
175 mins.
165 mins
ALLOWABLE
BREAKS*
9:00 10:10
6:00 - 7:10
8:00 - 9:10
None
9:00 10:50
6:00 - 7:50
8:00 - 9:50
one 10 - minute break
9:00 11:25
5:30 - 7:55
8:00 10:25
one 10 - minute break
Day
9:00 -12:05
Eve
6:00 - 9:05
Alt.Eve 5:00 - 7:55
8:00 10:55
two 10 - minute
breaks
one 10 - minute break
Athree hour@
class session
230 mins
200 mins
Day
Eve
9:00 -12:50
6:00 - 9:50
three 10 - minute
breaks
A32 hour@
class session
275 mins
235 mins
Day
Eve
9:00 -1:35
6:00 10:35
four 10 - minute
breaks
Afour hour@
class session
305 mins
265 mins
Day
Eve
9:00 -2:05
5:30 10:35
four 10 - minute
breaks
Afive hour@
class session
380 mins
330 mins
Day
Eve
9:00 -3:20
5:00 -11:20
five 10 - minute
breaks
* The total time scheduled allows for the amount of break time indicated.
C-4
North Central State College
COURSE PREREQUISITES
Any student who has not successfully completed the prerequisite(s) for a course will be
identified on the course roster with an asterisk (*) placed between the student's identification
number and name. Should you have a student so identified, talk with him/her to determine
the circumstances. If your discussion verifies inappropriate registration, advise him/her to
withdraw from the course. If the student refuses to withdraw, contact the Student Records
Office to have him/her withdrawn; also, inform your divisional dean.
Policy maintained in the Office of the V.P. for Learning
H:\wordp\Policy\Course Prerequisites.docx\rm\08-10-09
Last revised: 08-09
C-5
CURRICULUM PROPOSAL CONSIDERATIONS
1. How does the proposal impact total credit hours in the program? Degrees cannot exceed 110 credits.
2. Is the new course used in a degree program? If not, are there financial aid and funding implications?
3. Are the pre-requisites appropriate? For example, if a new class has pre-requisites that are not part of a
student’s curriculum (excluding developmental classes), then that will require a student to take
additional courses to attain a degree. This may then exceed the 110 hours for degree completion. Prerequisites should be classes that are part of the degree program.
4. Are CIS and/or Compass assessment tests needed for this course?
5. For classes that have lab components, are the lab hour to credit hour ratios appropriate? 2 to 1 or 3 to
1?
6. If the proposal is a revision to an existing class, does the revision warrant a new course prefix? The
question to ask is: will the older version of this class be used as an equivalency for the newer version?
If not, then assign a new prefix. When entire programs change their name (OA to AIT), then course
prefixes should also change.
7. Where does a new class fit into the curriculum worksheet? Does the class additional in a particular
quarter make it unrealistic for a full-time student to complete a program in two years? Is the course
placed properly within the appropriate sequences of courses?
8. Is the course redundant? Are there other existing classes that have similar content and outcomes?
9. Does the proposal have any impact on existing certificate programs throughout the college?
Does the program/course proposal meet OBR requirements?
C-6
North Central State College
Curriculum Program/Major/Course Proposal
NOTE: Prior to presenting any New associate degree program or New major to the curriculum committee, you
must obtain approval from the Vice President for Learning.
1. Describe the specific curriculum change that you are proposing. Attach catalog descriptions for all proposed
new courses. Attach the proposed syllabus.
2. Give the specific reason for the proposed change.
3. List any additional costs incurred by or revenue generated by the proposed change. Include equipment or
building renovation and any costs already funded
4. Give class-size maximum and why.
5. List alterations in the class size maximum for any other course because of this change.
6. State whether faculty are readily available to handle this revision and, if not, how this problem will be
addressed. Estimate the amount and cost of training present faculty, if needed.
C-7
North Central State College
Curriculum Course Proposal
7. List other departments affected by this proposal and how.
8. List changes to the transferability of NC State courses with respect to college or high school articulation
agreements and how.
9. List groups or individuals who have had input into this proposal. Indicate their support and, if there is
opposition, why.
Here is a list of people that the Curriculum Committee suggests you contact:
 The Dean of your division
 The Dean of Arts & Sciences
 The program director/course coordinator of any course or program impacted by your
proposal
 The Assessment Coordinator
Name:
Position at NC State:
C-8
North Central State College
Custom Publishing
Dear Instructor,
In cooperation with the Campus Bookstore, Zip
Publishing/CoursePackets.net offers high quality, inexpensive course packets,
laboratory manuals, CDs, and perfect bound books, including out of print books.
We obtain and administer all copyright permissions for the material used in our
course packets. When you make a packet with Zip Publishing, you can be
confident that we will not only obtain all necessary permissions, but also that we
will negotiate with publishers to obtain the permissions at the lowest possible
price so we can keep the final cost low. We offer a quick turn around time of
approximately two weeks on new orders, and reorders within days.
You may obtain more information, ask a question, request a free price
quote, or submit an order at our website http://www.coursepaackets.net or by
calling toll free 866-880-5373.
Zip Publishing has been offering superior service and value to our
customers for over twenty years, and has already developed relationships with
many of the faculty at North Central State College and the Ohio State University
in Mansfield. We are please to work with your bookstore; you may pick up a
brochure, view samples, ask questions, or place an order right on campus.
Please contact Carla Butdorff at the Campus Bookstore or you may also
contact us directly with any questions oar orders. We look forward to working
with you!
Sincerely,
Emily Anderson
Sales Manager
Zip Publishing/CoursePackets.net
1313 Chesapeake Avenue
Columbus, OH 43212
Toll Free: 866-880-5373
Local Phone: 614-485-0721
Fax: 614-485-0727
Cell: 514-477-1019
C-9
NORTH CENTRAL STATE COLLEGE
PROCEDURE: ADDRESSING DISRUPTIVE CONDUCT IN THE
CLASSROOM
(The following is provided for informational purposes to assist faculty in their work.)
'Disruptive conduct’ is defined as conduct that unreasonably interferes with college activities
or with the legitimate activities of any member of the college community. Generally, it is
behavior that is likely to substantially or repeatedly interfere with the conduct of a class or
with the business of the institution.
Faculty may determine that disruptive conduct on the part of one or more students is
interfering with the activities of the classroom. If this occurs, the faculty member may direct
the student(s) to leave the classroom for the remainder of the class period. When necessary,
the faculty member may call a campus security officer (419-755-4346) to escort disorderly or
disruptive student(s) from the classroom. The student should be told the reason(s) for such
action, and be given an opportunity to discuss the matter with the faculty member as soon as
practicable. The faculty member should notify the chair, dean and the vice president for
learning support and retention of the incident by email or in writing within two working days.
Suspension for more than one class period requires formal disciplinary action, in accordance
with student conduct policies and procedures.
Faculty can make an effort to minimize classroom disruption by stating reasonable
expectations in advance. If the conduct in question is irritating, but not disruptive, the faculty
member should speak with the student after class. Many students are unaware of distracting
habits or mannerisms, and have no intent to be offensive or disruptive. There may be rare
circumstances when a faculty member must speak to a student during class about his or her
behavior. The student should be corrected in a courteous manner. The faculty member
should indicate that further discussion can occur after class.
Campus Security should be called immediately if a faculty or staff member believes there is
any threat of violence or other unlawful behavior-including a student's refusal to leave a class
or office after being told to do so. Any threat of violence should be taken seriously. Faculty
and staff are urged to err on the side of caution and notify Campus Security at 419-755-4346
as soon as possible. An incident report should be completed and given to the security officer
or sent to Campus Security at R-161.
If any person is in immediate physical danger, the faculty or staff member should contact 911 immediately.
When in doubt about how to respond, Campus Security should be contacted and they will determine whether to
contact 911.
The North Central State College Student Code of Conduct and the incident report form used to report an alleged
violation, along with other NC State safety related documents, can be found on the Safety Web Page at:
http://www.ncstatecollege.edu/studentsvcs/dean/Safety.htm
Revised: August 2008
C-10
CASHIER’S OFFICE USE
Approved
By: OFFICE USE
CASHIER=S
Date:
DROP/ADD FORM
SS NUMBER
DATE
NAME
(Last)
(First)
(MI)
STUDENT SIGNATURE
COURSE NUMBER
SECTION
NUMBER
COURSE TITLE
LAST DATE ATTENDED
D
R
O
P
REASON FOR DROP (CHECK ALL THAT APPLY )
 1.
 2.
 3.
 4.
 5.
 6. BOOKS/MATERIALS NOT AVAILABLE
 7. DISAPPOINTED WITH COLLEGE EXPERIENCE
 8. TAKING TOO MANY COURSES
 9. SECTION CHANGE – SAME COURSE
 10. OTHER (PLEASE EXPLAIN)
DIFFICULTY WITH COURSE CONTENT
CONFLICT WITH HOME/FAMILY
CONFLICT WITH JOB
COURSE DID NOT MEET MY GOALS
COURSE TAKEN PREVIOUSLY
COURSE NUMBER
SECTION
NUMBER
COURSE TITLE
FACULTY SIGNATURE
DEAN/CHAIR SIGNATURE
INCLUDE DATE & TIME
INCLUDE DATE & TIME
A
D
D
REASON FOR ADD (See procedure on reverse side)
 1. DROPPED IN ERROR ON ATTENDANCE ROSTER (to be checked by faculty member ONLY. Faculty initials:
 2. SECTION CHANGE - SAME COURSE – OR – INSTITUTIONAL ERROR
)
FOR OFFICE USE ONLY
Student Verification Information: (use ST010 or APP050 for verification)
Current address
phone number
other
Year of high school graduation
date of birth
other
CREDIT HOUR
FROM
TO
W
N
GRADE
O
W

GRADE 
FINANCIAL AID
YES
NO
YES
NO


C-11
REFUND
100 
YES
50 
NO
0 
GI BENEFITS
YES
NO


North Central State College
IMPORTANT NOTICE FROM THE
FINANCIAL AID OFFICE:
Beginning on Tuesday of the second week of the quarter,
Financial Aid is NOT available to cover classes added to your schedule.
TO THE STUDENT ………
AADD@ PROCEDURE EFFECTIVE SECOND TUESDAY OF THE SECOND
WEEK OF THE QUARTER
1.
Student should ask for a drop/add form from the Student Records Office and complete all applicable sections.
Student must provide rationale for the late add of the class.
2.
Take form with written rationale for adding the course to each faculty member for written approval (signature,
date, and time). The faculty member may or may not approve your request.
3.
After you have obtained the faculty member=s signature(s), take the form to the appropriate Division Dean/Chair
for written approval (signature, date, and time). If you are unsure about which Dean or Department Chair to see,
ask the faculty member who signs your form. The Dean/Chair may or may not approve your request.
4.
Once all required signatures are obtained, take form to the Cashiers Office, room 155 Fallerius Technical
Education Center. Completed forms must be received in the Cashier’s Office by close of business
(5:00 p.m.) the next business day. Late class adds cannot be finalized unless payment is made in full to the
Cashier.
5.
After payment is made at the Cashier=s Office, take the form to the Student Records Office for processing.
S:\Records\Forms\addproc.doc\mjm
f:\ncstatecollege.doc\FORMS\drop-add-form-05-29-08.pdf
h:\wordp\forms\drop-add form 05-29-08.doc\rm
Revised 11-13-08
C-12
North Central State College
EXAMINATION POLICIES
North Central Technical College requires that a mid-quarter examination or the equivalent and a final
examination or the equivalent be given in all courses. The mid-quarter exam or the equivalent will
serve as a major indication of achievement for the first half of a quarter. All students are notified if
they are performing less than a "C-" in the middle of the quarter.
Final exams or the equivalent provide culmination experiences for students. They will tend to force
students to review and analyze their progress in a particular course.
The faculty must view a test as a learning device as well as an evaluation tool.
Mid-quarter exams are given near the middle of the quarter. All finals re to be given during the last
scheduled class period of the last week of the quarter (except for flexibly scheduled classes where
exams are to be given during the last scheduled class period).
Even though some courses may not be suitable to the traditional examination structure, all classes
must meet during the last scheduled class period for that quarter.
If a student does not take the mid-quarter and/or the final examination, the student has not completed
course requirements and must be graded accordingly.
Policy maintained in the Office of the V.P. for Learning
H:\wordp\Policy\Examination Policies.docx\rm\08-10-09
Last revised: 07-96
C-13
REQUEST FOR OR CHANGE IN FACULTY ADVISOR FORM
1.
TO BE COMPLETED BY STUDENT
Student’s Name
Address
_____________________________________ Date________________
___________________________________________________________________
Number and Street
______________________________________________________________________________
City, State, and Zip
Social Security Number
_______________________________________________________
Technology or Major
Reason for Change
____________________________________________________ __ _
__________________________________________________________
If you have a preference, please indicate name of faculty advisor here:
Name of Current Advisor:
__________________
___________________________________________________
Check One: ______ Please assign a faculty advisor to me.
______ Please change my faculty advisor.
2. When #1 above is completed, take form to your divisional dean or faculty administrative assistant:
Business, Lib. Arts & Education Div. . . . . . . . . .Gail DalPian (interim), 209A-BR . . . Kimberly Lybarger, 209B
Health & Public Service Div. . . . . . . . . . . . . . . . Jim Hull, 205-HS. . . . . . . . . . . . . . . . . . Betty Hager, 201-HS
Technology & Workforce Div. . . . . . . . . . . . . . . Ken McCreight, 158-Kehoe . . . . . . . . Terry Miller, 150-Kehoe
TO BE COMPLETED BY DIVISIONAL DEAN
3.
The above-named student has been assigned to:
Name of Faculty Advisor
Date
Signature of Divisional Dean
4.
When #3 is completed, send form to the office of the Vice President for Learning, F-7.
5.
Copy of form to:
6.
Student
New Advisor
Old Advisor
Student Records Office (original)
Date change made on the computer by Student Records Office.
Last Revised: 07-09
f:\ncstate.doc/FORMS\advisor change form.doc\07-15-09\rm
C-14
NORTH CENTRAL STATE COLLEGE
FIELD TRIPS
The College recognizes that field trips are necessary in certain courses. All field trips should be tentatively scheduled at
the beginning of each quarter and approved by the Division Dean. Field trips cannot be made mandatory for students.
However, the students may be held responsible for the learning experience or an equivalent activity.
In all cases, the individual faculty member is responsible for determining the effect on other scheduled classes. It is a
gesture of professional courtesy to secure approval from all the affected instructors before the trip. Those instructors have
the prerogative of allowing or denying excused absences in their classes for participating students.
If a faculty member must drive his/her own car, he/she will be reimbursed for the mileage.
A Field Trip permit and a Field Trip Request are on the following pages.
C-15
North Central State College
FIELD TRIP PERMIT
The undersigned student hereby agrees to indemnify and hold North Central State College and the instructors in charge harmless against
any and all injuries, loss, damages, cost, and expense that may be incurred in the following trip contemplated:
Student Signature
Date
Course No. and Title
Name of Instructor
Faculty Member:
When field trip has been completed, send completed form to your Divisional Dean. Form will be
retained for one subsequent quarter.
C-16
North Central State College
FIELD TRIP REQUEST FORM
(This request must be completed and delivered to the appropriate Divisional Dean's office a minimum of one week in advance of the
event.)
Course
No.
Section
No.
Course Title
Time
Day(s)
1. Academic Purpose:
2. Location of Field Trip:
Address
3. Time Involved: Leave
Return
4. Type of transportation:
5. Cost, if any, to school/student/faculty member:
6. Date of Event:
7. Have other affected course faculty been notified by field trip coordinator? Yes ___ No
8. Have all students attending the field trip completed a Field Trip Permit form: Yes__ No___
9.
Signature of faculty member making request
Date
DIVISIONAL DEAN'S RECOMMENDATION: Approve:
Signature
Reject:
Date
COMMENTS:
Distribution:
Divisional Dean=s Office (original)
Copy to Requestor
C-17
Location
North Central State College
STUDENT PARTICIPATING IN A FIELD TRIP
MEMO TO:
(Name of Instructor)
FROM:
(Name of Instructor)
DATE:
SUBJECT:
STUDENT PARTICIPATING IN A FIELD TRIP
On (date of trip)
(name of student)
in (course and section no.)
will be attending a field trip to (location)
(leave and return times)
in conjunction with above-mentioned course. I consider this trip to be an integral part of the course and request that he/she be given an
excused absence for that day. Thank you.
C-18
NORTH CENTRAL STATE COLLEGE
FORGIVENESS POLICY
North Central State College recognizes that some potentially good students enroll in curricula for which they
may not be prepared or suited, resulting in a quarter or a number of quarters of poor grades. These students,
upon changing curricula or becoming better prepared for their course work, may become academically
successful but are not able to overcome their previously poor academic record. This may result in subsequent
quarters of academic probation in spite of good grades.
Because of this, the college permits such a student to petition the Vice President for Learning for “forgiveness.”
A student qualifies for this petition process if the student:
1.
has been absent from the college for at least 8 consecutive quarters OR
has changed his/her technology or program major
 changing from “pre” status to its associated major does not constitute a change of technology
or program major
 changing from UNDECLARED to a technology does not constitute a change of technology or
major AND
2.
has completed at least 24 credit hours after re-enrolling at the college or changing technology or
program major (at least 12 of which must be either basic or technical courses in the student’s
declared curriculum), AND
3.
has received a grade of “C-” or higher in each course included in the above-named 24 credit hours,
AND
4.
has cumulative GPA of at least 2.00 since re-enrolling or changing the technology or program major.
If a student qualifies for forgiveness, all the grades earned prior to the absence from the college or the change
in technology or program major that are either “NP” or less than “C-” will be forgiven. This results in those
grades being replaced on the student’s transcript with a code that denotes forgiveness. The courses with
forgiven grades will continue to appear on the student’s transcript but will not be calculated in the cumulative
grade point average. Once an associate degree has been earned at North Central State College, the
Forgiveness Policy cannot be used towards any course in that degree.
Students may only use this policy once. Courses in which the grade has been forgiven will not count toward
graduation. This policy does not alter any departmental policies on academic dismissal.
Appeals in relation to this policy may be directed to the Vice President for Learning, who will chair an ad-hoc
committee composed of a representative of the Council of Deans and a representative from Student Services.
This committee will determine the student’s qualification for forgiveness.
FORMS FOR FORGIVENESS ARE AVAILABLE IN THE STUDENT RECORDS
OFFICE AND THE VICE PRESIDENT for LEARNING OFFICE
C-19
NORTH CENTRAL STATE COLLEGE
FORGIVENESS POLICY REQUEST FORM
I request a review of my academic transcript and the application of the Forgiveness Policy to my transcript.
Signed:
Date:
Social Security No:
Name:
Area Code:
Address:
Phone No.:
Have you already received an associate’s degree from North Central State College?
□ No
□ Yes
1.
OFFICE USE ONLY
Student change of technology or program major occurred on
OR
Absence of eight consecutive quarters occurred between
and
quarter, year.
quarter, year
Student meets requirement:
2.
Student has completed _____ credit hours after changing technology or major or re-enrolling at NC State.
_____ credit hours are in technical courses and _____ credit hours are in basic courses.
Student meets requirement:
3.
Student has received a grade of "C-" or higher in each course included in the above identified 24 credit
hours (unofficial transcript attached).
Student meets requirement:
4.
Student has a cumulative GPA of at least 2.00 since re-enrolling or changing technology or major.
Student meets requirement:
5.
Student has an associate’s degree; not eligible to use Forgiveness Policy towards courses in the degree.
This student qualifies for forgiveness of all grades that are either "NP" or less than "C-" that were earned prior
to
quarter, year.
Vice President for Learning
Date
Comments:
f:\ncstate.doc\Forgiveness Policy rev 03-20-08.doc
C-20
North Central State College
GRADE APPEAL POLICY
Any student wishing to have a course grade reviewed by the College must register an appeal within
six weeks of the end of the quarter in which the grade was given, or, if the grade originally given was
an incomplete, within six weeks of the issuing of the final grade. The appeal should be registered first
with the faculty member who gave the grade. If satisfaction is not obtained from the faculty member,
the student may appeal to the appropriate Divisional Dean. If the appeal (perceived mistreatment
and requested remedy) has not yet been put in writing, it must be at this point. The dean’s response
must also be in writing. The final level of appeal is to the Vice President for Learning, who will
respond in writing. During a grade appeal the student is responsible for producing any course work
that was returned to him/her that is relevant to the case.
Approved: President’s Cabinet, May 14, 1985
Revised: July 1987, July 1991
Policy maintained in the Office of the V.P. for Learning
h:\wordp\Policy\Grade Appeal Policy.docx\rm\08-10-09
C-21
North Central State College
STUDENT GRADE CHANGE
Date: _______________________________________________________________________
Student I.D. Number: __________________________________________________________
Student Name: ________________________________________________________________
Last
First
MI
Quarter Course Was Taken by Student: ___________________________________________
Quarter and Year
Course Number: ________________________
Section Number: ______________________
Course Title: _________________________________________________________________
Change Grade From:
___________
To:
Explanation of Change: _________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
__________________________________
Signature of Instructor
Signature of Divisional Dean
After completion by Divisional Dean/Chair, please return to:
The Student Records Office, KH-2
OFFICE USE ONLY
Date grade change was processed: __________________________________________
Grade change processed by: _______________________________________________
H:\wordp\Forms\Grade Change Form.docx\rm
F:\ncstate.doc\FORMS\Grade Change Form.docx
Form No. 229/Revised: 08-14-09
Maintained in Office of the V.P. for Learning
C-22
NORTH CENTRAL STATE COLLEGE
GRADE HANDLING PROCEDURE
In order for North Central State College to be operating within federal and state law for the handling of students= grades
(specifically, the Family Educational Rights and Privacy Act of 1974 and the Ohio Privacy Act), Faculty and others who
handle grades should consistently adhere to the following procedures:
1.
Exercise due care in limiting access to the computer terminals which can tap students= records.
2.
Do NOT post grades with names or identifiable numbers (social security numbers may qualify as Aidentifiable@). If
grades are to be posted, eliminate names and identifiable numbers and scramble the listing to prevent
identification by alphabetizing. Presumably, the best means of identification would be with numbers privately
assigned to students specifically for the grade posting.
3.
Do NOT leave graded papers, quizzes, or exams in open envelopes outside office doors. Such a practice allows
anyone passing by to see a student=s grades.
4.
Do NOT leave graded papers with a secretary unless the graded papers are in sealed envelopes.
5.
Do NOT give the graded papers of one student to another student even when you=re told that Aso and so told
me to pick up his paper.@
6.
Do NOT announce a student=s test, quiz, or paper grade to the class at large or to another student.
7.
Do NOT duplicate a student=s graded test, quiz, or paper and give that duplication to another student unless the
author of the test, quiz, or paper is essentially unidentifiable.
8.
Do not use a video tape of a student=s speech, interview, oral presentation, group discussion, etc. as an
example in other classes if such a screening reveals the student=s grade.
9.
If you find it necessary to engage in any of practices #2 through #8, you should first obtain each student=s written
permission for the release of such information.
10.
Any document that includes information about a student=s grade (such as mid-term deficiency rosters or final
grade rosters) and that needs to be delivered from one area of the college to another (such as from a faculty
office to Student Records) should either be hand-delivered by the faculty member or sent in a sealed envelope.
Revised 9/06
C-23
NORTH CENTRAL STATE COLLEGE
GRADING POLICIES
A.
During the first class period, the instructor should carefully explain the grading procedure he will use for the
quarter. It is important that this procedure then be followed consistently during the quarter to avoid controversy.
B.
Grades are to be recorded in grade books on a day to day basis. The method used must be noted in the grade
book, and the procedure used to arrive at midterm and final grades must be indicated. A copy of the evaluation
procedure must be turned in to the immediate supervisor, if requested.
C.
It is of primary importance that all written assignments, either in-class work or homework, be evaluated and
included in the student evaluation procedure. This homework should be returned to the student as soon as
possible.
D.
In response to a concern over NC State students' writing ability expressed by many
NC State faculty and administrators, the English Department recommends the following:
The emphasis on good quality, mechanically correct
writing found in the communication courses will
affect our students if it is constantly reinforced
by all instructors in all college courses. Therefore,
the English Department recommends that a written
assignment containing mechanical errors be graded
down from 1% to 5% depending upon the number of errors.
Some of the major errors that the instructor may wish to bring to his/her students' attention are the following:
Sentence fragment
Run-on sentence
Punctuation error
Incorrect subject-verb agreement
Awkward sentence structure
Unclear pronoun reference
Incorrect use of apostrophe
Capitalization error
Spelling error
E.
Student absences, by and of themselves, are not grounds for failing a student, although attendance can be a
component of the final grade if this is made clear to students at the beginning of the quarter.
F.
The college uses a letter grading system for the reporting of final grades in all credit courses. Faculty are free to
use whatever grading system they wish within their courses (so long as it is fair, consistent, and explained clearly
in the course syllabus), but they must report final grades as letters (A through F, with pluses and minus allowed).
To determine a student's overall grade-point average, the college uses the standard four-point system, with the
available grades and their respective point values being as follows:
A = 4.00
A- = 3.67
B+ = 3.33
B = 3.00
B- = 2.67
C+ = 2.33
C = 2.00
C-=1.67
D+=1.33
D=1.00
D-=1.00
F-0.00
C-24
If an instructor is using percentage grades within a course and averaging them to arrive at a final grade (or,
perhaps, providing for the possibility of accumulating 100 points), the college recommends the following scale:
100 to 95 = A
94 to 92 = A91 to 89 = B+
88 to 86 = B
85 to 83 = B82 to 80 = C+
77 to 79 = C
76 to 74 = C73 to 71 = D+
70 to 68 = D
67 to 65 = D64 and below = F
If an instructor is using letter grades within a course and averaging them to arrive at a final grade, the college
recommends the following scale:
4.0 to 3.8 = A
3.7 to 3.5 = A3.4 to 3.2 = B+
3.1 to 2.8 = B
2.7 to 2.5 = B2.4 to 2.2 = C+
2.1 to 1.8 = C
1.7 to 1.5 = C1.4 to 1.2 = D+
1.1 to .8 = D
.7 to .5 = D.4 to .0 = F
G.
Mid-quarter evaluations are to be recorded on a roster which is distributed through the Student Records Office.
The rosters are then returned to the appropriate divisional administrative assistant on a date and time which is
specified. Final Grade Rosters are accessed, completed, and submitted by logging onto the HP and using the
GR010 program.
H.
Additional grades used at the college are defined below. Those marked with an asterisk (*) are assigned only by
the Student Records Office.
INCOMPLETE - An incomplete grade indicates that a student has not completed a small part of course requirements due
to uncontrollable circumstances. An incomplete grade may be removed from the student's record if the student arranges
with his/her instructor to have the course completed at the earliest possible time - but not later than the deadline date as
specified in the College calendar. If the "I" grade is not changed within the specified period of time, the "I" grade
automatically will be changed to an "F" and the course must be repeated for credit. In no case shall a student who has
received the mark "I" be permitted to repeat the course in which the mark was received until the "I" has been removed in
the method indicated.
P/NP PASS/NO PASS - Courses graded in this manner will count as credit hours only and shall not be considered in
determining the percentage-hour ratio. A passing grade (P) represent 74% or higher.
*W WITHDRAWN - Students may withdraw from any course at the College up until the deadline as stated in the College
calendar and receive a grade of "W". Withdrawals from a course are not permitted after eight (8) weeks. A student may
withdraw within the first five class days of a quarter without any grade placed on his/her permanent record.
*K TRANSFER CREDIT - This mark shall be used for work credited from other colleges, institutions and service schools.
"K" credit shall be counted as hours only and shall not be considered in determining a student's percentage-hour ratio.
*X CREDIT BY EXAMINATION - This mark indicates credit awarded on the basis of a written examination, division
evaluation, or portfolio evaluation. The level of achievement required of the student is determined by the College division
involved, but is never less than 74%.
Credit by examination shall not be awarded to a student for a course in which a percentage or P/NP grade has been
received at the College. "X" credit shall be counted as hours only and shall not be considered in determining student's
percentage-hour ratio.
*R AUDIT - This mark shall be used when a student is taking a course for interest only and not for credit. Changes from
audit to credit or credit to audit will be allowed only within the first five (5) class days of each quarter.
Revised: 6/00
C-25
North
Central State College
GRADE REPLACEMENT POLICY
A student may retake a course as many times as he/she wishes. Only the most recently
earned percentage or P/NP grade will count in the student's accumulative average. However, an
indication that the student attempted the course more than once will remain on the transcript. This
policy does not alter any departmental policies on academic dismissal.
This policy was adopted in 1985 and is not retroactive. Consequently, any courses completed
prior to the Summer Quarter 1985 will continue to appear on the student transcript and be counted in
the accumulative average. Exceptions can be requested from the Vice President for Learning.
Policy maintained in the Office of the V.P. for Learning
H:\wordp\policy\Grade Replacement Policy.docx\rm\08-10-09
C-26
North Central State College
ASSIGNING AN INCOMPLETE GRADE
1. An incomplete grade indicates that a student has not completed a small part of course
requirements due to uncontrollable circumstances. Incomplete grades are given at the discretion
of the faculty member. An incomplete grade may be removed from the student’s record if the
student arranges with his/her instructor to have the course completed at the earliest possible time
but not later than six weeks following the quarter in which the “I” was received. If the “I” grade is
not completed within the six weeks period of time, the “I” grade automatically will be changed to a
failing grade and the course must be repeated.
2. It is expected that relatively few incomplete grades will be awarded during any given quarter.
3. It is the student’s responsibility to contact the faculty member and arrange to make up the work.
4. When the student and the faculty member meet to set up the procedure for making up the work,
the college recommends that an Incomplete Grade Agreement be completed and kept on file in
the faculty member’s office with a copy to the student.
5. If the student completes the work on or before the deadline date, a Grade Change Form should be
sent from the faculty member to the Registrar in the Student Records Office indicating that the
student’s grade should be changed from “incomplete” to whatever other grade. This form needs
the signature of the Divisional Dean/Chair. The student will be notified by the Registrar.
Maintained in the Office of the V.P. for Learning
H:\wordp\Faculty Handbook\Incomplete Grade.docx\rm\08-10-09
Last revised: 09-06
C-27
NORTH CENTRAL STATE COLLEGE
INCOMPLETE GRADE AGREEMENT
STUDENT NAME
COURSE & SECTION NO.
QUARTER AND YEAR
INSTRUCTOR
DATE
Reason for the incomplete:
Make-up work must be to instructor by
(Each student who has received an AI@ grade
has until the end of the fifth week of the following quarter to complete the requirements for the course.)
The above named student and I have talked and have made the following arrangements to make up any grade material
missed:
Last day to change "I" to passing grade
copy to:
Student:
Instructor:
Divisional Dean/Chair:
NOTE: Please do not assign an incomplete grade unless:
1.
sufficient cause exists, and
2.
the student has indicated his/her desire to receive an incomplete.
Make sure that the student knows what is to be made up and the deadline date for make-up work.
C-28
NORTH CENTRAL STATE COLLEGE
REQUEST FOR LATE WITHDRAWAL
(effective Summer Quarter 2007)
The DEADLINE to submit this form is: 6th Friday after finals week. NO forms will be accepted after the deadline
date.
ATTENTION STUDENT: In the space provided below, please explain your extenuating circumstances on why
you missed the posted withdrawal date. Be specific. If it was for medical reasons, you must provide
documentation from your doctor specifically outlining the dates you were under the doctor=s care. The
doctor=s letter must also state that you were unable to attend class and/or work due to your medical condition.
Requests for withdrawal after the posted withdrawal date are not routinely approved. Submitting this request
does not guarantee a favorable decision. To pursue a withdrawal after the posted withdrawal date, complete
this form and return it to the Senior Administrative Assistant in the Vice President=s office. (Room 158
Fallerius Technical Education Center).
SS Number:
Date:
Name:____________________________________________________
(last)
(first)
(m)
Qtr/Year:__________________
Student Signature: _________________________________________
Phone No. ________________
REF #
COURSE NO.
SECTION COURSE TITLE
LAST DATE
ATTENDED
1
2
3
4
5
6
EXPLAIN YOUR EXTENUATING CIRCUMSTANCES (attach additional sheet, if necessary):
________________________________________________________________________________________________
________________________________________________________________________________________________
FOR STUDENT RECORDS OFFICE USE ONLY:
SD/KH-1
Change made on system
Notification sent to student
DS/KH-1
C-28
FACULTY INSTRUCTIONS FOR SUBMITTING EXAM
MAKE-UP EXAM PROCEDURES
The make-up exam service is for individual students who, for a reason judged legitimate by you, were absent from a
scheduled test. Academic Services cannot administer second-chance/re-test exams, or monitor an exam for an entire
class. The basic rules for this service are as follows:
1)
One student and one test per form please (see reverse side).
2)
The student must take the test during the next Friday exam period between the hours of 4:00 to 7:00 p.m. in Room
119-Fallerius TEC. (Room subject to change.) Service available beginning the second Friday of each quarter,
continuing through Thursday of final exams week. Make-up exam service is not available during summer quarter.
3)
The student will be asked to show a picture ID before the make-up exam will be administered.
4)
Bring or mail the exam to the Academic Services Office (F-7) in a SEALED interdepartmental mailer by noon on
Friday for that Friday’s test period (or noon on Thursday of finals week).
5)
Exams requiring lab or other special equipment, with the exception of computer terminals, CANNOT be
administered.
6)
Academic Services will hold the test for the Friday exam time immediately following our receipt of it. If at the end of
that time the student has not taken the test, it will be returned to you.
h:\wordp\makeup\make-up exam form.doc\rmoore\12-19-06
f:\ncstatedoc\forms\make-up exam form.doc
C-29
North Central State College
APPLICATION FOR CREDIT BY EXAMINATION (CBE)
Effective Summer Quarter 2009
Name
SSN
Last
First
Number
Street
City
State
M.I.
Address
/
E-Mail Address
Zip Code
Major/Technology
Home Phone (
)
Cell Phone
)
(
Work Phone (
)
CBE REQUESTED
Course No.:
Course Title:
Explain in detail your qualifications for requesting CBE:
Student’s Initials
Please read and place your initials by all that apply.
I have not taken this course before.
I have not taken a CBE for this course before.
I understand the instructions and restrictions explained on the back of this form.
Student Signature
Date ______/______/______
*** STUDENT SHOULD NOT WRITE BELOW THIS LINE ***
I hereby deny this student permission to take the CBE that he/she
has requested for the following reason(s):
I hereby certify that this student is eligible for the CBE which he/she is
requesting and that he/she has my permission to take the requested
CBE. I have verified that this student has not received a grade or has
taken a CBE for this same course.
Cost of evaluation: ½ of contact hours of course x the credit hour fee =
$_________________ (amount filled in by the dean or chair)
Dean/Chair Signature
Date
Dean/Chair Signature
Name of faculty member who has agreed to monitor and
grade exam:
RESULTS:
 Passed
 Failed
Date
Name of faculty member who has agreed to create exam,
if necessary:
Date Administered:
Grade:
Date Graded:
f:\ncstate.doc\FORMS\Credit By Exam\CBE Application Form.docx
h:\wordp\Credit by Exam\CBE Application Form rev 5-09.docx\rmoore
C-30
Reviewed & Approved by C.O.D. & Faculty Caucus
Revised May 12, 2009
CREDIT BY EXAMINATION (CBE)
Are you eligible to take the Credit by Exam (CBE)?
A. Students taking CBE's must have first completed the procedure to be admitted to the College.
B. Students currently enrolled in a class are not eligible to take the CBE for that class unless the
class is dropped by the end of the first week of the quarter.
C. Students who have already taken a class, including receiving a “W” or “F” grade, are not
eligible to take the CBE for that class.
D. CBE's are available for credit classes only; CBE's will not be administered for non-credit
classes.
E. Individual CBE tests will be administered to a student one time only. Re-taking a CBE is not
allowed.
If you are eligible, how does the CBE process work?
1. Students wishing to take a CBE must fill out the top part of the application on the reverse side
of this form. Forms are available in the divisional offices or on the web.
2. Students must then get the signature of the Dean/Chair of the division in which the course is
housed. In courses where CBE tests are seldom requested, a current test may not be readily
available. The development of the test may take up to six weeks. This is something to be
discussed with the Dean/Chair.
3. Next, students must take this form to the Cashier's Office and pay the appropriate CBE fee.
Only then can the student make arrangements to take the CBE. The student should return to
the Dean/Chair’s office to make testing arrangements.
4. The faculty member must administer and monitor the test or lab procedures (per AAUP
agreement). If special accommodations are necessary, faculty must provide.
5. When the test is completed, it is graded by the faculty member (per AAUP agreement).
Faculty member will return CBE form with completed grade information to Dean/Chair.
6. The Division Dean/Chair reports the results of the CBE to the Student Records Office. The
SRO sends a letter to the student informing him/her of the grade. Also, if the student has
passed the exam, credit is awarded on the college transcript as "X" credit.
7. The Division Dean/Chair will complete the Faculty Payment Form, attach a copy of the
completed CBE form, and send it to VP for Learning office.
8. Each academic division will establish a standard for passing each credit-by-examination.
f:\ncstate.doc\FORMS\Credit By Exam\CBE Application Form.docx
C-31
ACADEMIC SERVICES MAKE-UP EXAM
Service available on Fridays, 4:00-7:00 p.m., (Thursday during final exam week). Room 119-F.
No make-up exam service available summer quarter. See reverse side.
Student to Take Exam:
(Print Clearly)
______
First
Last
Contact Phone Number
Instructor's Name
(Print Clearly)
Contact Phone Number
Time Limit for Exam:
Course:
Date Sent:
Date Received VPL Office:
Student May Use (other than a writing implement):
Nothing
Notes ___
Books ___
Calculator ___
Computer
Other (Specify)
Special Instructions:
FACULTY PLEASE NOTE:
Procedures for the administration of this test are listed on the back of this form. Please be aware of these
procedures and inform students of what will be expected of them.
I hereby authorize the office of the V.P. for Learning to administer this exam to the above-named student only.
Signed:
Campus Zip:
(Example: B-12, HS-26, F-2, AT-27)
FOR PROCTOR USE ONLY
DATE
START -------------END
PROCTOR
MAKE-UP EXAM RETURN
Date Returned:
Student completed exam
Holding period through the Friday exam time has passed; exam returned to instructor.
h:\wordp\makeup\make-up exam form.doc\rmoore\03-18-08
f:\ncstatedoc\forms\make-up exam form.doc
C-32
NORTH CENTRAL STATE COLLEGE
MID-TERM DEFICIENCY
1.
The Registrar will distribute a mid-term deficiency reporting reminder to each faculty member no later than
the beginning of the fifth week of classes.
2.
Each faculty member is asked to place a check mark beside the name of each student whose mid-term
grade average is below "C-". Mid-term deficiencies are recorded through the faculty portal (MY NC State
Faculty) which is available from our web site: www.ncstatecollege.edu .
3.
Mid-term deficiency letters will be run within one day after the deadline.
4.
Student Records will send a deficiency letter to the student requesting that he/she see the instructor of the
particular course or an advisor in the Student Success Center.
Revised:
C-33
7/07
North Central State College
READMISSION PROCEDURE FOR
ACADEMICALLY SUSPENDED STUDENTS
Students who have been suspended from North Central State College for academic reasons
and who wish to be readmitted must petition for readmission. The petition must be submitted at
least four weeks before the first day of classes for the quarter the student wishes to enter.
A student suspended for the first time must remain out of school for a minimum of one quarter,
including summer. (For example, if academic suspension was at the end of fall quarter, the
student may not attend winter quarter and may petition for readmission to spring quarter.) A
student suspended for a second time must remain out of school for one full academic year (four
quarters). A third occurrence will result in academic dismissal. A student who has been
academically dismissed will not be readmitted to North Central State College unless there are
documented, extenuating circumstances.
A student petitioning for readmission must submit a Request for Academic Readmission form.
The form is available online at https://www.ncstatecollege.edu/studentsvcs/dean/Default.htm or
can be obtained on campus at the Welcome Desk in Kee Hall or by calling 419-755-4800. The
petition must be submitted to the office of the Vice President, Learning Support and Retention at
least four weeks before the first day of classes for the quarter the student wishes to enter.
The request will be reviewed by the Director of Retention Services, and by the student’s
academic department chairperson or dean. For undeclared or unassigned students, the second
reviewer may also be the faculty advisor. If both college reviewers do not agree upon approval
of the request for readmission, then the Vice President for Learning will determine final
disposition.
The student will be notified of approval or denial of the request. Students approved for
readmission will be placed on Probation Level 3 and will work with Student Success Center staff
to create and implement an academic contract for success.
Procedure adopted effective July 1, 2007
Originator: VP, Learning Support & Retention
C-34
NORTH CENTRAL STATE COLLEGE
STUDENT ATTENDANCE RECORDKEEPING POLICY
Federal policies related to the distribution of financial aid monies mandate certain procedures
from the College. The College may only distribute loan monies to students who are attending
classes. The College must also determine the last date of attendance of financial aid recipients
who do not successfully complete classes.
In order to comply with the above requirements, the names of non-attending students must be
determined before the 14th day of the quarter, and the last date of attendance of any student
receiving an AF@, AW@, or ANP@ grade must be determined.
In order to record this information, attendance reporting roster and the final grade roster are
used. On the Attendance Reporting roster faculty are required to circle the name of any student
on the roster who has NEVER attended that class and return it to the divisional Administrative
Assistant by 10:00 am on the second Friday of the term. Students who have been indicated as
Anever attending@ on the Attendance Roster will be administratively dropped from the class. If
appropriate, a refund will be processed. Students withdrawn in his manner may only be
readmitted to their class with the approval of the faculty member and the appropriate division
dean or chair
The on line final grade roster contains a field for the entry of the last date of attendance for any
student receiving an AF@, ANP@, or AW@ grade. Each student receiving one of the above
grades must have a corresponding last date of attendance indicated on the roster. The
information reported on the final grade rosters is used to determine the amount of money to be
refunded to the federal government.
Student Records Office
Revised: August 2008
C-35
NORTH CENTRAL STATE COLLEGE
STUDENT ATTENDANCE POLICY
It is required that instructors keep accurate records of attendance. This is mandated by
regulations established by the Department of Education and the Veterans Administration.
For students not attending classes regularly:
1.
Using the form on page D-34, the faculty member will notify the Student Records Office
when a student has consecutively missed scheduled day or evening classes as indicated
below:
a.
b.
c.
d.
e.
Classes
missed.
Classes
missed.
Classes
missed.
Classes
missed.
Classes
missed.
that meet one (1) day each week, after two (2) sessions have been
that meet two (2) days each week, after four (4) sessions have been
that meet three (3) days each week, after six (6) sessions have been
that meet four (4) days each week, after eight (8) sessions have been
that meet five (5) days each week, after ten (10) sessions have been
2.
The Students Records Office will notify the student by mail of the problem and request
the student schedule an appointment in the Student Success Center.
3.
A statement is made in the letter that the student may be disqualified from receiving
funds under Vocational Rehabilitation, Social Security, or any other form of financial aid.
4.
After the faculty member has notified the Student Records Office about a student=s
absence, continued monitoring of the student=s attendance progress is necessary. The
student=s last date of attendance MUST be recorded on the final grade roster if the
student withdraws or does not pass the class.
Faculty members have the right to establish regulations regarding attendance at class sessions
or laboratory exercises that they may consider necessary for successful study.
Instructors should establish their own attendance policies and explain them to the students
during the first class day of each quarter. Also, the instructor=s attendance policy must be
submitted to the immediate supervisor, if requested.
C-35
NORTH CENTRAL STATE COLLEGE
STUDENT ABSENTEE REPORT
I would like a letter sent to the following student reporting his/her absence from class.
Student's Name:
Student's Social Security Number:
Course Number:
Course Title:
Instructor's Name:
Course Section:
ATTENDANCE RECORD
Please check one:
(
(
(
(
(
)
)
)
)
)
student never attended
student attended several times only
student missed ten (10) or more classes
student missed four (4) to nine (9) classes
student missed three (3) or less classes
-----------------------------------------------------------------------------------------------------------------------OFFICE USE ONLY
Quarter:
Fall _____
Year:
_________
Winter _____
Spring _____
Summer _____
Student's Address:
City
State
Date Letter Mailed:
C-37
Zip Code
NORTH CENTRAL STATE COLLEGE
TEXTBOOK ADOPTION
It is the responsibility of the College's instructors to review new and revised textbooks in their teaching area.
Before any text is adopted, it must first be approved by the Divisional Dean in concert with the Course Coordinator,
with the rationale behind the adoption presented in writing, if requested.
The textbook selected must relate closely to the course syllabus; however, it is recognized that a book might omit
certain areas. In this case, the instructor must add the missing material in the form of lectures, handouts, etc.
It is important to remember that the table of contents of the textbook is not intended as a course outline and should
not be used as one.
Textbooks are ordered only by the Divisional Deans/Chairs or their administrative assistants for eventual sale in the
Campus Bookstore.
Revised: 6/00
C-38
The Academic Quality Improvement Program (AQIP) is program for
institutional accreditation offered by the Higher Learning Commission of the
North Central Association of Colleges and Schools
Through participation in AQIP, NC State College will:

Engage in work to improve processes in key systems;

Raise its level of performance;

Choose where to focus its efforts;

Be more publicly accountable to stakeholders;

Maintain institutional accreditation.
Colleges that develop a culture of quality improvement have common values or principles. For more information,
read AQIP’s Principles of High Performance Organizations at
http://www.aqip.org/index.php?option=com_content&task=view&id=36&Itemid=56
C-39
NORTH CENTRAL STATE COLLEGE
TRANSFER MODULE
The Ohio Board of Regents, following the directive of the Ohio General Assembly, has developed a
statewide policy to facilitate movement of students and transfer credits from one Ohio public college or
university to another. The purpose of the State Policy is to avoid duplication of course requirements and
to enhance student mobility throughout Ohio's higher educational system. Since private colleges and
universities in Ohio may or may not be participating in the transfer policy, students interested in
transferring to a private institution are encouraged to check with the college or university of their choice
regarding transfer agreements.
The Ohio Board of Regents' Transfer and Articulation Policy has established the Transfer Module
concept. North Central State College's Transfer Module consists of 56 to 60 quarter credit hours of
coursework in English composition, mathematics, arts and humanities, social and behavioral sciences,
and natural and physical sciences. Once a student completes the NC State Transfer Module in its
entirety, with a "C" or better in each course, the entire module is guaranteed transferable to any statesupported college or university in Ohio in place of that institution's module. The student must, of course,
meet the admissions criteria of the particular state-supported institution before the module can be
transferred. Also, students may be required by the receiving institution to meet additional general
education requirements beyond those included in the Transfer Module, so long as the same
requirements apply to native students.
Students meeting the requirements of the Transfer Module are subject to the following conditions:
1. The policy encourages receiving institutions to give preferential consideration for admission to
students who complete the Transfer Module with a "C" or better in each course and who have
successfully completed altogether at least 90 quarter credit hours. These students must have an
overall grade-point average of 2.00 in Transfer Module courses to be given credit for the Transfer
Module, and only courses in which a "C" or better has been earned will transfer.
2. The policy encourages receiving institutions to admit on a non-preferential consideration basis
students who complete the Transfer Module with a grade of "C" or better in each course and who
have successfully completed altogether less than 90 quarter credit hours. These students will be
able to transfer all courses in which they received a grade of "C" or better.
Admission to a given institution, however, does not guarantee that a transfer student will be
automatically admitted to all majors, minors, or fields of concentration at that institution. Once admitted,
transfer students shall be subject to the same regulations governing applicability of catalog requirements
as all other students. Furthermore, transfer students shall be accorded the same class standing and
other privileges as all other students on the basis of the number of credits earned. All residency
requirements must be successfully completed at the receiving institution prior to the granting of a degree.
In order to facilitate transfer with maximum applicability of transfer credit, prospective transfer
students should plan a course of study that will meet the requirements of a degree program at the
receiving institution. Specifically, students should identify early in their collegiate studies an institution
and major to which they desire to transfer. Furthermore, students should determine if there are any
special course requirements that can be met during their time at NC State. This will enable students to
plan and pursue a course of study that will articulate with the receiving institution's major. Students are
C-40
encouraged to seek further information regarding transfer from both the Continuing Education Office at
NC State and the college or university to which they plan to transfer.
North Central State College has an appeals process for the use of any student who disagrees with
the amount of transfer credit he/she has been given by the College. Details about this procedure and the
steps involved in filing an appeal are available to students upon request in the Student Services Office.
(Every other state-supported college or university in Ohio is also required to have such an appeals
process regarding transfer credit decisions.)
If a transfer student's appeal is denied by the institution after all appeal levels within the institution
have been exhausted, the student can appeal to the state level Articulation and Transfer Appeals Review
Committee.
The Appeals Review Committee shall review and recommend to institutions the resolution of
individual cases of appeal from transfer students who have exhausted all local appeal mechanisms
concerning applicability of transfer credits at receiving institutions. The courses listed below are included
in NC State=s transfer. Additional information about the Transfer Module, including a recommended
sequence in which courses can be efficiently taken, is available in the Admissions Office (Room 103 Kee
Hall; phone 719-755-4761) and the Continuing Education Office.
COURSES INCLUDED IN TRANSFER MODULE
English Composition
Choose
One
ENG 101
ENG 102
Basic Composition OR
Basic Composition - Honors
3 quarter credit hours
3
ENG 114
Composition and Literature OR
3
ENG 201
Advanced Composition
3
Total:
9 quarter credit hours
Mathematics
Choose
One
MTH 130
College Algebra
5 quarter credit hours
STA 110
MTH 141
MTH 142
MTH 143
MTH 144
MTH 145
Probability and Statistics
Calculus & Analytic Geometry I
Calculus & Analytic Geometry II
Calculus & Analytic Geometry III
Multiple Integrations
Differential Equations
4
5
5
5
3
3
PHI 120
PHI 140
Great Ideas in Western Civilization
Contemporary Ethical Issues
3 quarter credit hours
3
PHI 170
PHI 180
PHI 190
HST 121
Science, Art, & Literature
The Philosophy of Technology
The History of the Future
US History to 1815
3 quarter credit hours
3
3
3
Arts/Humanities
Choose
One
HST 122
HST 123
HUM 150
US History from 1815 to 1900
US History from 1900 to Present
Leadership and the Classics
3
3
3
Total:
12 quarter credit hours
Social and Behavioral Sciences
Choose
Three
PSY 110
SOC 101
Introduction to Psychology I
Introduction to Sociology
3 quarter credit hours
3
ECN 101
PSY 150
SOC 120
POL 101
PSY 130
PSY 115
Economics
Abnormal Psychology
Cultural Diversity and Racism
American Politics and Issues
Human Growth & Development
Introduction to Women=s Studies
4
4
3
3
5
3
Total:
15-19 quarter credit hours
Natural and Physical Sciences
Choose
Three
PHY 114
BIO 105
BIO 155
CHE 110
BIO 110
BIO 145
BIO 146
BIO 146
General Physics
Principles of Biology
Microbiology
Chemistry
Introduction to Anatomy & Physiology
Human Anatomy & Physiology I
Human Anatomy & Physiology II
Human Anatomy & Physiology III
Total:
4 quarter credit hours
4
4
4
4
4
4
4
12 quarter credit hours
In Arts & Humanities and Social & Behavioral Sciences categories must be chosen from at least two different
disciplinary areas.
TRANSFER MODULE APPEALS PROCESS
A student who has transferred to North Central State College and is dissatisfied with the application of transfer
credit directly associated with the Transfer Module, must appeal within ninety (90) days of receipt of the transfer
credit award statement from the college. Such appeals must adhere to the NC State Student Appeals Policy and
Procedure, copies of which are available at Kee Hall.
If a transfer student's appeal is denied by the institution after all appeal levels within the institution have been
exhausted, the student may then apply to the state-level Articulation and Transfer Appeals Review Committee,
which is representative of institutions of higher education statewide.
C-42
NORTH CENTRAL STATE COLLEGE
POLICY FOR UNRESOLVED “NR” (NOT REPORTED) GRADES
If a faculty member is unable to post their final grades by the designated deadline date due to a sudden
serious illness, death, or other unforeseen situation, the Vice President for Learning or his/her designee
will look at each course individually to determine each student the grade the faculty member intended to
award if authentic documentation becomes available (i.e. grade books maintained by the faculty member
or other similar documentation). If documentation is not available, the Vice President for Learning will
determine each student’s final grade.
Approved by CASS: 05/01
C-43
WITHHOLDING OF STUDENT INFORMATION
This form will serve as your request for the Office of Student Records to withhold information and
registration privileges from a student.
Instructions:
*
Use one form per student and fill out as completely as possible.
*
The freeze of information release and stop registration will continue until the
restriction is removed.
*
To remove the restriction, simply send a memo stating your request to SRO.
Student Name:
Last
First
SS#:
MI
Date:
Office initiating withhold request:
Office:
[ ]
[ ]
[ ]
[ ]
[ ]
Initials:
Controller's
Campus Bookstore
VP Learning Support & Retention
Vice President for Learning
Other
Person in your office for student to contact to rectify problem:
Reason for withhold:
Choose indicator:
[
[
[
]F
]P
]L
For miscellaneous stop registration and freeze files
For parking violations
For library fines
For SRO use only:
Place copy of this form in student folder.
Place indicator on computer, ST010 screen, for student.
C-44
SECTION D – COURSE SYLLABI
NORTH CENTRAL STATE COLLEGE
COURSE MASTER SYLLABUS/FIRST-DAY HANDOUT
All departments develop a course master syllabus. Some departments/instructors use this as a first-day
handout. Other departments/instructors develop a first-day handout using parts of the master course
syllabi along with instructor information. Statement on Disabilities, Statement on Withdrawals,
Statement of Academic Dishonesty/Plagiarism/Copyright Infringement, and Classroom Conduct
MUST BE INCLUDED ON ALL COURSE MASTER SYLLABI ADN FIRST-DAY HANDOUTS. See
examples of both first-day handout and course master syllabus included in this section for the above
statements.
A first-day handout should include the following:
Course name and number
Prerequisite(s)
Instructor's name, office number, and NC State phone extension number
Textbook(s) and author(s)
Description of course from NC State catalog
Major course outcomes (objectives), including methods for assessment
Course structure (This can vary from simply a listing of major course units and subdivisions to a listing of
day-by-day activities and assignments.)
Grading (Activities that will be evaluated, value of each grade as a percentage of total course grade,
evaluation criteria.)
Attendance policies, make-up policies, and any other course policies or requirements
Statement on disabilities
Statement on withdrawals
Statement of Academic Dishonesty/Plagiarism/Copyright Infringement
Classroom Conduct
A Course Master Syllabus should include the following:
Course Number and Title
Academic Division
Department and Program
Lecture Hours
Lab Hours
Credit Hours
Prerequisites
Course Description from Catalog
Textbook(s) including author, edition, publisher
Workbook(s) and/or Lab Manuals
Purpose of Course
Supplies Needed
Course Outcomes and Assessment Methods
Course Content (including at least the major units)
Planned Activities
Grading and Testing Guidelines
Attendance Requirements
Other specific guidelines or requirements
Statement on Disabilities
Statement on Withdrawals
Statement of Academic Dishonesty/Plagiarism/Copyright Infringement
Classroom Conduct
D-1
NORTH CENTRAL STATE COLLEGE
PROCEDURE FOR PROCESSING CHANGES IN
OFFICIAL MASTER COLLEGE SYLLABI
The appropriate divisional administrative assistant can accommodate two kinds of changes to official
college syllabi, both of which must be submitted by the course coordinator and approved by the divisional
dean: a draft change, which does not alter the permanent syllabus and which is useful as the syllabus is
being revised, and a permanent change.
In submitting either type of change to the divisional administrative assistant, the faculty member should
attach the "Course Syllabus Request Form" (copies are available from the administrative assistant). All
changes to college syllabi must be handled through the divisional administrative assistant, which is where
the central files for the division are maintained.
Faculty are to follow the correct college format when updating a syllabus.
Revised: 4/99
D-2
North Central State College
COURSE SYLLABUS
2009-2010
A.
Course Number and Title: MEC111 – Machining Processes
B.
Academic Division: Technology and Workforce Development
C.
Department: Technology
Program: Mechanical Engineering Technology
D.
Lecture Hours: 3
E.
Lab Hours: 2
F.
Credit Hours: 4
G.
Prerequisites: None
H.
Course Description from Catalog:
This course offers basic machine tool operation and provides the background needed to
fit into a shop, read and interpret drawings, and work with accuracy. Diligent attention is
given to safety. Students will also develop and use shop documents such as job plans
and blueprints.
I.
Textbook(s):
1.
J.
Title:
Authors:
Publisher:
Machining and CNC Technology.
Michael Fitzpatrick
McGraw Hill
Workbook(s) and/or Lab Manual(s): (Reference book)
1.
Title:
Authors:
Publisher:
Machinists’ Ready Reference
Compiled by C. Weingartner
Prakken Publications
K.
Purpose of Course: To provide the student with a basic understanding of how products
are made in industry and the basic machine tools used, including engine lathe,
horizontal mill, bench grinder and drill press.
L.
Supplies Needed: (Faculty supplies) The College must supply for each student:
Material and equipment to fabricate the assigned lab projects.
D-3
M.
Course Outcomes/Assessment Procedures: The following Core Learning Outcomes
are addressed in this course:
Core Learning Outcome
Communication – Written
Communication – Speech
Culture and Community
Critical Thinking
Computer Literacy
Computation
X
X
X
X
X
Upon successful completion of this course, the student will be able to:
OUTCOMES
Demonstrate proficiency in safety regulations by
passing a safety test with 100% accuracy and
observing safety rules in operation of lab equipment,
including wearing designated personal protective
equipment at all times.*
Demonstrate proficiency in interpreting industrial
drawings and blueprints by fabricating parts and
performing lab exercises to print specifications, as well
as by completing assigned blueprint interpretation
exercises.
Use measuring tools to fabricate and inspect lab
projects, measuring to an accuracy of .0005” with
vernier and dial type instruments to demonstrate
proficiency in the use of measurement instruments.*
Accurately fabricate the part to print specifications on
the designated machine(s), including engine lathe,
vertical mill, saw, drill press, and bench grinders.
Lay out the part on steel or specified material, choose
appropriate layout tools, in addition to demonstration
of chemical handling and tool safety.
Demonstrate application of math skills to lab and
lecture assignments and apply empirical data to
determine speeds and feeds to optimize production
efficiencies.*
ASSESSMENT
Students begin safety training on the first day of
class and practice appropriate applications daily by
conforming to proper safety practices in Lab and
use of Personal Protective Equipment. Students will
pass safety tests with 100% accuracy.
Students interpret industrial drawings for the
duration of the course and demonstrate
understanding by applying print information to
homework assignments, lab projects and fabrication
as well as written test questions.
Students demonstrate proficiency in the use of
measuring instruments by applying the proper tools
to lab projects to fabricate a part to print
specifications with 90% accuracy for the duration of
the quarter.
Students demonstrate understanding of
manufacturing equipment and application of each to
fabricate lab projects to 90% accuracy for the
duration of the quarter.
Students practice chemical safety and demonstrate
understanding and proficiency in the use of various
layout and measuring tools to layout a part to print
specification with 90% accuracy for a time period of
approximately nine weeks.
Students demonstrate accurate application of
trigonometry and shop math to accurately set up
manufacturing equipment to proper speeds and
feeds for fabricating lab projects. Students
independently operate various manufacturing
machinery for a period of approximately nine
weeks.
Locate information needed to complete lab and theory
assignments.
Distinguish between different manufacturing processes
such as forgings, extrusions, castings, forming, and
finishing.*
Demonstrate an understanding of the
interrelationships between material properties and
manufacturing processes.*
Distinguish between different fabrication processes
such as welding, fasteners, and adhesives.*
Write a job sequence plan for fabricating the part
N.
Students use various resources to locate
information for assignments, including the internet
and Machinist Handbook for the duration of the
quarter.
Students apply lecture information to locate product
samples for various manufacturing processes.
Students use resources including industry visits,
video presentation, PBS broadcasts and virtual
tours to write a research paper and prepare a
presentation to peers in the form of a written
Midterm report and class presentation.
Students study metallurgy and material properties
by observation of chip formations, spark patterns
and physical properties such as color, weight and
magnetism. Students fabricate a lab project which
requires fabrication of mating components and
assembly of a finished product over a nine week
period.
Students fabricate a lab project which requires
fabrication of mating components and assembly of
a finished product over a nine week period.
Components are threaded, pressed and assembled
with adhesives.
Students demonstrate understanding of
manufacturing processes by compiling information,
calculating speeds and feeds, selecting proper
machinery and sequencing operations to write a
detailed job sequence plan for fabricating the multicomponent lab project. Preparation of the document
begin in the second week and the completed Job
Plan is handed in on the final day of the course in
the 11th week.
Course Content:
1.
2.
3.
4.
5.
6.
7.
8.
Safety
Math skills
Reading Technical Drawings
Introduction to Geometrics
Machine Preparation
The science and skill of measuring
Measuring tools, gages, & surface roughness
Layout skills
LAB layout project
9. Resource Materials and Screw Threads
10. Metallurgy for Machinists
11. Cutting tool geometry
D-5
12. Manufacturing Processes
13. Drilling operations and machines
LAB drill press project
14. Turning Operations
LAB lathe project
15. Mills and milling operations
LAB milling project
16. Job Planning
O.
P.
Planned Activities:
A.
Fabricate projects from technical drawings using the lathe, mill, drill press and
layout tools to print specifications. Students will use carbide tooling, machine
tools and accessories including drill jigs in the lab setting. Student will follow
safety rules.
B.
Student Supplies: Work shoes appropriate for machine shop environment and
OSHA approved side shields for those students wearing prescription glasses.
Scientific calculator is recommended.
C.
Complete written homework assignments and scheduled tests.
D.
Prepare and present Midterm report on a manufacturing process.
E.
Analyze process and prepare a Job Plan document for fabricating part.
Grading and Testing Guidelines:
College Grading Scale:
100 to 95
94 to 92
91 to 89
88 to 86
85 to 83
82 to 80
79 to 77
76 to 74
73 to 71
70 to 68
67 to 65
64 and Below
Evaluation:
A
AB+
B
BC+
C
CD+
D
DF
The grade will be based on the following:
Homework
(Student Workbook) Midterm Report
Tests
Final exam
Lab projects 10% each
Class Participation/Attendance
-
15%
10%
15%
10%
40%
10%
Q.
Attendance Requirements: Because it is not possible to acquire the skill needed to meet the
objectives for the course, specifically with regard to operating machine tools, without actually
performing
the
labs,
students
will
be
required
to
attend
all
labs.
All students are required to attend all scheduled classes and examinations. Each faculty member
has the right to establish regulations regarding attendance that he/she considers necessary for
successful study.
Students who do not attend classes may be administratively withdrawn from those classes.
However, failure to attend classes does not constitute withdrawal, and students are expected to
process a formal withdrawal through the Student Records if unable to complete a class.
R.
S.
Other Specific Guidelines and Requirements: None
Statement on Disabilities:
Any student who requires reasonable accommodations related to a disability should inform the
course instructor and the Coordinator of Specialized Services (Room 138 in Kee Hall; phone 419755-4727).
Students who do not have a documented disability but who encounter difficulty in their courses
are encouraged to visit the Student Success Center. The following are some of the services
available to students: academic assistance, advising services, peer tutoring, personal counseling,
and referral for LD testing. Students are welcome to come and discover the kinds of assistance
available in the Student Success Center (Room 136 in Kee Hall; phone 419-755-4764).
T.
Statement on Withdrawals:
As a student, you are expected to attend class. If you are unable or choose not to attend class,
or if for whatever reason you are unable to keep up with the requirements of a course, you need
to officially drop the class at the Student Records Office. You may do this up to the end of the
eighth week during a regular eleven-week quarter and up to the end of the fifth week during an
eight-week term. Classes not following an eight or eleven-week schedule have different
withdrawal and refund dates. Contact the Student Records Office for applicable dates. The last
day to officially drop a class is listed in Newsbriefs, the weekly publication on campus, and is also
available at the Student Records Office in Kee Hall. If you registered for classes in the Student
Success Center, you should return there to officially withdraw from any classes. All other students
should go to the Student Records Office to process their withdrawal from any class.
If you choose to walk away from your class without officially withdrawing from it, the faculty
member teaching the class must grade your classroom performance on the material available to
him or her. This normally results in an "F" grade. An "F" grade can lower your grade point
average
considerably
depending
on
the
total
credits
accumulated.
U.
Statement
of
Academic
Dishonesty/Plagiarism/Copyright
Infringement:
It is the position of the College that the responsibility for academic honesty is that of the student.
It is expected that the student's work will be the product of his/her own efforts unless the student
clearly indicates otherwise. Academic honesty is an important element of mature, responsible
learning.
Dishonest scholarly practices include but are not limited to appropriating, in whatever form,
another's work and submitting it as one's own (known as plagiarism), intentionally falsifying
information, or taking another's ideas with the intention of passing these ideas off as one's own
(also known as plagiarism).
D-7
In addition, cases of academic dishonesty may involve photocopied materials. Materials used
may fall under the Copyright Act. Violations of said Act may subject the user and/or the College to
sanctions. If you have questions whether a particular use is in violation of the Act, please contact
the office of the Vice President for Learning.
V.
Classroom Conduct:
All students are expected to demonstrate professional behavior and use language appropriate for
the classroom learning experience.
K:\syllabi\technology&workforce\0910\mec\mec111\aug09\nb
D-8
SECTION E – WAYS TO GET CREDIT
NORTH CENTRAL STATE COLLEGE
HOW TO GET CREDIT
NC State operates with standards established by the Ohio Board of Regents, State Department of
Education, specialized professional accreditation associations, selected professional societies, and its own Board
of Trustees. The Ohio Board of Regents' Operating Manual for Two-Year-Campus Programs contains the following
program requirements:
1.
21 quarter credits of general studies, such as oral communications, written
communications, social studies, and humanities
2.
21 quarter credits in basic related studies closely tied to the technical specialty
3.
45 quarter credits of technical studies in courses clearly identifiable with the technical skills,
proficiency, and knowledge required for career competency
4.
10 of 11 weeks in the quarter dedicated to instruction
5.
Minimum of 90 quarter credits and maximum of 110 quarter credits in the program
6.
Associate degree programs not exceeding 7 quarters of full time study
These standards form the core of guidelines under which the College operates and must be considered in
making decisions relative to granting credit. In addition, College policy requires that a minimum of 30 credits be
completed at NC State, at least 15 of which must be completed in technical courses in the field in which the degree
is granted, and at least 15 of which must be obtained through the traditional course method.
There are numerous ways to obtain credit at NC State. These include (1) transfer credit, (2) credit by
examination, (3) portfolio credit, (4) traditional course credit, and (5) directed study.
TRANSFER CREDIT
Transfer credit from other institutions of higher education will be determined upon receipt of an official
transcript and college catalog describing the courses. NC State will evaluate courses or credits which have been
successfully completed at regionally accredited, educational institutions and grant transfer credit based upon
similarity of course content to the NC state curriculum.
For courses completed prior to September 2005 a grade of at least a C- must have been received in any
course accepted for transfer credit. For courses completed after September 2005, grades of D-, D and D+ , will be
considered for transfer credit unless a specific department requires a higher grade for non-transfer students. In
addition, some transfer courses with D-, D and D+ grades may not meet prerequisite and graduation requirements
for specific degree programs. A minimum C- grade is required in all transfer courses for the NC State courses that
are Pass/No Pass. Courses that are considered for transfer credit must meet the same grade requirements as the
NC State courses. See the program Description section of the catalog and individual program Curriculum
Worksheets for specific course grade requirements.
A completed Ohio Transfer Module will be evaluated according to the guidelines of the Ohio Board of
Regents. Credit for applicable course work completed at a regionally accredited institution may be accepted as
transfer credit for up to eight years following completion. After the eight year period, transfer credit may be allowed
with special approval.
For graduation, a minimum of 30 credits must be completed at NC State. At least 15 of those credits must
be technical courses in the field in which the degree is granted. At least 15 of those credits must be obtained
through the traditional course method.
E-1
Transcripts are not automatically evaluated for transfer credit. Students should request that their transcripts
be evaluated prior to registration. Once they register for a course, they have waived their right to receive transfer
credit for it. Forms to request transfer credit are available in the Student Records Office.
EVALUATION OF INTERNATIONAL TRANSCRIPTS
Individuals requesting foreign credential evaluations shall be referred to a College-specified list of
professional credit evaluation services. The expertise and reliability of a professional evaluation report is
recognized worldwide and will provide the student and the College with consistent and valid credit evaluations. The
cost for this service (approximately $120-$150) will be paid by the student. The full text of this policy, which
includes the list of College-approved evaluation services, can be obtained from the Student Records Office.
CREDIT BY EXAMINATION
You may earn proficiency credit by taking a specific comprehensive examination. This can be either a
written exam or a lab exam. A nominal fee is charged for each examination. When both a written examination and a
lab are required, the written examination will be administered first. If the written examination is successful, the
student can then take the lab portion of the exam. A CBE cannot be taken for a course in which a letter grade or
P/NP has already been received. The necessary forms to request CBE credit can be obtained in the academic
division offices as well as online (www.ncstatecollege.edu/academics).
CREDIT FOR LIFE/WORK EXPERIENCE
In some curricular areas it is the policy of the College to recognize competencies acquired through life/work
experience. In order to qualify, interested persons must register for a Credit for Life Experience course. Contact
your Divisional Dean/Program Chair or Program Director to determine if this course is available in your degree
major. This course requires that a student translate life and work experience into competencies, match
competencies with what is specified in course outlines, and display these materials in a Aportfolio.@ Students who
take the Credit for Life Experience course must have five full years of relevant experience. Portfolios are evaluated
by a review panel of no less than three persons with expertise in the field.
ARTICULATION WITH HIGH SCHOOL PROGRAMS
Students in selected programs in area high schools and career centers may receive advanced standing in
NC State programs. This is initiated through an articulation agreement between NC State and the high school or
career center. These agreements are reviewed annually. For further information, contact the Admissions Office.
DIRECTED STUDY METHOD
Directed study is a learning method whereby mature, self-directed students can acquire competencies as
specified in a course outline and syllabus. Under the direction of a faculty member who serves as a resource
person, a student may pursue a plan of study to acquire the prescribed competencies. A nonrefundable surcharge
per credit hour attempted is added to fees charges for courses taken by directed study.
A student who wishes to take a course via the directed study method should contact the appropriate
division dean. A number of restrictions apply.
CREDIT FROM EXTERNAL EXAMS
A student may receive proficiency credit through the College-Level Examination Program (CLEP) and the
American College Testing Proficiency Examination Program (ACT PEP). The College-Level Examination Program
(CLEP) is a national system of credit-by-examination for assessing college level competencies in five General
Examinations (English, humanities, mathematics, natural sciences, and
E-2
social sciences-history) and a large number of Subject Examinations. The American College Testing Proficiency
Examination Program (ACT PEP) is a national testing program consisting of exams developed by the faculty of the
University of the State of New York. North Central State College has reviewed the CLEP and ACT PEP
examinations and found the following tests to be similar in content to its courses:
CLEP General Exams
Minimum Score
for
Awarding Credit
College Course
English Composition with
Essay
Mathematics
Humanities
420
420
420
ENG 101 Basic Composition
MTH 101 Introduction to Algebra
HUM 110 Introduction to Humanities
CLEP Subject Exams
Minimum Score
for
Awarding Credit
College Course
Introductory Accounting
50
Human Growth &
Development
Introduction Psychology
Introductory Sociology
Introduction to Management
Introductory Business Law
50
50
50
50
50
ACC 111
ACC 112
PSY 130
PSY 110
SOC 101
BUS 121
BUS 134
Accounting I
AND
Accounting II
Human Growth & Development
Introduction to Psychology
Introduction to Sociology
Management
Business Law
50
50
50
50
BUS 148
ECN 162
ECN 161
CIS 105
Marketing
Macroeconomics
Microeconomics
Introduction to Computer Science
50
50
50
50
ENG 101
ENG 101
POL 101
MTH 130
MTH 121
MTH 122
MTH 194
MTH 141
Principles of Marketing
Introductory Macroeconomics
Introductory Microeconomics
Information Systems and
Computer Applications
College Composition
Freshman English
American Government
College Algebra
Basic Composition
Basic Composition
American Politics and Issues
College Algebra
OR
Technical Mathematics I
Technical Mathematics II
OR
Applied Trigonometry
Calculus & Analytic Geometry
OR
MTH 123 Tech Mathematics III
AND
MTH 124 Technical Mathematics IV
CHE 110 Chemistry
50
College Algebra,
Trigonometry
50
Calculus with Elementary
Functions
50
General Chemistry
ACT PEP Exams
Minimum Score for
Awarding Credit
Statistics
45
Introductory Accounting
45
Corporate Finance
Principles of Management
Principles of Marketing
Abnormal Psychology
Microbiology
45
45
45
45
45
College Course
STA 114 Statistical Methods in Business
OR
STA 110 Probability and Statistics
ACC 111 Accounting I
AND
ACC 112 Accounting II
FIN 210 Business Finance
BUS 121 Business Management
BUS 148 Marketing
PSY 150 Abnormal Psychology
BIO 155 Microbiology
E-3
A student may obtain proficiency credit for any of these NC State courses provided that he or she successfully
passes the appropriate CLEP or ACT PEP examination including the essay section where applicable. Students seeking
transfer credit for CLEP or ACT PEP examinations must furnish the Student Records Office with appropriate
documentation. Any course which receives proficiency credit will be noted on the student=s academic record with the
symbol AX@. Letter grades and quality points are not used. The necessary forms to request proficiency credit can be
obtained in the Student Success Center.
ADVANCED PLACEMENT PROGRAMS
Students may earn credit through the Advanced Placement Program administered by the College Entrance
Examination Board. This program has been developed to give recognition and transfer credit to students who have taken
college level courses in high school. To be eligible, students must have the results of their Advanced Placement
Examinations sent to the Registrar for evaluation. Scores of 3 and above will generally transfer for entry level courses in
the discipline that was tested.
E-4
NORTH CENTRAL STATE COLLEGE
ARTICULATION CREDIT (HIGH SCHOOL)
January 2000
Students in selected programs in area high schools and joint vocational schools may receive advanced standing in North
Central State College programs. This is initiated through an articulation agreement between North Central State College
and the high school or joint vocational school. These agreements are reviewed annually. Students should contact the
Admissions Office for information regarding these Agreements. Faculty/Staff may also contact either the Assistant Vice
President FOR Learning office or the Tech Prep office regarding these Agreements, the need or request for new
agreements, or changes that need to be made to current agreements. Listed below are the schools that have articulation
agreements with NC State. All Agreements can be viewed on the “F” drive in Mansfield and the “K” drive in Shelby.
1.
2.
3.
4.
5.
6.
7.
Ashland County - West Holmes Center
Knox County Career Center
Madison Comprehensive High School
Mansfield Senior High School
Pioneer Career & Technology Center
Tri-Rivers Career Center
Wayne County Schools Career Center
Students seeking articulation credit must (1) submit an application to NC State within two years of high school graduation
(unless indicated otherwise in the preface to a list of courses), (2) request articulation credit by completing the form
available in the NC State Office of Student Records.
In addition to the Articulation Agreements described above, various special arrangements exist regarding credit-byexamination available to vocational and tech-prep graduates under certain circumstances. Details can be found in the
articulation documents signed by representatives of NC State and the respective schools. These documents are filed in
the office of the Assistant Vice President for Learning.
Revised 7/07
E-5
CREDIT BY EXAMINATION (CBE)
Are you eligible to take the Credit by Exam (CBE)?
A. Students taking CBE's must have first completed the procedure to be admitted to the College.
B. Students currently enrolled in a class are not eligible to take the CBE for that class unless the class
is dropped by the end of the first week of the quarter.
C. Students who have already taken a class, including receiving a “W” or “F” grade, are not eligible to
take the CBE for that class.
D. CBE's are available for credit classes only; CBE's will not be administered for non-credit classes.
E. Individual CBE tests will be administered to a student one time only. Re-taking a CBE is not
allowed.
If you are eligible, how does the CBE process work?
1. Students wishing to take a CBE must fill out the top part of the application on the reverse side of this
form. Forms are available in the divisional offices or on the web.
2. Students must then get the signature of the Dean/Chair of the division in which the course is
housed. In courses where CBE tests are seldom requested, a current test may not be readily
available. The development of the test may take up to six weeks. This is something to be
discussed with the Dean/Chair.
3. Next, students must take this form to the Cashier's Office and pay the appropriate CBE fee. Only
then can the student make arrangements to take the CBE. The student should return to the
Dean/Chair’s office to make testing arrangements.
4. The faculty member must administer and monitor the test or lab procedures (per AAUP agreement).
If special accommodations are necessary, faculty must provide.
5. When the test is completed, it is graded by the faculty member (per AAUP agreement). Faculty
member will return CBE form with completed grade information to Dean/Chair.
6. The Division Dean/Chair reports the results of the CBE to the Student Records Office. The SRO
sends a letter to the student informing him/her of the grade. Also, if the student has passed the
exam, credit is awarded on the college transcript as "X" credit.
7. The Division Dean/Chair will complete the Faculty Payment Form, attach a copy of the completed
CBE form, and send it to VP for Learning office.
8. Each academic division will establish a standard for passing each credit-by-examination.
f:\ncstate.doc\FORMS\Credit By Exam\CBE Application Form.docx
h:\wordp\Credit by Exam\CBE Application Form rev 5-09.docx\rmoore
E-6
Cashier's Office Use Only:
Initials__________
Date Paid
North Central State College
APPLICATION FOR CREDIT BY EXAMINATION (CBE)
Name
SSN
Last
First
Number
Street
City
State
M.I.
Address
/
E-Mail Address
Zip Code
Major/Technology
Home Phone (
)
Cell Phone
)
(
Work Phone (
)
CBE REQUESTED
Course No.:
Course Title:
Explain in detail your qualifications for requesting CBE:
Student’s Initials
Please read and place your initials by all that apply.
I have not taken this course before.
I have not taken a CBE for this course before.
I understand the instructions and restrictions explained on the back of this form.
Student Signature
Date ______/______/______
Effective Summer Quarter 2009
*** STUDENT SHOULD NOT WRITE BELOW THIS LINE ***
I hereby deny this student permission to take the CBE that he/she
has requested for the following reason(s):
I hereby certify that this student is eligible for the CBE which he/she is
requesting and that he/she has my permission to take the requested
CBE. I have verified that this student has not received a grade or has
taken a CBE for this same course.
Cost of evaluation: ½ of contact hours of course x the credit hour fee =
$_________________ (amount filled in by the dean or chair)
Dean/Chair Signature
Date
Name of faculty member who has agreed to monitor and
grade exam:
RESULTS:
 Passed
 Failed
Dean/Chair Signature
Date
Name of faculty member who has agreed to create exam,
if necessary:
Date Administered:
Grade:
Date Graded:
f:\ncstate.doc\FORMS\Credit By Exam\CBE Application Form.docx
Caucus
h:\wordp\Credit by Exam\CBE Application Form rev 5-09.docx\rmoore
12, 2009
Reviewed & Approved by C.O.D. & Faculty
Revised May
NORTH CENTRAL STATE COLLEGE
CREDIT FOR LIFE/WORK EXPERIENCE
In some curricular areas it is the policy of the College to recognize competencies acquired through
life/work experiences. In order to qualify, interested persons must register for a Credit for Life Experience
course. Students contact their Divisional Dean to determine if this course is available in their degree
major. This course requires that a student translate life and work experience into competencies, match
competencies with what is specified in course outlines, and display these materials in a Aportfolio.@
Students who take the Credit for Life Experience course must have five full years of relevant experience.
Portfolios are evaluated by a review panel of no less than three persons with expertise in the field.
Enrollment in a Credit for Life Experience course (e.g. HSV 198 Credit for Life Experience) is limited and
requires permission of the student=s Divisional Dean. Students obtain permission to enroll in the course
by the completion of the Permission to Enroll in a Credit for Life Experience Course form. This course is
graded pass/no pass and has a prerequisite of ENG 101 or ENG 102.
Each program that elects to offer credit for work/life experience offers its own Credit for Life Experience
Course. In some programs it may be taught as a Special Topics course. In addition, some programs may
use the course as a basic or technical elective.
During the course the faculty member will review the steps to follow to have a portfolio reviewed. The
student has one year from the successful completion (pass grade) of the Credit for Life Experience
course to submit a portfolio. Exceptions for an extension because of special circumstances will be
reviewed by the Divisional Dean and approved by the Vice President for Learning. This extension request
must be made during the initial one year period.
The various instructions and forms that relate to student enrollment in the Credit for Life Experience
course, portfolio review, faculty payment and awarding of credit are as follows:
5.
Permission to Enroll in a Credit for Life Experience Course (form)
6.
Steps for the Student to Follow for Portfolio Review (Life Experience Credit)
7.
Request for Life Experience Credit (form)
8.
Life Experience Payment Slip for Student Use (form)
9.
Procedure for Portfolio Review
10.
Instructions for Determining Compensation for Faculty Involved in Reviewing Requests for Life
Experience Credit
11.
Compensation for Faculty Involved in Reviewing Requests for Life Experience Credit (form)
E-8
NORTH CENTRAL STATE COLLEGE
PERMISSION TO ENROLL IN A CREDIT FOR LIFE EXPERIENCE
__________________________________
Student=s Name
,
,
Program
or
Major
________________________________________,
Social Security Number
has my permission to enroll in
(fill in course number and title),
(quarter). Neither this permission nor successful completion of the course guarantees
that the student will be awarded any college credit based on life experience.
Updated 8/27/07
E-9
North Central State College
REQUEST FOR LIFE EXPERIENCE CREDIT
North Central State College
PERMISSION FOR DIRECTED STUDY AND COURSE REQUEST FORM
CRITERIA:
Successful completion of 60 credits and at least a 2.67 grade-point average are normally
required for admittance to a directed study course. A student cannot normally register for
directed study during a quarter in which the class is run; however, a student may request
a directed study if there is a time conflict. Students must pay a non-refundable surcharge
of $30 per credit hour (in addition to regular tuition and fees) for directed study courses.
Name
SS#
Address
Number and Street
City,
State, Zip Code
Home Phone:
Work Phone:
Major
Quarter and year in which you wish to take this directed study
Course to be completed by directed study
Course No.
Name
Reason for requesting directed study
My signature below indicates that I understand that if permission is granted for this directed
study, I will be registered for the class. In addition, I understand that if I wish to withdraw from
the class, I will need to formally withdraw in the Student Records Office.
________________________________________________
Student Signature
______________
Date
FORM CONTINUED ON REVERSE SIDE – PLEASE TURN OVER
E-10
TO BE COMPLETED BY FACULTY MEMBER AND
ACADEMIC DEAN/DIRECTOR/CHAIR
GPA
Total credits completed at NC State
If this directed study course has variable credit and contact hours, please fill in numbers here:
CONTACT HOURS
Lecture
CREDIT HOURS
Lab
Recommendation to waive surcharge fee?
Lecture
Yes 
Lab
No 
ACADEMIC DEAN/DIRECTOR/CHAIR: If you are recommending the waiving of the surcharge
fee, please clearly indicate reason here:
VPL Approval for Fee Waiver
Signature
Yes 
No 
Date
1.
PRINTED NAME OF FACULTY MEMBER CAMPUS ZIP
2.
Faculty Approval - Write Legibly
Yes 
Signature
3.
Dean Approval - Write Legibly
Date
Yes 
Signature
4.
VPL Approval - Write Legibly
Signature
No 
No 
Date
Yes 
No 
Date
Distribution - Copies to:
Student Records Office
Cashier=s Office (if
applicable)
Payroll
Division Dean/Chair
Faculty Member
Student
VPL (original)
h:\wordp\forms\directed study form.wpd\rmoore\rev5/2
E-11
NORTH CENTRAL STATE COLLEGE
DIRECTED STUDY
Revised:
July 1994
Directed study is a learning method whereby mature, self-motivated students can acquire the
competencies (knowledge, skills, attitudes) as specified in a course outline and syllabus. Under the
direction of a faculty member who serves as a resource person, a student pursues a plan of study to
acquire the prescribed competencies. This plan of study need not follow the conventional classroom
structure. Rather, the student and faculty member develop a plan of study (contract) to achieve the
course objectives in any appropriate manner.
Directed study should not circumvent normal
curriculum/schedule offerings.
A.
QUALIFICATIONS:
For a student to enroll in "directed study", the following qualifications must be met:
Student Qualifications:
-
Must be able to work on an independent basis. The student must be self-motivated. This
qualification may be determined by the Divisional Dean.
-
S/he must normally have completed at least 60 quarter hours at North Central Technical
College and have a cumulative grade-point average of 2.67 or better or be approved by the
Divisional Dean. S/he may also be enrolled in directed study while enrolled in several
conventional courses. Priority consideration will be given to students who need a course in
order to graduate.
-
A student cannot register for directed study during a quarter when a class is run (unless there
is a time conflict) or if he/she has attempted the course previously and failed it.
Faculty Qualifications:
B.
-
The instructor must have previously taught the course or be approved by the Divisional Dean.
-
Faculty will not supervise more than 6 students on directed study per quarter. Where more
than 6 students need a course, a regular class will be run.
LABS:
While working in a laboratory, all students must be under the supervision of an instructor. If lab
work is required of a directed study course, the student must make his/her own arrangements with
a laboratory instructor. A student will not be allowed to remove lab equipment from the college
except by the written approval of the instructor. A student doing lab work must pay all regular lab
fees.
C.
PROCEDURE:
After the above qualifications have been met, the procedure will be as follows:
1.
A student shall indicate a desire to enroll in a course using the directed study method by
completing the directed study form and taking it, in person, to the appropriate Divisional Dean.
This may occur through a faculty member or a student service representative.
2.
The Divisional Dean/Designee will review the request in light of the qualifications.
E-12
3.
If qualifications are met, a directed study contract will be negotiated between a student and an
instructor and reviewed by the Divisional Dean/Designee.
4.
If the proposed plan of study is satisfactory, the Divisional Dean/Designee will:
a.
Recommend to the Vice President for Learning, in writing, using Form #236, that the
student be approved for directed study. The VP will attend to b and c and the Divisional
Dean will deal with d and e.
b.
Notify the Controller’s Office:
c.
1.
The instructor teaching the course.
2.
The number of hours to be used in calculating salary.
3.
The amount the instructor should be paid.
Notify the Student Records Office of:
1.
The approval of Directed Study course offering and the name(s) approved to
take the course.
2.
The instructor teaching the course.
d.
Notify the student that he/she should officially enroll in the course at the Student
Records Office. For registration purposes, section #40s will be generated at registration
periods during each quarter. Students must pay a surcharge of $30 per credit hour (in
addition to regular tuition and fees) for directed study courses.
e.
Arrange for the instructor to meet with the student(s). Instructor must receive
verification of student enrollment prior to any instruction, i.e., paid fee receipt or written
notice from Student Records Office will suffice.
E-13
NORTH CENTRAL STATE COLLEGE
PROCEDURE FOR PORTFOLIO REVIEW
The procedure for portfolio review in granting academic credit for life experience is an extension of one
part of the proficiency testing procedures. After a student successfully completes a Credit for Life
Experience course (e.g. HSV 198 Credit for Life Experience), s/he receives a ARequest for Life
Experience Credit@ form (Form #238) from the Credit for Life Experience course instructor. 1 A payment
slip is attached to the form. The student will then take the form(s) and portfolio to the appropriate
Divisional Dean who will review the portfolio for completeness. The student shall submit three complete
sets of the portfolio. If complete, the Divisional Dean will determine the fees to be paid for evaluation and
will approve the ARequest for Life Experience Credit@ form.2
After the student has paid the fees in the Cashier=s Office (Room 155A-F), the payment slip is sent to the
Divisional Dean who then arranges the date, time, and location of the review. The Divisional Dean
selects a review panel and distributes copies of the portfolio to them. In addition, the Divisional Dean
informs the Vice President for Learning of the date of the review. The date of the review shall be no
earlier than two weeks after the Divisional Dean=s receipt of the payment slip; this provides time for the
panel to review the documents.
The review panels shall review the documents prior to the date set for the meeting with the student. The
documents shall be reviewed in light of the competencies a student is expected to have gained had the
student taken the course(s) in the traditional manner. The emphasis is upon competencies and not upon
years of experience. The review panel will be chaired by the appropriate Divisional Dean 3. After
introductions and a brief statement about experience of the candidate, the panel members will make
inquiries of the student in order to verify the competencies as required by course outline and syllabus.
Following the questioning period, the student will be excused so that the review panel can arrive at a
decision The panel chairperson will inform the student of the panel=s decision immediately after the
evaluation session. If any deficiencies are noted, a procedure for meeting them will be specified. This
will be done verbally, followed by a written statement.
The Divisional Dean will inform appropriate persons of the panel=s decision.4 One copy of the portfolio is
retained by the Divisional Dean/Chair and kept for one year; if for confidentiality, a student removes
sensitive documentation before filing this copy, a statement is inserted by the student indicating
willingness to produce the documentation on request by the College.
1Upon
the completion of the Credit for Life Experience course, the instructor will furnish the Vice
President for Learning a list of students who have successfully completed the course and the courses for
which they will seek academic credit for life experience. The VP for Learning will distribute the list to
Divisional Deans.
2
The fee for a portfolio review of a course is $10 per credit hour with a $30 minimum fee per course. If
the student elects to complete a Learning Contract as recommended by the Review Panel, there is an
additional $40 fee for each such contract.
3Review
sessions do not have a specified length of time. However, review panels need to verify
competencies or deficiencies when viewed against course requirements.
4The
Divisional Dean will notify the Student Records Office on Form 238 of proficiencies which have been
earned through the process. If credit for an advanced course is granted through a portfolio review and
the student has not yet met prerequisites, credit for the course reviewed will be recorded on the transcript.
The student must, however, meet all course requirements, including prerequisites, in order to graduate.
The Student Records Office will notify the student of credit recorded on the transcript. Credit is recorded
as X - Proficiency Credit.
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SECTION F – STUDENT SERVICES
North Central State College
STUDENT SERVICES
ADVISING – See Student Success Center
CAMPUS LIFE / STUDENT ACTIVITIES
Campus Activities Board
The Campus Activities Board (CAB) is the primary programming board for the Mansfield Campus.
The members are responsible for planning and implementing social, recreational, cultural and education
programs for the campus community. Some of the events include May Daze Week, the Holiday Craft
Show, Comedians, Bands, Oktoberfest and Casino Night just to mention a few. These events are open
to all students, faculty and staff.
CAB provides the opportunity and the tools necessary for you to gain experience in the
community. It allows you to develop various leadership and management skills you can take with you
when you enter into your given career.
If you are interested in becoming a part of the Campus Activities Board, stop by the Office of
Student Activities or call 419-755-4312.
Student Center
The Student Center is located in Eisenhower Hall. The coffeehouse and the cafeteria are located
on the first floor. The cafeteria serves breakfast, as well as a la carte selections of sandwiches, salads,
and desserts during lunch hours. Hot meals are also available. The coffeehouse is located just off the
cafeteria with booths and tables for seating 90-100 people. The coffeehouse area is comfortable, quiet
and great for small group meetings or study tables.
Student Union/Gameroom
The Student Union is located on the second floor of Eisenhower Hall. It offers the perfect
environment to relax between classes, meet new people, and hold group study sessions.
These facilities include a large student lounge with cable TV as well as popular music; quiet
rooms for meetings or studying; and a gameroom with pool tables, video games, dart boards, foosball
table and an air hockey machine. The information counter personnel also has available a variety of board
games and table games including chess, checkers, backgammon, playing cards and many more.
Throughout the year euchre and pool tournaments are held in the gameroom along with various
entertainment during the day in the lounge area.
Campus Recreation Center (CRC)
The Campus Recreation Center opened in 1977 and was formerly called the Physical Activities
Center. It serves both North Central State and Ohio State students and a current student I.D. validated
with a paid-fees sticker is required to use the CRC. Daily guest passes are available for $1.00. Alumni
passes can also be purchased for $35.00 a year.
Hours of operation are Monday through Thursday 8:00 a.m. to 9:00 p.m.; Friday 8:00 a.m. to 5:00
p.m.; and Saturdays 10:00 a.m. to 5:00 p.m. These times are for Fall, Winter, and Spring quarters. The
CRC is open 8:00 a.m. to 5:00 p.m. during the summer, finals weeks, quarter breaks, and holidays. It is
closed when both OSU and NCSC are closed or when special instructional, recreational, or community
activities are being held.
The CRC contains a universal weight-room, cardiovascular exercise center, and both male and
female locker room facilities. Two outdoor tennis courts, one outdoor basketball court, a softball
diamond, football field, soccer field, an outdoor trail, and a gymnasium that seats 1,500 people.
Non-credit physical education classes are offered at the CRC for the public at regular prices and
students, faculty, staff, and alumni pass holders for discounted prices. These classes include: Yoga, Tai
Chi, Martial Arts and Self Defense, and Ballroom, Latin, Swing, Rumba, and Bolero dancing.
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Another way students can be involved on campus is through Intramural Sports. These are open
to all students, faculty, and staff. They include: Volleyball, Tennis, Soccer, Flag Football, 3 on 3
Basketball, Basketball, Softball, Dodgeball, and Sand Volleyball.
The CRC also hosts numerous special events throughout the course of the year including a
Home-Run Derby, golf scramble, softball tournaments, cornhole tournaments, billiard tournaments, and
the annual late-night event Total Chaos.
The CRC also houses the Mansfield Mavericks, an intercollegiate athletic program that competes
against other schools. Each of the Mavericks teams do host try-outs, and have paid coaches. Current
sports offered are Men’s and
Women’s Basketball, Men’s and Women’s Soccer, Cheerleading, and Women’s Volleyball.
Upcoming plans include having a Men’s Golf and Men’s Baseball team. The CRC hosts approximately
35 home athletic events per year.
In addition to physical activities, the CRC produces student I.D. Cards (Buck ID). A student must
bring the current fees-paid sticker and picture identification in order to get the card made. This card is
used for the campus library, the bookstore, computer labs, Campus Recreation Center, and Student
Union. The Buck I.D. can also be used at participating local merchants to receive discounts on goods or
services.
CAMPUS SAFETY AND SECURITY REPORT
In compliance with the Student Right-to-Know and Campus Security Act of 1990, a campus
safety and security report is provided annually. Copies of the report are available at
www.ncstatecollege.edu/studentsvcs/dean/crimestats/safety.pdf or in room 120 Kee Hall.
CAREER SERVICES - See Student Success Center
DISABILITIES SERVICES – See Student Success Center
FINANCIAL AID
The NC State Financial Aid Office seeks to assist our students in paying their direct tuition and
book charges. Some students may qualify for funds to help with transportation and educational materials
costs; however, sufficient aid is generally not available to help with living expenses. The vast majority of
aid is provided or regulated by the federal and state governments. Aid can include grants (usually don’t
have to be repaid), loans (must be repaid), and employment (must be earned.) Most aid is based on
demonstrated need according to government formulas. To be eligible, a student must be pursuing an
associate’s degree or LPN certificate, must be making satisfactory academic progress, and must be a
high school graduate or GED recipient.
The application process begins with the completion and filing of the FAFSA (federal aid
application.) The FAFSA garners information about the income and assets of the student’s family. By
federal definition–not student choice–some students are considered dependent while others are
independent. Dependent students must report information about themselves and their parents on the
FAFSA; independent students must report information about themselves and their spouses. Living apart
from parents does not make a student independent. Because FAFSA processing can take from a few
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days to over a month, FAFSAs should be submitted as early as possible and no later than a month before
the deadline to pay fees. Student loans require additional processing after federal grant eligibility is
determined.
Aid amounts can vary with level of enrollment (full or part time) and each type of aid has its own
enrollment requirement. Unless a student withdraws completely, aid amounts are locked-in on the last
day to add classes, usually the second Monday of the quarter.
Faculty must know who is in their classes. Faculty are required to report whether or not a student
has attended during the first week of classes and must be able to document the last date of attendance if
a student does not complete the quarter. Faculty should not attempt to advise students regarding
eligibility for aid but rather should direct students to the Financial Aid Office for assistance.
NEW STUDENT ASSESSMENT – See Student Success Center
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STUDENT HEALTH INSURANCE
Students will receive insurance instructions through the Admissions Office. Students may
subscribe to the low-cost insurance package if they feel that they are inadequately insured. Most family
insurance plans do not cover persons over the age of 18 or 19 unless the child is attending college full
time. Students taking 9 or more credit hours are eligible for student health insurance.
STUDENT ORIENTATION
A Student Success Center advisor will review important first-quarter information with each new
student after s/he registers online during the advising session. Topics covered will include, but are not
limited to, support services available to students like tutoring, disabilities services and personal
counseling; student ID; parking; important dates calendar; student email; free computer workshops; the
college website and student portal; campus map and location of classes; book purchases and policies;
registration processes; payment methods and due dates; withdrawal dates.
STUDENT RECORDS
The Office of Student Records is responsible for providing service to students and the broader
college community in five areas.
In REGISTRATION AND ENROLLMENT MANAGEMENT SERVICES the office has a major
responsibility for credit student registration. This responsibility continues throughout the academic term to
include assisting students with course changes and withdrawals, in processing selective service and fee
assessments, and in posting final grades.
In the area of VERIFICATION SERVICES, students can receive assistance in the verification of
enrollment needed by employers, other colleges, and loan servicing agencies. In addition, college
transcripts are accepted for review and CLEP scores for verification. The office also coordinates the
records management function for the College.
A third area of responsibility includes MATRICULATING SERVICES that comprise issuing of
class rosters, reporting of attendance, and preparation of degree audits for graduation candidates.
Approximately 400-500 degrees and credit certificates are awarded each college year.
The final area of responsibility includes POST ENROLLMENT EDUCATIONAL SERVICES. This
includes the issuance of official college transcripts and assistance in decision-making regarding future
college enrollment.
The Student Records Office follows the federal privacy law in protecting the rights of students
regarding prior consent for the release of information.
Other Items You May Be Asked To Sign
Add Forms – as soon as the official Add period ends, students must get written permission from the
instructor and the dean in order to add a class. It is a matter of your professional judgment as to whether
or not to sign an Add form. For example, if the student has never attended or has attended only one or
two class sessions and you feel that he/she will not be able to catch up to the rest of the class, then you
may elect not to sign the form that allows the student to re-register.
Overload Forms - if your class is full, students may approach you and ask you to sign an overload form so
that they can enter the class. Again, this is your call. Please make sure that you have enough seats and
equipment for any additional students before you sign an overload form. CIS adjunct faculty must get
permission from the academic dean before signing an overload form.
Call Us With Questions
Please feel free to call the Student Records Office with any questions about rosters, forms, or other
recordkeeping. You can reach us on campus at ext. 4857, or off campus at 419-755-4857 or 1-888-7554899, ask for ext. 4857. Thank you.
STUDENT SUCCESS CENTER (SSC)
The Student Success Center is a facility designed to offer students an array of support services,
the goal being to help NC State students become independent, life-long learners, aware of their academic
strengths and potential weaknesses. The Student Success Center’s activities are based on the
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philosophy that we best serve students’ needs by taking the time to listen to students, helping them see
the barriers to success that they might not yet see, making them aware of their options when it comes to
dealing with these barriers, and helping them form strategies to be successful in reaching their academic
and life goals.
The Student Success Center is located in room 136 Kee Hall, and the phone number is 755-4764. The
primary services offered by the Student Success Center include the following: Academic Advising
Services; Assessment (COMPASS, Computer, CSI); Career Exploration (DISCOVER); Disabilities
Services (Including LD Assessments); Success Unlimited Program; Personal Counseling Services;
Tutoring by faculty and specific content areas by students (peer tutoring); and Writing Lab.
Faculty Tutoring
One of the primary goals of the Student Success Center is to offer academic assistance by faculty
dedicated to working with students one-on-one and in small groups, to supplement the instruction
students are receiving in the classroom. The Student Success Center can guide students to campus
locations for tutoring. Faculty interested in tutoring should contact their deans as well as the Coordinator
of Specialized Supportive Services at x4727.
Peer Tutoring
To supplement the academic assistance offered by faculty, the Student Success Center administers a
Peer Tutoring program. It is a program designed to enable academically successful students to be paid
to work directly with their fellow students in an effort to clarify class material and, when appropriate, to
share suggestions and ideas concerning effective study habits and learning skills.
Classroom faculty are the key to helping the staff in the Student Success Center identify students who
can best benefit from being involved in NC State’s Peer Tutoring Program. The Coordinator of the Peer
Tutoring program can be reached at x4727. As a classroom faculty member, you can help the Peer
Tutoring program continue to be successful by doing the following:
Help us find qualified tutors by identifying the following students in your classes:
* students who have either completed your course or who are currently enrolled in your
class with an average of “B” or better
* students who have a cumulative GPA of 3.0 (or close to it)
* students who would be willing to meet with students outside of class time, in an
approved setting, to work with students who are having difficulty with the class … while
getting paid for their time!
Help us find motivated students who can benefit from receiving free tutoring:
* students who seem to be having difficulty with the course content and would benefit
from tutoring.
* students who seem to be having trouble comprehending the material being covered in
class even though they are doing the assigned homework on a regular basis and are
attending class regularly and who would appear to be motivated to succeed
The Peer Tutoring program is not designed to be used when a student has been absent from class, for
even the most legitimate reason. It should never be the responsibility of an assigned peer tutor to present
new material to a fellow student. The peer tutor’s role should be to supplement the instruction that a
student is already receiving in the classroom. Tutors who find themselves tutoring students who are not
attending class are advised to discontinue such services.
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Writing Lab
The Writing Lab in Kee Hall has 5 computers for any NCSC student to use. The lab is open during regular
college hours. The computers are also equipped with special writing software that will read a student’s
paper aloud called Read/Write.
New Student and Academic Advising
In addition to academic assistance, many students need intensive, “intrusive” advising services in order to
be successful in their academic careers.
New Student Advising
All new students are required to meet with an advisor in the Student Success Center in order to register
online the first time. This is to review assessment scores, transcripts, articulation credit, and any other
items that may impact a student’s course of study. Advisors then review the student’s chosen degree and
guide the student in planning coursework based on the student’s assessment and transfer credit, in
consideration of other responsibilities such as work and family. The student is then given access to online
registration and walked through the process and given needed orientation information to begin classes.
Students in the Directions Advising Program
Each student who is required to enroll in WRT (College Writing), RDG (College Reading) (on the basis of
either their COMPASS scores or ASSET scores) or MTH 100, 102 or 103 is automatically a part of NC
State’s Directions Advising program. Students who are required to take one of these
courses are identified as being, at least potentially, “at risk” by virtue of their having apparently weak
reading, writing or math skills. These students are also required to enroll in FYE161 (a College Survival
Skills course) their first quarter which reviews important information pertinent to a student’s success in all
other courses like notetaking, test taking, time management, etc.
After initial registration/orientation, advisors contact Directions students early in their first quarter, by
phone or email with a Welcome Call, to check on these students’ academic progress, answer questions,
and provide general guidance. An additional contact is then made with those students who are in
academic difficulty as identified by the Academic Alert program. Students also meet with advisors in an
intense one-on-one advising analysis of the College Student Inventory in which students will get
connected with needed services within the College. Finally, the students in this program meet with an
appropriate advisor near the end of the quarter to schedule classes for the next quarter. This series of
appointments is repeated until the student meets certain criteria to demonstrate no longer being at risk
(passing developmental and their first gatekeeper classes), thereby offering the student the chance to
develop a solid record of academic success before being promoted from the program and, at that point,
“handed over” to a faculty advisor in the student’s program of study.
The intent of the Directions Advising program is to ensure that at-risk developmental students are
enrolled in courses appropriate to their level of preparedness and also that these students have regular
contact with and guidance from a core group of staff and faculty, many of whom are the same instructors
that these students may encounter in their developmental classes and their tutoring and advising
sessions.
Students on Academic Probation
Students who find themselves on academic probation due to a low GPA are required to get the signature
of a Student Success Center advisor. In our meeting with these students, it is our goal to help these
students understand the reasons for their being on academic probation, the avenues available to them to
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get off probation, and the resources available to them at the institution, not only to help them get off
probation but also to keep them from going back on probation in the future. Such sessions typically take
time as the goal of the advisor during these sessions is to get the students to understand the
consequences of their actions as well as to help facilitate the process of the students’ figuring out what
kinds of adjustments might need to be made in their lives to fit school in more successfully.
If you have any questions about the Student Success Center’s advising program or if you have any
concerns about your students that an advisor can perhaps help to address, please contact the Director of
Retention Services at x4786.
Disabilities Services
The goal of the Office of Disabilities Services is to facilitate services to people with documented
disabilities who are attending or who wish to attend NC State. Support services include, but are not
limited to, the following: resource material, referral sources, note taker notebooks, extended test time,
scribes, test readers, access to special equipment, and course material adaptations. Faculty members
are encouraged to first provide these services themselves to best accommodate the student’s limited
time. However, when this is not possible, arrangements can be made with this office. The Coordinator of
Disabilities Services acts as a liaison between faculty and staff on campus and individuals in the
community and other agencies offering services that our students need. If you or your students need
more information on these services, contact the Coordinator of Disabilities Services Office, at x4727 or
the Student Success Center, x4764.
Personal Counseling Services
In an effort to help students identify and remove their own barriers to success, free personal counseling
services are available to students in need. The purpose of these services is not to address students’ longterm counseling needs, but rather to try to help those students who have crisis situations arise in the
course of their academic career -- crises which, if addressed effectively, need not (perhaps) keep a
student from focusing successfully on their academic goals. If you have a student who you think could
benefit by receiving these free services, please call either x4727 yourself, or have the student come in
and meet with the Director of Disability.
Assessment - Three types of assessment are administered through the Student Success Center:
New student assessment (usually in the form of the ACT COMPASS testing) takes place in the
Student Success Center. Students who are not comfortable taking their test on the computer can elect to
take the ASSET test (a standardized timed, pen-and-paper test). These tests are given by appointment
and cover reading, writing, and math. Results are given immediately. It is free for potential NCSC
students.
CIS (Computer Information Services) takes place in the SSC. Students are tested on keyboarding
(speed and accuracy) and knowledge of Windows XP. This is free and required of any student wanting to
take any computer class.
NET/HOBET - This is administered through the SSC for all students wishing to go into certain health
science fields. Students must complete an application and pay a non-refundable registration fee.
Applications are available in the Student Success Center, Welcome Center and Cashier’s Office. There
are no prerequisites to take this but there is a fee.
Students with questions about assessment services should be encouraged to visit the Student Success
Center. Please feel free to contact the Coordinator of New Student Assessment at x4736 or the Director
of the Student Success Center at x4786 or the SSC front-desk that handles the arrangements for these
tests, at x4764. Student Success Center Revised 08-21- 08 bw
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STUDENT CODE OF CONDUCT
I. Introduction and purpose
North Central State College is a learning community in which all persons--students, faculty, administration
and staff--share responsibility for its growth and continued welfare. The code of student conduct is
established to foster and protect the core missions of the college, to foster the scholarly and civic
development of the college's students in a safe and secure learning environment, and to protect the
people, properties and processes that support the college and its missions. As members of the college
community, students can reasonably expect that the following rights will be respected by all college
offices, programs, employees, and organizations.
Academic Pursuits
Students have the right to accurate and plainly stated information relating to maintenance of acceptable
academic standing, graduation requirements, and individual course objectives and requirements.
Students can expect instruction from designated instructors at appointed class times and reasonable
access to those instructors. Students have the responsibility to attend class and know their appropriate
academic requirements.
Quality Environment
Students have the right to expect a reasonably safe environment supportive of the college's mission and
their own educational goals. Students have the responsibility to protect and maintain that environment
and to protect themselves from all hazards to the extent that reasonable behavior and precaution can
avoid risk.
Non-Discrimination
Students have the right not to be discriminated against by any agent or organization of North Central
State College for reasons of age, creed, ethnic or national origin, sex/gender, disability, veteran status,
marital status, political or social affiliation, race, religion, or sexual orientation.
Speech/Expression
Students have the right to express themselves freely on any subject provided they do so in a manner that
does not violate the code of student conduct. Students in turn have the responsibility to respect the rights
of all members of the college to exercise these freedoms.
Confidentiality
Students have the right to access and control access to their education records as provided in the federal
Family Educational Rights and Privacy Act of 1974, also known as the Buckley Amendment. These
include the rights to review and challenge the content of educational records, to control disclosure of
personal and academic information to third parties, and to limit the routine disclosure of all or some
information defined as "directory information" by the Act.*
Please note that there are specified exceptions to FERPA, and therefore the student’s right to access and
privacy is not absolute.
*The above statement is also true for international students except where specified by the legislation,
rules, and regulations governing the particular visa status.
Students have the responsibility to keep name, address, telephone and other demographic information
correct and up to date and to notify the college immediately of any changes to this information.
Religion/Association
Students have the right to exercise their religious convictions and associate with religious, political, or
other organizations of their choice, provided they do so in a manner that respects the rights of other
members of the community and complies with the Code of student conduct. Students have the
responsibility to respect the rights of other members of the college community to free exercise of their
religious convictions and to free association with organizations of their choice.
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II. Jurisdiction
The code applies to the on-campus conduct of all students and registered student organizations. It
includes students who live in on-campus housing. The code also applies to the off-campus conduct of
students and registered student organizations in direct connection with:
A. A professional practice assignment such as clinical or practicum experience;
B. Academic course requirements, such as internships or field trips;
C. Any activity supporting pursuit of a degree, such as research at another institution;
D. Any activity sponsored, conducted, or authorized by the college or by registered student
organizations;
E. Any activity that causes substantial destruction of property belonging to the college or
members of the college community or causes serious harm to the health or safety of members of
the college community; or
F. Any activity in which a police report has been filed, a summons or indictment has been issued,
or an arrest has occurred for a crime of violence.
Students continue to be subject to city, state, and federal laws while at the college, and violations of those
laws may also constitute violations of the code. In such instances, the college may proceed with college
disciplinary action under the code independently of any criminal proceeding involving the same conduct
and may impose sanctions for violation of the code even if such criminal proceeding is not yet resolved or
is resolved in the student's favor.
III. Authority
The President shall have the final responsibility and authority for the discipline of all students of the
college. This responsibility and authority has been delegated by the President to the Vice President for
Learning in cases of academic misconduct and to the Vice President for Learning Support and Retention
in cases of non-academic misconduct. The Vice President for Learning Support and Retention is also
charged with responsibility for promulgation of rules governing student conduct.
The North Central State College code of student conduct is an official publication of the college. All
petitions for revision and amendment of this code of student conduct should be submitted through the
office of the vice president for learning support and retention. Proposed revisions to the code shall be
reviewed, in draft form, by the Student Government, Faculty Caucus, Staff Caucus, and Management
Advisory Council, with final approval granted by the President’s Staff. No revision shall become effective
unless approved by the President’s Staff and until printed notice of such revisions is made available to
students.
IV. Definitions
As used in the code, the term "college premises" means all lands, buildings, and facilities owned, leased,
or operated by the college, or shared with another entity. The term "student" means an individual who has
paid an acceptance fee, registered for classes, or otherwise entered into any other contractual
relationship with the college to take instruction. Student status lasts until an individual graduates, is
dismissed, or is not in attendance for four (4) complete, consecutive quarters. The term "student" also
includes registered student organizations. Members of the college community include, but are not limited
to, students, faculty, staff, and visitors to the campus. The term "complaint" means a written statement, on
appropriate college-prescribed forms, alleging a violation of the code of student conduct or other
published rule applicable to students at the college. Information submitted by other means will be
reviewed and may, at the college's discretion, be acted upon but will not be treated as a formal complaint.
The term "crime of violence" means the following offenses as stated in Ohio revised code 2901.01(A)(9)
in effect on the date this rule is adopted: aggravated murder; murder; voluntary manslaughter; involuntary
manslaughter; felonious assault; aggravated assault; assault; aggravated menacing; menacing by
stalking; kidnapping; abduction; extortion; rape; sexual battery; gross sexual imposition; aggravated
arson; arson; aggravated robbery; robbery; aggravated burglary; inciting to violence; aggravated riot;
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inducing panic; domestic violence; intimidation; intimidation of an attorney, victim, or witness in a criminal
case; escape; improperly discharging a firearm at or into a habitation or school; burglary; felonious sexual
penetration; or conspiracy or attempt to commit or complicity in committing any of the foregoing offenses.
Crime of violence also means offenses under the laws of another jurisdiction that are substantially
equivalent to the offenses listed in this division.
V. Academic Misconduct
A. Definition: Any activity that tends to compromise the academic integrity of the college, or
subvert the educational process. Examples of academic misconduct include, but are not limited
to:
1. Violation of course or program rules as contained in the course syllabus or other
information provided to the student; violation of program requirements as established by
departments and made available to students.
2. Plagiarism including, but not limited to, submitting, without appropriate acknowledgment,
any written, visual or oral material that has been copied in whole or in part from the work of
others (whether such source is published or not) even if the material is completely
paraphrased in one’s own words. This includes another individual’s academic composition,
compilation, or other product, or a commercially prepared paper. Plagiarism also includes
submitting work in which portions were substantially produced by someone acting as a tutor
or editor.
Such practices constitute plagiarism regardless of motive. Those who deny deceitful intent,
claim not to have known that the act constituted plagiarism, or maintain that what they did
was inadvertent are nevertheless subject to penalties when plagiarism has been confirmed.
3. Cheating and dishonest practices in connection with examinations, papers and projects,
including but not limited to using unauthorized notes, study aids or information on an
examination; obtaining help from another student during an examination; taking an exam or
doing work for another student; providing one’s own work for another student to copy and
submit as his/her own; or allowing another student to do one’s work and then submitting the
work as one’s own. Also included would be altering a graded work after it has been returned,
then submitting the work for re-grading; or submitting identical or similar papers for credit in
more than one course without prior permission from the course instructors.
4. Fabrication including but not limited to falsifying or inventing any information, data or
citation; presenting data that were not gathered in accordance with defined appropriate
guidelines, and failing to include an accurate account of the method by which data were
collected.
5. Obtaining an Unfair Advantage including, but not limited to stealing, reproducing,
circulating, or otherwise gaining access to examination materials prior to the time authorized
by the instructor; unauthorized collaborating on an academic assignment; taking, hiding or
altering resource material; or undertaking any activity with the purpose of creating or
obtaining an unfair advantage over another student’s academic work.
6. Aiding and Abetting Academic Dishonesty including, but not limited to providing material,
information or other assistance to another person with the knowledge that such aid could be
used in any of the violations stated above, or providing false information in connection with
any inquiry regarding academic integrity.
7. Alteration of Grades or Marks including but not limited to, action by the student in an effort
to change the earned credit or grade.
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B. Committee on Academic Misconduct
The Committee on Academic Misconduct is a standing committee consisting of five faculty members and
two students.
Faculty members will have at least three years experience at the college, and will be appointed by the
Vice President for Learning in consultation with the Faculty Caucus. Length of appointment is three
years. Reappointment may occur with the approval of the Vice President for Learning and the Faculty
Caucus.
Student members will have completed at least two terms at the college and will be in good academic
standing. Students will be appointed by the Vice President for Learning in consultation with the Student
Government. Length of appointment is two years. During times when Student Government is not
functioning, students shall be appointed by the Vice President for Learning.
The committee will establish a member to serve as coordinator. Student members shall not serve in this
role.
C. Procedures
Faculty members should follow the procedures outlined below when an incident of academic misconduct
occurs:
1. When a faculty member believes that a student has committed an act of academic misconduct, the
faculty member should have a conference with the student in private at the earliest opportunity. At such
time the student should be informed verbally as to the alleged infraction and the basis for the belief that
an infraction has occurred. Further contact with the student concerning the issue should be conducted
only in the presence of the department chairperson or dean. A chairperson who is a member of the
Committee on Academic Misconduct should make arrangements for a substitute chairperson or dean to
attend any meeting between the student and the faculty member if the topic to be discussed is the alleged
misconduct.
2. The faculty member shall file a written report on the alleged academic misconduct. The report shall be
as complete as possible and shall have all relevant supporting information attached. Whenever possible,
original documents, such as the allegedly plagiarized paper, test, computer print-outs, etc. shall be
submitted. Sources of plagiarized materials should also be provided, with the passages plagiarized
clearly marked. The written report may contain a recommended sanction.
Whenever a laboratory or clinical standard is violated, the faculty member may file a written report on the
alleged incident. Such incidents could include, but are not limited to, the falsification of records, violations
of safety principles, and violations of professional codes of ethics.
3. The report prepared by the faculty member will be submitted for review and investigation to the
department chairperson. If the faculty member is also a department chair, then the report will be
submitted to the dean for review and investigation.
a. The chair or dean will review the faculty report for sufficiency of information. If the chair or
dean determines that there is insufficient information to proceed with a charge, then he or she may decide
to take no further action or to request that an informal admonition be issued to the student by the Vice
President for Learning. The chair or dean may conduct any additional investigation that he or she deems
necessary.
b. If additional investigation is completed then the chair (or dean) will prepare a written summary
of the results and attach it to the report from the faculty member.
4. The chair or dean will submit the written report to the Vice President for Learning. The Vice President
for Learning on behalf of the Committee for Academic Misconduct will file the charge(s) of academic
misconduct. Written notification to the student will be delivered to the last known address of the student
by certified mail or hand delivered to the student on campus no fewer than seven (7) calendar days prior
to the hearing. The notification will include the specific nature of the violation; date, time, and location of
the hearing; a statement of the student’s rights; and information on the hearing’s procedures.
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5. The student may request a continuance of up to 30 days for good cause. The student may request a
hearing separate from other students who may have been involved in the violation. A request for a
continuance or separate hearing must be received in the Office of the Vice President for Learning at least
two (two) calendar days before the scheduled hearing.
responsible for reviewing and approving such a request.
The Vice President for Learning will be
6. Students suspected of academic misconduct, whether acknowledging involvement or not, should be
allowed to continue in the course without prejudice pending action by the Committee. If the course ends
before the Committee has acted, the faculty member shall assign the student the grade of Incomplete.
D. Hearings
Hearings of the Committee are conducted in order to develop the facts and circumstances and to
determine whether a violation of the Code has occurred.
Although the procedural requirements are not as formal as those existing in criminal or civil courts of law,
to ensure fairness, the following procedures will apply and, unless already provided to the student, be
included within the hearing notice:
1. A student charged with academic misconduct is expected to appear before the Committee, although
a student may waive the right to personally appear.
2. A student charged with academic misconduct may review the file prior to the hearing by contacting
the Office of the Vice President for Learning.
3. A simple majority of the Committee membership shall constitute a quorum. A quorum of the
Committee must be present to conduct a hearing. The coordinator or his/her designee will coordinate
hearing activities.
4. Attendance at hearings is limited to those directly involved or those requested by the Committee on
Academic Misconduct to attend. The coordinator of the Committee will take reasonable measures to
assure an orderly hearing, including removal of persons who impede or disrupt proceedings.
5. The charged student may be assisted by an advisor throughout the hearing, at his or her own
expense. The advisor may be a parent, family member, friend or other informal support person. The
charged student is responsible for presenting his or her own supporting information, therefore the
advisor is not permitted to speak or actively participate in the hearing, unless clarification is needed
as determined by the coordinator of the Committee.
6. The charged student may submit a written statement, may invite relevant witnesses to attend, may
ask questions of witnesses called by others, and will be notified of potential witnesses to be called.
The college may present witnesses as well as question those presented by the charged student.
7. Written statements may be used if, for good reason, a witness cannot attend the hearing. Written
statements must be notarized, absent other clear evidence of authenticity.
8. In cases requiring special expertise, the coordinator of the Committee may appoint individuals with
appropriate expertise to serve as consultants to the committee. The consultants may be present and
provide information as called upon during the hearing but will not vote.
9. Hearings of the Committee shall be conducted such that all present have reasonable opportunity to
express themselves on the issue at hand.
10. Procedural questions shall be decided by the coordinator of the Committee.
11. Hearings held by the Committee on Academic Misconduct, unlike proceedings of courts of law, do not
require conclusive proof. Instead the greater weight of evidence is sufficient for the Committee to
make a decision.
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12. A majority vote of Committee members present will be required to find the student responsible for a
violation of the Code as charged. In the event of a tie, the committee will continue to deliberate. If
after the committee determines that exhaustive deliberations have occurred and a majority decision is
not reached the student will be found not responsible.
E. Findings and Recommendations and Range of Sanctions
A written report of the Committee’s findings and recommendations shall be forwarded by the committee
coordinator to the Vice President for Learning within seven (7) calendar days of the conclusion of the
proceedings. Recommended sanctions may range from lowering a grade to removal from a course or
program to any college sanction listed in section VII of this document. Based on this report, the Vice
President for Learning will determine the appropriate sanction(s), where appropriate.
F. Student Notification and Imposition of Sanctions
Within 7 days of the Committee’s report, the Vice President for Learning will notify the student in writing of
the Committee’s findings, as well as sanctions and date that sanctions will take effect, and the student’s
right to appeal.
G. Appeal procedure
A student who has been found to have violated the Code has the right to appeal the findings and/or the
assigned sanctions. A student may continue to attend classes and exercise the rights and privileges of a
registered student during the appeal process. The college reserves the right to impose the sanction
retroactively to the date cited in the original notification from the Vice President for Learning.
1. The student may submit a written appeal to the President’s Staff within seven days of receipt of the
notification letter.
2. President’s Staff may grant for good cause an extension not to exceed thirty calendar days for the filing
of an appeal.
3. An appeal hearing shall be scheduled by President’s Staff within ten calendar days after the institution
receives the appeal.
4. The student will meet with the President’s Staff to present his/her appeal.
5. A simple majority of the President’s Staff membership will constitute a quorum.
6. President’s Staff will review the record and facts of the matter and any other relevant information. By
majority vote, President’s Staff may affirm, overturn, or modify the previous decision or refer the issue
back to the Vice President for Learning for a new hearing. The Vice President for Learning will abstain
from voting in this matter. An appeal cannot result in a more severe sanction being imposed.
7. The President’s Staff will notify the student in writing of the decision within 10 calendar days of the
hearing.
8. The decision of the President’s Staff is final.
VI Non-Academic Misconduct
Definition: any activity by a student which violates College/Campus rules and regulations (excluding
academic misconduct) and/or which tends to jeopardize the orderly operation of the College/Campus.
Prohibited conduct under this section includes, but is not limited to:
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1. Endangering health or safety Taking or threatening action that threatens or endangers the safety,
physical or mental health, or life of any person, whether intentionally or as a result of recklessness or
gross negligence.
2. Sexual misconduct Physical contact or other non-physical conduct of a sexual nature in the absence
of clear, knowing and voluntary consent. For the purposes of this rule, consent shall be defined as the act
of knowingly and voluntarily agreeing verbally or non-verbally to engage in sexual activity. An individual
cannot consent who is obviously incapacitated by any drug or intoxicant; or who has been purposely
compelled by force, threat of force, or deception; or who is unaware that the act is being committed; or
whose ability to consent or resist is obviously impaired because of a mental or physical condition; or who
is coerced by supervisory or disciplinary authority.
3. Destruction of property Actual or threatened damage, misuse or destruction of college property or
resources, or property or resources of others, whether done intentionally or with reckless disregard.
4. Dangerous weapons or devices Use, storage, or possession of dangerous weapons or devices
including, but not limited to, firearms and fireworks unless authorized by an appropriate college official or
permitted by a college policy.
5. Dishonest conduct Dishonest conduct, including, but not limited to, knowingly reporting a false
emergency; knowingly making false accusation of misconduct; misuse or falsification of college
documents by actions such as forgery, alteration, or improper transfer; submission to a college official of
information known by the submitter to be false.
6. Theft/unauthorized use of property Theft or attempted theft, or the unauthorized use or possession
of college property or services, or the property of others.
7. Failure to comply with college or civil authority Failure to comply with legitimate directives of
authorized college officials, law enforcement or emergency personnel, identified as such, in the
performance of their duties, including failure to identify oneself when so requested; or violation of the
terms of an action plan or disciplinary sanction.
8. Drugs Use, production, distribution, sale, or possession of drugs in a manner prohibited under law.
9. Alcohol Use, production, distribution, sale, or possession of alcohol in a manner prohibited under law
or applicable college policy.
10. Unauthorized presence Unauthorized entrance to or presence in or on college premises.
11. Disorderly or disruptive behavior Disorderly or disruptive conduct that unreasonably interferes with
college activities or with the legitimate activities of any member of the college community. (NOTE:
Faculty may determine that disruptive conduct on the part of one or more students is interfering with the
activities of the classroom. If this occurs, the faculty member may direct the student(s) to leave the
classroom for the remainder of the class period. When necessary, the faculty member may ask a campus
security officer to escort disorderly or disruptive student(s) from the classroom. Suspension for more than
one class period requires formal disciplinary action.)
12. Hazing Doing, requiring or encouraging any act, whether or not the act is voluntarily agreed upon, in
conjunction with initiation or continued membership or participation in any group, which causes or creates
a substantial risk of causing mental or physical harm or humiliation. Such acts may include, but are not
limited to, use of alcohol, creation of excessive fatigue, and paddling, punching or kicking in any form.
13. Judicial system abuse Abuse of any college judicial system, including but not limited to:
a. Failure to obey the summons of a judicial body or college official;
b. Falsification, distortion, or misrepresentation of information before a judicial body;
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c. Disruption or interference with the orderly conduct of a judicial proceeding;
d. Institution of a judicial proceeding knowingly without cause;
e. Attempting to discourage an individual's proper participation in, or use of, a college judicial
system;
f. Attempting to influence the impartiality of a member of a judicial body prior to, and/or during the
course of a judicial proceeding;
during,
g. Harassment (verbal or physical) and/or intimidation of a member of a judicial body prior to,
and/or after a judicial proceeding;
h. Failure to comply with one or more sanctions imposed under the code of student conduct; and
i. Influencing or attempting to influence another person to commit an abuse of a college judicial
system.
14. Violation of college rules Violation of other published college regulations, policies, or rules, or
violations of federal, state, or local law. These college regulations, policies, or rules include, but are not
limited to, those which prohibit the misuse of computing resources, sexual harassment, rules for student
groups or organizations, and rules specific to an academic program as specified in the program
handbook.
15. Riotous Behavior
clear
a. Participation in a disturbance with the purpose to commit or incite any action that presents a
and present danger to others, causes physical harm to others, or damages property.
b. Proscribed behavior in the context of a riot includes but is not limited to:
1. Knowingly engaging in conduct designed to incite another to engage in riotous behavior;
and
whether
2. Actual or threatened damage to or destruction of college property or property of others,
done intentionally or with reckless disregard; and
3. Failing to comply with a directive to disperse by college officials, law enforcement or
emergency personnel; and
4. Intimidating, impeding, hindering or obstructing a college official, law enforcement or
emergency personnel in the performance of their duties.
c. This rule shall not be interpreted as proscribing peaceful demonstrations, peaceful picketing, a
call
for a peaceful boycott, or other forms of peaceful dissent.
B. College Judicial Committee
The College Judicial Committee hears cases of non-academic misconduct referred by the Vice President
for Learning Support and Retention. The Committee may also hear cases referred by the Committee on
Academic Misconduct.
1. The Committee consists of:
a. Two (2) faculty members recommended by the Faculty Caucus and appointed by the Vice
President for Learning for three-year terms which begin with the summer quarter;
b. Two (2) staff members as recommended by the Management Advisory Council for three-year
terms which begin with the summer quarter;
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c.
Two (2) staff members as recommended by the Staff Caucus for three-year terms which begin
with the summer quarter; and
d. One (1) student member, appointed by the Student Government or, when the Student
Government is not functioning, appointed by the Vice President for Learning Support and
Retention.
Faculty, professional staff, and support staff members serving on the committee should have at least
three years experience at the college. Student members should have completed at least two terms at the
college and must be in good academic standing. Students will be appointed by the Vice President for
Learning Support and Retention in consultation with the Student Government. During times when
Student Government is not functioning, students shall be appointed by the Vice President for Learning
Support and Retention.
2. The committee will establish a member to serve as coordinator. Student members shall not serve in
this role.
3. A simple majority of the Committee shall constitute a quorum.
C. Procedures
1. A written complaint alleging a violation of the code of student conduct must be filed with the college
within six (6) months of the violation. Absent extraordinary circumstances, the college may initiate
charges, if any, within one year of the filing of the complaint.
2. Initiation and investigation of code violations
a.
Initiation Person(s) witnessing or experiencing what they believe to be a possible code violation
should provide an authorized college official with the information. Information and/or complaints
regarding academic misconduct should be directed to the Vice President for Learning.
Information and/or complaints about possible code violations other than academic misconduct
should be provided to the Vice President for Learning Support and Retention. In cases where the
alleged activity may involve a violation of criminal law in addition to a violation of the code,
information and/or complaints should be provided to North Central State College/Ohio State
University Mansfield campus security officials or other appropriate law enforcement agency. The
college will review all information and/or complaints received and may conduct a preliminary
investigation of the alleged violation.
b.
Investigation Campus Security or other appropriate law enforcement agency shall have primary
responsibility for the investigation of acts that involve suspected violation of federal, state, local
laws. The Vice President for Learning Support and Retention and other designated college
personnel may conduct a preliminary investigation of an alleged violation other than those
involving academic misconduct. During the investigation, the student allegedly involved in
misconduct may be sent a letter describing the alleged violation, requesting the student to make
an appointment to discuss the matter, and specifying a date by which the appointment must be
made. Any person believed to have information relevant to an investigation may also be
contacted and requested to make an appointment to discuss the matter. Failure to comply with
such a request to make and keep such an appointment may result in the initiation of charges for
judicial system abuse. Upon completion of an investigation, the investigator will decide upon an
appropriate course of action, which may include, but is not limited to, taking no further action,
deferring further action with or without conditions, initiating an informal admonition, or initiating
charges.
3. Students shall be notified of college charges in writing, unless a more effective form of notification is
deemed appropriate. Charges may be presented in person or by mail to the student's local or permanent
address on file in the office of the college registrar. All students are required to maintain an accurate and
current local and permanent address with the college registrar. Following notification of charges, students
are strongly encouraged to and shall be afforded the opportunity to meet with a college official for the
purpose of explaining the college judicial process and discussion of the charges. Failure of the student to
respond to the initiation of charges or schedule a preliminary meeting shall in no way prevent the college
from scheduling and conducting a hearing in the absence of the student.
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4. A student charged with one or more violations of the student code has the right to a hearing. However,
in a case where a charged student admits such violations in writing, the student may request in writing to
have a decision as to appropriate action made administratively by the Vice President for Learning Support
and Retention or his/her designee rather than have the charges referred for a hearing. In such situations,
the student waives the right to a hearing and the related procedural guarantees provided by a committee
hearing. Following an administrative decision, the student retains the right to request an appeal of the
original decision, but may do so only upon the ground that the sanction is grossly disproportionate to the
offense committed.
5. If a hearing is to be held, written notification will be provided. The Vice President for Learning Support
and Retention, on behalf of the College Judicial Committee, will file the charge(s) of non-academic
misconduct. Written notification to the student will be delivered to the last known address of the student
by certified mail or hand delivered to the student on campus no fewer than seven (7) calendar days prior
to the hearing. The notification will include the specific nature of the violation; date, time, and location of
the hearing; a statement of the student’s rights; and information on the hearing’s procedures.
6. The student may request a continuance of up to 30 days for good cause. The student may request a
hearing separate from other students who may have been involved in the violation. A request for a
continuance or separate hearing must be received in the Office of the Vice President for Learning Support
and Retention at least two (two) calendar days before the scheduled hearing. The Vice President for
Learning Support and Retention will be responsible for reviewing and approving such a request.
D. Hearings
Hearings of the College Judicial Committee are conducted in order to develop the facts and
circumstances and to determine whether a violation of the Code has occurred.
Although the procedural requirements are not as formal as those existing in criminal or civil courts of law,
to ensure fairness, the following procedures will apply and, unless already provided to the student, be
included within the hearing notice:
1. A student charged with non-academic misconduct is expected to appear before the Committee,
although a student may waive the right to personally appear.
2. A student charged with academic misconduct may review the file prior to the hearing by
contacting the Office of the Vice President for Learning Support and Retention.
3. A simple majority of the Committee membership shall constitute a quorum. A quorum of the
Committee must be present to conduct a hearing. The coordinator or his/her designee will coordinate
hearing activities.
4. Attendance at hearings is limited to those directly involved or those requested by the College Judicial
Committee to attend. The coordinator of the Committee will take reasonable measures to assure an
orderly hearing, including removal of persons who impede or disrupt proceedings.
5. The charged student may have an advisor throughout the hearing. The advisor may only counsel the
student and may not actively participate in the hearing, unless clarification is needed as determined
by the coordinator of the Committee.
6. The charged student may submit a written statement, may invite relevant witnesses to attend, may
ask questions of witnesses called by others, and will be notified of potential witnesses to be called.
The college may present witnesses as well as question those presented by the charged student.
7. Written statements may be used if, for good reason, a witness cannot attend the hearing. Written
statements must be notarized, absent other clear evidence of authenticity.
8. In cases requiring special expertise, the coordinator of the Committee may appoint individuals with
appropriate expertise to serve as consultants to the committee. The consultants may be present and
provide information as called upon during the hearing but will not vote.
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9. Hearings of the Committee shall be conducted such that all present have reasonable opportunity to
speak to the issue at hand.
10. Hearings held by the College Judicial Committee, unlike proceedings of courts of law, do not require
conclusive proof. Instead the greater weight of evidence is sufficient for the Committee to make a
decision.
11. A majority vote of Committee members present will be required to find the student responsible for a
violation of the Code as charged. In the event of a tie, the committee will continue to deliberate. If
after the committee determines that exhaustive deliberations have occurred and a majority decision is
not reached the student will be found not responsible.
E. Findings, Recommendations and Range of Sanctions
A written report of the Committee’s findings and recommendations shall be forwarded by the coordinator
to the Vice President for Learning Support and Retention within seven (7) calendar days of the conclusion
of the proceedings. The Committee will base any recommendations for sanctions on the approved
college sanctions outlined in section VII of this document. Based on this report, the Vice President for
Learning Support and Retention will determine the appropriate sanction(s), where appropriate.
F. Student Notification and Imposition of Sanctions
Within 7 days of the Committee’s report, the Vice President for Learning Support and Retention will notify
the student in writing of the Committee’s findings, as well as sanctions and date that sanctions will take
effect, and the student’s right to appeal.
G. Appeal procedure
A student who has been found to have violated the Code has the right to appeal the findings and/or the
assigned sanctions. The college reserves the right to impose the sanction retroactively to the date cited
in the original notification from the Vice President for Learning Support and Retention.
1. The student may submit a written appeal to the President’s Staff within seven days of receipt of the
notification letter.
2. President’s Staff may grant for good cause an extension not to exceed thirty calendar days for the filing
of an appeal.
3. An appeal hearing shall be scheduled by President’s Staff within ten calendar days after the institution
receives the appeal.
4. The student will meet with the President’s Staff to present his/her appeal.
5. A simple majority of the President’s Staff membership will constitute a quorum.
6. President’s Staff will review the record and facts of the matter and any other relevant information. By
majority vote, President’s Staff may affirm, overturn, or modify the previous decision or refer the issue
back to the Vice President for Learning Support and Retention for a new hearing. The Vice President for
Learning Support and Retention will abstain from voting in this matter. An appeal cannot result in a more
severe sanction being imposed.
7. The President’s Staff will notify the student in writing of the decision within 10 calendar days of the
hearing.
8. The decision of the President’s Staff is final.
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H. Attendance
Because the most accurate and fair review of the facts can best be accomplished when all parties are
present, the charged student is expected to attend and participate. If an individual does not choose to
attend a hearing, the charges will be reviewed as scheduled on the basis of the information available, and
a decision will be made. Although no inference may be drawn against a student for failing to attend a
hearing or remaining silent, the hearing will proceed and the conclusion will be based on the evidence
presented. No decision shall be based solely on the failure of the charged student to attend the hearing or
answer the charges.
I. Record of proceedings
A single record consisting of written notes, tape recording, or other method selected by the Committee
will be made of all hearings. Such record will remain the property of the college but will be made available
to the charged student for review during the appeal period, and can be copied at his or her expense. The
completed file for each case of academic misconduct shall be maintained in the Office of the Vice
President for Learning for three years. The completed file for each case of non-academic misconduct
shall be maintained in the Office of the Vice President for Learning Support and Retention for three years.
In any case involving dismissal (permanent separation) from the college, a record of dismissal will be kept
permanently.
VII. College Sanctions
A. Definitions and guidelines for sanctions
Sanctions should be commensurate with the violation(s) found to have occurred. In recommending the
sanction(s) to be imposed, the committee should take into account any mitigating circumstances and any
aggravating factors including, but not limited to, any provocation by the subject of the conduct that
constituted the violation, any past misconduct by the student, any failure of the student to comply fully
with previous sanctions, the actual and potential harm caused by the violation, the degree of intent and
motivation of the student in committing the violation, and the severity and pervasiveness of the conduct
that constituted the violation. Impairment resulting from voluntary use of alcohol or drugs (i.e., other than
medically necessary) will be considered an aggravating, and not a mitigating, factor. Sanctions are
effective upon date of first notice, whether oral or written, unless specified within such notice.
Informal admonition An oral or written admonition issued by the appropriate vice president. No formal
charges, hearing or other compliance with the code is required before the issuance of an informal
admonition. However, following issuance of an informal admonition, the student shall be entitled to a
hearing upon written request. A written request for such a hearing must be filed with the college official
who administered the informal admonition, within five (5) working days of the student's receipt of the
informal admonition. Upon issuance of an informal admonition, a disciplinary record is created by the
office of the appropriate vice president.
further proven code violation.
The record will be consulted in determining sanctions for any
FORMAL SANCTIONS
1. Disciplinary Warning. A disciplinary warning to a student represents a formal written admonition for a
specific conduct violation, and is considered a disciplinary sanction. A student under warning shall
continue to exercise the right and privileges of a student in good standing.
2. Conduct probation. This probationary condition is for a specified period of time but without loss of
privileges. Further violation of college policies during the probationary period will be viewed not only as
the act itself, but also as a violation of the probation, which could result in disciplinary probation,
suspension or dismissal.
3. Disciplinary probation. This probationary condition is in effect for a specified period of time and may
involve the loss of specified privileges. Further violation of college policies during the probationary period
will be viewed not only as a violation based upon the act itself but also as a violation of the probation,
which shall result in further action up to and including suspension or dismissal.
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4. Suspension. Suspension is a sanction that terminates the student's enrollment at the college for a
specified period of time. Satisfactory completion of specified stipulations may be required for readmission
at the end of the suspension period.
5. Dismissal. Dismissal is a sanction which permanently separates a student from the college without
opportunity to re-enroll in the future.

Conditions of suspension and dismissal A student who has been dismissed or suspended
from the college shall be denied all privileges afforded a student and shall be required to vacate
campus at a time determined by the committee. In addition, after vacating campus property, a
suspended or dismissed student may not enter upon campus and/or other college property at any
time, for any purpose, in the absence of express written permission from the appropriate vice
president. To seek such permission, a suspended or dismissed student must file a written petition
to the appropriate vice president for entrance to the campus for a limited, specified purpose or to
have the terms of this condition modified or reduced.
6. Restitution. Restitution is a sanction that requires the student to make reimbursement for damages to,
destruction of, or misappropriation of college or campus property or the property of any person. This
sanction may be ordered in lieu of or in connection with another sanction.
7. Other sanctions Other appropriate sanctions may be imposed singularly or in combination with any of
the above-listed sanctions. Examples include, but are not limited to, lowering a grade (in the case of
academic misconduct), administrative removal from a specific course or courses, removal from an
academic program or technology, research assignments, community service projects, special workshop
participation, and/or referral to medical resources or counseling personnel.
VIII. Suspension or dis-enrollment based on risk of substantial harm
1. Interim Suspension. When the vice president for learning support and retention or the vice president
for learning (or designee) has reasonable cause to believe that the student's presence on college
premises or at a college-related or registered student organization activity poses a significant risk of
substantial harm to the health or safety of others or to property, the student may be immediately
suspended from all or any portion of college premises, college-related activities or registered student
organization activities, and is not permitted to participate in, or complete academic coursework. This
temporary suspension will be confirmed by a written statement and shall remain in effect until the
conclusion of a full hearing or administrative decision, without undue delay, in accordance with the rules
of North Central State College. The student may, within three (3) working days of the imposition of the
suspension, petition the vice president imposing the suspension for reinstatement. The petition must be in
writing, and must include supporting documentation or evidence that the student does not pose, or no
longer poses, a significant risk of substantial harm to the health or safety of others or to property. A
hearing on such petition will be conducted without undue delay by the vice president imposing the
suspension or his/her designee.
2. Administrative dis-enrollment and other restrictions
A. A student may be dis-enrolled from the college; prohibited from all or any portion of college
premises, college-related activities or registered student organization activities; and/or permitted
to remain only under specified conditions when vice president for learning support and retention
or the vice president for learning (or designee) finds that there is clear and convincing evidence
that:
1. The student's continued presence poses a significant risk of substantial harm to the health
or safety of themselves, others, or to property; or
2. The student, as a direct result of an apparent health condition, is engaged in substantial,
continuing disruption of teaching, learning, research, administration or other college-related
activities. Before making such a determination, the vice president for learning support and
retention or the vice president for learning (or designee) shall notify the student in writing of
the reasons that
F-19
dis-enrollment or other action is being considered, provide the student with an opportunity to
respond, and consult with appropriate college personnel. The vice president for learning
support and retention or the vice president for learning (or designee) may also choose to
consult with any other persons deemed appropriate under the circumstances.
B. In those cases under paragraph (A)(1) of this rule in which it appears that the risk posed by the
student is a result of a health condition or a disability as defined by the Americans with Disabilities
Act, and in all cases under paragraph (A)(2) of this rule, the vice president for learning support
and retention or the vice president for learning (or designee) shall also determine whether the risk
or disruption can be eliminated or sufficiently reduced through reasonable accommodation and, if
so, shall take appropriate steps to ensure that accommodation is made. The vice president for
learning support and retention or the vice president for learning (or designee) may request the
student to undergo an appropriate examination, as specified by the vice president for learning
support and retention or the vice president for learning (or designee), to determine whether any
such condition exists and whether any such accommodation is possible. If the student fails to
undergo such an examination, and if the other available evidence supports a finding under either
paragraph (A)(1) or (A)(2), the vice president for learning support and retention or the vice
president for learning (or designee) shall, to the extent reasonably possible, take the least
restrictive measure or combination of measures necessary to resolve the risk or disruption.
C. A student who has been dis-enrolled; prohibited from college premises, college-related
activities or registered student organization activities; or permitted to remain only under specified
conditions may petition the vice president for learning support and retention or the vice president
for learning (or designee) for revision of that status. The petition must include supporting
documentation or evidence that:
1. The conditions found to have existed under paragraph (A)(1) or (A)(2) no longer exist and
will not recur, and
2. The student meets all normal and appropriate standards for admission and enrollment in
any academic unit in which the student seeks to re-enroll. Upon receipt of such a petition, the
vice president for learning support and retention or the vice president for learning (or
designee) shall evaluate the evidence and may consult with the student, any appropriate
college personnel, and any other persons whom vice president for learning support and
retention or the vice president for learning (or designee) deems appropriate. The vice
president for learning support and retention or the vice president for learning (or designee)
may deny the petition, grant the petition in whole or in part under specified conditions, or
grant the petition in whole or in part without condition.
Maintained by Office of the Vice President for Learning Support and Retention – Updated August 2008
F-20
North Central State College
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974
The Student Records Office has the responsibility for the maintenance and custody of all official records
for active, inactive, and graduated students. The distributed policy states that Directory Information may
be dispensed by the Student Records Office unless the student has signed a waiver which prohibits all
information from being released. Therefore, faculty should not release information to outside sources
unless cleared and documented by the Registrar. One exception to this policy is if a faculty member
needs the information for legitimate educational interest.
The Student Records Office personnel are instructed to ask the purpose of the inquiry concerning the use
of the information. This is done to protect those who are not fully aware of the implications of the law.
Faculty cooperation is asked in using the Records Office as the only office which can comply with
requests for student information.
In those cases where a faculty member writes a letter of recommendation for the benefit of a student,
FERPA Release form should be completed and a copy sent to the Student Records Office for inclusion in
the student’s file.
Revised:
7/07
F-21
POLICY FOR STUDENTS CALLED TO ACTIVE
MILITARY DUTY
Effective:
February 26, 2003
North Central State College students, whose military reserve units are called to active duty and, therefore,
must leave their classes during the quarter, should first see if some special arrangements can be made
with their instructor(s) to complete any remaining course work before the quarter ends. If that is not
possible, students may request the following option:
-
Upon producing a copy of their “call up” orders to the Student Records Office, a student may
drop, with no academic records, any or all currently scheduled courses, regardless of whether or
not the normal withdrawal period has lapsed.
-
A student will not be held liable for any costs incurred for the dropped classes during the quarter
affected by call up to active duty. If applicable, the college will provide the student a full refund of
required tuition, fees, and other institutional charges.
-
A student receiving financial aid will go through the process of Title IV fund calculations. If those
calculations result in the college being required to return funds to one or more of the Title IV
programs, it will do so. No overpayment of grant funds will be required of the student.
Reviewed by CASS: 2-10-03
Reviewed by Pres. Staff: 02-12-03
Approved by Board of Trustees: 02-26-2003
F-22
SECTION G – BUSINESS OFFICE
North Central State College
Campus Safety and Security Report
In compliance with the Student Right to Know and Campus Security Act of 1990, a campus safety and
security report is provided annually. Copies of the report are available at:
www.ncstatecollege.edu/studentsvcs/dean/crimestats/safety.pdf
or in room 120 Kee Hall.
G-1
NORTH CENTRAL STATE COLLEGE
CHANGE OF ADDRESS
Faculty or staff having a change of mailing address should notify the Human Resources Office as
soon as they have their new address. A Change of Address form must be forwarded to the Human
Resources Office to become a part of your permanent records. A copy of this form will be forwarded by
the Human Resources Office to the Business Office and other appropriate senior administrative offices to
be made a part of faculty personnel records. This form is on the next page.
Revised: 7\97
G-2
NORTH CENTRAL STATE COLLEGE
EMPLOYEE CHANGE OF ADDRESS FORM
To insure proper handling of mail to your home, please notify the Human Resources Office (F-6)
promptly of any change of address or phone.
Please check:
OUR
NAME
-Time
-Time
Print or Type - Last Name, First Name, Middle Initial
No. and Street, Apt., Suite, P.O. Box or R.R. No.
OLD
ADDRESS
City, State, Zip Code
OLD COUNTY
NEW NAME
Print or Type - Last Name, First Name, Middle Initial
No. and Street, Apt., Suite, P.O. Box or R.R. No.
NEW
ADDRESS
City, State, Zip Code
NEW COUNTY
OLD PHONE
NUMBER
(Area Code) Number
NEW PHONE
NUMBER
(Area Code) Number
OLD SCHOOL
DISTRICT
NEW SCHOOL
DISTRICT
EFFECTIVE
DATE:
Soc. Security #:
SIGNATURE:
Distribution:
For HR Office Use Only
 Human Resource Payroll & Benefit Specialist
 Executive Assistant to the President
 Coordinator of Donor Relations
G-3
Document Date:
2006
North Central State College
PROCEDURE FOR COLLEGE CLOSURE AND CLASS CANCELLATION
Effective July 2009
Office of the Vice President for Learning
I. COLLEGE CLOSURE
A. Only in extreme circumstances will the college close due to inclement weather or power
failure.
B. The college might close for only morning classes and reopen for afternoon and evening classes
or close later in the day. The college may close only one or two buildings on campus due to
power failure or may close the entire college.
C. As a co-located campus, the NCSC president and the Ohio State University dean/director work
together in making a decision regarding college closure based on information provided from
the campus superintendent of physical facilities, who consults with the staff of physical
facilities and security and the Ohio Highway Patrol in several surrounding counties.
D. In case of college closure, announcements will be made on every major radio station in the
surrounding five to six county area and the local television station.
E. Do not call the switchboard or campus security for information.
F. E-mail notification to all staff and academic offices will come through the President’s Office if
closure occurs during regular hours of operation.
G. During the normal work week, if the college is forced to close outside of regular hours of
operation, every effort is made to contact faculty and staff by phone through departmental
supervisors who have a calling procedure in place.
II. CLASS CANCELLATION
A. Faculty who must miss a class session due to illness or emergency (including weather) must
inform one of the following in the order listed (see paragraph II-H for contact phone numbers)
at least one hour prior to the class session.
1.
2.
3.
4.
5.
Department Chair
Dean of Division
Assistant Vice President for Learning
Vice President for Learning
President
-G-4
B. The person contacted will assist the faculty member in providing proper materials for a
replacement or make a determination to cancel the class session.
C. To assist in notification of students, each faculty member will provide to students in the firstday handout the preferred method of contact for class cancellation. It is recommended that the
method include use of the class roster or Blackboard program for e-mail notification. Students
should be informed in writing not to contact the switchboard operator, division administrative
assistant, or faculty member by phone. Students should be encouraged to work out
arrangements with another student if unable to access a computer throughout the day.
D. Once the faculty member has made initial contact with an appropriate person listed in
paragraph II-A, this person, not the faculty member, will then contact the department’s
administrative assistant during regular office hours (contact phone numbers on last page). All
attempts will be made by the administrative assistant to contact students via phone if time
allows. Faculty will remind students to update phone numbers through the My Student portal
on the North Central State web site.
E. If an evening or weekend class has already started and there is a concern about worsening
weather conditions or illness, the faculty member should cancel the class and contact the chair
or dean by e-mail or phone at the earliest possible time (using the attached list paragraph IIH).
F. When a class is cancelled prior to starting for the day, the administrative assistant will send
out an e-mail to the class cancellation group and post the proper notice outside the classroom.
After regular business hours, security will be contacted to post a notice. If a class is cancelled
within the regular class period, no notification will be sent to the cancellation group.
Class Cancellation Group
Administrative Assistants
Admissions Staff
Switchboard
Child Development Center
Security
G. After 5:00 p.m.
1.
2.
Follow II-A above
Person contacted will call security at 419-755-4346 to post a sign on room door (if not
in office it may take 6-8 rings before being transferred to radio phone)
3. Person contacted will call Admissions’ (evening switchboard) direct line, 419-7554761 or 419-755-4800 (main line), press 0 to notify until 7:30 p.m.
G-5
H. List of Contacts for Class Cancellation
DEPARTMENT
LIST OF CONTACTS FOR CLASS CANCELLATION
BUSINESS, LIBERAL ARTS, AND EDUCATION DIVISION
CHAIR
PHONE NUMBERS
BUS/ECE/ECN/EDU/PLG
Jay Jacquet
English/Developmental Reading and
Writing (ENG/RDG/WRT)
Vacant
Humanities/Behavioral Sciences/
Speech
Janny Nauman
Math/Dev. Math/Stats/FYE
John Falls
Office: 419-755-4540
Office:
Home:
Cell:
Office:
Home:
Cell:
419-755-5654
419-756-3545
419-610-3586
419-755-4852
419-756-7592
419-961-2701
Office: 419-755-4740
BUSINESS, LIBERAL ARTS, &
Gail DalPian, Interim
Cell:
440-263-7275
EDUCATION DEAN
BLAE Administrative Assistant
Kimberly Lybarger –orOffice: 419-755-4876
BLAE Office Assistant
Rhonda Reeder
Office: 419-755-5637
HEALTH AND PUBLIC SERVICE DIVISION
DEPARTMENT
CHAIR
PHONE NUMBERS
Office: 419-755-4823
Nursing
Janet Boeckman
Home: 419-526-0953
(ADN/PNR)
Cell:
419-565-1568
Allied Health
Office: 419-755-4891
Rob Slabodnick
(OTA/PTA/RAD/RES/CHE/BIO/SCI)
Cell:
419-651-3331
Public Services
Office: 419-755-4807
Penny Snyder
(CRJ/HSV/Health Services)
Cell:
419-565-8968
Office: 419-755-4850
Jim Hull
HEALTH/PS DEAN
Home: 419-529-8375
Health/PS Admin. Assistant
Betty Hager
Office: 419-755-4805
TECHNOLOGY AND WORKFORCE DEVELOPMENT
DEPARTMENT
CHAIR
PHONE NUMBERS
Technology
Office: 419-755-4715
Randy Storms
(CIS/DMT/Engineering/PHY)
Cell:
419-545-4110
Office: 419-755-4732
Workforce Director
Ken McCreight, Interim
Cell:
419-566-9001
Office: 419-755-4711
Community Education Director
Home: 419-892-2037
(outreach centers/distance
Gina Kamwithi
Cell:
419-545-0808 (college)
learning/on-line education
Cell:
216-403-7580 (personal)
Office: 419-755-4732
Ken McCreight
TECH/WORKFORCE DEAN
Cell:
419-566-9001
Tech/Workforce Admin. Assistant
Terry Miller
Office: 419-755-4700
ADMINISTRATION
Office: 419-755-4866
Assistant V.P. for Learning
Bruce Sliney
Home: 419-522-6567
Cell:
419-543-0477
Office: 419-755-4538
Vice President for Learning
Dr. Karen Reed
Cell:
419-565-6091 (college)
Cell:
216-633-8564 (personal)
Office: 419-755-4758 –or- 4811
President
Don Plotts
Cell:
419-566-5943 (college)
Cell:
419-565-8096 (personal)
H:/wordp/policy/college closure and class cancellation procedure.docx/rm
f:\ncstate.doc\college closure and class cancellation procedure.docx
Reviewed/approved by C.O.D. and President’s Staff: January 2009
Reviewed/approved by Faculty Caucus: 07-14-09
07-30-09
G-6
COLLEGE CLOSINGS
Only in extremely rare circumstances will the College close due to inclement weather. There will be a number of
times when the public schools might close, but the campus will remain open. Also, the campus might close only for
morning classes and reopen for afternoon and evening classes. In the event of a forced cancellation, announcements
will be made on every major radio station surrounding the five or six county area. The stations will be notified by 7
a.m. Students are encouraged not to call the College switchboard, but instead, listen carefully to the announcement
for specific instructions on one of the following radio or television stations.
WAKR ....................... Akron/Canton...................1590 AM
WNCO ....................... Ashland ........................... 101.3 FM
WQEL ....................... Bucyrus ............................. 92.7 FM
WONE ................ Akron/Canton ................... 97.5 FM
WBCO ................ Bucyrus ............................ 1540 AM
WOSU ................ Columbus .......................... 89.7 FM
WNCI ........................ Columbus .......................... 97.9 FM
WVMC ...................... Mansfield Christian ........... 90.7 FM
WOSV ....................... Mansfield .......................... 91.7 FM
WYHT ....................... Mansfield ........................ 105.3 FM
TV 68 ......................... Mansfield ........................................
WMRN ...................... Marion ........... 1490 AM/106.9 FM
WMVO ...................... Mt. Vernon ........................ 93.7 FM
WQIO ........................ Mt. Vernon .......................1300 AM
WLKR ....................... Norwalk ............................ 95.3 FM
WNST ........................ Wooster ........................... 104.5 FM
G-7
WWBK............... Fredericktown ................... 98.3 FM
WMAN ............... Mansfield ......................... 1400 AM
WVNO ............... Mansfield ........................ 106.1 FM
WQMX ............... Akron/Canton ................... 94.9 FM
WRGM ............... Mansfield ......................... 1440 AM
WBZW ............... Fredericktown ................. 107.7 FM
WFXN ................ Galion ............................. 102.3 FM
WLKR ................ Norwalk ........................... 1510 AM
WSWR ............... Mansfield ........................ 100.1 FM
As a reminder for everyone - all STUDENT logins (MyNC, Email, Black Board) will change September 14th to include
their middle initial.
Faculty:
This particular flyer should be distributed by all faculty the first week of classes. Please let your Administrative Assistant know how
many brochures you will need. Any extra brochures can be returned to the Administrative Assistant at the end of the first week of
classes.
Offices:
Admissions, Student Records, Financial Aid and Student Success Center areas should have them on display. I also have a poster in
each building with brochures in the holder. Contact Pam Barrett if you need more for your area.
Administrative Assistants:
Please contact the Student Success center, Pam Barrett and let her know how many brochures you will need prior to the beginning
of fall quarter for your department.
G-8
NORTH CENTRAL STATE
KEY REQUISITION
FORM #115
Name:
Telephone:
Address:
City:
Keys Requested
Room #
Building
1.
2.
3.
\
4.
5.
Signature
Employee
Date
Approval
Date
ORC 3345.13: "No person shall knowingly make or cause to be made any key for any building, laboratory, facility,
or room of any College or University which is supported wholly or in part by the State of Ohio, contrary to any
regulation respecting duplication of keys adopted by the Board of Trustees of such college or university."
ORC 3345.99: "Whoever violates section 3345.13 of the revised code shall be fined not less than fifty nor more
than one hundred fifty dollars."
Procedure:
1. Fill out request and forward to the appropriate Dean or Vice President for approval.
2. Approved request will be sent to the Facilities Manager for processing.
3. The Facilities Manager will deliver all keys when available.
4. To return keys that are no longer needed, please call the Facilities Manager.
In no instance should a key be turned over to another employee. The keys are
recorded to each employee who is held responsible for those keys.
f:\ncstate.doc\FORMS\facilities\Key_Form.doc\schaad
G-9
NORTH CENTRAL STATE
College
Building Key Card Requisition
Name:
Telephone:
Address:
City:
Building/s
1. ________________
2. ________________
3. ________________
4. ________________
Health Sciences Building
Kee Hall
Fallerius Building
James W. Kehoe Center
Signature
Employee
Date
_________________________________
Supervisors/Deans/ Approval
Date
____________________________________
Date
Facilities Approval
Procedure:
1. Fill out request and forward to the appropriate Supervisor for approval.
2. Approved request will be sent to the Facilities Manager for processing.
3. The Facilities Manager will deliver all key cards when available.
4. To return key cards that are no longer needed, please call the Facilities Manager.
In no instance should a key be turned over to another employee. The key cards are
recorded to each employee who is held responsible for those key cards.
G-10
DUPLICATING SERVICES
Duplicating requests will be picked up and delivered one time per day during the mail run.
Duplication will be picked up and delivered to the following points:
Fallerius Technical Education Center:
President's Office
Vice President for Learning
Business Office
Controller/Cashier's Office
Human Resources
Information Technology
Facilities
Business, Liberal Arts & Education Admin.Ast.
Purchasing/Planning
F-8
F-7
F-6
F-9
F-6
F-22
F-R
F-2
F-25
Bookstore:
C-196
Health Science Center:
HS-26
Child Development Center:
CD-1
Kehoe Center:
AT-27
Kee Hall:
Institutional Advancement
Office of Dean of Students
Financial Aid
Admissions
Student Success Center
Student Records
Switchboard
KH-4
KH-7
KH-1
KH-6
KH-3
KH-2
KH-9
Reidl Hall
RH-28
Ovalwood Hall:
OSU Faculty Secretary - 3rd Floor
O-15
Learning Resource Center
LC-10
Bromfield Hall:
Library - 1st Floor
2nd Floor
B-11
B-12
Eisenhower:
Cafeteria - 1st Floor
Student Activities Center - 2nd Floor
E-17
E-17
Campus Recreation Center:
RC-16
Maintenance:
M-1
G-11
When necessary, rush orders may be brought to the Duplicating Center and they will try to accommodate
you. The Duplicating Center requests 24 hour turn-around time for black copies, and 72 hours for color
copies. Duplicating forms are available either fro the Duplicating Center of in the building mailrooms. An
example of a request for Duplicating form is below with notations to help you in filling it out.
Special Duplicating Services forms are available (see page after next) to be attached to the material you
request to be duplicated. A copy of the form is below with notations to help you in filling them out.
To provide security to tests, all materials are wrapped or sealed. All copies are required directly to person
requesting copies, poor quality copies of tests and confidential materials that are to be discarded are
shredded or may be picked up in the Duplicating Center.
All copying should be sent to the Duplicating Center except for those listed below. The convenience
copiers located in the mail area in Bromfield; Student Records Office; mail room in Technical Education
Center, mail area in the Health Science Center, and mailroom in Kehoe Center are for:
1. original copies from books and other documents.
2. overhead transparencies.
3. making 10 copies or less
See your administrative assistant for your department number.
REQUEST FOR DUPLICATING SERVICE
STAMP
TIME/DATE
RECEIVED
REQ
TOTAL
DEPT. NUMBER:
REQUESTED BY:
####
DATE:
Your Name
NUMBEROF ORIGINALS:(both sides)
# OF COPIES:
COPIES:
24
NOTE: 24-HOUR TURN-AROUND TIME REQUIRED
SPECIFICATIONS:
Black and White Print
( X ) WHITE
or
(
) LETTERHEAD
(
) CARDSTOCK
( X ) 3-HOLE PUNCHED
(
) TRANSPARENCY
(
(
##/##/####
) COLOR
TYPE:
) COLOR:
(
2
DATE REQUESTED:
##/##/##
12
TIME REQUESTED: ##:## am/pm
Rates: B&W 1 sided $.0450
(  ) 8 2 x 11 (letter)
(
) 8 2 x 14 (legal)
(
) REDUCE COPIES TO
) 11 x 17
(Size)
(
) OTHER
2 sided $.0675
(  ) COLLATE
(  ) STAPLE
(
) GLUE BIND
(
) SETS 1, 2, 3
(
) STACKS 111, 222
CIRCLE ONE ONLY:
ONE-SIDED
TWO-SIDED
AS IS_________________________________
RETURN COMPLETED WORK TO: (Indicate Zip Code Number and Circle)
F-(
)
LC-10
B-11
B-12
B-13
O-13
O-14
O-15
E-17
P-16
HS-26
CD-1
M-1
Pick Up AT-27
KH-( 2 )
RC-16
M-1
____________________________________________________________________________________________________
NOTES:
G-12
NORTH CENTRAL STATE COLLEGE
EMERGENCY PROCEDURES
Call 911 from any campus phone to report an emergency.
For campus security directly by dialing 419-755-4346 from any NC State phone.
Please note that the faculty member in charge of a class is responsible for the orderly control of the
classroom and the well-being of the students while they are in the classroom. However, in the event
of a medical emergency, the most qualified person at the scene shall take charge and determine what
assistance shall be given and which immediate actions shall be taken to aid the ill or injured person.
During the evening or weekend hours, the classroom instructor often may not have the benefit of
qualified personnel readily available in the event of a medical emergency. Consequently, the faculty
member bears the responsibility for the victim's welfare until the victim can be turned over to
qualified persons or until the victim can take care of himself or can be placed in the care of relatives.
For further information, please see Employee Safety Handbook.
July 2007
July 1991
H-13
North Central State College
Information Technology
New IT Websites
Where did the old IT Reference book go? In an effort to be more efficient and environmentally
friendly, the old IT Reference book will no longer be printed and distributed. All new employees
will be given a flyer with their Novell, Email and MyNC login and passwords to get them started.
From there they will be directed to our IT sites.
www.ncstatecollege.edu/it
Our new IT home page provides easy access and information for:
Computer Network Policy
Employee IT Forms & Resources
Audio/Visual Reservation Forms
Updated Virus Security Information
Where to obtain the Sophos Anti-Virus
Latest Announcements from IT
Additional Resources such as the Dell PC Purchase Plan for employees & students,
Microsoft Office for Students, Microsoft Office for employees and Verizon Discounts.
A New IT Help Request Form so you can submit IT Help request on line.
Links to our new Help site for step-by-step documentation for our programs.
Help
www.ncstatecollege.edu/help
The Help site, which was developed over the summer, gives you step-by-step documentation for:
Students - Login and program directions for MyNC, Email, and a Black Board
documentation link.
All Employees - MyNC login, Web Time Entry, How to Print Requisitions.
Faculty MyNC Instructions
Email - quick start guides and special features
Black Board link to documentation
Phone and Voice Mail
A quick “Who Do I Call?” for help list
Announcement area
MyNC - Staff Intranet Tab
Under IT Information
For security purposes we have added some items to the MyNC Staff Intranet. For all employees,
once logged into MyNC they can click on the Staff Intranet link to find:
Encore documents such as Financial Approval, Web Advisor Financials, & Request
Approval Alias.
G-14
Groupwise 7 Tutorial (this video tutorial will take you through our entire Groupwise system
from beginning to end including calendar functions. Great for new employees or to learn
how advanced functions.
Groupwise 7 Email Access portal
Network login and drives (great for new employees to become familiar with our network.
Sophos Anti-Virus instructions and free download of the software
Please let me know if there is anything you need added or if we missed something!
Vickie Kissel
IT Help Desk Specialist
vkissel@ncstatecollege.edu
NC State College
2441 Kenwood Circle
Mansfield, Ohio 44901
419-755-4734
Fax 419-755-4522
www.ncstatecollege.edu/help
G-15
NORTH CENTRAL STATE COLLEGE
STUDENT REFUND POLICY
For the regular 11 week quarter or the 8 week summer quarter
Effective Summer Quarter 1991
Through Monday of the second week of the quarter .......................................... 100%
Beginning Tuesday of the second week of the quarter
through Saturday of the third week of the quarter ...................................... 50%
After the third week of classes ................................................................... No Refund
Classes not following an eight or eleven week schedule have different withdrawal and
refund dates. Contact the Student Records Office for applicable dates.
Last Updated: 07/06
Adopted by Board of Trustees
April 24, 1991
http://www.ncstatecollege.edu/webpub/pmoir/Code.pdf
North Central State College
Procedures for Work Related Injuries
The following guidelines have been developed to assist all injured employees with the reporting of
work related injuries. All employees must play an active role in assuring workplace safety. Unsafe
work conditions, as well as unsafe work practices, must be addressed. They must be reported to the
Human Resource Office and your supervisor immediately. Please adhere to the following guidelines
and forms when reporting accidents and/or injuries.
1.
At the time of injury, Campus Security must be notified and a report must be taken.
2.
Complete the Incident and Injury Report, FRIO-1 (obtained from your supervisor or
Human Resources), and an authorization to release medical information which is on
the bottom of the Incident and Injury Report. Be as specific as possible when
completing this initial report. For example, AI was pushed into the wall, hitting my
right shoulder, then lost my balance and slid sideways onto my right knee, hitting it
on the tile floor.@Failure to complete the incident report may delay processing of
your Workers=Compensation claim.
3.
If time allows, the Supervisor or Human Resource Director will issue a Workers=
Compensation Information Card at the time of injury. This card should be taken
with you when you are receiving treatment. If it is determined that there is a need for
a prescription, please present this card at the pharmacy counter, tell the pharmacist
that this Rx is for work related injuries, give him/her your social security number and
our Rx Net Group number which is 3030.
4.
The physician seen for the work related injuries must complete the Physician=s Update
Form. The physician must also complete the Modified Duty-Attending Physician
Statement, to release the employee to return to work on a full or modified duties
basis.
5.
If the injury sustained involves the back, you will need to complete the Report of Incident
and Back Injury. The medical release statement must be signed on the bottom of the
form. Injuries involving possible occupational disease or illness require the
Occupational Disease or Illness Report. The medical release statement must be
signed on the bottom of the form.
6.
Supervisors must complete the Supervisor=s Investigation Report.
7.
If there were any witnesses to the accident, the Statement of Witness to Accident Report
must also be completed.
H-27