April 2007
AQIP Update
Systems Portfolio
SP &
AQIP
Teams
receive
charges
SP
Teams
submit
final
drafts
F:
dropoff
created
Feb
Mar
May
Apr
Portfolio
submitted
to AQIP
Jun - Sep
Oct
Jan
First
training
session
given;
SP
Teams
begin
writing
Nov
Second
training
&
feedback
session
given
SP
Teams
receive
further
feedback
Annual Updates
– No More Starting Over
Portfolio
compiled
and
polished
by AQIP
Teams
Portfolio
submitted
to Pres
Staff for
review
Systems Portfolio (SP) Teams
SP Teams
Overview Team
Organizational Overview -- contains information about the College to set the context
for readers of the Portfolio.
Category 1 Team
Helping Students Learn -- focuses on the teaching-learning process in the
instructional context and addresses how the entire institution contributes to overall
student development.
Categories 2 & 3 Team
Accomplishing Other Distinctive Objectives -- addresses the processes that contribute
to achievement of other major objectives that complement student learning and fulfill
our mission.
Understanding Students’ and Other Stakeholders’ Needs – examines how we work to
understand student and stakeholder needs.
Categories 4 & 5 Team
Valuing People – explores our commitment to the development of faculty, staff and
administrators.
Leading and Communicating – addresses how our leadership and comunication
structures, networks, and processes guide us in setting directions, making decisions,
seeking future opportunities, and building/sustaining a learning environment.
Categories 6 & 7 Team
Supporting Institutional Operations – addressess institutional support processes that
help provide an environment in which learning can thrive.
Measuring Effectiveness – examines how we collect, analyze, and use information to
manage the institution and drive performance improvement.
Categories 8 & 9 Team
Planning Continuous Improvement – examines our planning processes and how
strategies and action plans are helping to achieve our mission and vision.
Building Collaborative Relationships – examines our relationships, current and
potential, to analyze how they contribute to accomplishing our mission.
Team Members
Steve Williams (Leader,Writer)
Marilyn Humeston
Bill Miller
Lew Milner
Robert Slabodnick
Kate Peresie (AQIP Steering Committee Rep)
Katie Danielson
Brad Hays
Eric Grove (Leader, Writer)
Janet Boeckman
Margaret Puckett (AQIP Steering Committee Rep)
Jim Hull
Nikia Fletcher (Leader)
Don Plotts
Dorie Ford
Sandra Luckie (Writer)
Bev Walker (AQIP Steering Committee Rep)
Doug Hanuscin
Molly Hockenberry
Therese Bushner
Linda Kafer
Deb Hysell (Writer)
Lynn Damberger (AQIP Steering Committee Rep)
Sheila Campbell (Leader)
Jay Jacquet
Cathy Craig
Brad McCormack
Mark Monnes
Peg Moir (AQIP Steering Committee Rep)
Betty Wells
Denise Hendershott
Lenny Eaken
Gina Kamwithi (Leader)
Edie Humphrey
Tom Prendergast (AQIP Steering Committee Rep)
AQIP Steering Committee Teams
Coordination Team
Assures SP Teams on-task with timeline and deliverables;
Is contact point and facilitates processes for SP Teams;
Develops and delivers charges, guidelines to SP Teams;
Delivers SP Emphases to SP Teams;
Compiles “unresolved issues” for future reference
Communication Team
Communicates drafts of SP to larger audiences, gathers input, communicates to appropriate SP and Writing
Teams;
Provides readers for near-final document to Writing Team, provides feedback to Writing Team;
Creates/manages electronic discussion board
Writing Team
Reviews SP Teams outlines and worksheets, provides feedback;
Compiles/edits SP Teams contributions into cohesive document;
Submits cohesive document for review;
Publishes final document on web and submits to AQIP
Resources Team
Provides training in SP and SP tools, writing style/format, MS Word templates, web links to SP Teams;
Manages budget/resources for SP Teams
Info/Data Team
Coordinates plans and assists SP Teams in gathering info/data.
AQIP SC
Team
Members
Kate
(Leader)
Jim
Other Team
Members
Keith
(Leader)
Molly
Mary Rodriguex
Crystal Escalara
Nikki Workman
Bruce
(Leader)
Bev
Margaret
?
Peg
(Leader)
Lynn
Brad
(Leader)
Tom
Carmen
Morrison
Brooke
Henwood
Rebecca Matney
Want to be a
of the Systems
Want to
the Systems
Portfolio documents?
Portfolio?
Go to F: Select Drop Off then AQIP. Contact Kate Peresie.
Action Projects
Name of Project
Selecting a Strategic
Planning Model
Improving Student
Success in
Developmental
Education
Improving
Communication of
Official College
Business
Implementing a
Strategic Planning
Model
Inception
Date
5/12/2006
Retirement Project
Date
Leader
10/15/2006 Don Plotts
Current Status
5/12/2006
6/30/2007
(New Date
6/30/2008)
Terry
Coleman
5/12/2006
6/30/2007
Keith Stoner
In progress. Strategies have been determined and are
being implemented. AQIP Steering Committee decided to
continue this project for another year to collect/report results
of strategies implementations.
In progress. Team did research on preferred methods of
communications, launched “Our College.” Will conduct
survey to evaluate project. Project will retire as scheduled.
AQIP Steering Committee recommended that “Our College”
continue to allow more time/issues published before full
impact is evaluated.
In progress. PAC has been established and is developing
processes. Strategic Directions have been declared.
11/15/2006 11/15/2008
Ken Ekegren
Completed/Retired. Strategic planning model was selected.
Selecting Future Action Projects

The Committee’s goal is to select Action Projects that help the College improve processes related to the 9 AQIP Categories.

The AQIP Steering Committee works within the Strategic Planning Process.
o Any Action Projects proposed by the Committee will go through the planning process overseen by PAC.
o The Committee also has the option of selecting projects submitted to PAC by other entities to report as AQIP Action Projects.

The Committee is considering an additional Action Project. Options currently under consideration are:
o Select from existing projects such as the Achieving the Dream Gatekeepers Project or the implementation of the new information
system.
o Select from projects proposed by other groups to PAC this spring.
o Initiate a project to improve processes in AQIP Category 4 -- Valuing People.