Savannah State University
Position Description – Senior Secretary Student Life
POSITION DESCRIPTION:
Position Title: Senior Secretary, Student Life
FLSA Status: Non-Exempt
Reports To: Director, Department of Student Life
Department: Division of Student Affairs
Date Prepared: June, 2015
BASIC FUNCTION
Provide clerical assistance in support of the Office of Student Life and the Office of Student Affairs; supports staff
members, Greek Life, Student Union, Student Organizations, and Student Conduct. Responsible for tracking student
organization information and processing various forms of communication. Perform general clerical tasks of limited
complexity.
NATURE & SCOPE
Reporting to the Director of the Department of Student Life, the Senior Secretary supports the mission of the Division
of Student Affairs in general and the Office of Student Life in particular. Serves as receptionist for the Office of Student
Affairs as needed. The Senior Secretary provides information to student organizations and assists staff, visitors,
students alumni and parents.
PRINCIPAL ACCOUNTABILITIES
 Serve as the office receptionist
 Track student organization information and process various forms of communication (written, verbal, electronic,
etc.)
 Type memos, correspondence, reports, forms and request for office supplies, service and equipment
 Create and design flyers, announcements; create and develop spreadsheets for active and inactive student
organizations; approve flyers for student organizations
 Supervise student workers, greet visitors, answer phones, refer visitors and callers, to the appropriate staff and
records information
 Maintain and distribute a current calendar of campus events on the web and hard copies
 Schedule workshop presentations for staff with various programs and organizations
 Assist in preparation of New Student Orientation and Week of Welcome, assist with processing registration and
maintenance of database
 Maintain inventory of supplies and equipment; prepares requisitions, check request and travel for the
department
 Serves as co building manager along with the Director of Student Life
SPECIALIZED KNOWLEDGE AND EXPERIENCE REQUIRED
Requires two years of college or vocational/technical school; Bachelor’s degree preferred
June, 2015